Privacy Act of 1974, 64706-64707 [E6-18546]
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64706
Federal Register / Vol. 71, No. 213 / Friday, November 3, 2006 / Notices
SYSTEM NAME:
FEDERAL RETIREMENT THRIFT
INVESTMENT BOARD
Delete entry and replace with
‘‘Organization Management and Locator
System.’’
Privacy Act of 1974
Federal Retirement Thrift
Investment Board.
AGENCY:
ACTION:
SYSTEM LOCATION:
Delete entry and replace with:
‘‘Federal Retirement Thrift Investment
Board, 1250 H Street, NW., Washington
DC 20005.’’
Notice to alter a system of
records.
SUMMARY: The Federal Retirement Thrift
Investment Board (Agency) proposes to
alter a system of records notice in its
existing inventory of record systems
subject to the Privacy Act of 1974, (5
U.S.C. 552a), as amended. This
proposed change is necessary due to
new communication technologies and is
required in order to assist the Agency in
implementing its Continuity of
Operations Plan.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Delete entry and replace with:
‘‘Civilian and contractor personnel
working for the Agency; former
employees; applicants for civilian
employment, volunteers, and
individuals designated as emergency
points of contact.’’
CATEGORIES OF RECORDS IN THE SYSTEM:
FOR FURTHER INFORMATION CONTACT:
Stephen D. Suetterlein on (202) 942–
1660.
Delete entry and replace with: ‘‘This
system contains information regarding
the organizational location, telephone
extension, and e-mail address of
individual Agency employees and
contractors. The system also contains
the home address, telephone number,
cell phone number, and e-mail address
of the individual, and the name,
address, and telephone number of an
individual to contact in the event of a
medical or other emergency involving
the employee.’’
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Effective Date: This proposed
action will be effective without further
notice on December 4, 2006 unless
comments are received which result in
a contrary determination.
DATES:
Comments may be sent to
Stephen D. Suetterlein, Associate
General Counsel, Federal Retirement
Thrift Investment Board, 1250 H Street,
NW., Washington, DC 20005. The
Agency’s fax number is (202) 942–1676.
ADDRESSES:
The
Agency’s systems of records notices
subject to the Privacy Act of 1974, (5
U.S.C. 552a), as amended, have been
published in the Federal Register and
are available from the address above.
The proposed system reports, as
required by 5 U.S.C. 552a(r), of the
Privacy Act of 1974, as amended, were
submitted to the House Committee on
Government Reform, the Senate
Committee on Homeland Security and
Government Affairs, and the Office of
Management and Budget (OMB)
pursuant to paragraph 4c of Appendix I
to OMB Circular No. A–130, ‘‘Federal
Agency Responsibilities for Maintaining
Records About Individuals,’’ dated
February 8, 1996 (February 20, 1996, 61
FR 6427).
SUPPLEMENTARY INFORMATION:
Thomas K. Emswiler,
General Counsel, Federal Retirement Thrift
Investment Board.
mstockstill on PROD1PC68 with NOTICES
FRTIB–9
SYSTEM NAME:
Employee Locator Card Files (May 7,
1990, 55 FR 18949–01).
Changes:
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VerDate Aug<31>2005
15:24 Nov 02, 2006
Jkt 211001
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analytical studies in support of the
function for which the records are
collected and maintained, or for related
work force studies. While published
statistics and studies do not contain
individual identifiers, in some instances
the selection of the elements of data
included in the study may be structured
in such a way as to make the data
individually identifiable by inference.
b. To disclose, in response to a
request for discovery or for appearance
of a witness, information that is relevant
to the subject matter involved in a
pending judicial or administrative
proceeding.’’
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
Delete entry and replace with:
‘‘Storage: Electronic data bases and
paper records.
Retrievability: Records are retrieved
by the name of the individual on whom
they are maintained.
Safeguards: Records are maintained in
secured areas and electronic systems
and are available only to authorized
personnel whose duties require access.
Retention and disposal: Records are
maintained as long as the individual is
an employee or contractor for the
Agency. Expired records are destroyed
by burning or shredding or purging from
the Agency’s electronic record keeping
systems.’’
SYSTEM MANAGER AND ADDRESS:
PURPOSE(S):
Delete the entry and replace with:
‘‘Information is used to prepare
organizational charts and directories,
recall rosters, emergency notification
rosters, and social rosters; notify
personnel of arrival of visitors; locate
individuals on routine and/or
emergency matters; locate individuals
during medical emergencies, facility
evacuations and similar threat
situations; provide mail distribution and
forwarding addresses; compile a social
roster for official and non-official
functions; send personal greetings and
invitations; and, similar administrative
uses requiring personnel data.’’
Delete the entry and replace with:
‘‘Office directors maintain records
pertaining to that director’s employees
or contractor personnel. The Director,
Automated Systems, maintains the
Agency’s electronic emergency
notification roster. The Chief Financial
Officer maintains all other records in
FRTIB–9. Any of these individuals may
be contacted in writing at 1250 H Street,
NW., Washington, DC 20005.’’
NOTIFICATION PROCEDURE:
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Delete the entry and replace with:
‘‘In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records
or information contained therein may
specifically be disclosed outside the
Agency as a routine use pursuant to 5
U.S.C. 552a(b)(b)(3) as follows:
a. By the Agency in the production of
summary descriptive statistics and
Delete the entry and replace with:
‘‘Individuals seeking to determine
whether this system of records contains
information about themselves should
address written inquiries to their Office
Director; the Director, Automated
Systems; or the Chief Financial Officer
at Federal Retirement Thrift Investment
Board, 1250 H Street, NW., Washington,
DC 20005. Individuals must supply
their full name for their records to be
located and identified.’’
RECORD ACCESS PROCEDURES:
PO 00000
Frm 00028
Fmt 4703
Sfmt 4703
Delete the entry and replace with:
‘‘Individuals wishing to request access
to records about them should contact
the Office Director; Director, Automated
E:\FR\FM\03NON1.SGM
03NON1
Federal Register / Vol. 71, No. 213 / Friday, November 3, 2006 / Notices
Systems; or Chief Financial Officer.
Individuals must supply their full name
for their records to be located and
identified.’’
CONTESTING RECORD PROCEDURES:
Delete the entry and replace with:
‘‘Individuals wishing to request
amendment of their records under the
provisions of the Privacy Act should
contact the respective system manager.
Individuals must furnish full name for
their records to be located and
identified.’’
RECORD SOURCE CATEGORIES:
*
*
*
*
*
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
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[FR Doc. E6–18546 Filed 11–2–06; 8:45 am]
BILLING CODE 6760–01–P
GENERAL SERVICES
ADMINISTRATION
SYSTEM NAME:
GSA SmartPay Purchase Charge
Card Program
General Services
Administration
ACTION: Final Notice
AGENCY:
SYSTEM LOCATION:
The General Services
Administration (GSA) is publishing a
final notice for the Government-wide
system of records, GSA SmartPay
Purchase Charge Card Program (GSA/
GOVT–6). This final notice incorporates
changes from feedback received to the
notice originally published for public
comment on June 16, 2006, proposing
the establishment of the SmartPay
Purchase Charge Care Program as a
system of records under the Privacy Act
of 1974, 5 U.S.C. 552a. The feedback
was provided by Federal agencies’
program coordinators and were minor in
nature, consisting of requests for
clarification of terms and inclusion of
certain examples, i.e., an explanation of
what constitutes an ‘‘expert, consultant,
or contractor’’ in routine use h., and
inclusion of ‘‘Approving Agency
Officials and Federal agency/
organization program coordinators’’ to
clarify the types of Federal employees
covered by the system. Additionally,
minor editorial changes were made to
ensure clarity. All changes were agreed
to by the individuals who provided the
feedback.
SUPPLEMENTARY INFORMATION:
The GSA SmartPay Purchase Charge
Card Program (GSA/GOVT–6) system of
records, for which GSA has
Government-wide responsibility,
assembles and maintains charge card
mstockstill on PROD1PC68 with NOTICES
SUMMARY:
15:24 Nov 02, 2006
Dated: October 27, 2006.
Cheryl M. Paige
Acting Director, Office of Information
Management.
GSA/GOVT–6
Privacy Act of 1974; Privacy Act
System of Records
VerDate Aug<31>2005
related information and ensures the
efficient and cost effective operation,
control, and management of commercial
purchasing activities by Federal
agencies. The system includes personal
information of individuals to enhance
the Federal government’s ability to
monitor official purchases, payments,
and expenses involving purchase charge
card transactions.
DATES: The system of records will
become effective on the date of
publication of this notice.
FOR FURTHER INFORMATION: Write the
Director, Support Services Division,
Federal Acquisition Service, General
Services Administration, 1901 South
Bell Street, Arlington VA 22202; or call
the GSA Privacy Act Officer (CIB) on
(202) 501–1452.
Jkt 211001
System records are located at the
Federal agency for which an individual
is authorized to perform purchase
charge card transactions. Records
necessary for a contractor to perform
under a Federal agency contract are
located at the contractor’s facility.
Contact the System Manager for
additional information.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals covered by the system are
Federal Agency Approving Officials;
Federal Agency/Organization Program
Coordinators; and Federal employees,
contractors, and other individuals who
apply for and/or use governmentassigned purchase charge cards.
CATEGORIES OF RECORDS IN THE SYSTEM:
The system provides control over
expenditure of funds through the use of
Federal government purchase cards.
System records include:
a. Personal information on
individuals who apply for and use
Federal government charge cards
including name and Social Security
Number or other personal identifier
(e.g., employee ID). The system also
includes information of a non-personal
nature such as agency of employment,
business address (city, state, country,
and zip code), title or position, business
telephone, business fax number, and email address.
PO 00000
Frm 00029
Fmt 4703
Sfmt 4703
64707
b. Account processing and
management information, including
purchase authorizations and vouchers,
charge card applications, charge card
receipts, terms and conditions for card
use, charge card transactions, contractor
monthly reports showing charges to
individual account numbers, account
balances, and other data needed to
authorize, account for, and pay
authorized purchase card expenses.
AUTHORITIES FOR MAINTENANCE OF THE SYSTEM:
E.O. 9397; E.O. 12931; 40 U.S.C. Sec.
501–502.
PURPOSE:
To establish and maintain a system
for operating, controlling, and managing
the purchase charge card program
involving commercial purchases by
authorized Federal government
employees and contractors.
ROUTINE USES OF THE SYSTEM RECORDS,
INCLUDING CATEGORIES OF USERS AND THEIR
PURPOSE FOR USING THE SYSTEM:
System information may be accessed
and used by authorized Federal agency
employees or contractors to conduct
official duties associated with the
management and operation of the
purchase charge card program.
Information from this system also may
be disclosed as a routine use:
a. To a Federal, State, local, or foreign
agency responsible for investigating,
prosecuting, enforcing, or carrying out a
statute, rule, regulation, or order, where
an agency becomes aware of a violation
or potential violation of civil or criminal
law or regulation.
b. To an appeal, grievance, or formal
complaints examiner; equal
employment opportunity investigator;
arbitrator; or other official engaged in
investigating, or settling a grievance,
complaint, or appeal filed by an
individual who is the subject of the
record.
c. To officials of labor organizations
recognized under Pub. L. 95–454, when
necessary to their duties of exclusive
representation on personnel policies,
practices, and matters affecting working
conditions.
d. To another Federal agency in
connection with the hiring or retention
of an employee; the issuance of a
security clearance; the reporting of an
investigation; clarifying a job; the letting
of a contract; or the issuance of a grant,
license, or other benefit to the extent
that the information is relevant and
necessary to a decision.
e. To the Office of Personnel
Management (OPM), the Office of
Management and Budget (OMB), the
Government Accountability Office
E:\FR\FM\03NON1.SGM
03NON1
]]>Agencies
[Federal Register Volume 71, Number 213 (Friday, November 3, 2006)]
[Notices]
[Pages 64706-64707]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E6-18546]
[[Page 64706]]
=======================================================================
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FEDERAL RETIREMENT THRIFT INVESTMENT BOARD
Privacy Act of 1974
AGENCY: Federal Retirement Thrift Investment Board.
ACTION: Notice to alter a system of records.
-----------------------------------------------------------------------
SUMMARY: The Federal Retirement Thrift Investment Board (Agency)
proposes to alter a system of records notice in its existing inventory
of record systems subject to the Privacy Act of 1974, (5 U.S.C. 552a),
as amended. This proposed change is necessary due to new communication
technologies and is required in order to assist the Agency in
implementing its Continuity of Operations Plan.
DATES: Effective Date: This proposed action will be effective without
further notice on December 4, 2006 unless comments are received which
result in a contrary determination.
ADDRESSES: Comments may be sent to Stephen D. Suetterlein, Associate
General Counsel, Federal Retirement Thrift Investment Board, 1250 H
Street, NW., Washington, DC 20005. The Agency's fax number is (202)
942-1676.
FOR FURTHER INFORMATION CONTACT: Stephen D. Suetterlein on (202) 942-
1660.
SUPPLEMENTARY INFORMATION: The Agency's systems of records notices
subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended, have
been published in the Federal Register and are available from the
address above.
The proposed system reports, as required by 5 U.S.C. 552a(r), of
the Privacy Act of 1974, as amended, were submitted to the House
Committee on Government Reform, the Senate Committee on Homeland
Security and Government Affairs, and the Office of Management and
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No.
A-130, ``Federal Agency Responsibilities for Maintaining Records About
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
Thomas K. Emswiler,
General Counsel, Federal Retirement Thrift Investment Board.
FRTIB-9
System Name:
Employee Locator Card Files (May 7, 1990, 55 FR 18949-01).
Changes:
* * * * *
System name:
Delete entry and replace with ``Organization Management and Locator
System.''
System location:
Delete entry and replace with: ``Federal Retirement Thrift
Investment Board, 1250 H Street, NW., Washington DC 20005.''
Categories of individuals covered by the system:
Delete entry and replace with: ``Civilian and contractor personnel
working for the Agency; former employees; applicants for civilian
employment, volunteers, and individuals designated as emergency points
of contact.''
Categories of records in the system:
Delete entry and replace with: ``This system contains information
regarding the organizational location, telephone extension, and e-mail
address of individual Agency employees and contractors. The system also
contains the home address, telephone number, cell phone number, and e-
mail address of the individual, and the name, address, and telephone
number of an individual to contact in the event of a medical or other
emergency involving the employee.''
Authority for maintenance of the system:
* * * * *
Purpose(s):
Delete the entry and replace with: ``Information is used to prepare
organizational charts and directories, recall rosters, emergency
notification rosters, and social rosters; notify personnel of arrival
of visitors; locate individuals on routine and/or emergency matters;
locate individuals during medical emergencies, facility evacuations and
similar threat situations; provide mail distribution and forwarding
addresses; compile a social roster for official and non-official
functions; send personal greetings and invitations; and, similar
administrative uses requiring personnel data.''
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Delete the entry and replace with:
``In addition to those disclosures generally permitted under 5
U.S.C. 552a(b) of the Privacy Act, these records or information
contained therein may specifically be disclosed outside the Agency as a
routine use pursuant to 5 U.S.C. 552a(b)(b)(3) as follows:
a. By the Agency in the production of summary descriptive
statistics and analytical studies in support of the function for which
the records are collected and maintained, or for related work force
studies. While published statistics and studies do not contain
individual identifiers, in some instances the selection of the elements
of data included in the study may be structured in such a way as to
make the data individually identifiable by inference.
b. To disclose, in response to a request for discovery or for
appearance of a witness, information that is relevant to the subject
matter involved in a pending judicial or administrative proceeding.''
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Delete entry and replace with:
``Storage: Electronic data bases and paper records.
Retrievability: Records are retrieved by the name of the individual
on whom they are maintained.
Safeguards: Records are maintained in secured areas and electronic
systems and are available only to authorized personnel whose duties
require access.
Retention and disposal: Records are maintained as long as the
individual is an employee or contractor for the Agency. Expired records
are destroyed by burning or shredding or purging from the Agency's
electronic record keeping systems.''
System manager and address:
Delete the entry and replace with: ``Office directors maintain
records pertaining to that director's employees or contractor
personnel. The Director, Automated Systems, maintains the Agency's
electronic emergency notification roster. The Chief Financial Officer
maintains all other records in FRTIB-9. Any of these individuals may be
contacted in writing at 1250 H Street, NW., Washington, DC 20005.''
Notification procedure:
Delete the entry and replace with: ``Individuals seeking to
determine whether this system of records contains information about
themselves should address written inquiries to their Office Director;
the Director, Automated Systems; or the Chief Financial Officer at
Federal Retirement Thrift Investment Board, 1250 H Street, NW.,
Washington, DC 20005. Individuals must supply their full name for their
records to be located and identified.''
Record access procedures:
Delete the entry and replace with: ``Individuals wishing to request
access to records about them should contact the Office Director;
Director, Automated
[[Page 64707]]
Systems; or Chief Financial Officer. Individuals must supply their full
name for their records to be located and identified.''
Contesting record procedures:
Delete the entry and replace with: ``Individuals wishing to request
amendment of their records under the provisions of the Privacy Act
should contact the respective system manager. Individuals must furnish
full name for their records to be located and identified.''
Record source categories:
* * * * *
Systems exempted from certain provisions of the act:
* * * * *
[FR Doc. E6-18546 Filed 11-2-06; 8:45 am]
BILLING CODE 6760-01-P
