Privacy Act of 1974; System of Records, 71534-71535 [E6-20980]

Download as PDF 71534 Federal Register / Vol. 71, No. 237 / Monday, December 11, 2006 / Notices AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. Chapter 61, Hours of Work; Chapter 53, Pay Rates and Systems; Chapter 57, Travel, Transportation, and Subsistence; and Chapter 63, Leave; 5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 136, Under Secretary of Defense for Personnel and Readiness; 31 U.S.C., Chapter 35, Accounting and Collection; and E.O. 9397 (SSN). PURPOSE(S): Records are used to prepare time and attendance records, to record employee pay rates and status, including overtime, the use of leave, and work absences; to track workload, project activity for analysis and reporting purposes; for statistical reporting on leave and overtime use/usage patterns, number of employees Teleworking, etc.; and to answer employee queries on leave, overtime, and pay. Information from this system of records is provided to the Defense Finance and Accounting Service for the purpose of issuing payroll to DLA civilian employees. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The DoD ‘‘Blanket Routine Uses’’ set forth at the beginning of DLA’s compilation of systems of records notices apply to this system. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Records are stored on paper and on electronic storage media. RETRIEVABILITY: Records are retrieved by employee’s name, Social Security Number or User ID. mstockstill on PROD1PC61 with NOTICES SAFEGUARDS: Records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel. Access to computerized data is restricted by passwords, which are changed periodically. Access to record is limited to person(s) responsible for servicing the records in the performance of their official duties and who are properly screened and cleared for needto-know. All individuals granted access to this system of records are required to VerDate Aug<31>2005 15:15 Dec 08, 2006 Jkt 211001 have Information Assurance and Privacy Act training. RETENTION AND DISPOSAL: Initialed Leave Application Files (LAF) are destroyed at end of following pay period, un-initialed LAFs are destroyed after GAO audit or when 3 years old, whichever is sooner. Time and Attendance Source Records and Input Records are destroyed after GAO audit or when 6 years old, whichever is sooner. Leave Records are destroyed when 3 years old. Payroll system reports and data used for personnel management purposes are destroyed when 2 years old. Project and workload records— disposition pending. Until the National Archives and Records Administration has approved the retention, treat ‘‘project and workload records’’ as permanent. CONTESTING RECORD PROCEDURES: The DLA rules for accessing records, for contesting contents, and appealing initial agency determinations are contained in 32 CFR part 323, or may be obtained from the Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: DP, 8725 John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060– 6221. RECORD SOURCE CATEGORIES: Subject individuals, supervisors, timekeepers, leave slips, payroll office and payroll records, including automated payroll systems. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. [FR Doc. E6–20979 Filed 12–8–06; 8:45 am] BILLING CODE 5001–06–P DEPARTMENT OF DEFENSE SYSTEM MANAGER(S) AND ADDRESS: EAGLE Project Manager, J6–UT Tailored Logistics Division, Defense Logistics Agency, 2001 Mission Drive, Suite 2, New Cumberland, PA 17070– 5004. For a list of system managers at the DLA Field Activities, write to the EAGLE Project Manager. Office of the Secretary of Defense [DOD–2006–OS–0217] Privacy Act of 1974; System of Records AGENCY: NOTIFICATION PROCEDURE: Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: DP, 8725 John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060–6221 or to the Privacy Act Office in the DLA Field Activity where employed. Official mailing addresses are published as an appendix to DLA’s compilation of systems of records notices. Inquiry should contain the subject individual’s full name, User ID, return mailing address, and organizational location of employee. ACTION: Defense Intelligence Agency, DoD. RECORD ACCESS PROCEDURES: Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: DP, 8725 John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060–6221 or to the Privacy Act Office in the DLA Field Activity where employed. Official mailing addresses are published as an appendix to DLA’s compilation of systems of records notices. Inquiry should contain the subject individual’s full name, User ID, return mailing address, and organizational location of employee. PO 00000 Frm 00032 Fmt 4703 Sfmt 4703 Notice to add a system of records. SUMMARY: The Defense Intelligence Agency is proposing to add a system of records to its existing inventory of records systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended. The proposed action will be effective on January 10, 2007 unless comments are received that would result in a contrary determination. ADDRESSES: Freedom of Information Office, Defense Intelligence Agency (DAN–1A), 200 MacDill Blvd., Washington, DC 20340–5100. FOR FURTHER INFORMATION CONTACT: Ms. Theresa Lowery at (202) 231–1193. SUPPLEMENTARY INFORMATION: The Defense Intelligence Agency systems of records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The proposed system report, as required by 5 U.S.C. 552a(r) of the Privacy Act of 1974, as amended, was submitted on December 1, 2006, to the House Committee on Government Reform, the Senate Committee on Homeland Security and Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to DATES: E:\FR\FM\11DEN1.SGM 11DEN1 Federal Register / Vol. 71, No. 237 / Monday, December 11, 2006 / Notices paragraph 4c of Appendix I to OMB Circular No. A–130, ‘Federal Agency Responsibilities for Maintaining Records About Individuals,’ dated February 8, 1996 (February 20, 1996, 61 FR 6427). Dated: December 4, 2006. C.R. Choate, Alternate OSD Federal Register Liaison Officer, Department of Defense. LDIA 06–0001 SYSTEM NAME: Employee Assistance Program (EAP) Case Records SYSTEM LOCATION: Primary location: Defense Intelligence Agency (DIA), 200 MacDill Blvd., Washington, DC 20340–5100. Secondary location: Missile Space Intelligence Command (MSIC), 4545 Fowler Road, Redstone Arsenal, AL 35898–5500. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Department of Defense as a routine use pursuant to 5 U.S.C 552a(b)(3) as follows: The DoD ‘‘Blanket Routine Uses’’ set forth at the beginning of the Defense Intelligence Agency’s compilation of systems of records notices apply to this system. Note: Records of identity, diagnosis, prognosis or treatment of any client/patient, irrespective of whether or when he/she ceases to be a client/patient, maintained in connection with the performance of any alcohol or drug abuse prevention and treatment function conducted, requested, or directly of indirectly assisted by any department or agency of the United States, shall, except as provided herein, be confidential and be disclosed only for the purposes and under the circumstances expressly authorized in 42 U.S.C. 290dd–2. These statutes take precedence over the Privacy Act of 1974 in regard to accessibility of such records except to the individual to whom the report pertains. The ‘‘Blanket Routine Uses’’ that appear the beginning of DIA’s compilation of systems of records notices do not apply to these records. Civilian employees, military assignees, retirees, and family members who are actively utilizing EAP services. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: CATEGORIES OF RECORDS IN THE SYSTEM: STORAGE: Records maintained include individual’s name, gender, marital status, birth date, questionnaires, medical treatment, correspondence with personal physicians and practitioners, results of psychological assessments and interviews, psychiatric examination results and related reports, re-disclosure forms, and referral information. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 136, Under Secretary of Defense for Personnel and Readiness; E.O. 12564, Drug-free Federal Workplace; and E.O. 9397 (SSN). PURPOSE(S): mstockstill on PROD1PC61 with NOTICES To facilitate and record treatment on employees seeking counseling or referral services. To assist with planning and coordinating health care; to compile statistical data, conduct research, aid in preventive health programs, teach, evaluate care rendered, and determine professional certification and facility accreditation. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the VerDate Aug<31>2005 15:15 Dec 08, 2006 Jkt 211001 Paper records are in file folders in locked cabinets. 71535 Individual should provide their full name, current address, telephone number and Social Security Number. RECORD ACCESS PROCEDURES: Individuals seeking access to information about them contained in this system of records should address written inquiries to the DIA Privacy Official, Defense Intelligence Agency (DAN–1C), 200 MacDill Blvd., Washington, DC 20340–5100. Individual should provide their full name, current address, telephone number and Social Security Number. CONTESTING RECORD PROCEDURES: The Defense Intelligence Agency’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DIA Regulation 12–12 ‘‘Defense Intelligence Agency Privacy Program’’; 32 CFR part 319—Defense Intelligence Agency Privacy Program; or may be obtained from the system manager. RECORD SOURCE CATEGORIES: Primary sources for records are EAP counselors, the patient and/or their family members, and employee supervisors. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. RETRIEVABILITY: By last name. [FR Doc. E6–20980 Filed 12–8–06; 8:45 am] BILLING CODE 5001–06–P SAFEGUARDS: Secured, limited access offices and locked file cabinets. Records are accessible only to authorized personnel and must be returned by the end of day. Files are maintained in locked cabinets unless they are in use. Original signature release forms are required to disclose any information to a third party. DEPARTMENT OF DEFENSE Department of the Air Force [USAF–2006–0016] Privacy Act of 1974; System of Records AGENCY: RETENTION AND DISPOSAL: Disposition pending. No records will be destroyed until the National Archives and Records Administration has approved the retention and disposal of the records. ACTION: Department of the Air Force, DoD. SYSTEM MANAGER(S) AND ADDRESS: Chief, Office of Employee Assistance HCH–EAP, Defense Intelligence Agency 200 MacDill Blvd., Washington DC 20340–0001. NOTIFICATION PROCEDURE: Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the DIA Privacy Office (DAN–1C), Defense Intelligence Agency, 200 MacDill Blvd., Washington DC 20340–5100. PO 00000 Frm 00033 Fmt 4703 Sfmt 4703 Notice to amend systems of records. SUMMARY: The Department of the Air Force is amending a system of records notice in its existing inventory of record systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended. DATES: This proposed action will be effective without further notice on January 10, 2007 unless comments are received which result in a contrary determination. Send comments to the Air Force Privacy Act Officer, Office of Warfighting Integration and Chief Information Officer, SAF/XCISI, 1800 Air Force Pentagon, Suite 220, Washington, DC 20330–1800. ADDRESSES: E:\FR\FM\11DEN1.SGM 11DEN1

Agencies

[Federal Register Volume 71, Number 237 (Monday, December 11, 2006)]
[Notices]
[Pages 71534-71535]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E6-20980]


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DEPARTMENT OF DEFENSE

Office of the Secretary of Defense

[DOD-2006-OS-0217]


Privacy Act of 1974; System of Records

AGENCY: Defense Intelligence Agency, DoD.

ACTION: Notice to add a system of records.

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SUMMARY: The Defense Intelligence Agency is proposing to add a system 
of records to its existing inventory of records systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective on January 10, 2007 unless 
comments are received that would result in a contrary determination.

ADDRESSES: Freedom of Information Office, Defense Intelligence Agency 
(DAN-1A), 200 MacDill Blvd., Washington, DC 20340-5100.

FOR FURTHER INFORMATION CONTACT: Ms. Theresa Lowery at (202) 231-1193.

SUPPLEMENTARY INFORMATION: The Defense Intelligence Agency systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on December 1, 2006, to 
the House Committee on Government Reform, the Senate Committee on 
Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to

[[Page 71535]]

paragraph 4c of Appendix I to OMB Circular No. A-130, `Federal Agency 
Responsibilities for Maintaining Records About Individuals,' dated 
February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: December 4, 2006.
C.R. Choate,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
LDIA 06-0001

System name:
    Employee Assistance Program (EAP) Case Records

System location:
    Primary location: Defense Intelligence Agency (DIA), 200 MacDill 
Blvd., Washington, DC 20340-5100.
    Secondary location: Missile Space Intelligence Command (MSIC), 4545 
Fowler Road, Redstone Arsenal, AL 35898-5500.

Categories of individuals covered by the system:
    Civilian employees, military assignees, retirees, and family 
members who are actively utilizing EAP services.

Categories of records in the system:
    Records maintained include individual's name, gender, marital 
status, birth date, questionnaires, medical treatment, correspondence 
with personal physicians and practitioners, results of psychological 
assessments and interviews, psychiatric examination results and related 
reports, re-disclosure forms, and referral information.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 136, Under 
Secretary of Defense for Personnel and Readiness; E.O. 12564, Drug-free 
Federal Workplace; and E.O. 9397 (SSN).

Purpose(s):
    To facilitate and record treatment on employees seeking counseling 
or referral services. To assist with planning and coordinating health 
care; to compile statistical data, conduct research, aid in preventive 
health programs, teach, evaluate care rendered, and determine 
professional certification and facility accreditation.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the Department of Defense 
as a routine use pursuant to 5 U.S.C 552a(b)(3) as follows:
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
Defense Intelligence Agency's compilation of systems of records notices 
apply to this system.

    Note: Records of identity, diagnosis, prognosis or treatment of 
any client/patient, irrespective of whether or when he/she ceases to 
be a client/patient, maintained in connection with the performance 
of any alcohol or drug abuse prevention and treatment function 
conducted, requested, or directly of indirectly assisted by any 
department or agency of the United States, shall, except as provided 
herein, be confidential and be disclosed only for the purposes and 
under the circumstances expressly authorized in 42 U.S.C. 290dd-2. 
These statutes take precedence over the Privacy Act of 1974 in 
regard to accessibility of such records except to the individual to 
whom the report pertains. The ``Blanket Routine Uses'' that appear 
the beginning of DIA's compilation of systems of records notices do 
not apply to these records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records are in file folders in locked cabinets.

Retrievability:
    By last name.

Safeguards:
    Secured, limited access offices and locked file cabinets. Records 
are accessible only to authorized personnel and must be returned by the 
end of day. Files are maintained in locked cabinets unless they are in 
use. Original signature release forms are required to disclose any 
information to a third party.

Retention and disposal:
    Disposition pending. No records will be destroyed until the 
National Archives and Records Administration has approved the retention 
and disposal of the records.

System manager(s) and address:
    Chief, Office of Employee Assistance HCH-EAP, Defense Intelligence 
Agency 200 MacDill Blvd., Washington DC 20340-0001.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the DIA Privacy Office (DAN-1C), Defense 
Intelligence Agency, 200 MacDill Blvd., Washington DC 20340-5100.
    Individual should provide their full name, current address, 
telephone number and Social Security Number.

Record access procedures:
    Individuals seeking access to information about them contained in 
this system of records should address written inquiries to the DIA 
Privacy Official, Defense Intelligence Agency (DAN-1C), 200 MacDill 
Blvd., Washington, DC 20340-5100.
    Individual should provide their full name, current address, 
telephone number and Social Security Number.

Contesting record procedures:
    The Defense Intelligence Agency's rules for accessing records, for 
contesting contents and appealing initial agency determinations are 
published in DIA Regulation 12-12 ``Defense Intelligence Agency Privacy 
Program''; 32 CFR part 319--Defense Intelligence Agency Privacy 
Program; or may be obtained from the system manager.

Record source categories:
    Primary sources for records are EAP counselors, the patient and/or 
their family members, and employee supervisors.

Exemptions claimed for the system:
    None.

 [FR Doc. E6-20980 Filed 12-8-06; 8:45 am]
BILLING CODE 5001-06-P