Privacy Act of 1974; Privacy Act System of Records, 64707-64708 [E6-18600]

Download as PDF Federal Register / Vol. 71, No. 213 / Friday, November 3, 2006 / Notices Systems; or Chief Financial Officer. Individuals must supply their full name for their records to be located and identified.’’ CONTESTING RECORD PROCEDURES: Delete the entry and replace with: ‘‘Individuals wishing to request amendment of their records under the provisions of the Privacy Act should contact the respective system manager. Individuals must furnish full name for their records to be located and identified.’’ RECORD SOURCE CATEGORIES: * * * * * SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: * * * * * [FR Doc. E6–18546 Filed 11–2–06; 8:45 am] BILLING CODE 6760–01–P GENERAL SERVICES ADMINISTRATION SYSTEM NAME: GSA SmartPay Purchase Charge Card Program General Services Administration ACTION: Final Notice AGENCY: SYSTEM LOCATION: The General Services Administration (GSA) is publishing a final notice for the Government-wide system of records, GSA SmartPay Purchase Charge Card Program (GSA/ GOVT–6). This final notice incorporates changes from feedback received to the notice originally published for public comment on June 16, 2006, proposing the establishment of the SmartPay Purchase Charge Care Program as a system of records under the Privacy Act of 1974, 5 U.S.C. 552a. The feedback was provided by Federal agencies’ program coordinators and were minor in nature, consisting of requests for clarification of terms and inclusion of certain examples, i.e., an explanation of what constitutes an ‘‘expert, consultant, or contractor’’ in routine use h., and inclusion of ‘‘Approving Agency Officials and Federal agency/ organization program coordinators’’ to clarify the types of Federal employees covered by the system. Additionally, minor editorial changes were made to ensure clarity. All changes were agreed to by the individuals who provided the feedback. SUPPLEMENTARY INFORMATION: The GSA SmartPay Purchase Charge Card Program (GSA/GOVT–6) system of records, for which GSA has Government-wide responsibility, assembles and maintains charge card mstockstill on PROD1PC68 with NOTICES SUMMARY: 15:24 Nov 02, 2006 Dated: October 27, 2006. Cheryl M. Paige Acting Director, Office of Information Management. GSA/GOVT–6 Privacy Act of 1974; Privacy Act System of Records VerDate Aug<31>2005 related information and ensures the efficient and cost effective operation, control, and management of commercial purchasing activities by Federal agencies. The system includes personal information of individuals to enhance the Federal government’s ability to monitor official purchases, payments, and expenses involving purchase charge card transactions. DATES: The system of records will become effective on the date of publication of this notice. FOR FURTHER INFORMATION: Write the Director, Support Services Division, Federal Acquisition Service, General Services Administration, 1901 South Bell Street, Arlington VA 22202; or call the GSA Privacy Act Officer (CIB) on (202) 501–1452. Jkt 211001 System records are located at the Federal agency for which an individual is authorized to perform purchase charge card transactions. Records necessary for a contractor to perform under a Federal agency contract are located at the contractor’s facility. Contact the System Manager for additional information. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals covered by the system are Federal Agency Approving Officials; Federal Agency/Organization Program Coordinators; and Federal employees, contractors, and other individuals who apply for and/or use governmentassigned purchase charge cards. CATEGORIES OF RECORDS IN THE SYSTEM: The system provides control over expenditure of funds through the use of Federal government purchase cards. System records include: a. Personal information on individuals who apply for and use Federal government charge cards including name and Social Security Number or other personal identifier (e.g., employee ID). The system also includes information of a non-personal nature such as agency of employment, business address (city, state, country, and zip code), title or position, business telephone, business fax number, and email address. PO 00000 Frm 00029 Fmt 4703 Sfmt 4703 64707 b. Account processing and management information, including purchase authorizations and vouchers, charge card applications, charge card receipts, terms and conditions for card use, charge card transactions, contractor monthly reports showing charges to individual account numbers, account balances, and other data needed to authorize, account for, and pay authorized purchase card expenses. AUTHORITIES FOR MAINTENANCE OF THE SYSTEM: E.O. 9397; E.O. 12931; 40 U.S.C. Sec. 501–502. PURPOSE: To establish and maintain a system for operating, controlling, and managing the purchase charge card program involving commercial purchases by authorized Federal government employees and contractors. ROUTINE USES OF THE SYSTEM RECORDS, INCLUDING CATEGORIES OF USERS AND THEIR PURPOSE FOR USING THE SYSTEM: System information may be accessed and used by authorized Federal agency employees or contractors to conduct official duties associated with the management and operation of the purchase charge card program. Information from this system also may be disclosed as a routine use: a. To a Federal, State, local, or foreign agency responsible for investigating, prosecuting, enforcing, or carrying out a statute, rule, regulation, or order, where an agency becomes aware of a violation or potential violation of civil or criminal law or regulation. b. To an appeal, grievance, or formal complaints examiner; equal employment opportunity investigator; arbitrator; or other official engaged in investigating, or settling a grievance, complaint, or appeal filed by an individual who is the subject of the record. c. To officials of labor organizations recognized under Pub. L. 95–454, when necessary to their duties of exclusive representation on personnel policies, practices, and matters affecting working conditions. d. To another Federal agency in connection with the hiring or retention of an employee; the issuance of a security clearance; the reporting of an investigation; clarifying a job; the letting of a contract; or the issuance of a grant, license, or other benefit to the extent that the information is relevant and necessary to a decision. e. To the Office of Personnel Management (OPM), the Office of Management and Budget (OMB), the Government Accountability Office E:\FR\FM\03NON1.SGM 03NON1 64708 Federal Register / Vol. 71, No. 213 / Friday, November 3, 2006 / Notices (GAO) or other Federal agency when the information is required for program evaluation purposes. f. To a Member of Congress or staff on behalf of and at the request of the individual who is the subject of the record. g. To the National Archives and Records Administration (NARA) for records management purposes. h. To an expert, consultant, or contractor in the performance of a Federal duty to which the information is relevant, including individuals, organizations, private or public agencies, or other entities or individuals with whom a Federal agency/ organization has a contract or agreement to perform such services, including issuance of charge cards, as that agency/ organization may deem practicable for the purposes of laws administered by the agency/organization, in order for the contractor, subcontractor, public or private agency, or other entity or individual with whom the agency/ organization has an agreement or contract to perform the services of the contract or agreement. This routine use includes disclosures by the individual or entity performing the service for the Federal agency/organization to any secondary entity or individual to perform an activity that is necessary for individuals, organizations, private or public agencies, or other entities or individuals with whom the agency/ organization has a contract or agreement to provide the service to the agency/ organization. i. To GSA in the form of listings, reports, and records of all transportation related transactions, including refunds and adjustments, by the contractor to enable audits of transportation related charges to the Government. j. To GSA contract agents assigned to participating agencies for billing of purchase expenses. k. To agency finance offices for debt collection purposes. SAFEGUARDS: OFFICE OF GOVERNMENT ETHICS System records are safeguarded in accordance with the requirements of the Privacy Act, the Computer Security Act, and OMB Circular A–130. Technical, administrative, and personnel security measures are implemented to ensure confidentiality and integrity of the system data stored, processed, and transmitted. Paper records are stored in secure cabinets or rooms to which only authorized individuals have access. Electronic records are protected by passwords and other appropriate security measures. RETENTION AND DISPOSAL: Disposition of records is according to the National Archives and Records Administration (NARA) guidelines, as set forth in the handbook, GSA Records Maintenance and Disposition System (OAD P 1820.2A and CIO P 1820.1), authorized GSA records schedules, and by individual agencies. SYSTEM MANAGER AND ADDRESS: Director, Office of Commercial Acquisition (FC), General Services Administration, 1901 South Bell Street, Arlington VA 22202. Also, officials responsible for individual agency purchase card programs using the SmartPay system (e.g., Federal Agency/Organization Program Coordinators). NOTIFICATION PROCEDURE: Individuals may obtain information about their records from the purchase charge card program manager of the agency for which they transact purchases. RECORD ACCESS PROCEDURES: Requests from individuals for access to their records should be addressed to their agency’s purchase charge card program manager or to the finance office of the agency for which the individual transacts purchases. CONTESTING RECORD PROCEDURES: Individuals may access their records, contest the contents, and appeal determinations according to their agency’s rules. STORAGE: RECORD SOURCE CATEGORIES: Information may be collected on paper or electronically and may be stored on paper or on electronic media, as appropriate. mstockstill on PROD1PC68 with NOTICES POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF SYSTEM RECORDS: Information is obtained from individuals submitting charge card applications, monthly contractor reports, purchase records, managers, other agencies, non-Federal sources such as private firms, and other agency systems containing information pertaining to the purchase charge card program. RETRIEVABILITY: Records may be retrieved by name, Social Security Number, credit card number, and/or other personal identifier (e.g., employee ID) or appropriate type of designation. VerDate Aug<31>2005 15:24 Nov 02, 2006 Jkt 211001 [FR Doc. E6–18600 Filed 11–02–06; 8:45 am] BILLING CODE 6820–34–S PO 00000 Frm 00030 Fmt 4703 Sfmt 4703 Proposed Collection; Comment Request for Unmodified SF 278 Executive Branch Personnel Public Financial Disclosure Report AGENCY: Office of Government Ethics (OGE). ACTION: Notice. SUMMARY: The Office of Government Ethics is publishing this first round notice and seeking comment on the Standard Form (SF) 278 because it intends to submit the form for extension of approval (up to three years) by the Office of Management and Budget (OMB) under the Paperwork Reduction Act. OGE is making no changes to the SF 278 at this time. As in the past, OGE will ask agencies to notify filers of two updates to the information contained in the existing SF 278. DATES: Written comments by the public and the agencies on this proposed extension are invited and must be received by January 2, 2007. ADDRESSES: You may submit comments to OGE on this paperwork notice by any of the following methods: • E-mail: usoge@oge.gov. (Include reference to ‘‘SF 278 Paperwork Comment’’ in the subject line of the message). • Fax: 202–482–9237. • Mail, Hand Delivery/Courier: Office of Government Ethics, Suite 500, 1201 New York Avenue, NW., Washington, DC 20005–3917, Attention: Paul D. Ledvina, Records Officer, Information Resources Management Division. FOR FURTHER INFORMATION CONTACT: Mr. Ledvina at the Office of Government Ethics; telephone: 202–482–9281; TDD: 202–482–9293; fax: 202–482–9237; email: pdledvin@oge.gov. A copy of a blank SF 278 may be obtained, without charge, by contacting Mr. Ledvina. Also, a copy of a blank SF 278 is available through the Forms, Publications & Other Ethics Documents section of OGE’s Web site at www.usoge.gov. SUPPLEMENTARY INFORMATION: The Office of Government Ethics intends to submit, after this notice and comment period, the unmodified Standard Form 278 Executive Branch Personnel Public Financial Disclosure Report (OMB control number 3209–0001) for extension of approval for (up to) three years by OMB under the Paperwork Reduction Act of 1995 (44 U.S.C. chapter 35). The current paperwork approval for the SF 278 expires at the end of November 2006. The Office of Government Ethics, as the supervising ethics office for the executive branch of E:\FR\FM\03NON1.SGM 03NON1

Agencies

[Federal Register Volume 71, Number 213 (Friday, November 3, 2006)]
[Notices]
[Pages 64707-64708]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E6-18600]


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GENERAL SERVICES ADMINISTRATION


Privacy Act of 1974; Privacy Act System of Records

AGENCY: General Services Administration

ACTION: Final Notice

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SUMMARY: The General Services Administration (GSA) is publishing a 
final notice for the Government-wide system of records, GSA 
SmartPay[reg] Purchase Charge Card Program (GSA/GOVT-6). This final 
notice incorporates changes from feedback received to the notice 
originally published for public comment on June 16, 2006, proposing the 
establishment of the SmartPay[reg] Purchase Charge Care Program as a 
system of records under the Privacy Act of 1974, 5 U.S.C. 552a. The 
feedback was provided by Federal agencies' program coordinators and 
were minor in nature, consisting of requests for clarification of terms 
and inclusion of certain examples, i.e., an explanation of what 
constitutes an ``expert, consultant, or contractor'' in routine use h., 
and inclusion of ``Approving Agency Officials and Federal agency/
organization program coordinators'' to clarify the types of Federal 
employees covered by the system. Additionally, minor editorial changes 
were made to ensure clarity. All changes were agreed to by the 
individuals who provided the feedback.
    SUPPLEMENTARY INFORMATION: The GSA SmartPay[reg] Purchase Charge 
Card Program (GSA/GOVT-6) system of records, for which GSA has 
Government-wide responsibility, assembles and maintains charge card 
related information and ensures the efficient and cost effective 
operation, control, and management of commercial purchasing activities 
by Federal agencies. The system includes personal information of 
individuals to enhance the Federal government's ability to monitor 
official purchases, payments, and expenses involving purchase charge 
card transactions.

DATES: The system of records will become effective on the date of 
publication of this notice.

FOR FURTHER INFORMATION: Write the Director, Support Services Division, 
Federal Acquisition Service, General Services Administration, 1901 
South Bell Street, Arlington VA 22202; or call the GSA Privacy Act 
Officer (CIB) on (202) 501-1452.

    Dated: October 27, 2006.
Cheryl M. Paige
Acting Director, Office of Information Management.
GSA/GOVT-6

System name:
    GSA SmartPay[reg] Purchase Charge Card Program

System location:
    System records are located at the Federal agency for which an 
individual is authorized to perform purchase charge card transactions. 
Records necessary for a contractor to perform under a Federal agency 
contract are located at the contractor's facility. Contact the System 
Manager for additional information.

Categories of individuals covered by the system:
    Individuals covered by the system are Federal Agency Approving 
Officials; Federal Agency/Organization Program Coordinators; and 
Federal employees, contractors, and other individuals who apply for 
and/or use government-assigned purchase charge cards.

Categories of Records in the System:
    The system provides control over expenditure of funds through the 
use of Federal government purchase cards. System records include:
    a. Personal information on individuals who apply for and use 
Federal government charge cards including name and Social Security 
Number or other personal identifier (e.g., employee ID). The system 
also includes information of a non-personal nature such as agency of 
employment, business address (city, state, country, and zip code), 
title or position, business telephone, business fax number, and e-mail 
address.
    b. Account processing and management information, including 
purchase authorizations and vouchers, charge card applications, charge 
card receipts, terms and conditions for card use, charge card 
transactions, contractor monthly reports showing charges to individual 
account numbers, account balances, and other data needed to authorize, 
account for, and pay authorized purchase card expenses.

Authorities for maintenance of the system:
    E.O. 9397; E.O. 12931; 40 U.S.C. Sec. 501-502.

Purpose:
    To establish and maintain a system for operating, controlling, and 
managing the purchase charge card program involving commercial 
purchases by authorized Federal government employees and contractors.

Routine uses of the system records, including categories of users and 
their purpose for using the system:
    System information may be accessed and used by authorized Federal 
agency employees or contractors to conduct official duties associated 
with the management and operation of the purchase charge card program. 
Information from this system also may be disclosed as a routine use:
    a. To a Federal, State, local, or foreign agency responsible for 
investigating, prosecuting, enforcing, or carrying out a statute, rule, 
regulation, or order, where an agency becomes aware of a violation or 
potential violation of civil or criminal law or regulation.
    b. To an appeal, grievance, or formal complaints examiner; equal 
employment opportunity investigator; arbitrator; or other official 
engaged in investigating, or settling a grievance, complaint, or appeal 
filed by an individual who is the subject of the record.
    c. To officials of labor organizations recognized under Pub. L. 95-
454, when necessary to their duties of exclusive representation on 
personnel policies, practices, and matters affecting working 
conditions.
    d. To another Federal agency in connection with the hiring or 
retention of an employee; the issuance of a security clearance; the 
reporting of an investigation; clarifying a job; the letting of a 
contract; or the issuance of a grant, license, or other benefit to the 
extent that the information is relevant and necessary to a decision.
    e. To the Office of Personnel Management (OPM), the Office of 
Management and Budget (OMB), the Government Accountability Office

[[Page 64708]]

(GAO) or other Federal agency when the information is required for 
program evaluation purposes.
    f. To a Member of Congress or staff on behalf of and at the request 
of the individual who is the subject of the record.
    g. To the National Archives and Records Administration (NARA) for 
records management purposes.
    h. To an expert, consultant, or contractor in the performance of a 
Federal duty to which the information is relevant, including 
individuals, organizations, private or public agencies, or other 
entities or individuals with whom a Federal agency/organization has a 
contract or agreement to perform such services, including issuance of 
charge cards, as that agency/organization may deem practicable for the 
purposes of laws administered by the agency/organization, in order for 
the contractor, subcontractor, public or private agency, or other 
entity or individual with whom the agency/organization has an agreement 
or contract to perform the services of the contract or agreement. This 
routine use includes disclosures by the individual or entity performing 
the service for the Federal agency/organization to any secondary entity 
or individual to perform an activity that is necessary for individuals, 
organizations, private or public agencies, or other entities or 
individuals with whom the agency/organization has a contract or 
agreement to provide the service to the agency/organization.
    i. To GSA in the form of listings, reports, and records of all 
transportation related transactions, including refunds and adjustments, 
by the contractor to enable audits of transportation related charges to 
the Government.
    j. To GSA contract agents assigned to participating agencies for 
billing of purchase expenses.
    k. To agency finance offices for debt collection purposes.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of system records:
Storage:
    Information may be collected on paper or electronically and may be 
stored on paper or on electronic media, as appropriate.

Retrievability:
    Records may be retrieved by name, Social Security Number, credit 
card number, and/or other personal identifier (e.g., employee ID) or 
appropriate type of designation.

Safeguards:
    System records are safeguarded in accordance with the requirements 
of the Privacy Act, the Computer Security Act, and OMB Circular A-130. 
Technical, administrative, and personnel security measures are 
implemented to ensure confidentiality and integrity of the system data 
stored, processed, and transmitted. Paper records are stored in secure 
cabinets or rooms to which only authorized individuals have access. 
Electronic records are protected by passwords and other appropriate 
security measures.

Retention and disposal:
    Disposition of records is according to the National Archives and 
Records Administration (NARA) guidelines, as set forth in the handbook, 
GSA Records Maintenance and Disposition System (OAD P 1820.2A and CIO P 
1820.1), authorized GSA records schedules, and by individual agencies.

System manager and address:
    Director, Office of Commercial Acquisition (FC), General Services 
Administration, 1901 South Bell Street, Arlington VA 22202. Also, 
officials responsible for individual agency purchase card programs 
using the SmartPay[reg] system (e.g., Federal Agency/Organization 
Program Coordinators).

Notification procedure:
    Individuals may obtain information about their records from the 
purchase charge card program manager of the agency for which they 
transact purchases.

Record access procedures:
    Requests from individuals for access to their records should be 
addressed to their agency's purchase charge card program manager or to 
the finance office of the agency for which the individual transacts 
purchases.

Contesting record procedures:
    Individuals may access their records, contest the contents, and 
appeal determinations according to their agency's rules.

Record source categories:
    Information is obtained from individuals submitting charge card 
applications, monthly contractor reports, purchase records, managers, 
other agencies, non-Federal sources such as private firms, and other 
agency systems containing information pertaining to the purchase charge 
card program.
[FR Doc. E6-18600 Filed 11-02-06; 8:45 am]
BILLING CODE 6820-34-S