Privacy Act of 1974, as Amended; Altered System of Records, 4325-4327 [07-396]

Agencies

• United States Mint
• DEPARTMENT OF THE TREASURY

[Federal Register Volume 72, Number 19 (Tuesday, January 30, 2007)]
[Notices]
[Pages 4325-4327]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 07-396]


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DEPARTMENT OF THE TREASURY

United States Mint


Privacy Act of 1974, as Amended; Altered System of Records

AGENCY: United States Mint, Treasury.

ACTION: Notice of alteration to a Privacy Act System of Records.

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SUMMARY: In accordance with the requirements of the Privacy Act of 
1974, as Amended, the United States Mint is altering its system of 
records, TREASURY/U.S. MINT .009--Mail-order and Catalogue Sales System 
(MACS), Customer Mailing List, Order Processing Record for Coin Sets, 
Medals and Numismatic Items, and Records of Undelivered Orders, Product 
Descriptions, Availability and Inventory--Treasury/United States Mint.

DATES: Comments must be received not later than March 1, 2007. The 
proposed altered system will become effective March 12, 2007, unless 
the United States Mint receives comments which would result in a 
contrary determination.

ADDRESSES: You may submit comments by any of the following methods:
    Fax: (202) 756-6153.
    Mail: United States Mint, Attn: Disclosure Officer, 8th Floor, 801 
9th Street, NW., Washington, DC 20220.
    Comments received will be made available for inspection, upon 
appointment, by contacting the United States Mint's Disclosure Officer 
at (202) 354-6788.

FOR FURTHER INFORMATION CONTACT: Kathleen Saunders-Mitchell, Disclosure 
Officer, United States Mint, 8th Floor, 801 9th Street, NW., 
Washington, DC 20220. Telephone number: (202) 354-6788.

SUPPLEMENTARY INFORMATION: The system notice for the system entitled 
``Mail-order and Catalogue Sales System (MACS), Customer Mailing List, 
Order Processing Record for Coin Sets, Medal and Numismatic Items, and 
Records of Undelivered Orders, Product Descriptions, Availability and 
Inventory-Treasury/United States Mint'' was last published in its 
entirety in the Federal Register, Volume 70, page 34183 on June 13, 
2005.
    Modifications are planned for this system to include the 
Presidential $1 Coin Program Data Collection which will be used to 
collect and store certain data from individuals and entities that 
request information and promotional materials (such as posters, 
stickers, bookmarks, brochures, and pamphlets) offered by the United 
States Mint concerning the Presidential $1 Coin Program. The United 
States Mint is offering these materials and information to assist in 
fulfillment of obligations under the Presidential $1 Coin Act of 2005 
(Pub. L. 109-145). Information proposed to be collected and stored 
includes the name of the requesting individual and the requesting 
individual's address, phone number, and e-mail address; the 
information, materials and quantity requested; whether the requester is 
asking for materials to be automatically shipped each time materials 
are offered; and the intended use of the requested materials and 
information.
    United States Mint employees will administer the project, along 
with Mint contractors and subcontractors who will assist the Mint in 
managing the information collection and fulfilling requests.
    The information will be collected by direct upload via an online 
form appearing on the United States Mint's Web site that leads to the 
contractor's electronic information systems.

[[Page 4326]]

Requesters that call, mail or make requests by other means will likely 
be guided to the Web site to complete and online request. The United 
States Mint does not plan to collect data for the system other than 
through this Web site.
    Once collected, the information will be maintained on the 
contractor's electronic systems in a secured environment. The public is 
not obligated to provide this information, but when requests are made, 
the information must be provided in order for the Mint to verify, 
respond and provide requested materials. Provided information will be 
used solely by authorized United States Mint personnel and contractors 
for business purpose of: properly fulfilling orders for program 
information and materials; tracking order fulfillment status; and 
performing statistical analyses and generating reports to monitor the 
effectiveness of the program and the demand for program materials and 
information.
    The proposed alterations to this system would amend the categories 
of records in the system, in addition to the categories of records 
currently in the system, to include the phone numbers and email 
addresses of individuals covered in new initiative. The proposed 
altered system will also capture the information being requested by the 
requester; the quantity of the requested information; whether the 
requester is asking for materials to be automatically shipped each time 
different materials are offered; and the requester's intended use of 
the requested materials and information.
    The legal authority to maintain the system needs to be altered to 
include 31 U.S.C. 5136. Enacted in Public Law 104-52, Title V, Sec. 
552, November 19, 1995, 109 Stat. 494, this authority established a 
United States Mint Public Enterprise Fund, into which receipts from 
Mint operations and programs shall be deposited.
    The existing purpose(s) of the system are being amended to conform 
to the current Privacy Impact Assessment (PIA) for the new initiative 
and permit the United States Mint to: maintain a mailing list of 
customers and interested parties to provide continuous communication 
and/or promotional materials, as requested, about existing and upcoming 
numismatic product offerings, circulating coins, and activities; record 
and maintain records of customer, interested party and order 
information and requests for promotional materials, and capture orders 
through each stage of the order life cycle; research and resolve orders 
that were not successfully delivered to customers and interested 
parties, and maintain a list of its products and monitor and maintain 
product and promotional material inventory levels to meet customer and 
interested party demand while remaining within legislatively-mandated 
mintage levels as applicable.
    At present the eight (8) routine uses maintained in this system 
provide the proper level of disclosures under the system. While 
continuing to authorize these disclosures, the proposed added routine 
uses would extend the authority to he United States Mint to make 
disclosures to contractors performing work under a contract or 
agreement for the Federal government, when necessary to accomplish an 
agency function related to this system of records, in compliance with 
the Privacy Act of 1974, as amended; and release to appropriate 
agencies, entities, and persons when (1) it is suspected or confirmed 
that the security or confidentiality of information in the system of 
records has been compromised; (2) the Mint has determined that as a 
result of the suspected or confirmed compromise there is a risk of harm 
to economic or property interests, identity theft or fraud, or harm to 
the security or integrity of this system or other systems or programs 
(whether maintained by the Mint or another agency or entity) that rely 
upon the compromised information; and (3) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Mint's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.
    Lastly, records in the current system of records notice are 
retrieved by name, customer number or order number only. The current 
system of records notice must be altered to indicate that records will 
also be retrieved by address, phone number, order date, whether or not 
the account is `flagged' (such as due to an unusual quantity or an 
order requiring verification for processing and completion), shipment 
tracking number, and any internal identification number that may be 
assigned to the request. This alteration conforms to the current PIA 
and would allow for the proper administration of the system.
    As required by 5 U.S.C. 552a(r) and Appendix I to OMB Circular A-
130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals.'' dated November 30, 2000, a report of an altered system 
of records has been submitted to the Committee on Government Reform of 
the House of Representatives, the Committee on Homeland Security and 
Governmental Affairs of the Senate, and the Office of Management and 
Budget.
    For the above reasons, the United States Mint proposes to alter its 
system of records notice by amending the categories of records in the 
system to conform to the altered system and the associated PIA, 
amending the legal authority(s) to include 31 U.S.C. 5136, amending the 
existing purpose(s) of the system to conform to the altered system and 
the associated PIA, create two (2) new routine uses in addition to the 
eight (8) currently contained in the system, and amend the 
retrievability section of the current system to conform to the altered 
system and the associated PIA, as set forth and published in its 
entirety below:
Treasury/U.S. Mint .009

System Name:
    Mail-order and Catalogue Sales System (MACS), Customer Mailing 
List, Order Processing Record for Coin Sets, Medals and Numismatic 
Items, and records of undelivered orders, product descriptions, 
availability and Inventory-Treasury/United States Mint.

Categories of Records in the System:
    Description of the change: The current text is revised to read as 
follows: ``Name, addresses, phone numbers, e-mail addresses, order 
history of customers purchasing numismatic items, of individuals who 
wish to receive notification of numismatic offerings by the Mint, and 
of individuals requesting information and promotional materials (and, 
for those requesting Presidential $1 Coin Program promotional 
materials, their intended use of requested materials and 
information).''

Purpose(s):
    Description of the change: The current text is revised to read as 
follows:
    ``The purpose of this system is to permit the United States Mint 
to: maintain a mailing list of customers and interested parties to 
provide continuous communication and/or promotional materials, as 
requested, about existing and upcoming numismatic product offerings, 
circulating coins and activities; record and maintain records of 
customer, interested party and order information and requests for 
promotional materials, and capture orders through each stage of the 
order life cycle; research and resolve orders that were not 
successfully delivered to customers and interested parties; and 
maintain a list of its products and monitor and maintain product and 
promotional material inventory levels to

[[Page 4327]]

meet customer and interested party demand while remaining within 
legislatively mandated mintage levels as applicable.''

Authority for Maintenance of the System:
    Description of the change: The current test is revised to read as 
follows: ``31 U.S.C. 5111, 5112, 5132, 5136, and 31 C.F.R. part 92.''

Routine Uses of Records Maintained in the System, including Categories 
of Users and the Purpose of Such Uses:
    Description of the change: Add the two new routine uses #9, and #10 
to read as follows:
    (9) ``Contractors performing work under a contract or agreement for 
the Federal government, when necessary to accomplish an agency function 
related to this system of records, in compliance with the Privacy Act 
of 1974, as amended.''
    (10) ``Appropriate agencies, entities, and persons when (1) it is 
suspected or confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) the Mint 
has determined that as a result of the suspected or confirmed 
compromise, there is a risk of harm to economic or property interests, 
identity theft or fraud, or harm to the security or integrity of this 
system or other systems or programs (whether maintained by the Mint or 
another agency or entity) that rely upon the compromised information; 
and (3) the disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with the Mint's efforts to 
respond to the suspected or confirmed compromise and prevent, minimize, 
or remedy such harm.''

Retrievability:
    Description of the change: The current text is revised to read as 
follows:
    ``Name, address, phone number, customer number or order number, 
order date, whether or not the account is `flagged' (such as due to an 
unusual quantity or an order requiring verification for processing and 
completion), shipment tracking number, and any internal identification 
number that may be assigned to the request.''
* * * * *

    Dated: January 24, 2007.
Wesley T. Foster,
Acting Assistant Secretary for Management.
[FR Doc. 07-396 Filed 1-29-07; 8:45 am]
BILLING CODE 4810-37-M