Privacy Act of 1974; System of Records, 958-960 [E7-78]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Navy
• Navy Department

[Federal Register Volume 72, Number 5 (Tuesday, January 9, 2007)]
[Notices]
[Pages 958-960]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E7-78]


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DEPARTMENT OF DEFENSE

Department of the Navy

[USN-2007-0001]


Privacy Act of 1974; System of Records

AGENCY: Department of the Navy, DoD.

ACTION: Notice to alter a system of records.

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SUMMARY: The Department of the Navy proposes to alter a system of 
records notice in its existing inventory of records systems subject to 
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
February 8, 2007 unless comments are received which result in a 
contrary determination.

ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy 
Branch, Chief of Naval Operations (DNS-36), 2000 Navy Pentagon, 
Washington, DC 20350-2000.

FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-325-6545.

SUPPLEMENTARY INFORMATION: The Department of the Navy's systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system reports, as required by 5 U.S.C. 552a(r), of 
the Privacy Act of 1974, as amended, were submitted on December 13, 
2006, to the House Committee on Government Reform, the Senate Committee 
on Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130, Federal Agency Responsibilities for Maintaining 
Records About Individuals,' dated February 8, 1996 (February 20, 1996, 
61 FR 6427).


[[Page 959]]


    Dated: January 3, 2007.
C.R. Choate,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
N05580-1

System name:
    Security Incident System (January 8, 2001, 66 FR 1328)

Changes:
System identifier:
    Change ``N05580-1'' to ``NM05580-1''.
* * * * *

System location:
    Delete entry and replace with ``Organizational elements of the 
Department of the Navy. Official mailing addresses are published in the 
Standard Navy Distribution List (SNDL) that is available at https://
doni.daps.dla.mil/default.aspx.
    Commander, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite 
200, Norfolk, VA 23551-2488.
    Commander, U.S. Pacific Command, P.O. Box 64028, Camp H.M. Smith, 
HI 96861-4028.''
* * * * *

Categories of records in the system:
    Delete entry and replace with ``Incident/complaint reports; data 
sheets that contain information on victims and perpetrators; military 
magistrate's records; confinement records; traffic accident and 
violation records; traffic court file; citations to appear before U.S. 
Magistrate; witness statements; stolen property reports; military 
police investigator's report; military police motor vehicle accident 
and injury report; military police alert cards; military police 
property custody forms; tags, and disposition of evidence letters; 
military police field interview cards; military police desk blotter; 
use of force reports; traffic violation records; driving record 
reports; traffic court files; citations to appear before U.S. 
Magistrate; criminal investigation reports; civil court cases records; 
minor offense report; uniform violation report; narcotics reports; 
polygraph examinations; letters of warning/eviction from base housing; 
letters of warning/barring from federal reservation; Armed Forces 
police reports; suspect photographic files; child abuse files; juvenile 
case files; valuable property receipt; vehicle impound files and 
vehicle towing reports; suspension of driving privileges and revocation 
letters assignment to absentee/deserter escort duty; informant list; 
Master Crime index card; evidence record file; military police log/
journal; breathalyzer report; criminal investigation file; and any 
other such report received by military police personnel in the official 
execution of their duties.''

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 5013, Secretary of the 
Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; and E.O. 9397 
(SSN).''
* * * * *

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Delete entry and replace with ``Paper records and electronic 
storage media.
* * * * *

System manager(s) and address:
    Delete entry and replace with ``Policy Official: Director, Naval 
Criminal Investigative Service, Washington Navy Yard, Building 111, 716 
Sicard Street SE, Washington Navy Yard, DC 20388-5380.

Record Holder:
    Organizational elements of the Department of the Navy. Official 
mailing addresses are published in the Standard Navy Distribution List 
(SNDL) that is available at https://doni.daps.dla.mil/default.aspx.''

Notification procedure:
    Delete first paragraph and replace with ``Individuals seeking to 
determine whether this system contains information about themselves 
should address written inquiries to the Organizational elements of the 
Department of the Navy.
    Official mailing addresses are published in the Standard Navy 
Distribution List (SNDL) that is available at https://doni.daps.dla.mil/
default.aspx.''

Record access procedures:
    Delete first paragraph and replace with ``Individuals seeking 
access to information about themselves should address written inquiries 
to the Commanding Officer or head of the activity where assigned.
    Official mailing addresses are published in the Standard Navy 
Distribution List (SNDL) that is available at https://doni.daps.dla.mil/
default.aspx.
    Individuals involved in base accidents, their insurance companies 
and/or their attorneys can seek a routine use disclosure of information 
for the purpose of adjudicating a claim, such as personal injury, 
traffic accident, or other damage to property. The release of personal 
information is limited to that required to adjudicate a claim. The 
request should be titled ``Routine Use Disclosure Request'' and include 
the name and social security number of the individual involved and the 
date of the incident.''
* * * * *

Record source procedures:
    Change category title to ``Record source categories.''
* * * * *
NM05580-1

System name:
    Security Incident System

System location:
    Organizational elements of the Department of the Navy. Official 
mailing addresses are published in the Standard Navy Distribution List 
(SNDL) that is available at https://doni.daps.dla.mil/default.aspx.
    Commander, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite 
200, Norfolk, VA 23551-2488.
    Commander, U.S. Pacific Command, P.O. Box 64028, Camp H.M. Smith, 
HI 96861-4028.

Categories of individuals covered by the system:
    Individuals involved in or witnessing incidents requiring the 
attention of base, station, or activity security personnel.

Categories of records in the system:
    Incident/complaint reports; data sheets that contain information on 
victims and perpetrators; military magistrate's records; confinement 
records; traffic accident and violation records; traffic court file; 
citations to appear before U.S. Magistrate; witness statements; stolen 
property reports; military police investigator's report; military 
police motor vehicle accident and injury report; military police alert 
cards; military police property custody forms; tags, and disposition of 
evidence letters; military police field interview cards; military 
police desk blotter; use of force reports; traffic violation records; 
driving record reports; traffic court files; citations to appear before 
U.S. Magistrate; criminal investigation reports; civil court cases 
records; minor offense report; uniform violation report; narcotics 
reports; polygraph examinations; letters of warning/eviction from base 
housing; letters of warning/barring from federal reservation; Armed 
Forces police reports; suspect photographic files; child abuse files; 
juvenile case files;

[[Page 960]]

valuable property receipt; vehicle impound files and vehicle towing 
reports; suspension of driving privileges and revocation letters 
assignment to absentee/deserter escort duty; informant list; Master 
Crime index card; evidence record file; military police log/journal; 
breathalyzer report; criminal investigation file; and any other such 
report received by military police personnel in the official execution 
of their duties.

Authority for maintenance of the system:
    10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, 
Headquarters, Marine Corps; and E.O. 9397 (SSN).

Purpose(s):
    To track and prosecute offenses, counsel victims, and other 
administrative actions; to support insurance claims and civil 
litigation; to revoke base, station, or activity driving privileges.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To individuals involved in base incidents, their insurance 
companies, and/or their attorneys for the purpose of adjudicating a 
claim, such as personal injury, traffic accident, or other damage to 
property. The release of personal information is limited to that 
required to adjudicate a claim.
    The DoD `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records and electronic storage media.

Retrievability:
    Name, Social Security Number, case number, and organization.

Safeguards:
    Access provided on a need-to-know basis only. Manual records are 
maintained in file cabinets under the control of authorized personnel 
during working hours. The office space in which the file cabinets are 
located is locked outside of official working hours. Computer terminals 
are located in supervised areas. Access is controlled by password or 
other user code system.

Retention and disposal:
    Maintained for two years and then destroyed.

System manager(s) and address:
    Policy Official: Director, Naval Criminal Investigative Service, 
Washington Navy Yard, Building 111, 716 Sicard Street, SE., Washington 
Navy Yard, DC 20388-5380.

Record Holder:
    Organizational elements of the Department of the Navy. Official 
mailing addresses are published in the Standard Navy Distribution List 
(SNDL) that is available at https://doni.daps.dla.mil/default.aspx.

Notification procedure:
    Individuals seeking to determine whether this system contains 
information about themselves should address written inquiries to the 
Organizational elements of the Department of the Navy. Official mailing 
addresses are published in the Standard Navy Distribution List (SNDL) 
that is available at https://doni.daps.dla.mil/default.aspx.
    Written requests should contain full name, Social Security Number, 
and must be signed by the individual.

Record access procedures:
    Individuals seeking access to information about themselves should 
address written inquiries to the Commanding Officer or head of the 
activity where assigned. Official mailing addresses are published in 
the Standard Navy Distribution List (SNDL) that is available at https://
doni.daps.dla.mil/default.aspx.
    Individuals involved in base accidents, their insurance companies 
and/or attorneys can seek a routine use disclosure of information for 
the purpose of adjudicating a claim, such as personal injury, traffic 
accident, or other damage to property. The release of personal 
information is limited to that required to adjudicate a claim. The 
request should be titled ``Routine Use Disclosure Request'' and include 
the name and social security number of the individual involved and the 
date of the incident.
    Written requests should contain full name, Social Security Number, 
and must be signed by the individual.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Individual concerned, other records of the activity, investigators, 
witnesses, and correspondents.

Exemptions claimed for the system:
    Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2) 
if the information is compiled and maintained by a component of the 
agency which performs as its principle function any activity pertaining 
to the enforcement of criminal laws.
    An exemption rule for this system has been published in accordance 
with the requirements of 5 U.S.C. 553(b)(1), (2) and (3), (c) and (e) 
and published in 32 CFR part 701, subpart G. For additional information 
contact the system manager.

 [FR Doc. E7-78 Filed 1-8-07; 8:45 am]
BILLING CODE 5001-06-P