Privacy Act of 1974: System of Records, 68883-68884 [E6-20114]
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Federal Register / Vol. 71, No. 228 / Tuesday, November 28, 2006 / Notices
CATEGORIES OF RECORDS IN THE SYSTEM:
This system of records may include
employee labor charging data containing
employee names, current pay period,
year-to-date salaries, hours worked by
FHWA organizations and by established
activity codes, and employee leave
status. The system of records will also
include financial data from the
corporate accounting system, called
Delphi (e.g., contract costs, travel costs,
purchases of equipment) and financial
data regarding grants management (e.g.,
Federal-aid funding amounts allocated
to States or other Federal programs).
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
31 U.S.C. 902; 31 U.S.C. 3512.
PURPOSES:
The Managerial Cost Accounting
System established by the FHWA will
enhance the Agency’s ability to: (1)
Measure and benchmark the Agency’s
financial and operational performance;
(2) support management decisions and
plans based on reliable cost information;
(3) measure and control the cost of
resources consumed and outputs
produced; (4) track individual labor
costs directly associated with projects/
activities; and (5) facilitate the
distribution of labor charges and actual
operating expenses for costing purposes.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
• To contractors, consultants, and
other non-FHWA employees performing
or working on a contract, grant,
cooperative agreement, or other
assignment from the Federal
government, when necessary to
accomplish an Agency function related
to this system of records.
• To other government agencies when
authorized by law.
• See Prefatory Statement of General
Routine Uses.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
ycherry on PROD1PC61 with NOTICES
STORAGE:
These records are stored in a database
maintained under current FHWA
application and hardware security
requirements. Designated FHWA
employees in each FHWA organization
are granted access to the data for the
purpose of downloading data to produce
reports for local management use. These
employees access the database through
FHWA’s secure intranet. Data
downloaded by FHWA organizations
VerDate Aug<31>2005
15:42 Nov 27, 2006
Jkt 211001
68883
may be retained on Local Area Network
drives and may be in hardcopy format
when required.
DEPARTMENT OF TRANSPORTATION
RETRIEVABILITY:
Privacy Act of 1974: System of
Records
These records may be retrieved by the
employee’s name and organization,
designated activity, or FHWA/DOT goal.
SAFEGUARDS:
Access to the system of records is
restricted to authorized users. Each user
is granted access with his or her user
name and security password.
The user privileges are based on his
or her assigned access rights. User
access to sensitive data is granted only
to limited individuals with the approval
of FHWA management. All records are
maintained in secure, access-controlled
areas or buildings.
RETENTION AND DISPOSAL:
The records in this system of records
are retained and disposed of in
accordance with the approved records
disposition schedules in FHWA Order
M 1324.1A, Files Management and
Records Disposition Manual.
SYSTEM MANAGER AND ADDRESS:
Strategic Initiatives Team Leader,
Office of Policy, 400 7th Street, SW.,
Room 3312, Washington, DC 20590.
NOTIFICATION PROCEDURE:
Write to the System Manager.
RECORD ACCESS PROCEDURES:
Write to the System Manager. Provide
full name and a description of
information that you seek, including the
time frame during which the records
may have been generated.
CONTESTING RECORD PROCEDURES:
RECORD SOURCE CATEGORIES:
Information contained in this system
is obtained from current Privacy Act
systems of records, DOT/ALL 11,
Integrated Personnel Payroll System
(IPPS) and DOT/ALL 7, Fiscal
Management Information System
(FMIS), and the Delphi accounting
system. Information contained in this
system will also be obtained from
CASTLE, the new DOT personnel
system.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
Dated: November 21, 2006.
Steven Lott,
Departmental Privacy Officer.
[FR Doc. E6–20113 Filed 11–27–06; 8:45 am]
Fmt 4703
SUMMARY: DOT intends to establish a
system of records under the Privacy Act
of 1974.
DATES: Effective Date: January 8, 2007.
If no comments are received, the
proposal will become effective on the
above date. If comments are received,
the comments will be considered and,
where adopted, the documents will be
republished with changes.
FOR FURTHER INFORMATION CONTACT:
Steven Lott, Department of
Transportation, Office of the Secretary,
400 7th Street, SW., Washington, DC
20590, (202) 366–1314 (telephone),
(202) 366–7373 (fax),
Steven.Lott@dot.gov (Internet address).
SUPPLEMENTARY INFORMATION: The
Department of Transportation system of
records notice subject to the Privacy Act
of 1974 (5 U.S.C. 552a), as amended, has
been published in the Federal Register
and is available from the above
mentioned address.
SYSTEM NUMBER: DOT/FHWA 078
SYSTEM NAME:
Correspondence Tracking System.
Sensitive, unclassified.
SYSTEM LOCATION:
This system is in the Office of
Administration for the Federal Highway
Administration (FHWA), 400 Seventh
Street, SW., Room P2, Washington, DC
20590.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM OF RECORDS:
Individuals who submit letters, email, and faxes (correspondence) to
FHWA and to DOT about matters under
FHWA’s purview.
CATEGORIES OF RECORDS IN THE SYSTEM:
The system contains records and
related correspondence on individuals
and groups who have sent
correspondence expressing opinions or
concerns, or are requesting information.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
49 U.S.C. 322.
BILLING CODE 4910–62–P
Frm 00090
Federal Highway
Administration, Department of
Transportation (DOT).
ACTION: Notice of establishment of a
system of records.
AGENCY:
SECURITY CLASSIFICATION:
Write to the System Manager. Identify
the information being contested, the
reason for contesting it, and the
correction requested.
PO 00000
Federal Highway Administration
Sfmt 4703
E:\FR\FM\28NON1.SGM
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68884
Federal Register / Vol. 71, No. 228 / Tuesday, November 28, 2006 / Notices
PURPOSES:
NOTIFICATION PROCEDURE:
These records are maintained to track
the receipt of and/or progress of replies
to incoming correspondence. The
records also track an electronic copy of
incoming and outgoing correspondence.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
To those entities/individuals within
DOT and/or another Federal, state,
tribal, or local agency, who can aid in
responding to the issues and concerns
raised in the incoming correspondence.
Therefore, the routines uses are
compatible with the purpose of
collecting the information. See Prefatory
Statement of General Routine Uses.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
These records are stored in a database
maintained under current FHWA
application and hardware security
requirements. Designated FHWA
employees in each FHWA organization
are granted access to the data for the
purpose of downloading data to produce
reports for local management use. These
employees access the database through
FHWA’s secure intranet. Data
downloaded by FHWA organizations
may be retained on Local Area Network
drives and may be in hardcopy format
when required.
RETRIEVABILITY:
Records are retrieved by the name of
the individuals or groups who wrote the
correspondence, the tracking control
number, the subject matter, and the date
of the incoming document.
SAFEGUARDS:
Computer records are maintained in a
secure, password-protected computer
system. Paper records are maintained in
a lockable file cabinet in a lockable
room. All records are maintained in a
secure, access-controlled area of the
building.
RETENTION AND DISPOSAL:
ycherry on PROD1PC61 with NOTICES
Write to the System Manager. Provide
full name and a description of
information that you seek, including the
time frame during which the records
may have been generated.
CONTESTING RECORD PROCEDURES:
Write to the System Manager. Identify
the information being contested, the
reason for contesting it, and the
correction requested.
RECORD SOURCE CATEGORIES:
The records are obtained from the
individuals themselves who send
correspondence, faxes or e-mails, etc.
None.
STORAGE:
The records in this system of records
are retained and disposed of in
accordance with the approved records
disposition schedules in FHWA Order
M 1324.1A, Files Management and
Records Disposition Manual.
SYSTEM MANAGER(S) AND ADDRESS:
Mary Peterson, FHWA Executive
Secretariat, 400 Seventh Street, SW.,
Room 4207, Washington, DC 20590.
15:42 Nov 27, 2006
Jkt 211001
Dated: November 21, 2006.
Steven Lott,
Departmental Privacy Officer.
[FR Doc. E6–20114 Filed 11–27–06; 8:45 am]
BILLING CODE 4910–62–P
DEPARTMENT OF TRANSPORTATION
Federal Motor Carrier Safety
Administration
Privacy Act of 1974: System of
Records
Federal Motor Carrier Safety
Administration, DOT.
ACTION: Notice to establish a system of
records.
AGENCY:
SUMMARY: DOT intends to establish a
system of records under the Privacy Act
of 1974.
EFFECTIVE DATE: January 12, 2007. If no
comments are received, the proposal
will become effective on the above date.
If comments are received, the comments
will be considered and, where adopted,
the documents will be republished with
changes.
FOR FURTHER INFORMATION CONTACT:
Departmental Privacy Officer,
Department of Transportation, Office of
the Secretary, 400 7th Street, SW,
Washington, DC 20590, (202) 366–1314
(telephone), (202) 366–7373 (fax),
Steven.Lott@dot.gov (Internet address).
SUPPLEMENTARY INFORMATION: The
Department of Transportation system of
records notice subject to the Privacy Act
of 1974 (5 U.S.C. 552a), as amended, has
been published in the Federal Register
and is available from the above
mentioned address.
PO 00000
Frm 00091
Fmt 4703
Sfmt 4703
SYSTEM NAME:
SAFETYNET.
RECORD ACCESS PROCEDURES:
EXEMPTIONS CLAIMED FOR THE SYSTEM:
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
VerDate Aug<31>2005
SYSTEM NUMBER: DOT/FMCSA 06
Write to the System Manager.
SECURITY CLASSIFICATION:
Unclassified, sensitive.
SYSTEM LOCATION:
Records are located at Federal Motor
Carrier Safety Administration (FMCSA)
field offices throughout the United
States as well as the offices of State
agencies responsible for the
enforcement of interstate and intrastate
motor carrier operations within their
jurisdiction.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM OF RECORDS:
SAFETYNET covers companies and
drivers of commercial motor vehicles
(CMV) (i.e., trucks with a gross
combination weight of 10,001 pounds or
more, buses used to transport more than
9 passengers (including the driver), and
vehicles transporting hazardous
materials). It also includes information
on shipping and freight-forwarding
companies registered with FMCSA.
SAFETYNET systems deployed and
operated by State agencies may also
contain information on motor carrier
companies and operations residing in
that State. Specific personal information
related to individuals is maintained on:
1. Drivers associated with vehicle
inspections and crashes related to the
motor carrier companies in the system;
2. FMCSA and State officials with
authorized access to SAFETYNET via
personally assigned user accounts; and
3. Federal and State Safety
Investigators (SI) performing motor
carrier enforcement duties.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records and reports in this system
may include:
1. Registration Information: Includes
the USDOT Number, carrier
identification, types of vehicles, number
of drivers, and commodities carried for
motor carriers and hazardous material
shippers registered with FMCSA and
the State within which the SAFETYNET
instance is deployed.
2. Review and Rating Information:
The SAFETYNET system may contain
compliance review records regarding
companies’ motor carrier operations,
safety performance, and adherence to
Federal and State regulations.
3. Inspection Information: Roadside
inspection information about vehicles
and drivers, including violations of
safety regulations governing the driver,
the vehicle, and those specifically
related to hazardous materials.
4. Crash Information: Individual
States collect and maintain information
E:\FR\FM\28NON1.SGM
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]]>Agencies
[Federal Register Volume 71, Number 228 (Tuesday, November 28, 2006)]
[Notices]
[Pages 68883-68884]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E6-20114]
-----------------------------------------------------------------------
DEPARTMENT OF TRANSPORTATION
Federal Highway Administration
Privacy Act of 1974: System of Records
AGENCY: Federal Highway Administration, Department of Transportation
(DOT).
ACTION: Notice of establishment of a system of records.
-----------------------------------------------------------------------
SUMMARY: DOT intends to establish a system of records under the Privacy
Act of 1974.
DATES: Effective Date: January 8, 2007. If no comments are received,
the proposal will become effective on the above date. If comments are
received, the comments will be considered and, where adopted, the
documents will be republished with changes.
FOR FURTHER INFORMATION CONTACT: Steven Lott, Department of
Transportation, Office of the Secretary, 400 7th Street, SW.,
Washington, DC 20590, (202) 366-1314 (telephone), (202) 366-7373 (fax),
Steven.Lott@dot.gov (Internet address).
SUPPLEMENTARY INFORMATION: The Department of Transportation system of
records notice subject to the Privacy Act of 1974 (5 U.S.C. 552a), as
amended, has been published in the Federal Register and is available
from the above mentioned address.
SYSTEM NUMBER: DOT/FHWA 078
System name:
Correspondence Tracking System.
Security classification:
Sensitive, unclassified.
System location:
This system is in the Office of Administration for the Federal
Highway Administration (FHWA), 400 Seventh Street, SW., Room P2,
Washington, DC 20590.
Categories of individuals covered by the system of records:
Individuals who submit letters, e-mail, and faxes (correspondence)
to FHWA and to DOT about matters under FHWA's purview.
Categories of records in the system:
The system contains records and related correspondence on
individuals and groups who have sent correspondence expressing opinions
or concerns, or are requesting information.
Authority for maintenance of the system:
49 U.S.C. 322.
[[Page 68884]]
Purposes:
These records are maintained to track the receipt of and/or
progress of replies to incoming correspondence. The records also track
an electronic copy of incoming and outgoing correspondence.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
To those entities/individuals within DOT and/or another Federal,
state, tribal, or local agency, who can aid in responding to the issues
and concerns raised in the incoming correspondence. Therefore, the
routines uses are compatible with the purpose of collecting the
information. See Prefatory Statement of General Routine Uses.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
These records are stored in a database maintained under current
FHWA application and hardware security requirements. Designated FHWA
employees in each FHWA organization are granted access to the data for
the purpose of downloading data to produce reports for local management
use. These employees access the database through FHWA's secure
intranet. Data downloaded by FHWA organizations may be retained on
Local Area Network drives and may be in hardcopy format when required.
Retrievability:
Records are retrieved by the name of the individuals or groups who
wrote the correspondence, the tracking control number, the subject
matter, and the date of the incoming document.
Safeguards:
Computer records are maintained in a secure, password-protected
computer system. Paper records are maintained in a lockable file
cabinet in a lockable room. All records are maintained in a secure,
access-controlled area of the building.
Retention and disposal:
The records in this system of records are retained and disposed of
in accordance with the approved records disposition schedules in FHWA
Order M 1324.1A, Files Management and Records Disposition Manual.
System Manager(s) and address:
Mary Peterson, FHWA Executive Secretariat, 400 Seventh Street, SW.,
Room 4207, Washington, DC 20590.
Notification procedure:
Write to the System Manager.
Record access procedures:
Write to the System Manager. Provide full name and a description of
information that you seek, including the time frame during which the
records may have been generated.
Contesting record procedures:
Write to the System Manager. Identify the information being
contested, the reason for contesting it, and the correction requested.
Record source categories:
The records are obtained from the individuals themselves who send
correspondence, faxes or e-mails, etc.
Exemptions claimed for the system:
None.
Dated: November 21, 2006.
Steven Lott,
Departmental Privacy Officer.
[FR Doc. E6-20114 Filed 11-27-06; 8:45 am]
BILLING CODE 4910-62-P
