Privacy Act of 1974; Privacy Act System of Records, 64707-64708 [E6-18600]
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Federal Register / Vol. 71, No. 213 / Friday, November 3, 2006 / Notices
Systems; or Chief Financial Officer.
Individuals must supply their full name
for their records to be located and
identified.’’
CONTESTING RECORD PROCEDURES:
Delete the entry and replace with:
‘‘Individuals wishing to request
amendment of their records under the
provisions of the Privacy Act should
contact the respective system manager.
Individuals must furnish full name for
their records to be located and
identified.’’
RECORD SOURCE CATEGORIES:
*
*
*
*
*
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
*
*
*
*
*
[FR Doc. E6–18546 Filed 11–2–06; 8:45 am]
BILLING CODE 6760–01–P
GENERAL SERVICES
ADMINISTRATION
SYSTEM NAME:
GSA SmartPay Purchase Charge
Card Program
General Services
Administration
ACTION: Final Notice
AGENCY:
SYSTEM LOCATION:
The General Services
Administration (GSA) is publishing a
final notice for the Government-wide
system of records, GSA SmartPay
Purchase Charge Card Program (GSA/
GOVT–6). This final notice incorporates
changes from feedback received to the
notice originally published for public
comment on June 16, 2006, proposing
the establishment of the SmartPay
Purchase Charge Care Program as a
system of records under the Privacy Act
of 1974, 5 U.S.C. 552a. The feedback
was provided by Federal agencies’
program coordinators and were minor in
nature, consisting of requests for
clarification of terms and inclusion of
certain examples, i.e., an explanation of
what constitutes an ‘‘expert, consultant,
or contractor’’ in routine use h., and
inclusion of ‘‘Approving Agency
Officials and Federal agency/
organization program coordinators’’ to
clarify the types of Federal employees
covered by the system. Additionally,
minor editorial changes were made to
ensure clarity. All changes were agreed
to by the individuals who provided the
feedback.
SUPPLEMENTARY INFORMATION:
The GSA SmartPay Purchase Charge
Card Program (GSA/GOVT–6) system of
records, for which GSA has
Government-wide responsibility,
assembles and maintains charge card
mstockstill on PROD1PC68 with NOTICES
SUMMARY:
15:24 Nov 02, 2006
Dated: October 27, 2006.
Cheryl M. Paige
Acting Director, Office of Information
Management.
GSA/GOVT–6
Privacy Act of 1974; Privacy Act
System of Records
VerDate Aug<31>2005
related information and ensures the
efficient and cost effective operation,
control, and management of commercial
purchasing activities by Federal
agencies. The system includes personal
information of individuals to enhance
the Federal government’s ability to
monitor official purchases, payments,
and expenses involving purchase charge
card transactions.
DATES: The system of records will
become effective on the date of
publication of this notice.
FOR FURTHER INFORMATION: Write the
Director, Support Services Division,
Federal Acquisition Service, General
Services Administration, 1901 South
Bell Street, Arlington VA 22202; or call
the GSA Privacy Act Officer (CIB) on
(202) 501–1452.
Jkt 211001
System records are located at the
Federal agency for which an individual
is authorized to perform purchase
charge card transactions. Records
necessary for a contractor to perform
under a Federal agency contract are
located at the contractor’s facility.
Contact the System Manager for
additional information.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals covered by the system are
Federal Agency Approving Officials;
Federal Agency/Organization Program
Coordinators; and Federal employees,
contractors, and other individuals who
apply for and/or use governmentassigned purchase charge cards.
CATEGORIES OF RECORDS IN THE SYSTEM:
The system provides control over
expenditure of funds through the use of
Federal government purchase cards.
System records include:
a. Personal information on
individuals who apply for and use
Federal government charge cards
including name and Social Security
Number or other personal identifier
(e.g., employee ID). The system also
includes information of a non-personal
nature such as agency of employment,
business address (city, state, country,
and zip code), title or position, business
telephone, business fax number, and email address.
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64707
b. Account processing and
management information, including
purchase authorizations and vouchers,
charge card applications, charge card
receipts, terms and conditions for card
use, charge card transactions, contractor
monthly reports showing charges to
individual account numbers, account
balances, and other data needed to
authorize, account for, and pay
authorized purchase card expenses.
AUTHORITIES FOR MAINTENANCE OF THE SYSTEM:
E.O. 9397; E.O. 12931; 40 U.S.C. Sec.
501–502.
PURPOSE:
To establish and maintain a system
for operating, controlling, and managing
the purchase charge card program
involving commercial purchases by
authorized Federal government
employees and contractors.
ROUTINE USES OF THE SYSTEM RECORDS,
INCLUDING CATEGORIES OF USERS AND THEIR
PURPOSE FOR USING THE SYSTEM:
System information may be accessed
and used by authorized Federal agency
employees or contractors to conduct
official duties associated with the
management and operation of the
purchase charge card program.
Information from this system also may
be disclosed as a routine use:
a. To a Federal, State, local, or foreign
agency responsible for investigating,
prosecuting, enforcing, or carrying out a
statute, rule, regulation, or order, where
an agency becomes aware of a violation
or potential violation of civil or criminal
law or regulation.
b. To an appeal, grievance, or formal
complaints examiner; equal
employment opportunity investigator;
arbitrator; or other official engaged in
investigating, or settling a grievance,
complaint, or appeal filed by an
individual who is the subject of the
record.
c. To officials of labor organizations
recognized under Pub. L. 95–454, when
necessary to their duties of exclusive
representation on personnel policies,
practices, and matters affecting working
conditions.
d. To another Federal agency in
connection with the hiring or retention
of an employee; the issuance of a
security clearance; the reporting of an
investigation; clarifying a job; the letting
of a contract; or the issuance of a grant,
license, or other benefit to the extent
that the information is relevant and
necessary to a decision.
e. To the Office of Personnel
Management (OPM), the Office of
Management and Budget (OMB), the
Government Accountability Office
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03NON1
64708
Federal Register / Vol. 71, No. 213 / Friday, November 3, 2006 / Notices
(GAO) or other Federal agency when the
information is required for program
evaluation purposes.
f. To a Member of Congress or staff on
behalf of and at the request of the
individual who is the subject of the
record.
g. To the National Archives and
Records Administration (NARA) for
records management purposes.
h. To an expert, consultant, or
contractor in the performance of a
Federal duty to which the information
is relevant, including individuals,
organizations, private or public
agencies, or other entities or individuals
with whom a Federal agency/
organization has a contract or agreement
to perform such services, including
issuance of charge cards, as that agency/
organization may deem practicable for
the purposes of laws administered by
the agency/organization, in order for the
contractor, subcontractor, public or
private agency, or other entity or
individual with whom the agency/
organization has an agreement or
contract to perform the services of the
contract or agreement. This routine use
includes disclosures by the individual
or entity performing the service for the
Federal agency/organization to any
secondary entity or individual to
perform an activity that is necessary for
individuals, organizations, private or
public agencies, or other entities or
individuals with whom the agency/
organization has a contract or agreement
to provide the service to the agency/
organization.
i. To GSA in the form of listings,
reports, and records of all transportation
related transactions, including refunds
and adjustments, by the contractor to
enable audits of transportation related
charges to the Government.
j. To GSA contract agents assigned to
participating agencies for billing of
purchase expenses.
k. To agency finance offices for debt
collection purposes.
SAFEGUARDS:
OFFICE OF GOVERNMENT ETHICS
System records are safeguarded in
accordance with the requirements of the
Privacy Act, the Computer Security Act,
and OMB Circular A–130. Technical,
administrative, and personnel security
measures are implemented to ensure
confidentiality and integrity of the
system data stored, processed, and
transmitted. Paper records are stored in
secure cabinets or rooms to which only
authorized individuals have access.
Electronic records are protected by
passwords and other appropriate
security measures.
RETENTION AND DISPOSAL:
Disposition of records is according to
the National Archives and Records
Administration (NARA) guidelines, as
set forth in the handbook, GSA Records
Maintenance and Disposition System
(OAD P 1820.2A and CIO P 1820.1),
authorized GSA records schedules, and
by individual agencies.
SYSTEM MANAGER AND ADDRESS:
Director, Office of Commercial
Acquisition (FC), General Services
Administration, 1901 South Bell Street,
Arlington VA 22202. Also, officials
responsible for individual agency
purchase card programs using the
SmartPay system (e.g., Federal
Agency/Organization Program
Coordinators).
NOTIFICATION PROCEDURE:
Individuals may obtain information
about their records from the purchase
charge card program manager of the
agency for which they transact
purchases.
RECORD ACCESS PROCEDURES:
Requests from individuals for access
to their records should be addressed to
their agency’s purchase charge card
program manager or to the finance office
of the agency for which the individual
transacts purchases.
CONTESTING RECORD PROCEDURES:
Individuals may access their records,
contest the contents, and appeal
determinations according to their
agency’s rules.
STORAGE:
RECORD SOURCE CATEGORIES:
Information may be collected on
paper or electronically and may be
stored on paper or on electronic media,
as appropriate.
mstockstill on PROD1PC68 with NOTICES
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF SYSTEM RECORDS:
Information is obtained from
individuals submitting charge card
applications, monthly contractor
reports, purchase records, managers,
other agencies, non-Federal sources
such as private firms, and other agency
systems containing information
pertaining to the purchase charge card
program.
RETRIEVABILITY:
Records may be retrieved by name,
Social Security Number, credit card
number, and/or other personal identifier
(e.g., employee ID) or appropriate type
of designation.
VerDate Aug<31>2005
15:24 Nov 02, 2006
Jkt 211001
[FR Doc. E6–18600 Filed 11–02–06; 8:45 am]
BILLING CODE 6820–34–S
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Proposed Collection; Comment
Request for Unmodified SF 278
Executive Branch Personnel Public
Financial Disclosure Report
AGENCY:
Office of Government Ethics
(OGE).
ACTION:
Notice.
SUMMARY: The Office of Government
Ethics is publishing this first round
notice and seeking comment on the
Standard Form (SF) 278 because it
intends to submit the form for extension
of approval (up to three years) by the
Office of Management and Budget
(OMB) under the Paperwork Reduction
Act. OGE is making no changes to the
SF 278 at this time. As in the past, OGE
will ask agencies to notify filers of two
updates to the information contained in
the existing SF 278.
DATES: Written comments by the public
and the agencies on this proposed
extension are invited and must be
received by January 2, 2007.
ADDRESSES: You may submit comments
to OGE on this paperwork notice by any
of the following methods:
• E-mail: usoge@oge.gov. (Include
reference to ‘‘SF 278 Paperwork
Comment’’ in the subject line of the
message).
• Fax: 202–482–9237.
• Mail, Hand Delivery/Courier: Office
of Government Ethics, Suite 500, 1201
New York Avenue, NW., Washington,
DC 20005–3917, Attention: Paul D.
Ledvina, Records Officer, Information
Resources Management Division.
FOR FURTHER INFORMATION CONTACT: Mr.
Ledvina at the Office of Government
Ethics; telephone: 202–482–9281; TDD:
202–482–9293; fax: 202–482–9237; email: pdledvin@oge.gov. A copy of a
blank SF 278 may be obtained, without
charge, by contacting Mr. Ledvina. Also,
a copy of a blank SF 278 is available
through the Forms, Publications & Other
Ethics Documents section of OGE’s Web
site at www.usoge.gov.
SUPPLEMENTARY INFORMATION: The Office
of Government Ethics intends to submit,
after this notice and comment period,
the unmodified Standard Form 278
Executive Branch Personnel Public
Financial Disclosure Report (OMB
control number 3209–0001) for
extension of approval for (up to) three
years by OMB under the Paperwork
Reduction Act of 1995 (44 U.S.C.
chapter 35). The current paperwork
approval for the SF 278 expires at the
end of November 2006. The Office of
Government Ethics, as the supervising
ethics office for the executive branch of
E:\FR\FM\03NON1.SGM
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]]>Agencies
[Federal Register Volume 71, Number 213 (Friday, November 3, 2006)]
[Notices]
[Pages 64707-64708]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E6-18600]
=======================================================================
-----------------------------------------------------------------------
GENERAL SERVICES ADMINISTRATION
Privacy Act of 1974; Privacy Act System of Records
AGENCY: General Services Administration
ACTION: Final Notice
-----------------------------------------------------------------------
SUMMARY: The General Services Administration (GSA) is publishing a
final notice for the Government-wide system of records, GSA
SmartPay[reg] Purchase Charge Card Program (GSA/GOVT-6). This final
notice incorporates changes from feedback received to the notice
originally published for public comment on June 16, 2006, proposing the
establishment of the SmartPay[reg] Purchase Charge Care Program as a
system of records under the Privacy Act of 1974, 5 U.S.C. 552a. The
feedback was provided by Federal agencies' program coordinators and
were minor in nature, consisting of requests for clarification of terms
and inclusion of certain examples, i.e., an explanation of what
constitutes an ``expert, consultant, or contractor'' in routine use h.,
and inclusion of ``Approving Agency Officials and Federal agency/
organization program coordinators'' to clarify the types of Federal
employees covered by the system. Additionally, minor editorial changes
were made to ensure clarity. All changes were agreed to by the
individuals who provided the feedback.
SUPPLEMENTARY INFORMATION: The GSA SmartPay[reg] Purchase Charge
Card Program (GSA/GOVT-6) system of records, for which GSA has
Government-wide responsibility, assembles and maintains charge card
related information and ensures the efficient and cost effective
operation, control, and management of commercial purchasing activities
by Federal agencies. The system includes personal information of
individuals to enhance the Federal government's ability to monitor
official purchases, payments, and expenses involving purchase charge
card transactions.
DATES: The system of records will become effective on the date of
publication of this notice.
FOR FURTHER INFORMATION: Write the Director, Support Services Division,
Federal Acquisition Service, General Services Administration, 1901
South Bell Street, Arlington VA 22202; or call the GSA Privacy Act
Officer (CIB) on (202) 501-1452.
Dated: October 27, 2006.
Cheryl M. Paige
Acting Director, Office of Information Management.
GSA/GOVT-6
System name:
GSA SmartPay[reg] Purchase Charge Card Program
System location:
System records are located at the Federal agency for which an
individual is authorized to perform purchase charge card transactions.
Records necessary for a contractor to perform under a Federal agency
contract are located at the contractor's facility. Contact the System
Manager for additional information.
Categories of individuals covered by the system:
Individuals covered by the system are Federal Agency Approving
Officials; Federal Agency/Organization Program Coordinators; and
Federal employees, contractors, and other individuals who apply for
and/or use government-assigned purchase charge cards.
Categories of Records in the System:
The system provides control over expenditure of funds through the
use of Federal government purchase cards. System records include:
a. Personal information on individuals who apply for and use
Federal government charge cards including name and Social Security
Number or other personal identifier (e.g., employee ID). The system
also includes information of a non-personal nature such as agency of
employment, business address (city, state, country, and zip code),
title or position, business telephone, business fax number, and e-mail
address.
b. Account processing and management information, including
purchase authorizations and vouchers, charge card applications, charge
card receipts, terms and conditions for card use, charge card
transactions, contractor monthly reports showing charges to individual
account numbers, account balances, and other data needed to authorize,
account for, and pay authorized purchase card expenses.
Authorities for maintenance of the system:
E.O. 9397; E.O. 12931; 40 U.S.C. Sec. 501-502.
Purpose:
To establish and maintain a system for operating, controlling, and
managing the purchase charge card program involving commercial
purchases by authorized Federal government employees and contractors.
Routine uses of the system records, including categories of users and
their purpose for using the system:
System information may be accessed and used by authorized Federal
agency employees or contractors to conduct official duties associated
with the management and operation of the purchase charge card program.
Information from this system also may be disclosed as a routine use:
a. To a Federal, State, local, or foreign agency responsible for
investigating, prosecuting, enforcing, or carrying out a statute, rule,
regulation, or order, where an agency becomes aware of a violation or
potential violation of civil or criminal law or regulation.
b. To an appeal, grievance, or formal complaints examiner; equal
employment opportunity investigator; arbitrator; or other official
engaged in investigating, or settling a grievance, complaint, or appeal
filed by an individual who is the subject of the record.
c. To officials of labor organizations recognized under Pub. L. 95-
454, when necessary to their duties of exclusive representation on
personnel policies, practices, and matters affecting working
conditions.
d. To another Federal agency in connection with the hiring or
retention of an employee; the issuance of a security clearance; the
reporting of an investigation; clarifying a job; the letting of a
contract; or the issuance of a grant, license, or other benefit to the
extent that the information is relevant and necessary to a decision.
e. To the Office of Personnel Management (OPM), the Office of
Management and Budget (OMB), the Government Accountability Office
[[Page 64708]]
(GAO) or other Federal agency when the information is required for
program evaluation purposes.
f. To a Member of Congress or staff on behalf of and at the request
of the individual who is the subject of the record.
g. To the National Archives and Records Administration (NARA) for
records management purposes.
h. To an expert, consultant, or contractor in the performance of a
Federal duty to which the information is relevant, including
individuals, organizations, private or public agencies, or other
entities or individuals with whom a Federal agency/organization has a
contract or agreement to perform such services, including issuance of
charge cards, as that agency/organization may deem practicable for the
purposes of laws administered by the agency/organization, in order for
the contractor, subcontractor, public or private agency, or other
entity or individual with whom the agency/organization has an agreement
or contract to perform the services of the contract or agreement. This
routine use includes disclosures by the individual or entity performing
the service for the Federal agency/organization to any secondary entity
or individual to perform an activity that is necessary for individuals,
organizations, private or public agencies, or other entities or
individuals with whom the agency/organization has a contract or
agreement to provide the service to the agency/organization.
i. To GSA in the form of listings, reports, and records of all
transportation related transactions, including refunds and adjustments,
by the contractor to enable audits of transportation related charges to
the Government.
j. To GSA contract agents assigned to participating agencies for
billing of purchase expenses.
k. To agency finance offices for debt collection purposes.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of system records:
Storage:
Information may be collected on paper or electronically and may be
stored on paper or on electronic media, as appropriate.
Retrievability:
Records may be retrieved by name, Social Security Number, credit
card number, and/or other personal identifier (e.g., employee ID) or
appropriate type of designation.
Safeguards:
System records are safeguarded in accordance with the requirements
of the Privacy Act, the Computer Security Act, and OMB Circular A-130.
Technical, administrative, and personnel security measures are
implemented to ensure confidentiality and integrity of the system data
stored, processed, and transmitted. Paper records are stored in secure
cabinets or rooms to which only authorized individuals have access.
Electronic records are protected by passwords and other appropriate
security measures.
Retention and disposal:
Disposition of records is according to the National Archives and
Records Administration (NARA) guidelines, as set forth in the handbook,
GSA Records Maintenance and Disposition System (OAD P 1820.2A and CIO P
1820.1), authorized GSA records schedules, and by individual agencies.
System manager and address:
Director, Office of Commercial Acquisition (FC), General Services
Administration, 1901 South Bell Street, Arlington VA 22202. Also,
officials responsible for individual agency purchase card programs
using the SmartPay[reg] system (e.g., Federal Agency/Organization
Program Coordinators).
Notification procedure:
Individuals may obtain information about their records from the
purchase charge card program manager of the agency for which they
transact purchases.
Record access procedures:
Requests from individuals for access to their records should be
addressed to their agency's purchase charge card program manager or to
the finance office of the agency for which the individual transacts
purchases.
Contesting record procedures:
Individuals may access their records, contest the contents, and
appeal determinations according to their agency's rules.
Record source categories:
Information is obtained from individuals submitting charge card
applications, monthly contractor reports, purchase records, managers,
other agencies, non-Federal sources such as private firms, and other
agency systems containing information pertaining to the purchase charge
card program.
[FR Doc. E6-18600 Filed 11-02-06; 8:45 am]
BILLING CODE 6820-34-S
