Privacy Act of 1974; System of Records, 71534-71535 [E6-20980]
Download as PDF
<![CDATA[
71534
Federal Register / Vol. 71, No. 237 / Monday, December 11, 2006 / Notices
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. Chapter 61, Hours of Work;
Chapter 53, Pay Rates and Systems;
Chapter 57, Travel, Transportation, and
Subsistence; and Chapter 63, Leave; 5
U.S.C. 301, Departmental Regulations;
10 U.S.C. 136, Under Secretary of
Defense for Personnel and Readiness; 31
U.S.C., Chapter 35, Accounting and
Collection; and E.O. 9397 (SSN).
PURPOSE(S):
Records are used to prepare time and
attendance records, to record employee
pay rates and status, including overtime,
the use of leave, and work absences; to
track workload, project activity for
analysis and reporting purposes; for
statistical reporting on leave and
overtime use/usage patterns, number of
employees Teleworking, etc.; and to
answer employee queries on leave,
overtime, and pay.
Information from this system of
records is provided to the Defense
Finance and Accounting Service for the
purpose of issuing payroll to DLA
civilian employees.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records
or information contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
The DoD ‘‘Blanket Routine Uses’’ set
forth at the beginning of DLA’s
compilation of systems of records
notices apply to this system.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are stored on paper and on
electronic storage media.
RETRIEVABILITY:
Records are retrieved by employee’s
name, Social Security Number or User
ID.
mstockstill on PROD1PC61 with NOTICES
SAFEGUARDS:
Records are maintained in a
controlled facility. Physical entry is
restricted by the use of locks, guards,
and is accessible only to authorized
personnel. Access to computerized data
is restricted by passwords, which are
changed periodically. Access to record
is limited to person(s) responsible for
servicing the records in the performance
of their official duties and who are
properly screened and cleared for needto-know. All individuals granted access
to this system of records are required to
VerDate Aug<31>2005
15:15 Dec 08, 2006
Jkt 211001
have Information Assurance and Privacy
Act training.
RETENTION AND DISPOSAL:
Initialed Leave Application Files
(LAF) are destroyed at end of following
pay period, un-initialed LAFs are
destroyed after GAO audit or when 3
years old, whichever is sooner. Time
and Attendance Source Records and
Input Records are destroyed after GAO
audit or when 6 years old, whichever is
sooner. Leave Records are destroyed
when 3 years old. Payroll system reports
and data used for personnel
management purposes are destroyed
when 2 years old.
Project and workload records—
disposition pending. Until the National
Archives and Records Administration
has approved the retention, treat
‘‘project and workload records’’ as
permanent.
CONTESTING RECORD PROCEDURES:
The DLA rules for accessing records,
for contesting contents, and appealing
initial agency determinations are
contained in 32 CFR part 323, or may
be obtained from the Privacy Act Office,
Headquarters, Defense Logistics Agency,
ATTN: DP, 8725 John J. Kingman Road,
Stop 2533, Fort Belvoir, VA 22060–
6221.
RECORD SOURCE CATEGORIES:
Subject individuals, supervisors,
timekeepers, leave slips, payroll office
and payroll records, including
automated payroll systems.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. E6–20979 Filed 12–8–06; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
SYSTEM MANAGER(S) AND ADDRESS:
EAGLE Project Manager, J6–UT
Tailored Logistics Division, Defense
Logistics Agency, 2001 Mission Drive,
Suite 2, New Cumberland, PA 17070–
5004. For a list of system managers at
the DLA Field Activities, write to the
EAGLE Project Manager.
Office of the Secretary of Defense
[DOD–2006–OS–0217]
Privacy Act of 1974; System of
Records
AGENCY:
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system of records
should address written inquiries to the
Privacy Act Office, Headquarters,
Defense Logistics Agency, ATTN: DP,
8725 John J. Kingman Road, Stop 2533,
Fort Belvoir, VA 22060–6221 or to the
Privacy Act Office in the DLA Field
Activity where employed. Official
mailing addresses are published as an
appendix to DLA’s compilation of
systems of records notices.
Inquiry should contain the subject
individual’s full name, User ID, return
mailing address, and organizational
location of employee.
ACTION:
Defense Intelligence Agency,
DoD.
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about themselves contained
in this system of records should address
written inquiries to the Privacy Act
Office, Headquarters, Defense Logistics
Agency, ATTN: DP, 8725 John J.
Kingman Road, Stop 2533, Fort Belvoir,
VA 22060–6221 or to the Privacy Act
Office in the DLA Field Activity where
employed. Official mailing addresses
are published as an appendix to DLA’s
compilation of systems of records
notices.
Inquiry should contain the subject
individual’s full name, User ID, return
mailing address, and organizational
location of employee.
PO 00000
Frm 00032
Fmt 4703
Sfmt 4703
Notice to add a system of
records.
SUMMARY: The Defense Intelligence
Agency is proposing to add a system of
records to its existing inventory of
records systems subject to the Privacy
Act of 1974, (5 U.S.C. 552a), as
amended.
The proposed action will be
effective on January 10, 2007 unless
comments are received that would
result in a contrary determination.
ADDRESSES: Freedom of Information
Office, Defense Intelligence Agency
(DAN–1A), 200 MacDill Blvd.,
Washington, DC 20340–5100.
FOR FURTHER INFORMATION CONTACT: Ms.
Theresa Lowery at (202) 231–1193.
SUPPLEMENTARY INFORMATION: The
Defense Intelligence Agency systems of
records notices subject to the Privacy
Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the
Federal Register and are available from
the address above.
The proposed system report, as
required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was
submitted on December 1, 2006, to the
House Committee on Government
Reform, the Senate Committee on
Homeland Security and Governmental
Affairs, and the Office of Management
and Budget (OMB) pursuant to
DATES:
E:\FR\FM\11DEN1.SGM
11DEN1
Federal Register / Vol. 71, No. 237 / Monday, December 11, 2006 / Notices
paragraph 4c of Appendix I to OMB
Circular No. A–130, ‘Federal Agency
Responsibilities for Maintaining
Records About Individuals,’ dated
February 8, 1996 (February 20, 1996, 61
FR 6427).
Dated: December 4, 2006.
C.R. Choate,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
LDIA 06–0001
SYSTEM NAME:
Employee Assistance Program (EAP)
Case Records
SYSTEM LOCATION:
Primary location: Defense Intelligence
Agency (DIA), 200 MacDill Blvd.,
Washington, DC 20340–5100.
Secondary location: Missile Space
Intelligence Command (MSIC), 4545
Fowler Road, Redstone Arsenal, AL
35898–5500.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Department of Defense as a routine use
pursuant to 5 U.S.C 552a(b)(3) as
follows:
The DoD ‘‘Blanket Routine Uses’’ set
forth at the beginning of the Defense
Intelligence Agency’s compilation of
systems of records notices apply to this
system.
Note: Records of identity, diagnosis,
prognosis or treatment of any client/patient,
irrespective of whether or when he/she
ceases to be a client/patient, maintained in
connection with the performance of any
alcohol or drug abuse prevention and
treatment function conducted, requested, or
directly of indirectly assisted by any
department or agency of the United States,
shall, except as provided herein, be
confidential and be disclosed only for the
purposes and under the circumstances
expressly authorized in 42 U.S.C. 290dd–2.
These statutes take precedence over the
Privacy Act of 1974 in regard to accessibility
of such records except to the individual to
whom the report pertains. The ‘‘Blanket
Routine Uses’’ that appear the beginning of
DIA’s compilation of systems of records
notices do not apply to these records.
Civilian employees, military
assignees, retirees, and family members
who are actively utilizing EAP services.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
CATEGORIES OF RECORDS IN THE SYSTEM:
STORAGE:
Records maintained include
individual’s name, gender, marital
status, birth date, questionnaires,
medical treatment, correspondence with
personal physicians and practitioners,
results of psychological assessments and
interviews, psychiatric examination
results and related reports, re-disclosure
forms, and referral information.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental
Regulations; 10 U.S.C. 136, Under
Secretary of Defense for Personnel and
Readiness; E.O. 12564, Drug-free
Federal Workplace; and E.O. 9397
(SSN).
PURPOSE(S):
mstockstill on PROD1PC61 with NOTICES
To facilitate and record treatment on
employees seeking counseling or
referral services. To assist with planning
and coordinating health care; to compile
statistical data, conduct research, aid in
preventive health programs, teach,
evaluate care rendered, and determine
professional certification and facility
accreditation.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records
or information contained therein may
specifically be disclosed outside the
VerDate Aug<31>2005
15:15 Dec 08, 2006
Jkt 211001
Paper records are in file folders in
locked cabinets.
71535
Individual should provide their full
name, current address, telephone
number and Social Security Number.
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about them contained in
this system of records should address
written inquiries to the DIA Privacy
Official, Defense Intelligence Agency
(DAN–1C), 200 MacDill Blvd.,
Washington, DC 20340–5100.
Individual should provide their full
name, current address, telephone
number and Social Security Number.
CONTESTING RECORD PROCEDURES:
The Defense Intelligence Agency’s
rules for accessing records, for
contesting contents and appealing
initial agency determinations are
published in DIA Regulation 12–12
‘‘Defense Intelligence Agency Privacy
Program’’; 32 CFR part 319—Defense
Intelligence Agency Privacy Program; or
may be obtained from the system
manager.
RECORD SOURCE CATEGORIES:
Primary sources for records are EAP
counselors, the patient and/or their
family members, and employee
supervisors.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
RETRIEVABILITY:
By last name.
[FR Doc. E6–20980 Filed 12–8–06; 8:45 am]
BILLING CODE 5001–06–P
SAFEGUARDS:
Secured, limited access offices and
locked file cabinets. Records are
accessible only to authorized personnel
and must be returned by the end of day.
Files are maintained in locked cabinets
unless they are in use. Original
signature release forms are required to
disclose any information to a third
party.
DEPARTMENT OF DEFENSE
Department of the Air Force
[USAF–2006–0016]
Privacy Act of 1974; System of
Records
AGENCY:
RETENTION AND DISPOSAL:
Disposition pending. No records will
be destroyed until the National Archives
and Records Administration has
approved the retention and disposal of
the records.
ACTION:
Department of the Air Force,
DoD.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Office of Employee Assistance
HCH–EAP, Defense Intelligence Agency
200 MacDill Blvd., Washington DC
20340–0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system of records
should address written inquiries to the
DIA Privacy Office (DAN–1C), Defense
Intelligence Agency, 200 MacDill Blvd.,
Washington DC 20340–5100.
PO 00000
Frm 00033
Fmt 4703
Sfmt 4703
Notice to amend systems of
records.
SUMMARY: The Department of the Air
Force is amending a system of records
notice in its existing inventory of record
systems subject to the Privacy Act of
1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be
effective without further notice on
January 10, 2007 unless comments are
received which result in a contrary
determination.
Send comments to the Air
Force Privacy Act Officer, Office of
Warfighting Integration and Chief
Information Officer, SAF/XCISI, 1800
Air Force Pentagon, Suite 220,
Washington, DC 20330–1800.
ADDRESSES:
E:\FR\FM\11DEN1.SGM
11DEN1
]]>Agencies
[Federal Register Volume 71, Number 237 (Monday, December 11, 2006)]
[Notices]
[Pages 71534-71535]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E6-20980]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary of Defense
[DOD-2006-OS-0217]
Privacy Act of 1974; System of Records
AGENCY: Defense Intelligence Agency, DoD.
ACTION: Notice to add a system of records.
-----------------------------------------------------------------------
SUMMARY: The Defense Intelligence Agency is proposing to add a system
of records to its existing inventory of records systems subject to the
Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: The proposed action will be effective on January 10, 2007 unless
comments are received that would result in a contrary determination.
ADDRESSES: Freedom of Information Office, Defense Intelligence Agency
(DAN-1A), 200 MacDill Blvd., Washington, DC 20340-5100.
FOR FURTHER INFORMATION CONTACT: Ms. Theresa Lowery at (202) 231-1193.
SUPPLEMENTARY INFORMATION: The Defense Intelligence Agency systems of
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the address above.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on December 1, 2006, to
the House Committee on Government Reform, the Senate Committee on
Homeland Security and Governmental Affairs, and the Office of
Management and Budget (OMB) pursuant to
[[Page 71535]]
paragraph 4c of Appendix I to OMB Circular No. A-130, `Federal Agency
Responsibilities for Maintaining Records About Individuals,' dated
February 8, 1996 (February 20, 1996, 61 FR 6427).
Dated: December 4, 2006.
C.R. Choate,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
LDIA 06-0001
System name:
Employee Assistance Program (EAP) Case Records
System location:
Primary location: Defense Intelligence Agency (DIA), 200 MacDill
Blvd., Washington, DC 20340-5100.
Secondary location: Missile Space Intelligence Command (MSIC), 4545
Fowler Road, Redstone Arsenal, AL 35898-5500.
Categories of individuals covered by the system:
Civilian employees, military assignees, retirees, and family
members who are actively utilizing EAP services.
Categories of records in the system:
Records maintained include individual's name, gender, marital
status, birth date, questionnaires, medical treatment, correspondence
with personal physicians and practitioners, results of psychological
assessments and interviews, psychiatric examination results and related
reports, re-disclosure forms, and referral information.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 136, Under
Secretary of Defense for Personnel and Readiness; E.O. 12564, Drug-free
Federal Workplace; and E.O. 9397 (SSN).
Purpose(s):
To facilitate and record treatment on employees seeking counseling
or referral services. To assist with planning and coordinating health
care; to compile statistical data, conduct research, aid in preventive
health programs, teach, evaluate care rendered, and determine
professional certification and facility accreditation.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the Department of Defense
as a routine use pursuant to 5 U.S.C 552a(b)(3) as follows:
The DoD ``Blanket Routine Uses'' set forth at the beginning of the
Defense Intelligence Agency's compilation of systems of records notices
apply to this system.
Note: Records of identity, diagnosis, prognosis or treatment of
any client/patient, irrespective of whether or when he/she ceases to
be a client/patient, maintained in connection with the performance
of any alcohol or drug abuse prevention and treatment function
conducted, requested, or directly of indirectly assisted by any
department or agency of the United States, shall, except as provided
herein, be confidential and be disclosed only for the purposes and
under the circumstances expressly authorized in 42 U.S.C. 290dd-2.
These statutes take precedence over the Privacy Act of 1974 in
regard to accessibility of such records except to the individual to
whom the report pertains. The ``Blanket Routine Uses'' that appear
the beginning of DIA's compilation of systems of records notices do
not apply to these records.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records are in file folders in locked cabinets.
Retrievability:
By last name.
Safeguards:
Secured, limited access offices and locked file cabinets. Records
are accessible only to authorized personnel and must be returned by the
end of day. Files are maintained in locked cabinets unless they are in
use. Original signature release forms are required to disclose any
information to a third party.
Retention and disposal:
Disposition pending. No records will be destroyed until the
National Archives and Records Administration has approved the retention
and disposal of the records.
System manager(s) and address:
Chief, Office of Employee Assistance HCH-EAP, Defense Intelligence
Agency 200 MacDill Blvd., Washington DC 20340-0001.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the DIA Privacy Office (DAN-1C), Defense
Intelligence Agency, 200 MacDill Blvd., Washington DC 20340-5100.
Individual should provide their full name, current address,
telephone number and Social Security Number.
Record access procedures:
Individuals seeking access to information about them contained in
this system of records should address written inquiries to the DIA
Privacy Official, Defense Intelligence Agency (DAN-1C), 200 MacDill
Blvd., Washington, DC 20340-5100.
Individual should provide their full name, current address,
telephone number and Social Security Number.
Contesting record procedures:
The Defense Intelligence Agency's rules for accessing records, for
contesting contents and appealing initial agency determinations are
published in DIA Regulation 12-12 ``Defense Intelligence Agency Privacy
Program''; 32 CFR part 319--Defense Intelligence Agency Privacy
Program; or may be obtained from the system manager.
Record source categories:
Primary sources for records are EAP counselors, the patient and/or
their family members, and employee supervisors.
Exemptions claimed for the system:
None.
[FR Doc. E6-20980 Filed 12-8-06; 8:45 am]
BILLING CODE 5001-06-P
