Privacy Act of 1974: System of Records, 68882-68883 [E6-20113]
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68882
Federal Register / Vol. 71, No. 228 / Tuesday, November 28, 2006 / Notices
System (DMS) Docket Number FHWA–
2006–26406 by any of the following
methods:
• Web Site: https://dms.dot.gov.
Follow the instructions for submitting
comments on the DOT electronic docket
site.
• Fax: (202)–493–2251
• Mail: Docket Management Facility;
U.S. Department of Transportation, 400
Seventh Street, SW., Nassif Building,
Room PL–401, Washington, DC, 20590–
0001.
• Hand Delivery: Room PL–401 on
the plaza level of the Nassif Building,
400 Seventh Street, SW., Washington,
DC, between 9 a.m. and 5 p.m., Monday
through Friday, except Federal holidays.
• Docket: For access to the docket to
read background documents or
comments received, go to https://
dms.dot.gov at any time or to Room PL–
401 on the plaza level of the Nassif
Building, 400 Seventh Street, SW.,
Washington, DC, between 9 a.m. and 5
p.m., Monday through Friday, except
Federal holidays.
FOR FURTHER INFORMATION CONTACT:
James March, 202–366–9237, or William
Linde, 202–366–9637, Office of
Transportation Policy Studies, Federal
Highway Administration, Department of
Transportation, 400 Seventh Street,
SW., Washington, DC, between 9 a.m.
and 5 p.m., Monday through Friday,
except Federal holidays.
SUPPLEMENTARY INFORMATION:
Title: Federal-Aid Highway
Construction Equal Employment
Opportunity.
Background: Title 23, Part 140(a),
requires the FHWA to ensure equal
opportunity regarding contractors’
employment practices on Federal-aid
highway projects. To carry out this
requirement, the contractors must
submit to the State Transportation
Agencies (STAs) on all work being
performed on Federal-aid contracts
during the month of July, a report on its
employment workforce data. This report
provides the employment workforce
data on these contracts and includes the
number of minorities, women, and nonminorities in specific highway
construction job categories. This
information is reported on Form PR–
1391, Federal-Aid Highway
Construction Contractors Summary of
Employment Data. The statute also
requires the STAs to submit a report to
the FHWA summarizing the data
entered on the PR–1391 forms. This
summary data is provided on Form PR–
1392, Federal-Aid Highway
Construction Contractors Summary of
Employment Data. The STAs and
FHWA use this data to identify patterns
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and trends of employment in the
highway construction industry, and to
determine the adequacy and impact of
the STA’s and FHWA’s contract
compliance and on-the-job (OJT)
training programs. The STAs use this
information to monitor the contractorsemployment and training of minorities
and women in the traditional highway
construction crafts. Additionally, the
data is used by FHWA to provide
summarization, trend analyses to
Congress, DOT, and FHWA officials as
well as others who request information
relating to the Federal-aid highway
construction EEO program. The
information is also used in making
decisions regarding resource allocation;
program emphasis; marketing and
promotion activities; training; and
compliance efforts.
Respondents: 7,900 annual
respondents for form PR–1391, and 52
STAs annual respondents for Form PR–
1392, total of 7,952.
Frequency: Annually.
Estimated Average Burden per
Response: FHWA estimates it takes 30
minutes for Federal-aid contractors to
complete and submit Form PR–1391
and 8 hours for STAs to complete and
submit Form PR–1392. FHWA has
recently established a 1391 Company
Wide Reporting Data Collection Program
that has significantly reduced the
amount of paperwork associated with
the reporting of Federal-aid highway
employment data. This process enables
contractors to submit one consolidated
form PR–1391, inclusive of all Federalaid projects rather than submitting
multiple PR–1391 forms for each
project.
Estimated Total Amount Burden
Hours: Form PR–1391–3,950 hours per
year; Form PR–1392–416 hours per year,
total of 4,366 hours annually.
Public Comments Invited: You are
asked to comment on any aspect of this
information collection, including: (1)
Whether the proposed collection is
necessary for the FHWA’s performance;
(2) the accuracy of the estimated
burdens; (3) ways for the FHWA to
enhance the quality, usefulness, and
clarity of the collected information; and
(4) ways that the burden could be
minimized, including the use of
electronic technology, without reducing
the quality of the collected information.
The agency will summarize and/or
include your comments in the request
for OMB’s clearance of this information
collection.
Authority: The Paperwork Reduction Act
of 1995; 44 U.S.C. Chapter 35, as amended;
and 49 CFR 1.48.
PO 00000
Frm 00089
Fmt 4703
Sfmt 4703
Issued On: November 21, 2006.
James R. Kabel,
Chief, Management Programs and Analysis
Division.
[FR Doc. E6–20038 Filed 11–27–06; 8:45 am]
BILLING CODE 4910–22–P
DEPARTMENT OF TRANSPORTATION
Federal Highway Administration
Privacy Act of 1974: System of
Records
Federal Highway
Administration, Department of
Transportation (DOT).
ACTION: Notice of establishment of
system of records.
AGENCY:
SUMMARY: DOT intends to establish a
system of records under the Privacy Act
of 1974.
DATES: Effective Date: January 8, 2007.
If no comments are received, the
proposal will become effective on the
above date. If comments are received,
the comments will be considered and,
where adopted, the documents will be
republished with changes.
FOR FURTHER INFORMATION CONTACT:
Steven Lott, Department of
Transportation, Office of the Secretary,
400 7th Street, SW., Washington, DC
20590, (202) 366–1314 (telephone),
(202) 366–7373 (fax),
Steven.Lott@dot.gov (Internet address).
SUPPLEMENTARY INFORMATION: The
Department of Transportation system of
records notice subject to the Privacy Act
of 1974 (5 U.S.C. 552a), as amended, has
been published in the Federal Register
and is available from the above
mentioned address.
SYSTEM NUMBER: DOT/FHWA 218.
SYSTEM NAME:
Managerial Cost Accounting System.
SECURITY CLASSIFICATION:
Sensitive, unclassified.
SYSTEM LOCATION:
This system of records is located in
the Federal Highway Administration
(FHWA), Office of Policy, 400 7th
Street, SW., Room 3312, Washington,
DC 20590.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM OF RECORDS:
Present employees of the FHWA, and
individuals under contract with the
Federal Highway Administration who
provide services to the Agency that
would otherwise be performed by a
Federal employee.
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Federal Register / Vol. 71, No. 228 / Tuesday, November 28, 2006 / Notices
CATEGORIES OF RECORDS IN THE SYSTEM:
This system of records may include
employee labor charging data containing
employee names, current pay period,
year-to-date salaries, hours worked by
FHWA organizations and by established
activity codes, and employee leave
status. The system of records will also
include financial data from the
corporate accounting system, called
Delphi (e.g., contract costs, travel costs,
purchases of equipment) and financial
data regarding grants management (e.g.,
Federal-aid funding amounts allocated
to States or other Federal programs).
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
31 U.S.C. 902; 31 U.S.C. 3512.
PURPOSES:
The Managerial Cost Accounting
System established by the FHWA will
enhance the Agency’s ability to: (1)
Measure and benchmark the Agency’s
financial and operational performance;
(2) support management decisions and
plans based on reliable cost information;
(3) measure and control the cost of
resources consumed and outputs
produced; (4) track individual labor
costs directly associated with projects/
activities; and (5) facilitate the
distribution of labor charges and actual
operating expenses for costing purposes.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
• To contractors, consultants, and
other non-FHWA employees performing
or working on a contract, grant,
cooperative agreement, or other
assignment from the Federal
government, when necessary to
accomplish an Agency function related
to this system of records.
• To other government agencies when
authorized by law.
• See Prefatory Statement of General
Routine Uses.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
ycherry on PROD1PC61 with NOTICES
STORAGE:
These records are stored in a database
maintained under current FHWA
application and hardware security
requirements. Designated FHWA
employees in each FHWA organization
are granted access to the data for the
purpose of downloading data to produce
reports for local management use. These
employees access the database through
FHWA’s secure intranet. Data
downloaded by FHWA organizations
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68883
may be retained on Local Area Network
drives and may be in hardcopy format
when required.
DEPARTMENT OF TRANSPORTATION
RETRIEVABILITY:
Privacy Act of 1974: System of
Records
These records may be retrieved by the
employee’s name and organization,
designated activity, or FHWA/DOT goal.
SAFEGUARDS:
Access to the system of records is
restricted to authorized users. Each user
is granted access with his or her user
name and security password.
The user privileges are based on his
or her assigned access rights. User
access to sensitive data is granted only
to limited individuals with the approval
of FHWA management. All records are
maintained in secure, access-controlled
areas or buildings.
RETENTION AND DISPOSAL:
The records in this system of records
are retained and disposed of in
accordance with the approved records
disposition schedules in FHWA Order
M 1324.1A, Files Management and
Records Disposition Manual.
SYSTEM MANAGER AND ADDRESS:
Strategic Initiatives Team Leader,
Office of Policy, 400 7th Street, SW.,
Room 3312, Washington, DC 20590.
NOTIFICATION PROCEDURE:
Write to the System Manager.
RECORD ACCESS PROCEDURES:
Write to the System Manager. Provide
full name and a description of
information that you seek, including the
time frame during which the records
may have been generated.
CONTESTING RECORD PROCEDURES:
RECORD SOURCE CATEGORIES:
Information contained in this system
is obtained from current Privacy Act
systems of records, DOT/ALL 11,
Integrated Personnel Payroll System
(IPPS) and DOT/ALL 7, Fiscal
Management Information System
(FMIS), and the Delphi accounting
system. Information contained in this
system will also be obtained from
CASTLE, the new DOT personnel
system.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
Dated: November 21, 2006.
Steven Lott,
Departmental Privacy Officer.
[FR Doc. E6–20113 Filed 11–27–06; 8:45 am]
Fmt 4703
SUMMARY: DOT intends to establish a
system of records under the Privacy Act
of 1974.
DATES: Effective Date: January 8, 2007.
If no comments are received, the
proposal will become effective on the
above date. If comments are received,
the comments will be considered and,
where adopted, the documents will be
republished with changes.
FOR FURTHER INFORMATION CONTACT:
Steven Lott, Department of
Transportation, Office of the Secretary,
400 7th Street, SW., Washington, DC
20590, (202) 366–1314 (telephone),
(202) 366–7373 (fax),
Steven.Lott@dot.gov (Internet address).
SUPPLEMENTARY INFORMATION: The
Department of Transportation system of
records notice subject to the Privacy Act
of 1974 (5 U.S.C. 552a), as amended, has
been published in the Federal Register
and is available from the above
mentioned address.
SYSTEM NUMBER: DOT/FHWA 078
SYSTEM NAME:
Correspondence Tracking System.
Sensitive, unclassified.
SYSTEM LOCATION:
This system is in the Office of
Administration for the Federal Highway
Administration (FHWA), 400 Seventh
Street, SW., Room P2, Washington, DC
20590.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM OF RECORDS:
Individuals who submit letters, email, and faxes (correspondence) to
FHWA and to DOT about matters under
FHWA’s purview.
CATEGORIES OF RECORDS IN THE SYSTEM:
The system contains records and
related correspondence on individuals
and groups who have sent
correspondence expressing opinions or
concerns, or are requesting information.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
49 U.S.C. 322.
BILLING CODE 4910–62–P
Frm 00090
Federal Highway
Administration, Department of
Transportation (DOT).
ACTION: Notice of establishment of a
system of records.
AGENCY:
SECURITY CLASSIFICATION:
Write to the System Manager. Identify
the information being contested, the
reason for contesting it, and the
correction requested.
PO 00000
Federal Highway Administration
Sfmt 4703
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]]>Agencies
[Federal Register Volume 71, Number 228 (Tuesday, November 28, 2006)]
[Notices]
[Pages 68882-68883]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E6-20113]
-----------------------------------------------------------------------
DEPARTMENT OF TRANSPORTATION
Federal Highway Administration
Privacy Act of 1974: System of Records
AGENCY: Federal Highway Administration, Department of Transportation
(DOT).
ACTION: Notice of establishment of system of records.
-----------------------------------------------------------------------
SUMMARY: DOT intends to establish a system of records under the Privacy
Act of 1974.
DATES: Effective Date: January 8, 2007. If no comments are received,
the proposal will become effective on the above date. If comments are
received, the comments will be considered and, where adopted, the
documents will be republished with changes.
FOR FURTHER INFORMATION CONTACT: Steven Lott, Department of
Transportation, Office of the Secretary, 400 7th Street, SW.,
Washington, DC 20590, (202) 366-1314 (telephone), (202) 366-7373 (fax),
Steven.Lott@dot.gov (Internet address).
SUPPLEMENTARY INFORMATION: The Department of Transportation system of
records notice subject to the Privacy Act of 1974 (5 U.S.C. 552a), as
amended, has been published in the Federal Register and is available
from the above mentioned address.
SYSTEM NUMBER: DOT/FHWA 218.
System name:
Managerial Cost Accounting System.
Security classification:
Sensitive, unclassified.
System location:
This system of records is located in the Federal Highway
Administration (FHWA), Office of Policy, 400 7th Street, SW., Room
3312, Washington, DC 20590.
Categories of individuals covered by the system of records:
Present employees of the FHWA, and individuals under contract with
the Federal Highway Administration who provide services to the Agency
that would otherwise be performed by a Federal employee.
[[Page 68883]]
Categories of records in the system:
This system of records may include employee labor charging data
containing employee names, current pay period, year-to-date salaries,
hours worked by FHWA organizations and by established activity codes,
and employee leave status. The system of records will also include
financial data from the corporate accounting system, called Delphi
(e.g., contract costs, travel costs, purchases of equipment) and
financial data regarding grants management (e.g., Federal-aid funding
amounts allocated to States or other Federal programs).
Authority for maintenance of the system:
31 U.S.C. 902; 31 U.S.C. 3512.
Purposes:
The Managerial Cost Accounting System established by the FHWA will
enhance the Agency's ability to: (1) Measure and benchmark the Agency's
financial and operational performance; (2) support management decisions
and plans based on reliable cost information; (3) measure and control
the cost of resources consumed and outputs produced; (4) track
individual labor costs directly associated with projects/activities;
and (5) facilitate the distribution of labor charges and actual
operating expenses for costing purposes.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
To contractors, consultants, and other non-FHWA employees
performing or working on a contract, grant, cooperative agreement, or
other assignment from the Federal government, when necessary to
accomplish an Agency function related to this system of records.
To other government agencies when authorized by law.
See Prefatory Statement of General Routine Uses.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
These records are stored in a database maintained under current
FHWA application and hardware security requirements. Designated FHWA
employees in each FHWA organization are granted access to the data for
the purpose of downloading data to produce reports for local management
use. These employees access the database through FHWA's secure
intranet. Data downloaded by FHWA organizations may be retained on
Local Area Network drives and may be in hardcopy format when required.
Retrievability:
These records may be retrieved by the employee's name and
organization, designated activity, or FHWA/DOT goal.
Safeguards:
Access to the system of records is restricted to authorized users.
Each user is granted access with his or her user name and security
password.
The user privileges are based on his or her assigned access rights.
User access to sensitive data is granted only to limited individuals
with the approval of FHWA management. All records are maintained in
secure, access-controlled areas or buildings.
Retention and disposal:
The records in this system of records are retained and disposed of
in accordance with the approved records disposition schedules in FHWA
Order M 1324.1A, Files Management and Records Disposition Manual.
System manager and address:
Strategic Initiatives Team Leader, Office of Policy, 400 7th
Street, SW., Room 3312, Washington, DC 20590.
Notification procedure:
Write to the System Manager.
Record access procedures:
Write to the System Manager. Provide full name and a description of
information that you seek, including the time frame during which the
records may have been generated.
Contesting record procedures:
Write to the System Manager. Identify the information being
contested, the reason for contesting it, and the correction requested.
Record source categories:
Information contained in this system is obtained from current
Privacy Act systems of records, DOT/ALL 11, Integrated Personnel
Payroll System (IPPS) and DOT/ALL 7, Fiscal Management Information
System (FMIS), and the Delphi accounting system. Information contained
in this system will also be obtained from CASTLE, the new DOT personnel
system.
Exemptions claimed for the system:
None.
Dated: November 21, 2006.
Steven Lott,
Departmental Privacy Officer.
[FR Doc. E6-20113 Filed 11-27-06; 8:45 am]
BILLING CODE 4910-62-P
