Privacy Act of 1974; Systems of Records, 729-730 [E7-9]

Agencies

• Office of the Secretary
• DEPARTMENT OF DEFENSE

[Federal Register Volume 72, Number 4 (Monday, January 8, 2007)]
[Notices]
[Pages 729-730]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E7-9]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[DOD-2006-OS-0229]


Privacy Act of 1974; Systems of Records

AGENCY: Defense Threat Reduction Agency.

ACTION: Notice to add a system of records.

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SUMMARY: The Defense Threat Reduction Agency proposes to add a system 
of records notice to its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This action will be effective without further notice on February 
7, 2007 unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send comments to the Freedom of Information and Privacy 
Office, Defense Threat Reduction Agency, 8725 John J. Kingman Road, 
Fort Belvoir, VA 22060-6201.

FOR FURTHER INFORMATION CONTACT: Ms. Brenda Carter at (703) 767-1771.

SUPPLEMENTARY INFORMATION: The Defense Threat Reduction Agency notices 
for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 
552a), as amended, have been published in the Federal Register and are 
available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on December 28, 2006, to 
the House Committee on Government Reform, the Senate Committee on 
Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: December 29, 2006.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
HDTRA 022

System name:
    Learning Management System (LMS).

System location:
    Defense Threat Reduction Agency, Policy & Program Development 
Division, 8725 John J. Kingman Road, Stop 6201, Fort Belvoir, VA 22060-
6201.

Categories of individuals covered by the system:
    Defense Threat Reduction Agency (DTRA) employees and contractor 
personnel receiving training funded or sponsored by DTRA. Department of 
Defense military personnel and non-appropriated fund personnel may be 
included in the system.

Categories of records in the system:
    Name, social security number, occupational series, grade, and 
supervisory status; registration, student development curricula, and 
training data, including start and completion dates, course 
descriptions, and related data. Where training is required for 
professional licenses, certification, or recertification, the file may 
include proficiency data in one or more skill areas. Electronic records 
may contain computer logon data.

Authority for maintenance of the system:
    5 U.S.C. Chapter 41, The Government Employees Training Act; 10 
U.S.C. 1701 et seq., Defense Acquisition Workforce Improvement Act; 
E.O. 11348, Providing for the further training of Government employees, 
as amended by E.O. 12107,

[[Page 730]]

Relating to the Civil Service Commission and labor-management in the 
Federal Service; 5 CFR part 410, Office of Personnel Management--
Training; and E.O. 9397.

Purpose(s):
    Information is used to manage and administer training and 
development programs; to identify individual training needs; to screen 
and select candidates for training; and for reporting, forecasting, 
tracking, monitoring, and assessment purposes. Statistical data, with 
all personal identifiers removed, are used to compare training 
completion data among different DTRA activities.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a (b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a (b)(3) as follows:
    To the Department of Veterans Affairs for inspecting, surveying, 
auditing, or evaluating apprentice or on-the-job training programs.
    To the Department of Labor for inspecting, surveying, auditing, or 
evaluating apprentice training programs and other programs under its 
jurisdiction.
    To Federal, state, and local agencies and oversight entities to 
track, manage, and report on mandatory training requirements and 
certifications.
    To public and private sector educational, training, and 
conferencing entities for participant enrollment, tracking, evaluation, 
and payment reconciliation purposes.
    To Federal agencies for screening and selecting candidates for 
training or developmental programs sponsored by the agency.
    To Federal oversight agencies for investigating, reviewing, 
resolving, negotiating, settling, or hearing complaints, grievances, or 
other matters under its cognizance.
    The DoD ``Blanket Routine Uses'' set forth at the beginning of 
DTRA's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored in paper and electronic form.

Retrievability:
    Automated records may be retrieved by Social Security Number, name, 
logon identification, or by a combination of these data elements. 
Manual records are retrieved by employee last name.

Safeguards:
    Records are maintained in physical and electronic areas accessible 
only to DTRA personnel who must use the records to perform assigned 
duties. Physical access is limited through the use of locks, guards, 
card swipe, and other administrative procedures. The electronic records 
are deployed on accredited systems with access restricted by the use of 
login, password, and/or card swipe protocols. The web-based files are 
accessible only via the Agency's intranet, which is protected in 
accordance with approved information assurance protocols. Employees are 
warned through screen log-on protocols and periodic briefings of the 
consequences of improper access or use of the data on the Agency 
intranet. In addition, users are trained to lock or shutdown their 
workstations when leaving the work area. During non-duty hours, records 
are secured in access-controlled buildings, offices, cabinets or 
computer systems.

Retention and disposal:
    Training files are destroyed when 5 years old or when superseded, 
whichever is sooner. Employee agreements, individual training plans, 
progress reports, and similar records used in intern, upward mobility, 
career management, and similar developmental training programs are 
destroyed 1 year after employee has completed the program.

System manager(s) and address:
    Learning Technology Specialist, Defense Threat Reduction Agency, 
Policy & Program Development Division, 8725 John J. Kingman Road, Stop 
6201, Fort Belvoir, VA 22060-6201.

Notification procedures:
    Individuals seeking to determine whether records about themselves 
is contained in this system of records should address written inquiries 
to the Defense Threat Reduction Agency, Policy & Program Development 
Division, 8725 John J. Kingman Road, Stop 6201, Fort Belvoir, VA 22060-
6201.
    Current DTRA employees may determine whether information about 
themselves is contained in subsets to the master file by accessing the 
system through their assigned DTRA computer or by contacting their 
immediate supervisor.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the Defense 
Threat Reduction Agency, Policy & Program Development Division, 8725 
John J. Kingman Road, Stop 6201, Fort Belvoir, VA 22060-6201.
    Current DTRA employees may gain access to data contained in subsets 
to the master file by accessing the system through their assigned DTRA 
computer or by contacting their immediate supervisor.

Contesting record procedures:
    The DTRA rules for accessing records, for contesting contents, and 
appealing initial agency determinations are contained in 32 CFR part 
318, or may be obtained from the Defense Threat Reduction Agency, 
Policy & Program Development Division, 8725 John J. Kingman Road, Stop 
6201, Fort Belvoir, VA 22060.

Record source categories:
    Information is obtained from the record subject.

Exemptions claimed for the system:
    None.
[FR Doc. E7-9 Filed 1-5-07; 8:45 am]
BILLING CODE 5001-06-P