Privacy Act of 1974; Publication of Notices of Systems of Records, 74941-74958 [06-9683]

Agencies

• National Labor Relations Board

[Federal Register Volume 71, Number 239 (Wednesday, December 13, 2006)]
[Notices]
[Pages 74941-74958]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 06-9683]


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NATIONAL LABOR RELATIONS BOARD


Privacy Act of 1974; Publication of Notices of Systems of Records

AGENCY: National Labor Relations Board (NLRB).

ACTION: Notification of the establishment of twelve systems of records, 
nine of which consist of an electronic case tracking system and 
associated paper or electronic files, and the remaining three systems 
consist of electronic case tracking systems only.

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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, 5 
U.S.C. 552a, the Agency publishes this notice of its intention to 
establish twelve systems of records. Nine of these systems consist of 
an electronic case tracking system and associated paper or electronic 
files, and the remaining systems, NLRB-22, NLRB-26, and NLRB-31, 
consist of electronic case tracking systems only. The electronic case 
tracking systems and associated paper or electronic files permit the 
accurate and timely collection, retrieval, and retention of information 
maintained by offices of the Agency, regarding those offices' handling 
of matters before them, including unfair labor practice, 
representation, or Freedom of Information Act cases.
    All persons are advised that, in the absence of submitted comments 
considered by the Agency as warranting modification of the notices as 
here proposed, it is the intention of the Agency that the notices shall 
be effective upon expiration of the comment period without further 
action.

DATES: Written comments must be submitted no later than January 22, 
2007.

ADDRESSES: All persons who desire to submit written comments for 
consideration by the Agency in connection with the proposed notices of 
systems of records shall file them with the Privacy Officer, National 
Labor Relations Board, Room 7608, 1099 14th Street, NW., Washington, DC 
20570-0001. Comments on these notices may also be submitted 
electronically to PrivacyActComments@nlrb.gov.
    Copies of all such comments will be available for examination 
during normal

[[Page 74942]]

business hours (8:30 a.m. to 5 p.m. Monday through Friday, excluding 
federal holidays) in the Agency's Reading Room, located in the Case 
Records Unit, National Labor Relations Board, Room 9201, 1099 14th 
Street, NW., Washington, DC 20570-0001.

FOR FURTHER INFORMATION CONTACT: Tommie Gregg, Sr., Privacy Officer, 
National Labor Relations Board, Room 7608, 1099 14th Street, NW., 
Washington, DC 20570-0001, (202) 273-2833, Tommie.Greggsr@nlrb.gov.

SUPPLEMENTARY INFORMATION: Pursuant to subsection (k)(2) of the Privacy 
Act, 5 U.S.C. 552a(k)(2), the Agency proposes to exempt several of the 
systems of records (or portions of some systems) from the following 
subsections of the Privacy Act: (c)(3), (d), (e)(1), (e)(4)(G), 
(e)(4)(H), (e)(4)(I), and (f). The Agency's notice of proposed 
rulemaking setting forth this proposed exemption appears elsewhere in 
today's issue of the Federal Register.
    A report of the proposal to establish these systems of records was 
filed pursuant to 5 U.S.C. Sec.  552a(r) with Congress and the Office 
of Management and Budget.

General Prefatory Information

    A. All references to the Agency's ``unfair labor practice cases'' 
in these notices include the portion of such cases known as 
``compliance,'' during which the Agency seeks effectuation of remedial 
provisions of a settlement agreement, Board order, or court judgment 
enforcing a Board order. (See NLRB Casehandling Manual, Part Three--
Compliance Proceedings, Sec.  10500.1).
    B. Standard Routine Uses of the Records. The following routine uses 
apply to and are incorporated by reference into most of the systems of 
records published below, as described below for each system.
    Records may be disclosed:
    1. To a federal, state, or local agency (including a bar 
association or other legal licensing authority), charged with the 
responsibility for investigating, defending, or pursuing violations of 
law or rule (civil, criminal, or regulatory in nature), in any case in 
which there is an indication of a violation or potential violation of 
law or rule;
    2. In a federal, state, or local proceeding or hearing, which is 
administrative, judicial, or regulatory, in accordance with the 
procedures governing such disclosure and proceeding or hearing, 
including, but not limited to, National Labor Relations Board Rule 
Sec.  102.118, 29 CFR Sec.  102.118, and such records are determined by 
the Agency to be arguably relevant to the litigation;
    3. To the Agency's legal representative, including the Department 
of Justice and other outside counsel, where the Agency is a party in 
litigation or has an interest in litigation, including when any of the 
following is a party to litigation or has an interest in such 
litigation: (a) The Agency, or any component thereof; (b) any employee 
of the Agency in his or her official capacity; (c) any employee of the 
Agency in her or her individual capacity, where the Department of 
Justice has agreed or is considering a request to represent the 
employee; or (d) the United States, where the Agency determines that 
litigation is likely to affect the Agency or any of its components;
    4. To a party or his or her representative in an Agency 
administrative unfair labor practice or representation proceeding or 
related judicial proceeding, for the purpose of: (a) Negotiation or 
discussion on matters in furtherance of resolving the proceeding; (b) 
providing such persons with information concerning the progress or 
results of the Agency administrative or judicial proceeding; or (c) 
ensuring due process in the Agency's administrative proceedings by 
disclosing copies of all documents referenced by the Agency's 
Casehandling Manual, Part One, Unfair Labor Practice Proceedings Sec.  
11842 (.1-.3), or releasing documents in accordance with the Board's 
Rules and Regulations;
    5. To any person who, during the course of an Agency administrative 
unfair labor practice or representation proceeding or related judicial 
proceeding, is a source for information or assists in such proceeding, 
to the extent necessary to obtain relevant information or assistance or 
for a reason compatible with the purpose for which the record was 
collected;
    6. To a federal, state, local, or foreign agency or agent, in order 
to: (a) Aid in the Agency's collection, administration, and 
disbursement of remedial funds owed under the NLRA; or (b) assist in 
collecting an overdue debt owed to the United States by an unfair labor 
practice respondent;
    7. To individuals who need the information in connection with the 
processing of an internal Agency grievance;
    8. To an arbitrator to resolve disputes under a negotiated Agency 
grievance arbitration procedure;
    9. To officials of labor organizations recognized under 5 U.S.C., 
chapter 71, when disclosure is not prohibited by law, and the data is 
normally maintained by the Agency in the regular course of business and 
is necessary for a full and proper discussion, understanding, and 
negotiation of subjects within the scope of collective bargaining. The 
foregoing shall have the identical meaning as 5 U.S.C. 7114(b)(4);
    10. To a member of Congress or to a congressional staff member in 
response to an inquiry of the congressional office made at the request 
of the constituent about whom the records are maintained;
    11. To the public, news media, and other individuals and 
organizations, concerning unfair labor practice or representation 
proceedings, limited as follows: Administrative unfair labor practice 
or representation hearings are usually open to the public, pursuant to 
29 CFR 102.34 and 102.64, and formal documents (those documents 
traditionally considered by the Agency to be publicly available) are 
made available for public inspection under the Freedom of Information 
Act (FOIA), 5 U.S.C. 552. Additionally, Board decisions are posted on 
the Agencys Web site at https://www.nlrb.gov, see 5 U.S.C. 552(a)(2)(A) 
and (E), and may be distributed to publishers. Party and party-
representative contact information is also made available to the public 
on the Agency's Web site. Information that would not be exempt from 
disclosure under the FOIA may also be released to the news media, in 
order to provide information on events in an administrative or judicial 
proceeding. Such information that would not be exempt from disclosure 
under the FOIA is also used to respond to inquiries from governmental, 
non-profit, business, labor, and legal organizations, as well as 
academic researchers, concerning pending related legislation and Agency 
performance;
    12. To FOIA requesters, when the Agency discloses requested 
documents under the circumstances of the Agency's discretionary release 
policy, set forth in the Agency's FOIA Manual (available on the Agencys 
Web site at http:/www.nlrb.gov);
    13. To the following federal agencies: (a) The Office of Management 
and Budget in order to obtain advice regarding the Agencys obligations 
under the Privacy Act, or to assist with the Agency's budget requests; 
(b) the Department of Justice in order to obtain advice regarding the 
Agency's obligations under the Freedom of Information Act; or (c) the 
National Archives and Records Administration, in records management 
inspections conducted under the authority of 44 U.S.C. 2904 and 2906;

[[Page 74943]]

    14. To contractors, for the purpose of reproduction, by typing, 
photocopying, or other means, of any record within the system for use 
by the Agency;
    15. To contractors and other federal agencies, for the purpose of 
assisting the Agency in further development and continuing maintenance 
of electronic case tracking systems; and
    16. To agencies of the United States Government, or to foreign or 
international law enforcement or administrative authorities, in order 
to comply with requirements imposed by, or to claim rights conferred 
in, international agreements and arrangements in which the United 
States participates.

    Dated: Washington, DC November 15, 2006.
    By direction of the Board.
Lester A. Heltzer ,
Executive Secretary.
NLRB-21, Judicial Case Management System-Pending Case List (JCMS-
PCL) and Associated Headquarters Files
NLRB-22, Judicial Case Management System-eRoom (JCMS-eRoom)
NLRB-23, Solicitor's System (SOL) and Associated Headquarters Files
NLRB-24, Trial Information Gathered on Electronic Records (TIGER) 
and Associated Agency Files
NLRB-25, Case Activity Tracking System (CATS) and Associated 
Regional Office Files
NLRB-26, Litigation Information on the Network (LION)
NLRB-27, Special Litigation Branch Case Tracking System (SPLIT) and 
Associated Headquarters Files
NLRB-28, Regional Advice and Injunction Litigation System (RAILS) 
and Associated Headquarters Files
NLRB-29, Work in Progress Database (WIP) and Associated Headquarters 
Files
NLRB-30, Appeals Case Tracking System (ACTS) and Associated 
Headquarters Files
NLRB-31, Office of Appeals Extension of Time System (EOTS)
NLRB-32, Freedom of Information Act Tracking System (FTS) and 
Associated Agency Files
NLRB-21

SYSTEM NAME:
    Judicial Case Management System-Pending Case List (JCMS-PCL) and 
Associated Headquarters Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Records are stored on paper and electronic media at Agency 
Headquarters, Office of the Executive Secretary, 1099 14th Street, NW., 
Washington, DC 20570. Additionally, pursuant to the Agency's flexiplace 
and telecommuting programs, or due to official travel, JCMS-PCL may 
also be accessed from alternative worksites via the Internet, including 
employees' homes. Associated Headquarters Files (or copies of such 
files) also may be temporarily located at alternative worksites. All 
appropriate safeguards will be taken at these sites.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individual Respondents in unfair labor practice cases before the 
members of the National Labor Relations Board (``the Board''); 
individual Employers in representation cases before the Board; current 
and former Agency employees assigned to cases.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) Summary information of unfair labor practice and representation 
cases before the Board (such as names of parties, case status, and 
Agency personnel assignments) is maintained in an electronic case 
tracking system, JCMS-PCL. (2) Associated Headquarters Files are paper 
records established and maintained for processing unfair labor practice 
and representation proceedings before the Board. These records include 
the Official Case Records maintained in the Agency's Headquarters. The 
paper records are administrative and court records (such as unfair 
labor practice charges, unfair labor practice complaints and answers, 
representation petitions, briefs, motions and orders), correspondence, 
legal research memoranda, and other related documents. These records 
include the names of parties, and Agency employees assigned to the 
cases. JCMS-PCL and Associated Headquarters Files may include parties' 
home addresses and home telephone numbers, if such information is 
provided to the Agency. Portions of these records include civil 
investigatory and law enforcement information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 159, 160, 161; 44 U.S.C. 3101; and the Government 
Performance and Results Act of 1993, Pub.L. 103-62, 107 Stat. 285 
(codified in sections of Titles 5, 31, and 39 of the U.S. Code).

PURPOSE:
    JCMS-PCL is an electronic case tracking system used by the Offices 
of the Board (Members and their staffs, the Office of Representation 
Appeals, the Office of the Solicitor, and the Office of the Executive 
Secretary) to facilitate the accurate and timely collection, retrieval, 
and retention of information regarding the processing of unfair labor 
practice and representation cases before the Board. The information and 
activities tracked by the system may be generated by the parties' 
filing of briefs, motions, and other documents, or by deliberative, 
analytical processes undertaken by Board employees assigned to cases. 
This database stores current and historical information, and is used to 
generate data for managing the Agency's case processing and resources, 
creating the Agency's budget, preparing monthly and annual reports of 
casehandling activities, and providing requested statistical reports to 
the public. Limited information from JCMS-PCL is imported into NLRB-25, 
the Case Activity Tracking System (CATS), which is a system of records 
that tracks cases for the Agency's Regional Offices. Party and party-
representative contact information from JCMS-PCL is also made available 
to the public on the Agency's Web site at https://www.nlrb.gov. 
Associated Headquarters Files are paper files maintained to adjudicate 
or otherwise resolve matters handled by the Board. These records 
include the Official Case Records maintained in the Agency's 
Headquarters. Other offices of the Agency, including the Division of 
Judges located at Agency Headquarters and the Division of Enforcement 
Litigation's Appellate Court Branch, also use these records for case 
processing purposes. JCMS-PCL and Associated Headquarters Files may 
also be used to assist in evaluating Agency employees.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    The standard routine uses applying to this system are listed in the 
General Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Data is maintained on paper and electronic media.

RETRIEVABILITY:
    Data may be retrieved by the names of individual Respondents in 
unfair labor practice cases before the Board; names of individual 
Employers in representation cases before the Board; names of current 
and former Agency employees assigned to cases; as well as by non-
personal identifiers, such as case numbers assigned by the Agency.

[[Page 74944]]

SAFEGUARDS:
    Access to Agency working and storage areas is restricted to Agency 
employees who have a need to use the information in order to perform 
their duties, custodial personnel, Federal Protective Service 
personnel, and other contractor and security personnel. All other 
persons are required to be escorted in Agency areas. Associated 
Headquarters Files are maintained in staffed or locked areas during 
working hours. The facilities are protected from unauthorized access 
during non-working hours by the Federal Protective Service or other 
security personnel. Those Agency Headquarters employees who telecommute 
and may possess Associated Headquarters Files (or copies of such files) 
at alternative worksites or who may access JCMS-PCL from alternative 
worksites are instructed as to keeping such information in a secure 
manner.
    Electronic system-based access controls are in place to prevent 
data misuse. Access to electronic information is controlled by 
administrators who determine users' authorized access based on each 
user's office and position within the office. Access criteria, 
procedures, controls, and responsibilities are documented and 
consistent with the policies stated in a memorandum titled ``NLRB 
Access Control Standards, Password Management,'' and dated January 23, 
2002. All network users are also warned at the time of each network 
login that the system is for use by authorized users only, and that 
unauthorized or improper use is a violation of law.

RETENTION AND DISPOSAL:
    JCMS-PCL information will be retained and disposed of in accordance 
with appropriate Agency schedules that will be submitted to the 
National Archives and Records Administration (NARA) for its approval. 
Associated Headquarters Files are disposed of in accordance with the 
Agency's Disposition Standards Records, as approved by NARA.

SYSTEM MANAGER AND ADDRESS:
    Executive Secretary, National Labor Relations Board, Room 11600, 
1099 14th Street, NW., Washington, DC 20570-0001.

NOTIFICATION PROCEDURES:
    For records not exempted under 5 U.S.C. 552a(k)(2) of the Privacy 
Act, an individual may inquire as to whether this system contains a 
record pertaining to such individual by directing a request to the 
System Manager in accordance with the procedures set forth in 29 CFR 
Sec.  102.117a(a) (as newly designated in accompanying proposed amended 
regulations).

RECORD ACCESS PROCEDURE:
    For records not exempted under 5 U.S.C. 552a(k)(2) of the Privacy 
Act, an individual seeking to gain access to records in this system 
pertaining to such individual should contact the System Manager in 
accordance with the procedures set forth in 29 CFR Sec.  102.117a(b) 
and (c) (as newly designated in accompanying proposed amended 
regulations).

CONTESTING RECORD PROCEDURE:
    For records not exempted under 5 U.S.C. Sec.  552a(k)(2) of the 
Privacy Act, an individual may request amendment of a record in this 
system pertaining to such individual by directing a request to the 
System Manager in accordance with the procedures set forth in 29 CFR 
102.117a(d) (as newly designated in accompanying proposed amended 
regulations).

RECORDS SOURCE CATEGORIES:
    For records not exempted under 5 U.S.C. Sec.  552a(k)(2) of the 
Privacy Act, record source categories include parties in unfair labor 
practice and representation cases; party representatives; witnesses in 
Board proceedings; and individual Agency employees. Record source 
categories also include documents relating to the processing of unfair 
labor practice or representation cases by the Board, such as unfair 
labor practice charges and complaints, representation petitions, 
administrative law judge determinations, Board decisions, and decisions 
from United States courts of appeal. JCMS-PCL also receives electronic 
data from NLRB-22, JCMS-eRoom.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    Pursuant to 5 U.S.C. 552a(k)(2), the Agency has exempted portions 
of this system, including records relating to requests pursuant to 
Section 10(j) of the NLRA (29 U.S.C. 160(j)), requests to pursue 
federal court contempt proceedings, and certain requests that the Board 
initiate litigation or intervene in non-Agency litigation, from the 
following provisions of the Privacy Act: 5 U.S.C. Sec.  552a (c)(3), 
(d), (e)(1), (e)(4)(G), (e)(4)(H), (e)(4)(l), and (f).
NLRB-22

SYSTEM NAME:
    Judicial Case Management System-eRoom (JCMS-eRoom)

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Records are stored on electronic media at Agency Headquarters, 
Office of the Executive Secretary, 1099 14th Street, NW., Washington, 
DC 20570. Additionally, pursuant to the Agency's flexiplace and 
telecommuting programs, or due to official travel, JCMS-eRoom may also 
be accessed from alternative worksites via the Internet, including 
employees' homes. All appropriate safeguards will be taken at these 
sites.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individual Charged Parties and Respondents in unfair labor practice 
cases before the five-member National Labor Relations Board (``the 
Board''); individual Employers in representation cases before the 
Board; current and former Agency employees assigned to cases.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Summary information of unfair labor practice and representation 
cases before the Board (such as names of parties, case status, and 
Agency personnel assignments) is maintained in an electronic case 
tracking system, JCMS-eRoom. JCMS-eRoom also provides a collaborative 
electronic space where documents are contained in a structured 
repository. These records include the names of parties, and Agency 
employees assigned to the cases.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 159, 160, 161; 44 U.S.C. 3101.

PURPOSE:
    JCMS-eRoom is an electronic case tracking system used by the 
Offices of the Board (Members and their staffs, the Office of 
Representation Appeals, the Office of the Solicitor, and the Office of 
the Executive Secretary) to facilitate the accurate and timely 
collection, retrieval, and retention of information regarding the 
processing of unfair labor practice and representation cases before the 
Board. JCMS-eRoom is also used by Board employees to electronically 
collaborate on the drafting of decisions and disposition of cases. The 
information and activities tracked by the system may be generated by 
the parties' filing of briefs, motions, and other documents, or by 
deliberative, analytical processes undertaken by Board employees 
assigned to cases. This database stores current and historical 
information, and is used to generate data for managing the Agency's 
case processing and resources. Limited information from JCMS-eRoom is 
imported into NLRB-21, JCMS-PCL.

[[Page 74945]]

JCMS-eRoom may also be used to assist in evaluating Agency employees.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    The standard routine uses applying to this system are listed in the 
General Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Data is maintained on electronic media.

RETRIEVABILITY:
    Data may be retrieved by the names of individual Charged Parties 
and Respondents in unfair labor practice cases before the Board; names 
of individual Employers in representation cases before the Board; names 
of current and former Agency employees assigned to cases; as well as by 
non-personal identifiers, such as case numbers assigned by the Agency.

SAFEGUARDS:
    Access to Agency working and storage areas is restricted to Agency 
employees who have a need to use the information in order to perform 
their duties, custodial personnel, Federal Protective Service 
personnel, and other contractor and security personnel. All other 
persons are required to be escorted in Agency areas. The facilities are 
protected from unauthorized access during non-working hours by the 
Federal Protective Service or other security personnel. Those Agency 
Headquarters employees who telecommute and may access JCMS-eRoom from 
alternative worksites are instructed as to keeping such information in 
a secure manner.
    Electronic system-based access controls are in place to prevent 
data misuse. Access to electronic information is controlled by 
administrators who determine users' authorized access based on each 
user's office and position within the office. Access criteria, 
procedures, controls, and responsibilities are documented and 
consistent with the policies stated in a memorandum titled ``NLRB 
Access Control Standards, Password Management,'' and dated January 23, 
2002. All network users are also warned at the time of each network 
login that the system is for use by authorized users only, and that 
unauthorized or improper use is a violation of law.

RETENTION AND DISPOSAL:
    JCMS-eRoom information will be retained and disposed of in 
accordance with appropriate Agency schedules that will be submitted to 
the National Archives and Records Administration (NARA) for its 
approval.

SYSTEM MANAGER AND ADDRESS:
    Executive Secretary, National Labor Relations Board, Room 11600, 
1099 14th Street, NW., Washington, DC 20570-0001.

NOTIFICATION PROCEDURES:
    An individual may inquire as to whether this system contains a 
record pertaining to such individual by directing a request to the 
System Manager in accordance with the procedures set forth in 29 CFR 
102.117a(a) (as newly designated in accompanying proposed amended 
regulations).

RECORD ACCESS PROCEDURE:
    An individual seeking to gain access to records in this system 
pertaining to such individual should contact the System Manager in 
accordance with the procedures set forth in 29 C.F.R. 102.117a(b) and 
(c) (as newly designated in accompanying proposed amended regulations).

CONTESTING RECORD PROCEDURE:
    An individual may request amendment of a record in this system 
pertaining to such individual by directing a request to the System 
Manager in accordance with the procedures set forth in 29 CFR 
102.117a(d) (as newly designated in accompanying proposed amended 
regulations).

RECORDS SOURCE CATEGORIES:
    Record source categories include parties in unfair labor practice 
and representation cases; party representatives; witnesses in Board 
proceedings; and individual Agency employees. Record source categories 
also include documents relating to the processing of unfair labor 
practice or representation cases by the Board, such as unfair labor 
practice charges and complaints, representation petitions, 
administrative law judge determinations, Board decisions, and decisions 
from United States courts of appeal.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
NLRB-23

SYSTEM NAME:
    Solicitors System (SOL) and Associated Headquarters Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Records are stored on paper and electronic media at Agency 
Headquarters, Office of the Solicitor, 1099 14th Street, NW., 
Washington, DC 20570. Additionally, pursuant to the Agency's flexiplace 
and telecommuting programs, or due to official travel, Associated 
Headquarters Files (or copies of such files) also may be temporarily 
located at alternative worksites. All appropriate safeguards will be 
taken at these sites.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individual Charged Parties and Respondents in unfair labor practice 
case matters regarding which the Office of the Solicitor advises the 
five-member National Labor Relations Board (``the Board''); individual 
Employers in representation case matters regarding which the Office of 
the Solicitor advises the Board; non-Agency attorneys who are the 
subjects of disciplinary proceedings under Section 102.177 of the 
Board's Rules and Regulations; individuals who have filed petitions for 
rulemaking with the Board; current and former Agency employees assigned 
to cases.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) Summary information (such as names of parties, case status, and 
Agency personnel assignments) of matters regarding which the Office of 
the Solicitor advises the Board (including limited unfair labor 
practice and representation case matters, requests to initiate 
litigation or intervene in non-Board litigation, cases under Section 
102.177 of the Board's Rules and Regulations, and petitions for 
rulemaking) is maintained in an electronic case tracking system, SOL. 
(2) Associated Headquarters Files are paper records established and 
maintained for processing the matters regarding which the Office of the 
Solicitor advises the Board. The paper records are administrative and 
court records (such as unfair labor practice charges, unfair labor 
practice complaints and answers, representation petitions, briefs, 
motions and orders), Section 102.177 charges and complaints, petitions 
for rulemaking, correspondence, and intra-agency memoranda (such as 
requests for authorization from the Board to initiate court litigation, 
legal research memoranda, and other related documents). These records 
include the names of parties and Agency employees assigned to the 
cases. SOL and

[[Page 74946]]

Associated Headquarters Files may include parties' home addresses and 
home telephone numbers, if such information is provided to the Agency. 
Portions of these records include civil investigatory and law 
enforcement information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 159, 160, 161; 44 U.S.C. 3101.

PURPOSE:
    SOL is an electronic case tracking system used by the Office of the 
Solicitor to facilitate the accurate and timely collection, retrieval, 
and retention of information regarding the processing of unfair labor 
practice, representation, and other case matters regarding which the 
Office of the Solicitor advises the Board. The information and 
activities tracked by the system may be generated by the parties' 
filing of briefs, motions, and other documents, or by deliberative, 
analytical processes undertaken by Board employees assigned to cases. 
This database stores current and historical information, and is used to 
generate data for managing the Agency's case processing and resources, 
and preparing quarterly and annual reports of casehandling activities. 
Associated Headquarters Files are paper files maintained to aid in 
resolving matters advised on by the Solicitor's Office. The Associated 
Headquarters Files may also be used to assist in evaluating Agency 
employees.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    The standard routine uses applying to this system are listed in the 
General Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Data is maintained on paper and electronic media.

RETRIEVABILITY:
    Data may be retrieved by the names of individual Charged Parties 
and Respondents in unfair labor practice case matters regarding which 
the Office of the Solicitor advises the Board; names of individual 
Employers in representation case matters regarding which the Office of 
the Solicitor advises the Board; names of non-Agency attorneys who are 
the subjects of disciplinary proceedings under Board Rule and 
Regulation Section 102.177; names of individuals who have filed 
petitions for rulemaking with the Board; names of current and former 
Agency employees assigned to cases; as well as by non-personal 
identifiers, such as case numbers assigned by the Agency.

SAFEGUARDS:
    Access to Agency working and storage areas is restricted to Agency 
employees who have a need to use the information in order to perform 
their duties, custodial personnel, Federal Protective Service 
personnel, and other contractor and security personnel. All other 
persons are required to be escorted in Agency areas. Associated 
Headquarters Files are maintained in staffed or locked areas during 
working hours. The facilities are protected from unauthorized access 
during non-working hours by the Federal Protective Service or other 
security personnel. Those Agency Headquarters employees who telecommute 
and may possess Associated Headquarters Files (or copies of such files) 
at alternative worksites are instructed as to keeping such information 
in a secure manner.
    Electronic system-based access controls are in place to prevent 
data misuse. Access to electronic information is controlled by 
administrators who determine users' authorized access based on each 
user's office and position within the office. Access criteria, 
procedures, controls, and responsibilities are documented and 
consistent with the policies stated in a memorandum titled ``NLRB 
Access Control Standards, Password Management,'' and dated January 23, 
2002. All network users are also warned at the time of each network 
login that the system is for use by authorized users only, and that 
unauthorized or improper use is a violation of law.

RETENTION AND DISPOSAL:
    SOL information will be retained and disposed of in accordance with 
appropriate Agency schedules that will be submitted to the National 
Archives and Records Administration (NARA) for its approval. Associated 
Headquarters Files are disposed of in accordance with the Agency's 
Disposition Standards Records, as approved by NARA.
SYSTEM MANAGER AND ADDRESS:
    Solicitor, National Labor Relations Board, Room 11800, 1099 14th 
Street, NW, Washington, DC 20570-0001

NOTIFICATION PROCEDURES:
    For records not exempted under 5 U.S.C. 552a(k)(2) of the Privacy 
Act, an individual may inquire as to whether this system contains a 
record pertaining to such individual by directing a request to the 
System Manager in accordance with the procedures set forth in 29 CFR 
102.117a(a) (as newly designated in accompanying proposed amended 
regulations).

RECORD ACCESS PROCEDURE:
    For records not exempted under 5 U.S.C. 552a(k)(2) of the Privacy 
Act, an individual seeking to gain access to records in this system 
pertaining to such individual should contact the System Manager in 
accordance with the procedures set forth in 29 CFR 102.117a(b) and (c) 
(as newly designated in accompanying proposed amended regulations).

CONTESTING RECORD PROCEDURE:
    For records not exempted under 5 U.S.C. 552a(k)(2) of the Privacy 
Act, an individual may request amendment of a record in this system 
pertaining to such individual by directing a request to the System 
Manager in accordance with the procedures set forth in 29 CFR 
102.117a(d) (as newly designated in accompanying proposed amended 
regulations).

RECORDS SOURCE CATEGORIES:
    For records not exempted under 5 U.S.C. 552a(k)(2) of the Privacy 
Act, record source categories include parties in unfair labor practice 
cases, representation cases, Section 102.177 cases, and petitions for 
rulemaking; party representatives; witnesses in Board proceedings; and 
individual Agency employees. Record source categories also include 
documents relating to the processing of cases regarding which the 
Solicitor is advising the Board, such as unfair labor practice charges 
and complaints, representation petitions, administrative law judge 
determinations, Board decisions, and decisions from United States 
courts of appeal.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    Pursuant to 5 U.S.C. 552a(k)(2), the Agency has exempted portions 
of this system, including records relating to requests pursuant to 
Section 10(j) of the NLRA (29 U.S.C. 160(j)), requests to pursue 
federal court contempt proceedings, and certain requests that the Board 
initiate litigation or intervene in non-Agency litigation, from the 
following provisions of the Privacy Act: U.S.C. 552a (c)(3), (d), 
(e)(1), (e)(4)(G), (e)(4)(H), (e)(4)(l), and (f).

[[Page 74947]]

NLRB-24

SYSTEM NAME:
    Trial Information Gathered on Electronic Records (TIGER) and 
Associated Agency Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Records are stored on electronic media at Agency Headquarters, 
Division of Judges, and on paper and electronic media at the Division 
of Judges' satellite offices in San Francisco, California, New York, 
New York, and Atlanta, Georgia. See attached Appendix for addresses. 
Additionally, pursuant to the Agency's flexiplace and telecommuting 
programs, or due to official travel, TIGER may also be accessed from 
alternative worksites via the Internet, including employees' homes. 
Associated Agency Files (or copies of such files) also may be 
temporarily located at alternative worksites. All appropriate 
safeguards will be taken at these sites.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individual Respondents in pending unfair labor practice cases 
before the Division of Judges and individual Employers in pending 
representation cases before the Division of Judges; Agency 
Administrative Law Judges assigned to pending cases.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) Summary information of pending unfair labor practice and 
representation cases before the Division of Judges (such as names of 
parties, case status, and Agency Administrative Law Judges assigned to 
cases) is maintained in an electronic case tracking system, TIGER. (2) 
Associated Agency Files are paper records established and maintained 
for processing unfair labor practice and representation cases before 
the Division of Judges. The paper records are administrative records 
(such as unfair labor practice charges, unfair labor practice 
complaints and answers, representation petitions, briefs, motions and 
orders), correspondence, legal memoranda, and other related documents. 
These records include the names of parties and Agency Administrative 
Law Judges assigned to the cases. Some of these paper records are 
electronically scanned and placed in an eRoom for the Division of 
Judges to use in resolving cases. Both TIGER and the Associated Agency 
Files may include parties' home addresses and home telephone numbers, 
if such information is provided to the Agency.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 554(d), 556, 557, 3105; 29 U.S.C. 153(d), 159, 160, 161; 
44 U.S.C. 3101.

PURPOSE:
    TIGER is an electronic case tracking system used by the Agency's 
Division of Judges to facilitate the accurate and timely collection, 
retrieval, and retention of information regarding unfair labor practice 
and representation cases before the Division. The information and 
activities tracked by the system may be generated by the parties' 
filing of briefs, motions, and other documents, or by deliberative, 
analytical processes undertaken by the Agency's Administrative Law 
Judges or their staffs. This database stores current and historical 
information, and is used to generate data for managing the Agency's 
case processing and resources, creating the Agency's budget, preparing 
monthly and annual reports of casehandling activities, and providing 
requested statistical reports to the public. Associated Agency Files 
are paper files maintained to adjudicate or otherwise resolve matters 
handled by the Division of Judges.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    The standard routine uses applying to this system are listed in the 
General Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Data is maintained on paper and electronic media.

RETRIEVABILITY:
    Data may be retrieved by names of individual Respondents in pending 
unfair labor practice cases before the Division of Judges; names of 
individual Employers in pending representation cases before the 
Division of Judges; individual numeric codes for Agency Administrative 
Law Judges assigned to pending cases; as well as by non-personal 
identifiers, such as case numbers assigned by the Agency.

SAFEGUARDS:
    Access to Agency working and storage areas is restricted to Agency 
employees who have a need to use the information in order to perform 
their duties, custodial personnel, Federal Protective Service 
personnel, and other contractor and security personnel. All other 
persons are required to be escorted in Agency areas. Associated Agency 
Files are maintained in staffed or locked areas during working hours. 
The facilities are protected from unauthorized access during non-
working hours by the Federal Protective Service or other security 
personnel. Those Agency employees who telecommute and may possess 
Associated Agency Files (or copies of such files) at alternative 
worksites or who may access TIGER from alternative worksites are 
instructed as to keeping such information in a secure manner.
    Electronic system-based access controls are in place to prevent 
data misuse. Access to electronic information is controlled by 
administrators who determine users' authorized access based on each 
user's office and position within the office. Access criteria, 
procedures, controls, and responsibilities are documented and 
consistent with the policies stated in a memorandum titled ``NLRB 
Access Control Standards, Password Management,'' and dated January 23, 
2002. All network users are also warned at the time of each network 
login that the system is for use by authorized users only, and that 
unauthorized or improper use is a violation of law.

RETENTION AND DISPOSAL:
    TIGER information will be retained and disposed of in accordance 
with appropriate Agency schedules that will be submitted to the 
National Archives and Records Administration (NARA) for its approval. 
Associated Agency Files are disposed of in accordance with the Agency's 
Disposition Standards Records, as approved by NARA.

SYSTEM MANAGER AND ADDRESS:
    Chief Administrative Law Judge, Division of Judges, National Labor 
Relations Board, Room 5400, 1099 14th Street, NW., Washington, DC 
20570-0001.

NOTIFICATION PROCEDURE:
    An individual may inquire as to whether this system contains a 
record pertaining to such individual by directing a request to the 
System Manager in accordance with the procedures set forth in 29 CFR 
102.117a(a) (as newly designated in accompanying proposed amended 
regulations).

RECORD ACCESS PROCEDURE:
    An individual seeking to gain access to records in this system 
pertaining to such individual should contact the System Manager in 
accordance with the

[[Page 74948]]

procedures set forth in 29 CFR 102.117a(b) and (c) (as newly designated 
in accompanying proposed amended regulations).

CONTESTING RECORD PROCEDURE:
    An individual may request amendment of a record in this system 
pertaining to such individual by directing a request to the System 
Manager in accordance with the procedures set forth in 29 CFR 
102.117a(d) (as newly designated in accompanying proposed amended 
regulations).

RECORDS SOURCE CATEGORIES:
    Record source categories include parties in unfair labor practice 
and representation cases; party representatives; and witnesses in Board 
proceedings. Record source categories also include official documents 
from the record of unfair labor practice and representation cases 
before the Division of Judges, such as unfair labor practice charges 
and complaints, representation petitions, exhibits to administrative 
proceedings, administrative law judge determinations, Board decisions, 
and decisions from United States courts of appeal.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

NLRB-25
SYSTEM NAME:
    Case Activity Tracking System (CATS) and Associated Regional Office 
Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Records are stored on paper and electronic media at Agency 
Headquarters and the Regional Offices. See attached Appendix for 
addresses. Additionally, pursuant to the Agency's flexiplace and 
telecommuting programs, or due to official travel, CATS may also be 
accessed from alternative worksites via the Internet, including 
employees' homes. Associated Regional Office Files (or copies of such 
files) also may be temporarily located at alternative worksites. All 
appropriate safeguards will be taken at these sites.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individual parties in unfair labor practice and representation 
cases before the Agency's Regional Offices; current and former Agency 
employees assigned to cases.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) Summary information of unfair labor practice and representation 
cases before the Regional Offices (such as names of parties, case 
status, and Agency personnel assignments) is maintained in the 
electronic case tracking system, CATS. (2) Associated Regional Office 
Files are paper and electronic records established and maintained for 
processing unfair labor practice and representation proceedings before 
the Regional Offices. The paper records are administrative and court 
records (such as unfair labor practice charges, unfair labor practice 
complaints and answers, representation petitions, briefs, motions and 
orders), correspondence, legal research memoranda, and other related 
documents. These records include the names of parties and current and 
former Agency employees assigned to cases. Both CATS and the Associated 
Regional Office Files may include parties'' home addresses and home 
telephone numbers, if such information is provided to the Agency. These 
records include civil investigatory and law enforcement information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 153(d), 159, 160, 161; 44 U.S.C. 3101; and the Government 
Performance and Results Act of 1993, Pub.L. 103-62, 107 Stat. 285 
(codified in sections of Titles 5, 31, and 39 of the U.S. Code).

PURPOSE:
    CATS is an electronic case tracking system used by the Division of 
Operations Management and the Regional Offices of the Agency to 
facilitate the accurate and timely collection, retrieval, and retention 
of information regarding unfair labor practice and representation cases 
handled by the Agency. The information and activities tracked by the 
system may be generated by the parties' filing of unfair labor practice 
charges, representation petitions, briefs, motions, and other 
documents, or by deliberative, analytical processes undertaken by the 
Agency's employees. This database stores current and historical 
information, and is used to generate data for managing the Agency's 
case processing and resources, creating the Agency's budget, preparing 
monthly and annual reports of casehandling activities, and providing 
requested statistical reports to the public. Limited information in 
CATS is exported into JCMS-PCL. The Associated Regional Office Files 
are paper files maintained to litigate or otherwise resolve matters 
handled by the Agency. The Associated Regional Office Files may be 
temporarily transferred to offices at Agency Headquarters, in order to 
aid in resolving cases handled by those offices. In addition, some 
Regional Office Files are electronically scanned and placed in an eRoom 
for the Agency's use in resolving cases. CATS and the Associated 
Regional Office Files may also be used to assist in evaluating Agency 
employee performance.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    The standard routine uses applying to this system are listed in the 
General Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Data is maintained on paper and electronic media.

RETRIEVABILITY:
    Data may be retrieved by names of individual parties in unfair 
labor practice and representation cases before the Agency's Regional 
Offices; names of current and former Agency employees assigned to those 
cases; as well as by non-personal identifiers, such as case numbers 
assigned by the Agency.

SAFEGUARDS:
    Access to Agency working and storage areas is restricted to Agency 
employees who have a need to use the information in order to perform 
their duties, custodial personnel, Federal Protective Service 
personnel, and other contractor and security personnel. All other 
persons are required to be escorted in Agency areas. Regional Office 
Files are maintained in staffed or locked areas during working hours. 
The facilities are protected from unauthorized access during non-
working hours by the Federal Protective Service or other security 
personnel. Those Agency employees who telecommute and may possess 
Regional Office Files (or copies of such files) at alternative 
worksites or who may access CATS from alternative worksites are 
instructed as to keeping such information in a secure manner.
    Electronic system-based access controls are in place to prevent 
data misuse. Access to electronic information is controlled by 
administrators who determine users' authorized access based on each 
user's office and position within the office. Access criteria, 
procedures, controls, and

[[Page 74949]]

responsibilities are documented and consistent with the policies stated 
in a memorandum titled ``NLRB Access Control Standards, Password 
Management,'' and dated January 23, 2002. All network users are also 
warned at the time of each network login that the system is for use by 
authorized users only, and that unauthorized or improper use is a 
violation of law.

RETENTION AND DISPOSAL:
    CATS information will be retained and disposed of in accordance 
with appropriate Agency schedules that will be submitted to the 
National Archives and Records Administration (NARA) for its approval. 
Regional Office Files are disposed of in accordance with the Agency's 
Disposition Standards Records, as approved by NARA.

SYSTEM MANAGER AND ADDRESS:
    Associate General Counsel, Division of Operations Management, 
National Labor Relations Board, Room 10200, 1099 14th Street, NW., 
Washington, DC 20570-0001.

NOTIFICATION PROCEDURE:
    This system is exempt from this provision of the Privacy Act 
pursuant to 5 U.S.C. 552a(k)(2).

RECORD ACCESS PROCEDURE:
    This system is exempt from this provision of the Privacy Act 
pursuant to 5 U.S.C. 552a(k)(2).

CONTESTING RECORD PROCEDURE:
    This system is exempt from this provision of the Privacy Act 
pursuant to 5 U.S.C.552a(k)(2).

RECORDS SOURCE CATEGORIES:
    This system is exempt from this provision of the Privacy Act 
pursuant to 5 U.S.C. 552a(k)(2).

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    Pursuant to 5 U.S.C. 552a(k)(2), the Agency has exempted this 
system from the following provisions of the Privacy Act: 5 U.S.C. 552a 
(c)(3), (d), (e)(1), (e)(4)(G), (e)(4)(H), (e)(4)(I), and (f).
NLRB-26

SYSTEM NAME:
    Litigation Information on the Network (LION).

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Records are stored on electronic media at Agency Headquarters, 
Appellate Court Branch, Division of Enforcement Litigation, 1099 14th 
Street, NW., Washington, DC 20570. Additionally, pursuant to the 
Agency's flexiplace and telecommuting programs, or due to official 
travel, LION may also be accessed from alternative worksites via the 
Internet, including employees' homes. All appropriate safeguards will 
be taken at these sites.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individual Respondents before the Board in cases handled by the 
Appellate Court Branch; individual Charging Parties who have filed 
petitions for review in the federal courts of appeals; individual 
parties who have intervened in federal courts of appeals proceedings 
handled by the Appellate Court Branch; current and former Agency legal 
technicians assigned to cases.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Summary information of cases handled by the Appellate Court Branch 
in the federal courts of appeals (such as names of parties, case 
status, Agency personnel assignments, brief due dates, oral argument 
dates, and court judgment dates) is maintained in an electronic case 
tracking system, LION. LION may include parties' home addresses and 
home telephone numbers, if such information is provided to the Agency. 
Any paper records associated with LION are placed within the Associated 
Headquarters Files for JCMS-PCL (NLRB-21).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 159, 160(e) and (f); 44 U.S.C. 3101.

PURPOSE:
    LION is an electronic case tracking system used by the Appellate 
Court Branch to facilitate the accurate and timely collection, 
retrieval, and retention of information regarding unfair labor practice 
cases referred to the Branch for enforcement or review in the federal 
courts of appeals, pursuant to section 10(e) and (f) of the National 
Labor Relations Act, 29 U.S.C. 160(e) and (f). The information and 
activities tracked by the system may be generated by the parties' 
filing of briefs, motions, and other documents, or by orders or other 
documents received from the courts of appeals. This database stores 
current and historical information, and is used to generate data for 
managing the Agency's case processing and resources, creating the 
Agency's budget, preparing monthly and annual reports of casehandling 
activities, and providing requested statistical reports to the public. 
Limited information from LION is exported into JCMS-PCL.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    The standard routine uses applying to this system are listed in the 
General Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Data is maintained on electronic media.

RETRIEVABILITY:
    Data may be retrieved by names of Individual Respondents before the 
Board in cases handled by the Appellate Court Branch; names of 
individual Charging Parties who have filed petitions for review in the 
federal courts of appeals; names of individual parties who have 
intervened in federal courts of appeals proceedings handled by the 
Appellate Court Branch; names of current and former Agency legal 
technicians; as well as by non-personal identifiers, such as case 
numbers assigned by the Agency.

SAFEGUARDS:
    Access to Agency working and storage areas is restricted to Agency 
employees who have a need to use the information in order to perform 
their duties, custodial personnel, Federal Protective Service 
personnel, and other contractor and security personnel. All other 
persons are required to be escorted in Agency areas. The facilities are 
protected from unauthorized access during non-working hours by the 
Federal Protective Service or other security personnel. Those Agency 
Headquarters employees who telecommute and may access LION from 
alternative worksites are instructed as to keeping such information in 
a secure manner.
    Electronic system-based access controls are in place to prevent 
data misuse. Access to electronic information is controlled by 
administrators who determine users' authorized access based on each 
user's office and position within the office. Access criteria, 
procedures, controls, and responsibilities are documented and 
consistent with the policies stated in a memorandum titled ``NLRB 
Access Control Standards, Password Management,'' and dated January 23, 
2002. All network users are also warned at the time of each network 
login that the system is for use by authorized users

[[Page 74950]]

only, and that unauthorized or improper use is a violation of law.

RETENTION AND DISPOSAL:
    LION information will be retained and disposed of in accordance 
with appropriate Agency schedules that will be submitted to the 
National Archives and Records Administration (NARA) for its approval.

SYSTEM MANAGER AND ADDRESS:
    Deputy Associate General Counsel, Appellate Court Branch, National 
Labor Relations Board, Room 8100, 1099 14th Street, NW., Washington, DC 
20570-0001.

NOTIFICATION PROCEDURE:
    An individual may inquire as to whether this system contains a 
record pertaining to such individual by directing a request to the 
System Manager in accordance with the procedures set forth in 29 CFR 
102.117a(a) (as newly designated in accompanying proposed amended 
regulations).

RECORD ACCESS PROCEDURE:
    An individual seeking to gain access to records in this system 
pertaining to such individual should contact the System Manager in 
accordance with the procedures set forth in 29 CFR 102.117a(b) and (c) 
(as newly designated in accompanying proposed amended regulations).

CONTESTING RECORD PROCEDURE:
    An individual may request amendment of a record in this system 
pertaining to such individual by directing a request to the System 
Manager in accordance with the procedures set forth in 29 CFR 
102.117a(d) (as newly designated in accompanying proposed amended 
regulations).

RECORDS SOURCE CATEGORIES:
    Record source categories include parties in unfair labor practice 
cases, and official documents from the administrative and court records 
of unfair labor practice cases handled by the Appellate Court Branch, 
such as unfair labor practice charges and complaints, exhibits to 
administrative proceedings, administrative law judge determinations, 
Board decisions, and decisions from United States courts of appeal.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
NLRB-27

SYSTEM NAME:
    Special Litigation Branch Case Tracking System (SPLIT) and 
Associated Headquarters Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Records are stored on paper and electronic media at Agency 
Headquarters, Special Litigation Branch, Division of Enforcement 
Litigation, 1099 14th Street, NW., Washington, DC 20570. Additionally, 
pursuant to the Agency's flexiplace and telecommuting programs, or due 
to official travel, Associated Headquarters Files (or copies of such 
files) also may be temporarily located at alternative worksites. All 
appropriate safeguards will be taken at these sites.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individual parties or potential parties in matters referred to or 
handled by the Special Litigation Branch of the Division of Enforcement 
Litigation; current and former Agency employees assigned to cases.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) Summary information of matters handled by the Special 
Litigation Branch (such as names of parties, case status, case type, 
due dates for court filings, and Agency personnel assignments) is 
maintained in an electronic case tracking system, SPLIT. (2) Associated 
Headquarters Files are paper records established and maintained for 
processing Special Litigation Branch matters. The paper records are 
administrative and court records (such as unfair labor practice and 
court complaints and answers, transcripts, exhibits, briefs, motions, 
Board decisions, court opinions and orders made in the adjudication of 
cases, and case-docketing information), correspondence, legal research 
memoranda, and other related documents. Both SPLIT and the Associated 
Headquarters Files may include parties' home addresses and home 
telephone numbers, if such information is provided to the Agency. 
Portions of these records include civil investigatory and law 
enforcement information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 153(d), 159, 160, 161; 44 U.S.C. 3101.

PURPOSE:
    SPLIT is an electronic case tracking system used by the Special 
Litigation Branch to facilitate the accurate and timely collection, 
retrieval, and retention of information regarding the Branch's cases, 
including those brought under the National Labor Relations Act, the 
Equal Access to Justice Act, the Freedom of Information Act, the 
Bankruptcy Code, the Privacy Act, and actions brought to mandate or 
prohibit specific conduct by the Board, the General Counsel and other 
Agency personnel. The information and activities tracked by the system 
may be generated by the parties' filing of briefs, motions, and other 
documents, by orders or other documents received from the Agency, 
bankruptcy courts, district courts, and courts of appeals, or by 
analytical processes undertaken by Board employees assigned to cases. 
This database stores current and historical information, and is used to 
generate data for managing the Agency's case processing and resources, 
creating the Agency's budget, preparing monthly and annual reports of 
casehandling activities, and providing requested statistical reports to 
the public. The Associated Headquarters Files are paper files 
maintained to litigate or otherwise resolve matters handled by the 
Branch. SPLIT and the Associated Headquarters Files may also be used to 
assist in evaluating Agency employee performance.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    The standard routine uses applying to this system are listed in the 
General Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Data is maintained on paper and electronic media.

RETRIEVABILITY:
    Data may be retrieved by names of individual parties or potential 
parties in matters referred to or handled by the Special Litigation 
Branch; names of current and former Agency employees assigned to cases; 
as well as by non-personal identifiers, such as case names and numbers 
assigned by the Branch.

SAFEGUARDS:
    Access to Agency working and storage areas is restricted to Agency 
employees who have a need to use the information in order to perform 
their duties, custodial personnel, Federal Protective

[[Page 74951]]

Service personnel, and other contractor and security personnel. All 
other persons are required to be escorted in Agency areas. Associated 
Headquarters Files are maintained in staffed or locked areas during 
working hours. The facilities are protected from unauthorized access 
during non-working hours by the Federal Protective Service or other 
security personnel. Those Agency Headquarters employees who telecommute 
and may possess Associated Headquarters Files (or copies of such files) 
at alternative worksites are instructed as to keeping such information 
in a secure manner.
    Electronic system-based access controls are in place to prevent 
data misuse. Access to electronic information is controlled by 
administrators who determine users authorized access based on each 
user's office and position within the office. Access criteria, 
procedures, controls, and responsibilities are documented and 
consistent with the policies stated in a memorandum titled NLRB Access 
Control Standards, Password Management,'' and dated January 23, 2002. 
All network users are also warned at the time of each network login 
that the system is for use by authorized users only, and that 
unauthorized or improper use is a violation of law.

RETENTION AND DISPOSAL:
    SPLIT information will be retained and disposed of in accordance 
with appropriate Agency schedules that will be submitted to the 
National Archives and Records Administration (NARA) for its approval. 
Associated Headquarters Files are disposed of in accordance with the 
Agency's Disposition Standards Records, as approved by NARA.

SYSTEM MANAGER AND ADDRESS:
    Assistant General Counsel, Special Litigation Branch, National 
Labor Relations Board, Room 8600, 1099 14th Street, NW., Washington, DC 
20570-0001.

NOTIFICATION PROCEDURES:
    For records not exempted under 5 U.S.C. 552a(k)(2) of the Privacy 
Act, an individual may inquire as to whether this system contains a 
record pertaining to such individual by directing a request to the 
System Manager in accordance with the procedures set forth in 29 CFR 
102.117a(a) (as newly designated in accompanying proposed amended 
regulations).

RECORD ACCESS PROCEDURE:
    For rec