Privacy Act of 1974; Systems of Records, 67654-67655 [06-9349]

Agencies

• Nuclear Waste Technical Review Board

[Federal Register Volume 71, Number 225 (Wednesday, November 22, 2006)]
[Notices]
[Pages 67654-67655]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 06-9349]


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NUCLEAR WASTE TECHNICAL REVIEW BOARD


Privacy Act of 1974; Systems of Records

AGENCY: U.S. Nuclear Waste Technical Review Board.

ACTION:  Notice of modification to two existing systems of records.

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SUMMARY: USC 552a requires that each federal agency review its systems 
of records containing personal information covered by the Privacy Act 
of 1974. As a result of its latest review, the Board is proposing to 
amend both of the systems of records that it maintains. A description 
of these systems was last published in November 22, 1996 (61 FR 227, 
59472-59473). The Board has concluded that one system needs to be 
amended and that the second system needs to be expanded to include 
other information useful to the Board. In the first system, NWTRB-1 
Administrative Files, some categories were overlooked in the previous 
notice. The Board is proposing to expand the second system, NWTRB-2 
Mailing List, to become NWTRB-2 Contact List. The Board has determined 
that the changes to NWTRB-1 are imporant enough to republish the notice 
with the changes and that the changes to NWTRB-2 are substantial enough 
to accept comments on the proposed expansion.

DATES: Comments on the changes to NWTRB-2 should be received before 
January 15, 2007.

ADDRESSES: Comments on this proposed rule may be submitted as follows:
    By mail or hand delivery: Joyce M. Dory, Director of 
Administration; U.S. Nuclear Waste Technical Review Board; 2300 
Clarendon Blvd., Suite 1300; Arlington, VA 22201.
    By Fax: 703-235-4495.
    To the Federal eRulemaking Portal: https://www.regulations.gov.
    Via the Board Web site at https://www.nwtrb.gov via the ``contact 
us'' function.
    All comments on this proposed Privacy Act rule modification should 
be clearly identified as such.

FOR FURTHER INFORMATION CONTACT: Victoria Reich, 703-235-4473.

SUPPLEMENTARY INFORMATION: The Board currently maintains two systems of 
records, NWTRB-1 and NWTRB-2, that contain information covered by the 
Privacy Act of 1974. In its review of these systems, the Board has 
found classes of information that were not included in its previous 
notice and is republishing the first, NWTRB-1, with the corrections 
added. The Board further found that expanding the records in the 
second, NWTRB-2, would make it more useful.

List of Subjects

    Administrative practice and procedure; Privacy; Reporting and 
recordkeeping requirements.
NWTRB-1

System name:
    Administrative Files.

Security classification:
    Unclassified.

System location:
    U.S. Nuclear Waste Technical Review Board; 2300 Clarendon 
Boulevard, Suite 1300; Arlington, VA 22201.

Categories of individuals covered by the system:
    Employees and applicants for employment with the Board, including 
NWTRB contractors and consultants.

Categories of records in the system:
    Records containing the following information:
    (1) Time and attendance;
    (2) Payroll actions, direct deposit, and deduction information;
    (3) Personnel actions, evaluations, and other data;
    (4) Authorizations for overtime and night differential;
    (5) Credit cards and telephone calling cards issued to individuals;
    (6) Destination, itinerary, mode and purpose of travel;
    (7) Date(s) of travel and all expenses;
    (8) Passport number;
    (9) Request for advance of funds and voucher with receipt;
    (10) Travel authorizations;
    (11) Name, address, Social Security number, and birth date;
    (12) Employee public transit subsidy applications and vouchers;
    (13) Security clearance information; and
    (14) 450's.

Authority for maintenance of the system:
    Public Law 100-203, Part E.

Routine uses of records maintained in the system:
    Information is used ``in house.'' Notwithstanding the above, access 
also may be gained under the following conditions:
    (a) In the event that a system of records maintained by this agency 
to carry out its functions indicates a violation or potential violation 
of law, whether civil, criminal, or regulatory in nature, and whether 
arising by general statute or particular program statute, or by 
regulation, rule, or order issued pursuant thereto, the relevant 
records in the system of records may be referred, as a routine use, to 
the appropriate agency, whether federal, state, local, or foreign, 
charged with the responsibility of investigating or prosecuting such 
violation or charged with enforcing or implementing the statutes, or 
rule, regulation, or order issued pursuant thereto.
    (b) A record from the system of records may be disclosed as a 
``routine use'' to a federal, state, or local agency maintaining civil, 
criminal, or other relevant enforcement information or other pertinent 
information, such as current licenses, if necessary to obtain 
information relevant to an agency decision concerning the hiring or 
retention of an employee, the issuance of a security clearance, the 
letting of a contract, or the issuance of a license, grant, or other 
benefit.
    (c) A record from this system of records may be disclosed to a 
federal agency, in response to a request, in connection with the hiring 
or retention of an employee, the issuance of a security clearance, the 
reporting of an investigation of an employee, the letting of a 
contract, or the issuance of a license, grant, or other benefits by the 
requesting agency, to the extent that the information is relevant and 
necessary to the requesting agency's decision on the matter.

Policy and practices for storing, retrieving, accessing, retaining, and 
disposing of records in the system:
Storage:
    Paper and electronic records.

Retrievability:
    By type of document, then by name.

Safeguards:
    Access is limited to employees having a need to know. Records 
containing personal information are stored in locked file cabinets in 
controlled-access areas or in password-protected electronic databases 
in accordance with federal guidelines.

Retention and disposal:
    Record retention and disposal authorities are in ``General Records 
Schedules'' published by National

[[Page 67655]]

Archives and Records Administration, Washington, D.C. Records within 
NWTRB are destroyed by shredding or purging.

System manager and address:
    U.S. Nuclear Waste Technical Review Board; 2300 Clarendon 
Boulevard, Suite 1300; Arlington, VA 22201; Attention: Office of 
Administration.

Notification procedure:
    Requests by an individual to determine if NWTRB-1 contains 
information about him/her should be directed to the Director of 
Administration, at the address listed above. Required identifying 
information: complete name, Social Security number, and date of birth.

Record-access procedure:
    Same as notification procedures above, except individual must show 
official photo identification before viewing records.

Contesting-record procedure:
    Same as notification procedure.

Record-source categories:
    Subject individuals, timekeepers, travel officers, official 
personnel records, GSA for accounting and payroll, and travel agency 
contract.

System exempted from certain parts of the act:
    None.
NWTRB-2

System Name:
    Contact List.

System Classification:
    Unclassified.

System Location:
    U.S. Nuclear Waste Technical Review Board; 2300 Clarendon 
Boulevard, Suite 1300; Arlington, VA 22201.

Categories of individuals covered by the system:
    The Board is proposing to expand the database containing its 
mailing list to include contact information on vendors, Board 
contractors and consultants, as well as officials and specialists 
working with the disposal of radioactive waste. Emergency information 
for Board personnel and their affiliates also would be included.

Categories of records in the system:
    In addition to the mailing list, the database would be expanded to 
include Board contacts in the nuclear program in the United States and 
abroad; vendors of products used by, or of potential use to the Board; 
Board contractors and consultants; and emergency information on both 
Board and staff members.

Authority for maintenance of the files:
    Public Law 100-203, Part E.

Routine uses of the records maintained in the system, including 
categories of users and the purposes of such use:
    Distribution of Board reports, newsletters, meeting transcripts, 
and press releases. Information for contacting specialists and 
officials in the disposal of radioactive waste. Information on vendors, 
contractors, and consultants that the Board may use or consider using. 
Contact information on Board members and staff for use in emergencies. 
All information can be accessed only by appropriate Board staff. 
Notwithstanding the above, access also may be gained under the 
following condition.
    In the event that a system of records maintained by this agency to 
carry out its functions indicates a violation or potential violation of 
law, whether civil, criminal, or regulatory in nature, and whether 
arising by general statute or particular program statute, or by 
regulation, rule, or order issued pursuant thereto, the relevant 
records in the system of records may be referred, as a routine use, to 
the appropriate agency, whether federal, state, local, or foreign, 
charged with the responsibility of investigating or prosecuting such 
violation or charged with enforcing or implementing the states, or 
rule, regulation, or order issued pursuant thereto.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic database.

Irretrievability:
    By personal or corporate name; place of employment, state, zip 
code, or country; materials requested; and employment status with the 
Board.

Safeguards:
    Access is limited to Board staff members having a need to know.

Retention and disposal:
    Contacts on the mailing list are sent periodic requests to update 
their records and to determine if they want to remain on the mailing 
list. Nonrespondent and all asking to be deleted are purged from the 
list. Other contracts are revised if their information changes or if 
they no longer work in a field of interest.

System manager and address:
    U.S. Nuclear Waste Technical Review Board, 2300 Clarendon 
Boulevard, suite 1300; Arlington, VA 22201; Attention: Office of 
Administration.

Notification procedures:
    Requests by an individual to determine if NWTRB-2 contains 
information about him/her should be directed to the Director of 
Administration, at the address listed above. Required identifying 
information: complete name and address.

Record-access procedure:
    Some as notification procedure above, except individual must show 
official photo identification before viewing records.

Contesting-record procedure:
    Same as notification procedure.

Record-source categories:
    Statutory reporting authority, and requests from individuals to be 
placed on a distribution list for information from the Board. Contact 
information supplied by vendors, other agencies, and groups.

System exempted from certain provisions of the Act:
    None.

    Dated: November 17, 2006.
William D. Barnard,
Executive Director, U.S. Nuclear Waste Technical Review Board.
[FR Doc. 06-9349 Filed 11-21-06; 8:45 am]
BILLING CODE 6820-AM-M