Privacy Act of 1974; Systems of Records, 730-737 [E7-10]

Download as PDF 730 Federal Register / Vol. 72, No. 4 / Monday, January 8, 2007 / Notices Relating to the Civil Service Commission and labor-management in the Federal Service; 5 CFR part 410, Office of Personnel Management— Training; and E.O. 9397. PURPOSE(S): Information is used to manage and administer training and development programs; to identify individual training needs; to screen and select candidates for training; and for reporting, forecasting, tracking, monitoring, and assessment purposes. Statistical data, with all personal identifiers removed, are used to compare training completion data among different DTRA activities. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a (b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a (b)(3) as follows: To the Department of Veterans Affairs for inspecting, surveying, auditing, or evaluating apprentice or on-the-job training programs. To the Department of Labor for inspecting, surveying, auditing, or evaluating apprentice training programs and other programs under its jurisdiction. To Federal, state, and local agencies and oversight entities to track, manage, and report on mandatory training requirements and certifications. To public and private sector educational, training, and conferencing entities for participant enrollment, tracking, evaluation, and payment reconciliation purposes. To Federal agencies for screening and selecting candidates for training or developmental programs sponsored by the agency. To Federal oversight agencies for investigating, reviewing, resolving, negotiating, settling, or hearing complaints, grievances, or other matters under its cognizance. The DoD ‘‘Blanket Routine Uses’’ set forth at the beginning of DTRA’s compilation of systems of records notices apply to this system. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: jlentini on PROD1PC65 with NOTICES STORAGE: Records are stored in paper and electronic form. RETRIEVABILITY: Automated records may be retrieved by Social Security Number, name, logon VerDate Aug<31>2005 17:57 Jan 05, 2007 Jkt 211001 identification, or by a combination of these data elements. Manual records are retrieved by employee last name. SAFEGUARDS: Records are maintained in physical and electronic areas accessible only to DTRA personnel who must use the records to perform assigned duties. Physical access is limited through the use of locks, guards, card swipe, and other administrative procedures. The electronic records are deployed on accredited systems with access restricted by the use of login, password, and/or card swipe protocols. The webbased files are accessible only via the Agency’s intranet, which is protected in accordance with approved information assurance protocols. Employees are warned through screen log-on protocols and periodic briefings of the consequences of improper access or use of the data on the Agency intranet. In addition, users are trained to lock or shutdown their workstations when leaving the work area. During non-duty hours, records are secured in accesscontrolled buildings, offices, cabinets or computer systems. RETENTION AND DISPOSAL: SYSTEM MANAGER(S) AND ADDRESS: Learning Technology Specialist, Defense Threat Reduction Agency, Policy & Program Development Division, 8725 John J. Kingman Road, Stop 6201, Fort Belvoir, VA 22060– 6201. NOTIFICATION PROCEDURES: Individuals seeking to determine whether records about themselves is contained in this system of records should address written inquiries to the Defense Threat Reduction Agency, Policy & Program Development Division, 8725 John J. Kingman Road, Stop 6201, Fort Belvoir, VA 22060– 6201. Current DTRA employees may determine whether information about themselves is contained in subsets to the master file by accessing the system through their assigned DTRA computer or by contacting their immediate supervisor. Frm 00003 Fmt 4703 Sfmt 4703 Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Defense Threat Reduction Agency, Policy & Program Development Division, 8725 John J. Kingman Road, Stop 6201, Fort Belvoir, VA 22060–6201. Current DTRA employees may gain access to data contained in subsets to the master file by accessing the system through their assigned DTRA computer or by contacting their immediate supervisor. CONTESTING RECORD PROCEDURES: The DTRA rules for accessing records, for contesting contents, and appealing initial agency determinations are contained in 32 CFR part 318, or may be obtained from the Defense Threat Reduction Agency, Policy & Program Development Division, 8725 John J. Kingman Road, Stop 6201, Fort Belvoir, VA 22060. RECORD SOURCE CATEGORIES: Information is obtained from the record subject. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. Training files are destroyed when 5 years old or when superseded, whichever is sooner. Employee agreements, individual training plans, progress reports, and similar records used in intern, upward mobility, career management, and similar developmental training programs are destroyed 1 year after employee has completed the program. PO 00000 RECORD ACCESS PROCEDURES: [FR Doc. E7–9 Filed 1–5–07; 8:45 am] BILLING CODE 5001–06–P DEPARTMENT OF DEFENSE Office of the Secretary [DOD–2006–OS–0226] Privacy Act of 1974; Systems of Records Defense Logistics Agency, DoD. Notice to alter a system of AGENCY: ACTION: records. SUMMARY: The Defense Logistics Agency proposes to alter a system of records notice in its existing inventory of records systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended. DATES: This proposed action will be effective without further notice on February 7, 2007 unless comments are received which result in a contrary determination. ADDRESSES: Send comments to the Privacy Act Officer, Headquarters, Defense Logistics Agency, ATTN: DP, 8725 John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060–6221. FOR FURTHER INFORMATION CONTACT: Ms. Jody Sinkler at (703) 767–5045. SUPPLEMENTARY INFORMATION: The Defense Logistics Agency systems of E:\FR\FM\08JAN1.SGM 08JAN1 Federal Register / Vol. 72, No. 4 / Monday, January 8, 2007 / Notices records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The proposed system reports, as required by 5 U.S.C. 552a(r), of the Privacy Act of 1974, as amended, were submitted on December 28, 2006, to the House Committee on Government Reform, the Senate Committee on Homeland Security and Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A–130, ‘‘Federal Agency Responsibilities for Maintaining Records About Individuals,’’ dated February 8, 1996 (February 20, 1996, 61 FR 6427). Dated: December 29, 2006. L.M. Bynum, Alternate OSD Federal Register Liaison Officer, Department of Defense. CATEGORIES OF RECORDS IN THE SYSTEM: S322.50 DMDC SYSTEM NAME: Defense Eligibility Records (June 15, 2004, 69 FR 33376). CHANGES: * * * * * SYSTEM LOCATION: Delete entry and replace with ‘‘EDS— Service Management Center, 1075 West Entrance Drive, Auburn Hills, MI 48326–2723.’’ jlentini on PROD1PC65 with NOTICES CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Add the following new categories of individuals covered to the system ‘‘all appropriated, non-appropriated, and foreign national DoD employees; all Federal (non-postal) civilian employees and all Federal civilian retirees; Congressional Medal of Honor awardees; dependants of active and retired members of the Uniformed Services; selective service registrants; DoD affiliated personnel (e.g. contractors); emergency contact data for DoD affiliated personnel (e.g. contractors); foreign military and families who used DoD medical facilities; former enlisted and officer personnel of the military services who separated from active duty since 1971; DoD civilian retirees who are receiving ID cards as authorized by OUSD (P&R) memo, subject: Issuance of Identification Cards to Retired Department of Defense Civilian Employees (December 30, 2005); general population treated for medical emergency in a DoD medical facility; individuals receiving security background investigations as identified VerDate Aug<31>2005 17:57 Jan 05, 2007 Jkt 211001 in the Defense Central Index of Investigations; individuals who participated in educational programs sponsored by U.S. Armed Forces Institute and participants of Armed Forces Aptitude testing program at the High School level since September 1969; individuals who were or may have been subjects of tests involving chemical or biological human subject testing, and individuals who have inquired or provided information to the DoD concerning such testing; other Federal agency employees and applicants who have registered to take the Defense Language Proficiency Tests (DLPT) 5; participants in the Department of Health and Human Services National Longitudinal Survey; and veterans who have used GI Bill education/training employment services office since January 1, 1971.’’ Add the following new records to the categories of records being maintained ‘‘Catastrophic Cap and Deductible (CCD) transactions, including monetary amounts; CHAMPUS/TRICARE claim records containing enrollee, participant and health care facility, provider data such as cause of treatment, amount of payment, name and Social Security or tax identification number of providers or potential providers of care; citizenship data/country of birth; civil service employee employment information (agency and bureau, pay plan and grade, nature of action code and nature of action effective date, occupation series, dates of promotion and expected return from overseas, service computation date); claims data; compensation data; contractor fee payment data; date of separation of former enlisted and officer personnel; demographic data (kept on others beyond beneficiaries) date of birth, home of record state, sex, race, education level; Department of Veterans Affairs disability payment records; digital signatures where appropriate to assert validity of data; email (home/ work); emergency contact information; immunization data; Information Assurance (IA) Work Force information; language data; military personnel information (rank, assignment/ deployment, length of service, military occupation, education, and benefit usage); pharmacy benefits; reason leaving military service or DoD civilian service; Reserve member’s civilian occupation and employment information; education benefit eligibility and usage; special military pay information; SGLI/FGLI; stored documents for proofing identity and association; workforces information (e.g. PO 00000 Frm 00004 Fmt 4703 Sfmt 4703 731 Acquisition, First Responders); Privacy Act audit logs.’’ AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Add the following new authorities to the system of records notice ‘‘5 U.S.C. App. 3 (Pub. L. 95–452, as amended (Inspector General Act of 1978)); Pub. L. 106–265, Federal Long-Term Care Insurance; and 10 U.S.C. 2358, Research and Development Projects; 42 U.S.C., Chapter 20, Subchapter I–G, Registration and Voting by Absent Uniformed Services Voters and Overseas Voters in Elections for Federal Office, Sec. 1973ff, Federal responsibilities and DoD Directive 1000.4, Federal Voting Assistance Program (FVAP); Homeland Security Presidential Directive 12, Policy for a common Identification Standard for Federal Employees and Contractors; 38 CFR part 9.20, Traumatic Injury Protection, Servicemembers’ Group Life Insurance and Veterans’ Group Life Insurance.’’ PURPOSE(S): Add these additional purposes as follows ‘‘To authenticate and identify DoD affiliated personnel (e.g., contractors); to assess manpower, support personnel and readiness functions; to perform statistical analyses; identify current DoD civilian and military personnel for purposes of detecting fraud and abuse of benefit programs; to register current DoD civilian and military personnel and their authorized dependents for purposes of obtaining medical examination, treatment or other benefits to which they are qualified; to ensure benefit eligibility is retained after separation from the military; information will be used by agency officials and employees, or authorized contractors, and other DoD Components for personnel and manpower studies; and to assist in recruiting prior-service personnel.’’ ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Because of the number of new routine uses being added to this system of records, we are renumbering all routine uses for ease of recognition and identification. The entry will read as follows: ‘‘In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: 1. To the Social Security Administration (SSA) to perform E:\FR\FM\08JAN1.SGM 08JAN1 jlentini on PROD1PC65 with NOTICES 732 Federal Register / Vol. 72, No. 4 / Monday, January 8, 2007 / Notices computer data matching against the SSA Wage and Earnings Record file for the purpose of identifying employers of Department of Defense (DoD) beneficiaries eligible for health care. This employer data will in turn be used to identify those employed beneficiaries who have employment-related group health insurance, to coordinate insurance benefits provided by DoD with those provided by the other insurance. This information will also be used to perform computer data matching against the SSA Master Beneficiary Record file for the purpose of identifying DoD beneficiaries eligible for health care who are enrolled in the Medicare Program, to coordinate insurance benefits provided by DoD with those provided by Medicare. 2. To other Federal agencies and state, local and territorial governments to identify fraud and abuse of the Federal agency’s programs and to identify debtors and collect debts and overpayment in the DoD health care programs. 3. To each of the fifty states and the District of Columbia for the purpose of conducting an on going computer matching program with state Medicaid agencies to determine the extent to which state Medicaid beneficiaries may be eligible for Uniformed Services health care benefits, including CHAMPUS, TRICARE, and to recover Medicaid monies from the CHAMPUS program. 4. To provide dental care providers assurance of treatment eligibility. 5. To Federal agencies and/or their contractors, in response to their requests, for purposes of authenticating the identity of individuals who, incident to the conduct of official DoD business, present the Common Access Card or similar identification as proof of identity to gain physical or logical access to government and contractor facilities, locations, networks, or systems. 6. To State and local child support enforcement agencies for purposes of providing information, consistent with the requirements of 29 U.S.C. 1169(a), 42 U.S.C. 666(a)(19), and E.O. 12953 and in response to a National Medical Support Notice (NMSN) (or equivalent notice if based upon the statutory authority for the NMSN), regarding the military status of identified individuals and whether, and for what period of time, the children of such individuals are or were eligible for DoD health care coverage. Note: Information requested by the States is not disclosed when it would contravene U.S. national policy or security interests (42 U.S.C. 653(e)). VerDate Aug<31>2005 17:57 Jan 05, 2007 Jkt 211001 7. To the Department of Health and Human Services (HHS): a. For purposes of providing information, consistent with the requirements of 42 U.S.C. 653 and in response to an HHS request, regarding the military status of identified individuals and whether, and for what period of time, the children of such individuals are or were eligible for DoD healthcare coverage. Note: Information requested by HHS is not disclosed when it would contravene U.S. national policy or security interests (42 U.S.C. 653(e)). b. For purposes of providing information so that specified Medicare determinations, specifically late enrollment and waiver of penalty, can be made for eligible (1) DoD military retirees and (2) spouses (or former spouses) and/or dependents of either military retirees or active duty military personnel, pursuant to section 625 of the Medicare Prescription Drug, Improvement, and Modernization Act of 2002 (as codified at 42 U.S.C. 1395p and 1395r). c. To the Office of Child Support Enforcement, Federal Parent Locator Service, pursuant to 42 U.S.C. 653 and 653a; to assist in locating individuals for the purpose of establishing parentage; establishing, setting the amount of, modifying, or enforcing child support obligations; or enforcing child custody or visitation orders; the relationship to a child receiving benefits provided by a third party and the name and SSN of those third party providers who have a legal responsibility. Identifying delinquent obligors will allow State Child Support Enforcement agencies to commence wage withholding or other enforcement actions against the obligors. 8. To the American Red Cross for purposes of providing emergency notification and assistance to members of the Armed Forces, retirees, family members or survivors. 9. To the Department of Veterans Affairs (DVA): a. To provide military personnel and pay data for present and former military personnel for the purpose of evaluating use of veterans’ benefits, validating benefit eligibility and maintaining the health and well being of veterans and their family members. b. To provide identifying military personnel data to the DVA and its insurance program contractor for the purpose of notifying separating eligible Reservists of their right to apply for Veteran’s Group Life Insurance coverage under the Veterans Benefits Improvement Act of 1996 (38 U.S.C. 1968) and for DVA to administer the Traumatic Servicemember’s Group Life PO 00000 Frm 00005 Fmt 4703 Sfmt 4703 Insurance (TSGLI) (Traumatic Injury Protection Rider to Servicemember’s Group Life Insurance (TSGLI), 38 CFR part 9.20). c. To register eligible veterans and their dependents for DVA programs. d. Providing identification of former military personnel and survivor’s financial benefit data to DVA for the purpose of identifying military retired pay and survivor benefit payments for use in the administration of the DVA’s Compensation and Pension Program (38 U.S.C. 5106). The information is to be used to process all DVA award actions more efficiently, reduce subsequent overpayment collection actions, and minimize erroneous payments. e. To conduct computer matching programs regulated by the Privacy Act of 1974, as amended (5 U.S.C. 552a), for the purposes of: (1) Providing full identification of active duty military personnel, including full time National Guard/ Reserve support personnel, for use in the administration of DVA’s Compensation and Pension benefit program. The information is used to determine continued eligibility for DVA disability compensation to recipients who have returned to active duty so that benefits can be adjusted or terminated as required and steps taken by DVA to collect any resulting over payment (38 U.S.C. 5304(c)). (2) Providing military personnel and financial data to the Veterans Benefits Administration, DVA for the purpose of determining initial eligibility and any changes in eligibility status to insure proper payment of benefits for GI Bill education and training benefits by the DVA under the Montgomery GI Bill (Title 10 U.S.C., Chapter 1606—Selected Reserve and Title 38 U.S.C., Chapter 30—Active Duty), the REAP educational benefit (Title 10 U.S.C, Chapter 1607), and the National Call to Service enlistment educational benefit (Title 10, Chapter 510). The administrative responsibilities designated to both agencies by the law require that data be exchanged in administering the programs. (3) Providing identification of reserve duty, including full time support National Guard/Reserve military personnel, to the DVA, for the purpose of deducting reserve time served from any DVA disability compensation paid or waiver of VA benefit. The law (10 U.S.C. 12316) prohibits receipt of reserve pay and DVA compensation for the same time period, however, it does permit waiver of DVA compensation to draw reserve pay. (4) Providing identification of former active duty military personnel who E:\FR\FM\08JAN1.SGM 08JAN1 jlentini on PROD1PC65 with NOTICES Federal Register / Vol. 72, No. 4 / Monday, January 8, 2007 / Notices received separation payments to the DVA for the purpose of deducting such repayment from any DVA disability compensation paid. The law requires recoupment of severance payments before DVA disability compensation can be paid (10 U.S.C. 1174). f. To provide identifying military personnel data to the DVA for the purpose of notifying such personnel of information relating to educational assistance as required by the Veterans Programs Enhancement Act of 1998 (38 U.S.C. 3011 and 3034). 10. To DoD Civilian Contractors and grantees for the purpose of performing research on manpower problems for statistical analyses. 11. To consumer reporting agencies to obtain current addresses of separated military personnel to notify them of potential benefits eligibility. 12. To Defense contractors to monitor the employment of former DoD employees and military members subject to the provisions of 41 U.S.C. 423. 13. To Federal and Quasi Federal agencies, territorial, state, and local governments to support personnel functions requiring data on prior military service credit for their employees or for job applications. To determine continued eligibility and help eliminate fraud and abuse in benefit programs and to collect debts and over payments owed to these programs. Information released includes name, Social Security Number, and military or civilian address of individuals. To detect fraud, waste and abuse pursuant to the authority contained in the Inspector General Act of 1978, as amended (Pub. L. 95–452) for the purpose of determining eligibility for, and/or continued compliance with, any Federal benefit program requirements. 14. To Federal and Quasi Federal agencies, territorial, state and local governments, and contractors and grantees for the purpose of supporting research studies concerned with the health and well being of active duty, reserve, and retired personnel or veterans, to include family members. DMDC will disclose information from this system of records for research purposes when DMDC: a. Has determined that the use or disclosure does not violate legal or policy limitations under which the record was provided, collected, or obtained; b. Has determined that the research purpose (1) cannot be reasonably accomplished unless the record is provided in individually identifiable form, and (2) warrants the risk to the VerDate Aug<31>2005 17:57 Jan 05, 2007 Jkt 211001 privacy of the individual that additional exposure of the record might bring; c. Has required the recipient to (1) establish reasonable administrative, technical, and physical safeguards to prevent unauthorized use or disclosure of the record, and (2) remove or destroy the information that identifies the individual at the earliest time at which removal or destruction can be accomplished consistent with the purpose of the research project, unless the recipient has presented adequate justification of a research or health nature for retaining such information, and (3) make no further use or disclosure of the record except (A) in emergency circumstances affecting the health or safety of any individual, (B) for use in another research project, under these same conditions, and with written authorization of the Department, (C) for disclosure to a properly identified person for the purpose of an audit related to the research project, if information that would enable research subjects to be identified is removed or destroyed at the earliest opportunity consistent with the purpose of the audit, or (D) when required by law; d. has secured a written statement attesting to the recipients’ understanding of, and willingness to abide by these provisions. 15. To Federal and State agencies for purposes of obtaining socioeconomic information on Armed Forces personnel so that analytical studies can be conducted with a view to assessing the present needs and future requirements of such personnel. 16. To Federal and State agencies to validate demographic data (e.g., Social Security Number, citizenship status, date and place of birth, etc.) for individuals in DoD personnel and pay files so that accurate information is available in support of DoD requirements. 17. To the Bureau of Citizenship and Immigration Services, Department of Homeland Security, for purposes of facilitating the verification of individuals who may be eligible for expedited naturalization (Pub. L. 108– 136, Section 1701, and E.O. 13269, Expedited Naturalization). 18. To the Federal voting program to provide unit and email addresses for the purpose of notifying the military members where to obtain absentee ballots. 19. To the Department of Homeland Security for the conduct of studies related to the health and well-being of Coast Guard members and to authenticate and identify Coast Guard personnel. PO 00000 Frm 00006 Fmt 4703 Sfmt 4703 733 20. To Coast Guard recruiters in the performance of their assigned duties. The DoD ‘ Blanket Routine Uses’ published at the beginning of DLA’s compilation of systems of records notices apply to this system.’’ * * * * * S322.50 DMDC SYSTEM NAME: Defense Eligibility Records. SYSTEM LOCATION: EDS—Service Management Center, 1075 West Entrance Drive, Auburn Hills, MI 48326–2723. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Active duty Armed Forces and reserve personnel and their family members; retired Armed Forces personnel and their family members; 100 percent disabled veterans and their dependents or survivors; surviving family members of deceased active duty or retired personnel; active duty and retired Coast Guard personnel and their family members; active duty and retired Public Health Service personnel (Commissioned Corps) and their family members; active duty and retired National Oceanic and Atmospheric Administration employees (Commissioned Corps) and their family members; and State Department employees employed in a foreign country and their family members; civilian employees of the Department of Defense; contractors; and any other individuals entitled to care under the health care program or to other DoD benefits and privileges; providers and potential providers of health care; and any individual who submits a health care claim; all appropriated, nonappropriated, and foreign national DoD employees; all Federal (non-postal) civilian employees and all Federal civilian retirees; Congressional Medal of Honor awardees; dependants of active and retired members of the Uniformed Services; selective service registrants; DoD affiliated personnel (e.g. contractors); emergency contact data for DoD affiliated personnel (e.g. contractors); foreign military and families who used DoD medical facilities; former enlisted and officer personnel of the military services who separated from active duty since 1971; DoD civilian retirees who are receiving ID cards as authorized by OUSD(P&R) memo, subject: Issuance of Identification Cards to Retired Department of Defense Civilian Employees (December 30, 2005); general population treated for medical emergency in a DoD medical facility; E:\FR\FM\08JAN1.SGM 08JAN1 734 Federal Register / Vol. 72, No. 4 / Monday, January 8, 2007 / Notices individuals receiving security background investigations as identified in the Defense Central Index of Investigations; individuals who participated in educational programs sponsored by U.S. Armed Forces Institute and participants of Armed Forces Aptitude testing program at the High School level since September 1969; individuals who were or may have been subjects of tests involving chemical or biological human subject testing, and individuals who have inquired or provided information to the DoD concerning such testing; other Federal agency employees and applicants who have registered to take the Defense Language Proficiency Tests (DLPT) 5; participants in the Department of Health and Human Services National Longitudinal Survey; and veterans who have used GI Bill education/training employment services office since January 1, 1971. jlentini on PROD1PC65 with NOTICES CATEGORIES OF RECORDS IN THE SYSTEM: Computer files containing beneficiary’s name, Service or Social Security Number, enrollment number, relationship of beneficiary to sponsor, residence address of beneficiary or sponsor, date of birth of beneficiary, sex of beneficiary, branch of Service of sponsor, dates of beginning and ending eligibility, number of family members of sponsor, primary unit duty location of sponsor, race and ethnic origin of beneficiary, occupation of sponsor, rank/pay grade of sponsor, disability documentation, Medicare eligibility and enrollment data, index fingerprints and photographs of beneficiaries, blood test results, dental care eligibility codes and dental x-rays. Catastrophic Cap and Deductible (CCD) transactions, including monetary amounts; CHAMPUS/TRICARE claim records containing enrollee, participant and health care facility, provider data such as cause of treatment, amount of payment, name and Social Security or tax identification number of providers or potential providers of care; citizenship data/country of birth; civil service employee employment information (agency and bureau, pay plan and grade, nature of action code and nature of action effective date, occupation series, dates of promotion and expected return from overseas, service computation date); claims data; compensation data; contractor fee payment data; date of separation of former enlisted and officer personnel; demographic data (kept on others beyond beneficiaries) date of birth, home of record state, sex, race, education level; Department of Veterans Affairs disability payment records; VerDate Aug<31>2005 17:57 Jan 05, 2007 Jkt 211001 digital signatures where appropriate to assert validity of data; email (home/ work); emergency contact information; immunization data; Information Assurance (IA) Work Force information; language data; military personnel information (rank, asignment/ deployment, length of service, military occupation, education, and benefit usage); pharmacy benefits; reason leaving military service or DoD civilian service; Reserve member’s civilian occupation and employment information; education benefit eligibility and usage; special military pay information; SGLI/FGLI; stored documents for proofing identity and association; workforces information (e.g. Acquisition, First Responders); Privacy Act audit logs. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301, Departmental Regulations; 10 U.S.C. Chapters 53, 54, 55, 58, and 75; 10 U.S.C. 136; 31 U.S.C. 3512(c); 50 U.S.C. Chapter 23, Internal Security; DoD Directive 1341.1, Defense Enrollment/Eligibility Reporting System; DoD Instruction 1341.2, DEERS Procedures; 5 U.S.C. App. 3 (Pub. L. 95– 452, as amended (Inspector General Act of 1978)); Pub.L. 106–265, Federal LongTerm Care Insurance; and 10 U.S.C. 2358, Research and Development Projects; 42 U.S.C., Chapter 20, Subchapter I-G, Registration and Voting by Absent Uniformed Services Voters and Overseas Voters in Elections for Federal Office, Sec. 1973ff, Federal responsibilities and DoD Directive 1000.4, Federal Voting Assistance Program (FVAP); Homeland Security Presidential Directive 12, Policy for a common Identification Standard for Federal Employees and Contractors; 38 CFR part 9.20, Traumatic injury protection, Servicemembers’ Group Life Insurance and Veterans’ Group Life Insurance; and E.O. 9397 (SSN). PURPOSE(S): The purpose of the system is to provide a database for determining eligibility to DoD entitlements and privileges; to support DoD health care management programs; to provide identification of deceased members; to record the issuance of DoD badges and identification cards; and to detect fraud and abuse of the benefit programs by claimants and providers to include appropriate collection actions arising out of any debts incurred as a consequence of such programs. To authenticate and identify DoD affiliated personnel (e.g., contractors); to assess manpower, support personnel and readiness functions; to perform statistical analyses; identify current DoD PO 00000 Frm 00007 Fmt 4703 Sfmt 4703 civilian and military personnel for purposes of detecting fraud and abuse of benefit programs; to register current DoD civilian and military personnel and their authorized dependents for purposes of obtaining medical examination, treatment or other benefits to which they are qualified; to ensure benefit eligibility is retained after separation from the military; information will be used by agency officials and employees, or authorized contractors, and other DoD Components for personnel and manpower studies; and to assist in recruiting prior-service personnel. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: 1. To the Social Security Administration (SSA) to perform computer data matching against the SSA Wage and Earnings Record file for the purpose of identifying employers of Department of Defense (DoD) beneficiaries eligible for health care. This employer data will in turn be used to identify those employed beneficiaries who have employment-related group health insurance, to coordinate insurance benefits provided by DoD with those provided by the other insurance. This information will also be used to perform computer data matching against the SSA Master Beneficiary Record file for the purpose of identifying DoD beneficiaries eligible for health care who are enrolled in the Medicare Program, to coordinate insurance benefits provided by DoD with those provided by Medicare. 2. To other Federal agencies and state, local and territorial governments to identify fraud and abuse of the Federal agency’s programs and to identify debtors and collect debts and overpayment in the DoD health care programs. 3. To each of the fifty states and the District of Columbia for the purpose of conducting an ongoing computer matching program with state Medicaid agencies to determine the extent to which state Medicaid beneficiaries may be eligible for Uniformed Services health care benefits, including CHAMPUS, TRICARE, and to recover Medicaid monies from the CHAMPUS program. 4. To provide dental care providers assurance of treatment eligibility. E:\FR\FM\08JAN1.SGM 08JAN1 jlentini on PROD1PC65 with NOTICES Federal Register / Vol. 72, No. 4 / Monday, January 8, 2007 / Notices 5. To Federal agencies and/or their contractors, in response to their requests, for purposes of authenticating the identity of individuals who, incident to the conduct of official DoD business, present the Common Access Card or similar identification as proof of identity to gain physical or logical access to government and contractor facilities, locations, networks, or systems. 6. To State and local child support enforcement agencies for purposes of providing information, consistent with the requirements of 29 U.S.C. 1169(a), 42 U.S.C. 666(a)(19), and E.O. 12953 and in response to a National Medical Support Notice (NMSN) (or equivalent notice if based upon the statutory authority for the NMSN), regarding the military status of identified individuals and whether, and for what period of time, the children of such individuals are or were eligible for DoD health care coverage. Note: Information requested by the States is not disclosed when it would contravene U.S. national policy or security interests (42 U.S.C. 653(e)). 7. To the Department of Health and Human Services (HHS): a. For purposes of providing information, consistent with the requirements of 42 U.S.C. 653 and in response to an HHS request, regarding the military status of identified individuals and whether, and for what period of time, the children of such individuals are or were eligible for DoD healthcare coverage. Note: Information requested by HHS is not disclosed when it would contravene U.S. national policy or security interests (42 U.S.C. 653(e)). b. For purposes of providing information so that specified Medicare determinations, specifically late enrollment and waiver of penalty, can be made for eligible (1) DoD military retirees and (2) spouses (or former spouses) and/or dependents of either military retirees or active duty military personnel, pursuant to section 625 of the Medicare Prescription Drug, Improvement, and Modernization Act of 2002 (as codified at 42 U.S.C. 1395p and 1395r). c. To the Office of Child Support Enforcement, Federal Parent Locator Service, pursuant to 42 U.S.C. 653 and 653a; to assist in locating individuals for the purpose of establishing parentage; establishing, setting the amount of, modifying, or enforcing child support obligations; or enforcing child custody or visitation orders; the relationship to a child receiving benefits provided by a third party and the name and SSN of those third party providers who have a legal responsibility. Identifying delinquent obligors will allow State VerDate Aug<31>2005 17:57 Jan 05, 2007 Jkt 211001 Child Support Enforcement agencies to commence wage withholding or other enforcement actions against the obligors. 8. To the American Red Cross for purposes of providing emergency notification and assistance to members of the Armed Forces, retirees, family members or survivors. 9. To the Department of Veterans Affairs (DVA): a. To provide military personnel and pay data for present and former military personnel for the purpose of evaluating use of veterans’ benefits, validating benefit eligibility and maintaining the health and well being of veterans and their family members. b. To provide identifying military personnel data to the DVA and its insurance program contractor for the purpose of notifying separating eligible Reservists of their right to apply for Veteran’s Group Life Insurance coverage under the Veterans Benefits Improvement Act of 1996 (38 U.S.C. 1968) and for DVA to administer the Traumatic Servicemember’s Group Life Insurance (TSGLI) (Traumatic Injury Protection Rider to Servicemember’s Group Life Insurance (TSGLI), 38 CFR part 9.20). c. To register eligible veterans and their dependents for DVA programs. d. Providing identification of former military personnel and survivor’s financial benefit data to DVA for the purpose of identifying military retired pay and survivor benefit payments for use in the administration of the DVA’s Compensation and Pension Program (38 U.S.C. 5106). The information is to be used to process all DVA award actions more efficiently, reduce subsequent overpayment collection actions, and minimize erroneous payments. e. To conduct computer matching programs regulated by the Privacy Act of 1974, as amended (5 U.S.C. 552a), for the purposes of: (1) Providing full identification of active duty military personnel, including full time National Guard/ Reserve support personnel, for use in the administration of DVA’s Compensation and Pension benefit program. The information is used to determine continued eligibility for DVA disability compensation to recipients who have returned to active duty so that benefits can be adjusted or terminated as required and steps taken by DVA to collect any resulting over payment (38 U.S.C. 5304(c)). (2) Providing military personnel and financial data to the Veterans Benefits Administration, DVA for the purpose of determining initial eligibility and any changes in eligibility status to insure PO 00000 Frm 00008 Fmt 4703 Sfmt 4703 735 proper payment of benefits for GI Bill education and training benefits by the DVA under the Montgomery GI Bill (Title 10 U.S.C., Chapter 1606—Selected Reserve and Title 38 U.S.C., Chapter 30—Active Duty), the REAP educational benefit (Title 10 U.S.C, Chapter 1607), and the National Call to Service enlistment educational benefit (Title 10, Chapter 510). The administrative responsibilities designated to both agencies by the law require that data be exchanged in administering the programs. (3) Providing identification of reserve duty, including full time support National Guard/Reserve military personnel, to the DVA, for the purpose of deducting reserve time served from any DVA disability compensation paid or waiver of VA benefit. The law (10 U.S.C. 12316) prohibits receipt of reserve pay and DVA compensation for the same time period, however, it does permit waiver of DVA compensation to draw reserve pay. (4) Providing identification of former active duty military personnel who received separation payments to the DVA for the purpose of deducting such repayment from any DVA disability compensation paid. The law requires recoupment of severance payments before DVA disability compensation can be paid (10 U.S.C. 1174). f. To provide identifying military personnel data to the DVA for the purpose of notifying such personnel of information relating to educational assistance as required by the Veterans Programs Enhancement Act of 1998 (38 U.S.C. 3011 and 3034). 10. To DoD Civilian Contractors and grantees for the purpose of performing research on manpower problems for statistical analyses. 11. To consumer reporting agencies to obtain current addresses of separated military personnel to notify them of potential benefits eligibility. 12. To Defense contractors to monitor the employment of former DoD employees and military members subject to the provisions of 41 U.S.C. 423. 13. To Federal and Quasi Federal agencies, territorial, state, and local governments to support personnel functions requiring data on prior military service credit for their employees or for job applications. To determine continued eligibility and help eliminate fraud and abuse in benefit programs and to collect debts and over payments owed to these programs. Information released includes name, Social Security Number, and military or civilian address of individuals. To detect fraud, waste and abuse pursuant E:\FR\FM\08JAN1.SGM 08JAN1 jlentini on PROD1PC65 with NOTICES 736 Federal Register / Vol. 72, No. 4 / Monday, January 8, 2007 / Notices to the authority contained in the Inspector General Act of 1978, as amended (Pub. L. 95–452) for the purpose of determining eligibility for, and/or continued compliance with, any Federal benefit program requirements. 14. To Federal and Quasi Federal agencies, territorial, state and local governments, and contractors and grantees for the purpose of supporting research studies concerned with the health and well being of active duty, reserve, and retired personnel or veterans, to include family members. DMDC will disclose information from this system of records for research purposes when DMDC: a. Has determined that the use or disclosure does not violate legal or policy limitations under which the record was provided, collected, or obtained; b. Has determined that the research purpose (1) cannot be reasonably accomplished unless the record is provided in individually identifiable form, and (2) warrants the risk to the privacy of the individual that additional exposure of the record might bring; c. Has required the recipient to (1) establish reasonable administrative, technical, and physical safeguards to prevent unauthorized use or disclosure of the record, and (2) remove or destroy the information that identifies the individual at the earliest time at which removal or destruction can be accomplished consistent with the purpose of the research project, unless the recipient has presented adequate justification of a research or health nature for retaining such information, and (3) make no further use or disclosure of the record except (A) in emergency circumstances affecting the health or safety of any individual, (B) for use in another research project, under these same conditions, and with written authorization of the Department, (C) for disclosure to a properly identified person for the purpose of an audit related to the research project, if information that would enable research subjects to be identified is removed or destroyed at the earliest opportunity consistent with the purpose of the audit, or (D) when required by law; d. Has secured a written statement attesting to the recipients’ understanding of, and willingness to abide by these provisions. 15. To Federal and State agencies for purposes of obtaining socioeconomic information on Armed Forces personnel so that analytical studies can be conducted with a view to assessing the present needs and future requirements of such personnel. VerDate Aug<31>2005 17:57 Jan 05, 2007 Jkt 211001 16. To Federal and state agencies to validate demographic data (e.g., Social Security Number, citizenship status, date and place of birth, etc.) for individuals in DoD personnel and pay files so that accurate information is available in support of DoD requirements. 17. To the Bureau of Citizenship and Immigration Services, Department of Homeland Security, for purposes of facilitating the verification of individuals who may be eligible for expedited naturalization (Pub. L. 108– 136, Section 1701, and E.O. 13269, Expedited Naturalization). 18. To the Federal voting program to provide unit and email addresses for the purpose of notifying the military members where to obtain absentee ballots. 19. To the Department of Homeland Security for the conduct of studies related to the health and well-being of Coast Guard members and to authenticate and identify Coast Guard personnel. 20. To Coast Guard recruiters in the performance of their assigned duties. The DoD ‘‘Blanket Routine Uses’’ published at the beginning of DLA’s compilation of systems of records notices apply to this system. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Records are maintained on magnetic tapes and disks, and are housed in a controlled computer media library. RETRIEVABILITY: Records about individuals are retrieved by an algorithm which uses name, Social Security Number, date of birth, rank, and duty location as possible inputs. Retrievals are made on summary basis by geographic characteristics and location and demographic characteristics. Information about individuals will not be distinguishable in summary retrievals. Retrievals for the purposes of generating address lists for direct mail distribution may be made using selection criteria based on geographic and demographic keys. SAFEGUARDS: Computerized records are maintained in a controlled area accessible only to authorized personnel. Entry to these areas is restricted to those personnel with a valid requirement and authorization to enter. Physical entry is restricted by the use of locks, guards, and administrative procedures (e.g., fire protection regulations). PO 00000 Frm 00009 Fmt 4703 Sfmt 4703 Access to personal information is restricted to those who require the records in the performance of their official duties, and to the individuals who are the subjects of the record or their authorized representatives. Access to personal information is further restricted by the use of passwords, which are changed periodically. All individuals granted access to this system of records are to have received Information Assurance and Privacy Act training. RETENTION AND DISPOSAL: Data is destroyed when superseded or when no longer needed for operational purposes, whichever is later. SYSTEM MANAGER(S) AND ADDRESS: Deputy Director, Defense Manpower Data Center, DoD Center Monterey Bay, 400 Gigling Road, Seaside, CA 93955– 6771. NOTIFICATION PROCEDURE: Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Privacy Act Officer, Headquarters, Defense Logistics Agency, ATTN: DP, 8725 John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060–6221. Written requests for the information should contain full name and Social Security Number of individual and sponsor, date of birth, rank, and duty location. RECORD ACCESS PROCEDURES: Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Privacy Act Officer, Headquarters, Defense Logistics Agency, ATTN: DP, 8725 John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060–6221. Written requests for the information should contain full name and Social Security Number of individual and sponsor, date of birth, rank, and duty location. CONTESTING RECORD PROCEDURES: The DLA rules for accessing records, for contesting contents, and appealing initial agency determinations are contained in 32 CFR part 323, or may be obtained from the Privacy Act Officer, Headquarters, Defense Logistics Agency, ATTN: DP, 8725 John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060–6221. RECORD SOURCE CATEGORIES: Individuals, personnel pay, and benefit systems of the military and civilian departments and agencies of the E:\FR\FM\08JAN1.SGM 08JAN1 Federal Register / Vol. 72, No. 4 / Monday, January 8, 2007 / Notices Defense Department, the Coast Guard, the Public Health Service, the National Oceanic and Atmospheric Administration, Department of Veterans Affairs, and other Federal agencies. Dated: December 29, 2006. L.M. Bynum, Alternate OSD Federal Register Liaison Officer, Department of Defense. EXEMPTIONS CLAIMED FOR THE SYSTEM: SYSTEM NAME: None. S322.10 DMDC [FR Doc. E7–10 Filed 1–5–07; 8:45 am] Defense Manpower Data Center Data Base (June 8, 2004, 70 FR 31974). BILLING CODE 5001–06–P CHANGES: * DEPARTMENT OF DEFENSE * * * * SYSTEM LOCATION: Secretary of Defense * Delete second paragraph. * * * * [DOD–2006–OS–0227] CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Privacy Act of 1974; Systems of Records Delete from entry ‘‘Individuals who responded to various paid advertising campaigns seeking enlistment information since July 1, 1973,’’ ‘‘Individuals responding to recruiting advertisements since January 1987,’’ and ‘‘All Federal (non-postal) civilian employees and.’’ AGENCY: ACTION: Defense Logistics Agency. Notice to alter a system of records. SUMMARY: The Defense Logistics Agency proposes to alter a system of records notice in its existing inventory of records systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended. This proposed action will be effective without further notice on February 7, 2007 unless comments are received which result in a contrary determination. DATES: Send comments to the Privacy Act Officer, Headquarters, Defense Logistics Agency, ATTN: DP, 8725 John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060–6221. ADDRESSES: FOR FURTHER INFORMATION CONTACT: Ms. Jody Sinkler at (703) 767–5045. The Defense Logistics Agency systems of records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The proposed system reports, as required by 5 U.S.C. 552a(r), of the Privacy Act of 1974, as amended, were submitted on December 28, 2006, to the House Committee on Government Reform, the Senate Committee on Homeland Security and Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A–130, ‘Federal Agency Responsibilities for Maintaining Records About Individuals,’ dated February 8, 1996 (February 20, 1996, 61 FR 6427). jlentini on PROD1PC65 with NOTICES SUPPLEMENTARY INFORMATION: VerDate Aug<31>2005 17:57 Jan 05, 2007 Jkt 211001 CATEGORIES OF RECORDS IN THE SYSTEM: Add two new paragraphs to the entry: ‘‘Index fingerprints of Military Entrance Processing Command (MEPCOM) applicants’’ and ‘‘Privacy Act audit logs.’’ * * * * * PURPOSE(S): Last paraphrase in the first paragraph should be a new paragraph. In the newly renumbered third paragraph replace ‘‘the histories of human chemical or biological testing or exposure; to conduct scientific studies or medical follow up programs’’ with ‘‘studies and policy as related to the health and well-being of current and past military and DOD affiliated personnel;’’ Delete the former third paragraph in its entirety. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Add a new paragraph 1.d. as follows: ‘‘d. Providing identification of former military personnel and survivor’s financial benefit data to DVA for the purpose of identifying military retired pay and survivor benefit payments for use in the administration of the DVA’s Compensation and Pension program (38 U.S.C. 5106). The information is to be used to process all DVA award actions more efficiently, reduce subsequent overpayment collection actions, and minimize erroneous payments.’’ Renumber/reletter paragraphs accordingly. PO 00000 Frm 00010 Fmt 4703 Sfmt 4703 737 In the newly renumbered paragraph 1.e. delete paragraph (5) in its entirety. Delete former paragraphs 2.b.(1) and (2) in their entirety, renumbering paragraphs accordingly. Add a new paragraph 2.c. as follows: ‘‘Matching for administrative purposes to include updated employer addresses of Federal civil service employees who are reservists and demographic data on civil service employees who are reservists.’’ Add a new paragraph 4.e. as follows: ‘‘To conduct computer matching programs regulated by the Privacy Act of 1974, as amended (5 U.S.C. 552a) for the purpose of determining continued eligibility and help eliminate fraud and abuse in benefit programs by identifying individuals who are receiving Federal compensation or pension payments and also are receiving payments pursuant to Federal benefit programs being administered by the States.’’ Delete former paragraphs 7, 9, 10, 12, 14, 15, 16, 18, and 19. Renumber paragraphs accordingly. * * * * * SAFEGUARDS: Delete entry and replace with ‘‘Access to personal information is restricted to those who require the records in the performance of their official duties. Access to personal information is further restricted by the use of Common Access Cards (CAC). Physical entry is restricted by the use of locks, guards, and administrative procedures. All individuals granted access to this system of records are to have taken Information Assurance and Privacy Act training; all have been through the vetting process and have ADP ratings.’’ * * * * * RECORD SOURCE CATEGORIES: Delete entry and replace with ‘‘Record sources are individuals via survey questionnaires, the military services, the Department of Veteran Affairs, the U. S. Coast Guard, the National Oceanic and Atmospheric Administration, the Public Health Service, the Office of Personnel Management, Environmental Protection Agency, Department of Health and Human Services, Department of Energy, Executive Office of the President, and the Selective Service System.’’ * * * * * S322.10 DMDC SYSTEM NAME: Defense Manpower Data Center Data Base. E:\FR\FM\08JAN1.SGM 08JAN1

Agencies

[Federal Register Volume 72, Number 4 (Monday, January 8, 2007)]
[Notices]
[Pages 730-737]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E7-10]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[DOD-2006-OS-0226]


Privacy Act of 1974; Systems of Records

AGENCY: Defense Logistics Agency, DoD.

ACTION: Notice to alter a system of records.

-----------------------------------------------------------------------

SUMMARY: The Defense Logistics Agency proposes to alter a system of 
records notice in its existing inventory of records systems subject to 
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
February 7, 2007 unless comments are received which result in a 
contrary determination.

ADDRESSES: Send comments to the Privacy Act Officer, Headquarters, 
Defense Logistics Agency, ATTN: DP, 8725 John J. Kingman Road, Stop 
2533, Fort Belvoir, VA 22060-6221.

FOR FURTHER INFORMATION CONTACT: Ms. Jody Sinkler at (703) 767-5045.

SUPPLEMENTARY INFORMATION: The Defense Logistics Agency systems of

[[Page 731]]

records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system reports, as required by 5 U.S.C. 552a(r), of 
the Privacy Act of 1974, as amended, were submitted on December 28, 
2006, to the House Committee on Government Reform, the Senate Committee 
on Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: December 29, 2006.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S322.50 DMDC

System name:
    Defense Eligibility Records (June 15, 2004, 69 FR 33376).

Changes:
* * * * *

System location:
    Delete entry and replace with ``EDS--Service Management Center, 
1075 West Entrance Drive, Auburn Hills, MI 48326-2723.''

Categories of individuals covered by the system:
    Add the following new categories of individuals covered to the 
system ``all appropriated, non-appropriated, and foreign national DoD 
employees; all Federal (non-postal) civilian employees and all Federal 
civilian retirees; Congressional Medal of Honor awardees; dependants of 
active and retired members of the Uniformed Services; selective service 
registrants; DoD affiliated personnel (e.g. contractors); emergency 
contact data for DoD affiliated personnel (e.g. contractors); foreign 
military and families who used DoD medical facilities; former enlisted 
and officer personnel of the military services who separated from 
active duty since 1971; DoD civilian retirees who are receiving ID 
cards as authorized by OUSD (P&R) memo, subject: Issuance of 
Identification Cards to Retired Department of Defense Civilian 
Employees (December 30, 2005); general population treated for medical 
emergency in a DoD medical facility; individuals receiving security 
background investigations as identified in the Defense Central Index of 
Investigations; individuals who participated in educational programs 
sponsored by U.S. Armed Forces Institute and participants of Armed 
Forces Aptitude testing program at the High School level since 
September 1969; individuals who were or may have been subjects of tests 
involving chemical or biological human subject testing, and individuals 
who have inquired or provided information to the DoD concerning such 
testing; other Federal agency employees and applicants who have 
registered to take the Defense Language Proficiency Tests (DLPT) 5; 
participants in the Department of Health and Human Services National 
Longitudinal Survey; and veterans who have used GI Bill education/
training employment services office since January 1, 1971.''

Categories of records in the system:
    Add the following new records to the categories of records being 
maintained ``Catastrophic Cap and Deductible (CCD) transactions, 
including monetary amounts; CHAMPUS/TRICARE claim records containing 
enrollee, participant and health care facility, provider data such as 
cause of treatment, amount of payment, name and Social Security or tax 
identification number of providers or potential providers of care; 
citizenship data/country of birth; civil service employee employment 
information (agency and bureau, pay plan and grade, nature of action 
code and nature of action effective date, occupation series, dates of 
promotion and expected return from overseas, service computation date); 
claims data; compensation data; contractor fee payment data; date of 
separation of former enlisted and officer personnel; demographic data 
(kept on others beyond beneficiaries) date of birth, home of record 
state, sex, race, education level; Department of Veterans Affairs 
disability payment records; digital signatures where appropriate to 
assert validity of data; email (home/work); emergency contact 
information; immunization data; Information Assurance (IA) Work Force 
information; language data; military personnel information (rank, 
assignment/deployment, length of service, military occupation, 
education, and benefit usage); pharmacy benefits; reason leaving 
military service or DoD civilian service; Reserve member's civilian 
occupation and employment information; education benefit eligibility 
and usage; special military pay information; SGLI/FGLI; stored 
documents for proofing identity and association; workforces information 
(e.g. Acquisition, First Responders); Privacy Act audit logs.''

Authority for maintenance of the system:
    Add the following new authorities to the system of records notice 
``5 U.S.C. App. 3 (Pub. L. 95-452, as amended (Inspector General Act of 
1978)); Pub. L. 106-265, Federal Long-Term Care Insurance; and 10 
U.S.C. 2358, Research and Development Projects; 42 U.S.C., Chapter 20, 
Subchapter I-G, Registration and Voting by Absent Uniformed Services 
Voters and Overseas Voters in Elections for Federal Office, Sec. 
1973ff, Federal responsibilities and DoD Directive 1000.4, Federal 
Voting Assistance Program (FVAP); Homeland Security Presidential 
Directive 12, Policy for a common Identification Standard for Federal 
Employees and Contractors; 38 CFR part 9.20, Traumatic Injury 
Protection, Servicemembers' Group Life Insurance and Veterans' Group 
Life Insurance.''

Purpose(s):
    Add these additional purposes as follows ``To authenticate and 
identify DoD affiliated personnel (e.g., contractors); to assess 
manpower, support personnel and readiness functions; to perform 
statistical analyses; identify current DoD civilian and military 
personnel for purposes of detecting fraud and abuse of benefit 
programs; to register current DoD civilian and military personnel and 
their authorized dependents for purposes of obtaining medical 
examination, treatment or other benefits to which they are qualified; 
to ensure benefit eligibility is retained after separation from the 
military; information will be used by agency officials and employees, 
or authorized contractors, and other DoD Components for personnel and 
manpower studies; and to assist in recruiting prior-service 
personnel.''

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Because of the number of new routine uses being added to this 
system of records, we are renumbering all routine uses for ease of 
recognition and identification. The entry will read as follows:
    ``In addition to those disclosures generally permitted under 5 
U.S.C. 552a(b) of the Privacy Act, these records or information 
contained therein may specifically be disclosed outside the DoD as a 
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    1. To the Social Security Administration (SSA) to perform

[[Page 732]]

computer data matching against the SSA Wage and Earnings Record file 
for the purpose of identifying employers of Department of Defense (DoD) 
beneficiaries eligible for health care. This employer data will in turn 
be used to identify those employed beneficiaries who have employment-
related group health insurance, to coordinate insurance benefits 
provided by DoD with those provided by the other insurance. This 
information will also be used to perform computer data matching against 
the SSA Master Beneficiary Record file for the purpose of identifying 
DoD beneficiaries eligible for health care who are enrolled in the 
Medicare Program, to coordinate insurance benefits provided by DoD with 
those provided by Medicare.
    2. To other Federal agencies and state, local and territorial 
governments to identify fraud and abuse of the Federal agency's 
programs and to identify debtors and collect debts and overpayment in 
the DoD health care programs.
    3. To each of the fifty states and the District of Columbia for the 
purpose of conducting an on going computer matching program with state 
Medicaid agencies to determine the extent to which state Medicaid 
beneficiaries may be eligible for Uniformed Services health care 
benefits, including CHAMPUS, TRICARE, and to recover Medicaid monies 
from the CHAMPUS program.
    4. To provide dental care providers assurance of treatment 
eligibility.
    5. To Federal agencies and/or their contractors, in response to 
their requests, for purposes of authenticating the identity of 
individuals who, incident to the conduct of official DoD business, 
present the Common Access Card or similar identification as proof of 
identity to gain physical or logical access to government and 
contractor facilities, locations, networks, or systems.
    6. To State and local child support enforcement agencies for 
purposes of providing information, consistent with the requirements of 
29 U.S.C. 1169(a), 42 U.S.C. 666(a)(19), and E.O. 12953 and in response 
to a National Medical Support Notice (NMSN) (or equivalent notice if 
based upon the statutory authority for the NMSN), regarding the 
military status of identified individuals and whether, and for what 
period of time, the children of such individuals are or were eligible 
for DoD health care coverage. Note: Information requested by the States 
is not disclosed when it would contravene U.S. national policy or 
security interests (42 U.S.C. 653(e)).
    7. To the Department of Health and Human Services (HHS):
    a. For purposes of providing information, consistent with the 
requirements of 42 U.S.C. 653 and in response to an HHS request, 
regarding the military status of identified individuals and whether, 
and for what period of time, the children of such individuals are or 
were eligible for DoD healthcare coverage. Note: Information requested 
by HHS is not disclosed when it would contravene U.S. national policy 
or security interests (42 U.S.C. 653(e)).
    b. For purposes of providing information so that specified Medicare 
determinations, specifically late enrollment and waiver of penalty, can 
be made for eligible (1) DoD military retirees and (2) spouses (or 
former spouses) and/or dependents of either military retirees or active 
duty military personnel, pursuant to section 625 of the Medicare 
Prescription Drug, Improvement, and Modernization Act of 2002 (as 
codified at 42 U.S.C. 1395p and 1395r).
    c. To the Office of Child Support Enforcement, Federal Parent 
Locator Service, pursuant to 42 U.S.C. 653 and 653a; to assist in 
locating individuals for the purpose of establishing parentage; 
establishing, setting the amount of, modifying, or enforcing child 
support obligations; or enforcing child custody or visitation orders; 
the relationship to a child receiving benefits provided by a third 
party and the name and SSN of those third party providers who have a 
legal responsibility. Identifying delinquent obligors will allow State 
Child Support Enforcement agencies to commence wage withholding or 
other enforcement actions against the obligors.
    8. To the American Red Cross for purposes of providing emergency 
notification and assistance to members of the Armed Forces, retirees, 
family members or survivors.
    9. To the Department of Veterans Affairs (DVA):
    a. To provide military personnel and pay data for present and 
former military personnel for the purpose of evaluating use of 
veterans' benefits, validating benefit eligibility and maintaining the 
health and well being of veterans and their family members.
    b. To provide identifying military personnel data to the DVA and 
its insurance program contractor for the purpose of notifying 
separating eligible Reservists of their right to apply for Veteran's 
Group Life Insurance coverage under the Veterans Benefits Improvement 
Act of 1996 (38 U.S.C. 1968) and for DVA to administer the Traumatic 
Servicemember's Group Life Insurance (TSGLI) (Traumatic Injury 
Protection Rider to Servicemember's Group Life Insurance (TSGLI), 38 
CFR part 9.20).
    c. To register eligible veterans and their dependents for DVA 
programs.
    d. Providing identification of former military personnel and 
survivor's financial benefit data to DVA for the purpose of identifying 
military retired pay and survivor benefit payments for use in the 
administration of the DVA's Compensation and Pension Program (38 U.S.C. 
5106). The information is to be used to process all DVA award actions 
more efficiently, reduce subsequent overpayment collection actions, and 
minimize erroneous payments.
    e. To conduct computer matching programs regulated by the Privacy 
Act of 1974, as amended (5 U.S.C. 552a), for the purposes of:
    (1) Providing full identification of active duty military 
personnel, including full time National Guard/Reserve support 
personnel, for use in the administration of DVA's Compensation and 
Pension benefit program. The information is used to determine continued 
eligibility for DVA disability compensation to recipients who have 
returned to active duty so that benefits can be adjusted or terminated 
as required and steps taken by DVA to collect any resulting over 
payment (38 U.S.C. 5304(c)).
    (2) Providing military personnel and financial data to the Veterans 
Benefits Administration, DVA for the purpose of determining initial 
eligibility and any changes in eligibility status to insure proper 
payment of benefits for GI Bill education and training benefits by the 
DVA under the Montgomery GI Bill (Title 10 U.S.C., Chapter 1606--
Selected Reserve and Title 38 U.S.C., Chapter 30--Active Duty), the 
REAP educational benefit (Title 10 U.S.C, Chapter 1607), and the 
National Call to Service enlistment educational benefit (Title 10, 
Chapter 510). The administrative responsibilities designated to both 
agencies by the law require that data be exchanged in administering the 
programs.
    (3) Providing identification of reserve duty, including full time 
support National Guard/Reserve military personnel, to the DVA, for the 
purpose of deducting reserve time served from any DVA disability 
compensation paid or waiver of VA benefit. The law (10 U.S.C. 12316) 
prohibits receipt of reserve pay and DVA compensation for the same time 
period, however, it does permit waiver of DVA compensation to draw 
reserve pay.
    (4) Providing identification of former active duty military 
personnel who

[[Page 733]]

received separation payments to the DVA for the purpose of deducting 
such repayment from any DVA disability compensation paid. The law 
requires recoupment of severance payments before DVA disability 
compensation can be paid (10 U.S.C. 1174).
    f. To provide identifying military personnel data to the DVA for 
the purpose of notifying such personnel of information relating to 
educational assistance as required by the Veterans Programs Enhancement 
Act of 1998 (38 U.S.C. 3011 and 3034).
    10. To DoD Civilian Contractors and grantees for the purpose of 
performing research on manpower problems for statistical analyses.
    11. To consumer reporting agencies to obtain current addresses of 
separated military personnel to notify them of potential benefits 
eligibility.
    12. To Defense contractors to monitor the employment of former DoD 
employees and military members subject to the provisions of 41 U.S.C. 
423.
    13. To Federal and Quasi Federal agencies, territorial, state, and 
local governments to support personnel functions requiring data on 
prior military service credit for their employees or for job 
applications. To determine continued eligibility and help eliminate 
fraud and abuse in benefit programs and to collect debts and over 
payments owed to these programs. Information released includes name, 
Social Security Number, and military or civilian address of 
individuals. To detect fraud, waste and abuse pursuant to the authority 
contained in the Inspector General Act of 1978, as amended (Pub. L. 95-
452) for the purpose of determining eligibility for, and/or continued 
compliance with, any Federal benefit program requirements.
    14. To Federal and Quasi Federal agencies, territorial, state and 
local governments, and contractors and grantees for the purpose of 
supporting research studies concerned with the health and well being of 
active duty, reserve, and retired personnel or veterans, to include 
family members. DMDC will disclose information from this system of 
records for research purposes when DMDC:
    a. Has determined that the use or disclosure does not violate legal 
or policy limitations under which the record was provided, collected, 
or obtained;
    b. Has determined that the research purpose (1) cannot be 
reasonably accomplished unless the record is provided in individually 
identifiable form, and (2) warrants the risk to the privacy of the 
individual that additional exposure of the record might bring;
    c. Has required the recipient to (1) establish reasonable 
administrative, technical, and physical safeguards to prevent 
unauthorized use or disclosure of the record, and (2) remove or destroy 
the information that identifies the individual at the earliest time at 
which removal or destruction can be accomplished consistent with the 
purpose of the research project, unless the recipient has presented 
adequate justification of a research or health nature for retaining 
such information, and (3) make no further use or disclosure of the 
record except (A) in emergency circumstances affecting the health or 
safety of any individual, (B) for use in another research project, 
under these same conditions, and with written authorization of the 
Department, (C) for disclosure to a properly identified person for the 
purpose of an audit related to the research project, if information 
that would enable research subjects to be identified is removed or 
destroyed at the earliest opportunity consistent with the purpose of 
the audit, or (D) when required by law;
    d. has secured a written statement attesting to the recipients' 
understanding of, and willingness to abide by these provisions.
    15. To Federal and State agencies for purposes of obtaining 
socioeconomic information on Armed Forces personnel so that analytical 
studies can be conducted with a view to assessing the present needs and 
future requirements of such personnel.
    16. To Federal and State agencies to validate demographic data 
(e.g., Social Security Number, citizenship status, date and place of 
birth, etc.) for individuals in DoD personnel and pay files so that 
accurate information is available in support of DoD requirements.
    17. To the Bureau of Citizenship and Immigration Services, 
Department of Homeland Security, for purposes of facilitating the 
verification of individuals who may be eligible for expedited 
naturalization (Pub. L. 108-136, Section 1701, and E.O. 13269, 
Expedited Naturalization).
    18. To the Federal voting program to provide unit and email 
addresses for the purpose of notifying the military members where to 
obtain absentee ballots.
    19. To the Department of Homeland Security for the conduct of 
studies related to the health and well-being of Coast Guard members and 
to authenticate and identify Coast Guard personnel.
    20. To Coast Guard recruiters in the performance of their assigned 
duties.
    The DoD ` Blanket Routine Uses' published at the beginning of DLA's 
compilation of systems of records notices apply to this system.''
* * * * *
S322.50 DMDC

System name:
    Defense Eligibility Records.

System location:
    EDS--Service Management Center, 1075 West Entrance Drive, Auburn 
Hills, MI 48326-2723.

Categories of individuals covered by the system:
    Active duty Armed Forces and reserve personnel and their family 
members; retired Armed Forces personnel and their family members; 100 
percent disabled veterans and their dependents or survivors; surviving 
family members of deceased active duty or retired personnel; active 
duty and retired Coast Guard personnel and their family members; active 
duty and retired Public Health Service personnel (Commissioned Corps) 
and their family members; active duty and retired National Oceanic and 
Atmospheric Administration employees (Commissioned Corps) and their 
family members; and State Department employees employed in a foreign 
country and their family members; civilian employees of the Department 
of Defense; contractors; and any other individuals entitled to care 
under the health care program or to other DoD benefits and privileges; 
providers and potential providers of health care; and any individual 
who submits a health care claim; all appropriated, non-appropriated, 
and foreign national DoD employees; all Federal (non-postal) civilian 
employees and all Federal civilian retirees; Congressional Medal of 
Honor awardees; dependants of active and retired members of the 
Uniformed Services; selective service registrants; DoD affiliated 
personnel (e.g. contractors); emergency contact data for DoD affiliated 
personnel (e.g. contractors); foreign military and families who used 
DoD medical facilities; former enlisted and officer personnel of the 
military services who separated from active duty since 1971; DoD 
civilian retirees who are receiving ID cards as authorized by OUSD(P&R) 
memo, subject: Issuance of Identification Cards to Retired Department 
of Defense Civilian Employees (December 30, 2005); general population 
treated for medical emergency in a DoD medical facility;

[[Page 734]]

individuals receiving security background investigations as identified 
in the Defense Central Index of Investigations; individuals who 
participated in educational programs sponsored by U.S. Armed Forces 
Institute and participants of Armed Forces Aptitude testing program at 
the High School level since September 1969; individuals who were or may 
have been subjects of tests involving chemical or biological human 
subject testing, and individuals who have inquired or provided 
information to the DoD concerning such testing; other Federal agency 
employees and applicants who have registered to take the Defense 
Language Proficiency Tests (DLPT) 5; participants in the Department of 
Health and Human Services National Longitudinal Survey; and veterans 
who have used GI Bill education/training employment services office 
since January 1, 1971.

Categories of records in the system:
    Computer files containing beneficiary's name, Service or Social 
Security Number, enrollment number, relationship of beneficiary to 
sponsor, residence address of beneficiary or sponsor, date of birth of 
beneficiary, sex of beneficiary, branch of Service of sponsor, dates of 
beginning and ending eligibility, number of family members of sponsor, 
primary unit duty location of sponsor, race and ethnic origin of 
beneficiary, occupation of sponsor, rank/pay grade of sponsor, 
disability documentation, Medicare eligibility and enrollment data, 
index fingerprints and photographs of beneficiaries, blood test 
results, dental care eligibility codes and dental x-rays.
    Catastrophic Cap and Deductible (CCD) transactions, including 
monetary amounts; CHAMPUS/TRICARE claim records containing enrollee, 
participant and health care facility, provider data such as cause of 
treatment, amount of payment, name and Social Security or tax 
identification number of providers or potential providers of care; 
citizenship data/country of birth; civil service employee employment 
information (agency and bureau, pay plan and grade, nature of action 
code and nature of action effective date, occupation series, dates of 
promotion and expected return from overseas, service computation date); 
claims data; compensation data; contractor fee payment data; date of 
separation of former enlisted and officer personnel; demographic data 
(kept on others beyond beneficiaries) date of birth, home of record 
state, sex, race, education level; Department of Veterans Affairs 
disability payment records; digital signatures where appropriate to 
assert validity of data; email (home/work); emergency contact 
information; immunization data; Information Assurance (IA) Work Force 
information; language data; military personnel information (rank, 
asignment/deployment, length of service, military occupation, 
education, and benefit usage); pharmacy benefits; reason leaving 
military service or DoD civilian service; Reserve member's civilian 
occupation and employment information; education benefit eligibility 
and usage; special military pay information; SGLI/FGLI; stored 
documents for proofing identity and association; workforces information 
(e.g. Acquisition, First Responders); Privacy Act audit logs.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. Chapters 53, 54, 
55, 58, and 75; 10 U.S.C. 136; 31 U.S.C. 3512(c); 50 U.S.C. Chapter 23, 
Internal Security; DoD Directive 1341.1, Defense Enrollment/Eligibility 
Reporting System; DoD Instruction 1341.2, DEERS Procedures; 5 U.S.C. 
App. 3 (Pub. L. 95-452, as amended (Inspector General Act of 1978)); 
Pub.L. 106-265, Federal Long-Term Care Insurance; and 10 U.S.C. 2358, 
Research and Development Projects; 42 U.S.C., Chapter 20, Subchapter I-
G, Registration and Voting by Absent Uniformed Services Voters and 
Overseas Voters in Elections for Federal Office, Sec. 1973ff, Federal 
responsibilities and DoD Directive 1000.4, Federal Voting Assistance 
Program (FVAP); Homeland Security Presidential Directive 12, Policy for 
a common Identification Standard for Federal Employees and Contractors; 
38 CFR part 9.20, Traumatic injury protection, Servicemembers' Group 
Life Insurance and Veterans' Group Life Insurance; and E.O. 9397 (SSN).

Purpose(s):
    The purpose of the system is to provide a database for determining 
eligibility to DoD entitlements and privileges; to support DoD health 
care management programs; to provide identification of deceased 
members; to record the issuance of DoD badges and identification cards; 
and to detect fraud and abuse of the benefit programs by claimants and 
providers to include appropriate collection actions arising out of any 
debts incurred as a consequence of such programs.
    To authenticate and identify DoD affiliated personnel (e.g., 
contractors); to assess manpower, support personnel and readiness 
functions; to perform statistical analyses; identify current DoD 
civilian and military personnel for purposes of detecting fraud and 
abuse of benefit programs; to register current DoD civilian and 
military personnel and their authorized dependents for purposes of 
obtaining medical examination, treatment or other benefits to which 
they are qualified; to ensure benefit eligibility is retained after 
separation from the military; information will be used by agency 
officials and employees, or authorized contractors, and other DoD 
Components for personnel and manpower studies; and to assist in 
recruiting prior-service personnel.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    1. To the Social Security Administration (SSA) to perform computer 
data matching against the SSA Wage and Earnings Record file for the 
purpose of identifying employers of Department of Defense (DoD) 
beneficiaries eligible for health care. This employer data will in turn 
be used to identify those employed beneficiaries who have employment-
related group health insurance, to coordinate insurance benefits 
provided by DoD with those provided by the other insurance. This 
information will also be used to perform computer data matching against 
the SSA Master Beneficiary Record file for the purpose of identifying 
DoD beneficiaries eligible for health care who are enrolled in the 
Medicare Program, to coordinate insurance benefits provided by DoD with 
those provided by Medicare.
    2. To other Federal agencies and state, local and territorial 
governments to identify fraud and abuse of the Federal agency's 
programs and to identify debtors and collect debts and overpayment in 
the DoD health care programs.
    3. To each of the fifty states and the District of Columbia for the 
purpose of conducting an ongoing computer matching program with state 
Medicaid agencies to determine the extent to which state Medicaid 
beneficiaries may be eligible for Uniformed Services health care 
benefits, including CHAMPUS, TRICARE, and to recover Medicaid monies 
from the CHAMPUS program.
    4. To provide dental care providers assurance of treatment 
eligibility.

[[Page 735]]

    5. To Federal agencies and/or their contractors, in response to 
their requests, for purposes of authenticating the identity of 
individuals who, incident to the conduct of official DoD business, 
present the Common Access Card or similar identification as proof of 
identity to gain physical or logical access to government and 
contractor facilities, locations, networks, or systems.
    6. To State and local child support enforcement agencies for 
purposes of providing information, consistent with the requirements of 
29 U.S.C. 1169(a), 42 U.S.C. 666(a)(19), and E.O. 12953 and in response 
to a National Medical Support Notice (NMSN) (or equivalent notice if 
based upon the statutory authority for the NMSN), regarding the 
military status of identified individuals and whether, and for what 
period of time, the children of such individuals are or were eligible 
for DoD health care coverage. Note: Information requested by the States 
is not disclosed when it would contravene U.S. national policy or 
security interests (42 U.S.C. 653(e)).
    7. To the Department of Health and Human Services (HHS):
    a. For purposes of providing information, consistent with the 
requirements of 42 U.S.C. 653 and in response to an HHS request, 
regarding the military status of identified individuals and whether, 
and for what period of time, the children of such individuals are or 
were eligible for DoD healthcare coverage. Note: Information requested 
by HHS is not disclosed when it would contravene U.S. national policy 
or security interests (42 U.S.C. 653(e)).
    b. For purposes of providing information so that specified Medicare 
determinations, specifically late enrollment and waiver of penalty, can 
be made for eligible (1) DoD military retirees and (2) spouses (or 
former spouses) and/or dependents of either military retirees or active 
duty military personnel, pursuant to section 625 of the Medicare 
Prescription Drug, Improvement, and Modernization Act of 2002 (as 
codified at 42 U.S.C. 1395p and 1395r).
    c. To the Office of Child Support Enforcement, Federal Parent 
Locator Service, pursuant to 42 U.S.C. 653 and 653a; to assist in 
locating individuals for the purpose of establishing parentage; 
establishing, setting the amount of, modifying, or enforcing child 
support obligations; or enforcing child custody or visitation orders; 
the relationship to a child receiving benefits provided by a third 
party and the name and SSN of those third party providers who have a 
legal responsibility. Identifying delinquent obligors will allow State 
Child Support Enforcement agencies to commence wage withholding or 
other enforcement actions against the obligors.
    8. To the American Red Cross for purposes of providing emergency 
notification and assistance to members of the Armed Forces, retirees, 
family members or survivors.
    9. To the Department of Veterans Affairs (DVA):
    a. To provide military personnel and pay data for present and 
former military personnel for the purpose of evaluating use of 
veterans' benefits, validating benefit eligibility and maintaining the 
health and well being of veterans and their family members.
    b. To provide identifying military personnel data to the DVA and 
its insurance program contractor for the purpose of notifying 
separating eligible Reservists of their right to apply for Veteran's 
Group Life Insurance coverage under the Veterans Benefits Improvement 
Act of 1996 (38 U.S.C. 1968) and for DVA to administer the Traumatic 
Servicemember's Group Life Insurance (TSGLI) (Traumatic Injury 
Protection Rider to Servicemember's Group Life Insurance (TSGLI), 38 
CFR part 9.20).
    c. To register eligible veterans and their dependents for DVA 
programs.
    d. Providing identification of former military personnel and 
survivor's financial benefit data to DVA for the purpose of identifying 
military retired pay and survivor benefit payments for use in the 
administration of the DVA's Compensation and Pension Program (38 U.S.C. 
5106). The information is to be used to process all DVA award actions 
more efficiently, reduce subsequent overpayment collection actions, and 
minimize erroneous payments.
     e. To conduct computer matching programs regulated by the Privacy 
Act of 1974, as amended (5 U.S.C. 552a), for the purposes of:
    (1) Providing full identification of active duty military 
personnel, including full time National Guard/Reserve support 
personnel, for use in the administration of DVA's Compensation and 
Pension benefit program. The information is used to determine continued 
eligibility for DVA disability compensation to recipients who have 
returned to active duty so that benefits can be adjusted or terminated 
as required and steps taken by DVA to collect any resulting over 
payment (38 U.S.C. 5304(c)).
    (2) Providing military personnel and financial data to the Veterans 
Benefits Administration, DVA for the purpose of determining initial 
eligibility and any changes in eligibility status to insure proper 
payment of benefits for GI Bill education and training benefits by the 
DVA under the Montgomery GI Bill (Title 10 U.S.C., Chapter 1606--
Selected Reserve and Title 38 U.S.C., Chapter 30--Active Duty), the 
REAP educational benefit (Title 10 U.S.C, Chapter 1607), and the 
National Call to Service enlistment educational benefit (Title 10, 
Chapter 510). The administrative responsibilities designated to both 
agencies by the law require that data be exchanged in administering the 
programs.
    (3) Providing identification of reserve duty, including full time 
support National Guard/Reserve military personnel, to the DVA, for the 
purpose of deducting reserve time served from any DVA disability 
compensation paid or waiver of VA benefit. The law (10 U.S.C. 12316) 
prohibits receipt of reserve pay and DVA compensation for the same time 
period, however, it does permit waiver of DVA compensation to draw 
reserve pay.
    (4) Providing identification of former active duty military 
personnel who received separation payments to the DVA for the purpose 
of deducting such repayment from any DVA disability compensation paid. 
The law requires recoupment of severance payments before DVA disability 
compensation can be paid (10 U.S.C. 1174).
    f. To provide identifying military personnel data to the DVA for 
the purpose of notifying such personnel of information relating to 
educational assistance as required by the Veterans Programs Enhancement 
Act of 1998 (38 U.S.C. 3011 and 3034).
    10. To DoD Civilian Contractors and grantees for the purpose of 
performing research on manpower problems for statistical analyses.
    11. To consumer reporting agencies to obtain current addresses of 
separated military personnel to notify them of potential benefits 
eligibility.
    12. To Defense contractors to monitor the employment of former DoD 
employees and military members subject to the provisions of 41 U.S.C. 
423.
    13. To Federal and Quasi Federal agencies, territorial, state, and 
local governments to support personnel functions requiring data on 
prior military service credit for their employees or for job 
applications. To determine continued eligibility and help eliminate 
fraud and abuse in benefit programs and to collect debts and over 
payments owed to these programs. Information released includes name, 
Social Security Number, and military or civilian address of 
individuals. To detect fraud, waste and abuse pursuant

[[Page 736]]

to the authority contained in the Inspector General Act of 1978, as 
amended (Pub. L. 95-452) for the purpose of determining eligibility 
for, and/or continued compliance with, any Federal benefit program 
requirements.
    14. To Federal and Quasi Federal agencies, territorial, state and 
local governments, and contractors and grantees for the purpose of 
supporting research studies concerned with the health and well being of 
active duty, reserve, and retired personnel or veterans, to include 
family members. DMDC will disclose information from this system of 
records for research purposes when DMDC:
    a. Has determined that the use or disclosure does not violate legal 
or policy limitations under which the record was provided, collected, 
or obtained;
    b. Has determined that the research purpose (1) cannot be 
reasonably accomplished unless the record is provided in individually 
identifiable form, and (2) warrants the risk to the privacy of the 
individual that additional exposure of the record might bring;
    c. Has required the recipient to (1) establish reasonable 
administrative, technical, and physical safeguards to prevent 
unauthorized use or disclosure of the record, and (2) remove or destroy 
the information that identifies the individual at the earliest time at 
which removal or destruction can be accomplished consistent with the 
purpose of the research project, unless the recipient has presented 
adequate justification of a research or health nature for retaining 
such information, and (3) make no further use or disclosure of the 
record except (A) in emergency circumstances affecting the health or 
safety of any individual, (B) for use in another research project, 
under these same conditions, and with written authorization of the 
Department, (C) for disclosure to a properly identified person for the 
purpose of an audit related to the research project, if information 
that would enable research subjects to be identified is removed or 
destroyed at the earliest opportunity consistent with the purpose of 
the audit, or (D) when required by law;
     d. Has secured a written statement attesting to the recipients' 
understanding of, and willingness to abide by these provisions.
    15. To Federal and State agencies for purposes of obtaining 
socioeconomic information on Armed Forces personnel so that analytical 
studies can be conducted with a view to assessing the present needs and 
future requirements of such personnel.
    16. To Federal and state agencies to validate demographic data 
(e.g., Social Security Number, citizenship status, date and place of 
birth, etc.) for individuals in DoD personnel and pay files so that 
accurate information is available in support of DoD requirements.
    17. To the Bureau of Citizenship and Immigration Services, 
Department of Homeland Security, for purposes of facilitating the 
verification of individuals who may be eligible for expedited 
naturalization (Pub. L. 108-136, Section 1701, and E.O. 13269, 
Expedited Naturalization).
    18. To the Federal voting program to provide unit and email 
addresses for the purpose of notifying the military members where to 
obtain absentee ballots.
    19. To the Department of Homeland Security for the conduct of 
studies related to the health and well-being of Coast Guard members and 
to authenticate and identify Coast Guard personnel.
    20. To Coast Guard recruiters in the performance of their assigned 
duties.
    The DoD ``Blanket Routine Uses'' published at the beginning of 
DLA's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are maintained on magnetic tapes and disks, and are housed 
in a controlled computer media library.

Retrievability:
    Records about individuals are retrieved by an algorithm which uses 
name, Social Security Number, date of birth, rank, and duty location as 
possible inputs. Retrievals are made on summary basis by geographic 
characteristics and location and demographic characteristics. 
Information about individuals will not be distinguishable in summary 
retrievals. Retrievals for the purposes of generating address lists for 
direct mail distribution may be made using selection criteria based on 
geographic and demographic keys.

Safeguards:
    Computerized records are maintained in a controlled area accessible 
only to authorized personnel. Entry to these areas is restricted to 
those personnel with a valid requirement and authorization to enter. 
Physical entry is restricted by the use of locks, guards, and 
administrative procedures (e.g., fire protection regulations).
    Access to personal information is restricted to those who require 
the records in the performance of their official duties, and to the 
individuals who are the subjects of the record or their authorized 
representatives. Access to personal information is further restricted 
by the use of passwords, which are changed periodically. All 
individuals granted access to this system of records are to have 
received Information Assurance and Privacy Act training.

Retention and disposal:
    Data is destroyed when superseded or when no longer needed for 
operational purposes, whichever is later.

System manager(s) and address:
    Deputy Director, Defense Manpower Data Center, DoD Center Monterey 
Bay, 400 Gigling Road, Seaside, CA 93955-6771.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Privacy Act Officer, Headquarters, Defense 
Logistics Agency, ATTN: DP, 8725 John J. Kingman Road, Stop 2533, Fort 
Belvoir, VA 22060-6221.
    Written requests for the information should contain full name and 
Social Security Number of individual and sponsor, date of birth, rank, 
and duty location.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the Privacy Act Officer, Headquarters, Defense Logistics Agency, ATTN: 
DP, 8725 John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060-6221.
    Written requests for the information should contain full name and 
Social Security Number of individual and sponsor, date of birth, rank, 
and duty location.

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents, and 
appealing initial agency determinations are contained in 32 CFR part 
323, or may be obtained from the Privacy Act Officer, Headquarters, 
Defense Logistics Agency, ATTN: DP, 8725 John J. Kingman Road, Stop 
2533, Fort Belvoir, VA 22060-6221.

Record source categories:
    Individuals, personnel pay, and benefit systems of the military and 
civilian departments and agencies of the

[[Page 737]]

Defense Department, the Coast Guard, the Public Health Service, the 
National Oceanic and Atmospheric Administration, Department of Veterans 
Affairs, and other Federal agencies.

Exemptions claimed for the system:
    None.

 [FR Doc. E7-10 Filed 1-5-07; 8:45 am]
BILLING CODE 5001-06-P