Privacy Act of 1974; System of Records, 71538-71539 [06-9622]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Navy
• Navy Department

[Federal Register Volume 71, Number 237 (Monday, December 11, 2006)]
[Notices]
[Pages 71538-71539]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 06-9622]


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DEPARTMENT OF DEFENSE

Department of the Navy

[USN-2006-0068]


Privacy Act of 1974; System of Records

AGENCY: Department of the Navy, DoD.

ACTION: Notice to add systems of records.

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SUMMARY: The Department of the Navy proposes to add a system of records 
to its inventory of record systems subject to the Privacy Act of 1974 
(5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective on January 10, 2007 unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy 
Branch, Chief of Naval

[[Page 71539]]

Operations (DNS-36), 2000 Navy Pentagon, Washington, DC 20350-2000.

FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-325-6545.

SUPPLEMENTARY INFORMATION: The Department of the Navy's notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above. The proposed systems reports, as 
required by 5 U.S.C. 552a(r) of the Privacy Act, were submitted on 
December 1, 2006, to the House Committee on Government Reform, the 
Senate Committee on Homeland Security and Governmental Affairs, and the 
Office of Management and Budget (OMB) pursuant to paragraph 4c of 
Appendix I to OMB Circular No. A-130, `Federal Agency Responsibilities 
for Maintaining Records About Individuals,' dated February 8, 1996, 
(February 20, 1996, 61 FR 6427).

    Dated: December 4, 2006.
C.R. Choate,
Alternate OSD Federal Register Liaison Officer, Department of Defense.

System name:
    Department of Defense Voluntary Education System (DODVES).

System location:
    Defense Activity for Non-Traditional Education Support, 6490 
Saufley Field Road, Pensacola, FL 32509-5243.

Categories of individuals covered by the system:
    Current and former DoD and Coast Guard personnel, including 
Reserves and National Guard.

Categories of records in the system:
    Name; Social Security Number (SSN); date of birth; home and work e-
mail addresses; phone numbers (home, office, cell, and fax); 
educational costs/tuition assistance; test scores; professional 
qualification and skills; training courses completed; certifications 
received; level of education; military awards received; duty 
assignment; and language skills.

Authority for the maintenance of the system:
    10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, 
Headquarters, Marine Corps; DoD 1322.8, Voluntary Education Programs 
for Military Personnel; DoD 1322.25, Voluntary Education Program; and 
E.O. 9397 (SSN).

Purpose(s):
    To provide voluntary educational programs to current and former 
military service members. The system will maintain educational records 
and track educational costs of those current and former service members 
who participate in the Defense Activity for Non-Traditional Education 
Support (DANTES) program; assist military personnel in making 
successful transitions to second careers in teaching; provide referral 
assistance and placement services to departing, qualified, military 
personnel for schools that serve low-income families throughout the 
U.S.; provide information to the Defense Finance and Accounting Service 
(DFAS) and to local DoD fiscal and accounting personnel for the purpose 
of financial management and funds disbursement; and promote 
partnerships between civilian and military communities through 
agreements with commercial testing agencies, colleges, universities, 
and educational associations.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To United States Coast Guard Voluntary Education Program Office for 
the purpose of education counseling, financial management, and funds 
disbursement.
    To DoD contractors who conduct examinations and provide the results 
back to DANTES, and to DoD contract counselors who provide educational 
counseling support to the Service member.
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
Navy's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and on electronic storage media.

Retrievability:
    Name and last four digits of Social Security Number.

Safeguards:
    Access is limited to those individuals who require the records for 
the performance of their official duties. Paper records are maintained 
in buildings with controlled or monitored access. During non-duty 
hours, records are secured in locked or guarded buildings, locked 
offices, or guarded cabinets. Password controlled system, file, and 
element access based on predefined need-to-know.

Retention and disposal:
    Records are destroyed two years after the individual completes the 
educational program.

System manager(s) and address:
    Director, Defense Activity for Non-Traditional Education Support, 
6490 Saufley Field Road, Pensacola, FL 32509-5243.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Director, Defense Activity for Non-Traditional Education 
Support, 6490 Saufley Field Road, Pensacola, FL 32509-5243.
    Individuals should submit a signed request that contains their full 
name and last 4 of their Social Security Number.

Record access procedures:
    Individuals seeking access to information about themselves is 
contained in this system should address written inquiries to the 
Director, Defense Activity for Non-Traditional Education Support, 6490 
Saufley Field Road, Pensacola, FL 32509-5243.
    Individuals should submit a signed request that contains their full 
name and last 4 of their Social Security Number.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Individual; DoD contractors that administer exams; colleges/
universities/educational institutions personnel, DFAS and DoD 
activities.

Exemptions claimed for the system:
    None.

[FR Doc. 06-9622 Filed 12-8-06; 8:45 am]
BILLING CODE 5001-06-M