Privacy Act of 1974; System of Records, 64247-64251 [E6-18360]
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Federal Register / Vol. 71, No. 211 / Wednesday, November 1, 2006 / Notices
A. Purpose
The patent coverage in FAR subpart
27.2 requires the contractor toreport
each notice of a claim of patent or
copyright infringement that cameto the
contractor’s attention in connection
with performing aGovernment contract
above a dollar value of $25,000
(sections27.202–1 and 52.227–2). The
contractor is also required toreport all
royalties anticipated or paid in excess of
$250 for the use ofpatented inventions
by furnishing the name and address of
licensor, date oflicense agreement,
patent number, brief description of item
or component,percentage or dollar rate
of royalty per unit, unit price of contract
item,and number of units (sections
27.204–1, 52.227–6, and52.227–9). The
information collected is to protect the
rights of thepatent holder and the
interest of the Government.
B. Annual Reporting Burden
Number of Respondents: 30.
Responses Per Respondent: 1.
Total Responses: 30.
Average Burden Hours Per Response:
.5.
Total Burden Hours: 15.
Obtaining Copies of Proposals:
Requesters may obtain acopy of the
information collection documents from
the General ServicesAdministration,
FAR Secretariat (VIR), Room 4035, 1800
F Street, NW,Washington, DC 20405,
telephone (202) 501–4755. Please cite
OMBControl No. 9000–0096, Patents, in
all correspondence.
Ralph De Stefano,
Director, Contract Policy Division.
[FR Doc. 06–8994 Filed 10–31–06; 8:45 am]
BILLING CODE 6820–EP–S
Management Section, Washington
Headquarters Services, 1155 Defense
Pentagon, Washington, DC 20301–1155.
FOR FURTHER INFORMATION CONTACT: Ms.
Juanita Irvin at (703) 696–4940.
SUPPLEMENTARY INFORMATION: The Office
of the Secretary of Defense notices for
systems of records subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended,
have been published in the Federal
Register and are available from the
address above.
The proposed systems reports, as
required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, were
submitted October 17, 2006, to the
House Committee on Government
Reform, the Senate Committee on
Homeland Security and Governmental
Affairs, and the Office of Management
and Budget (OMB) pursuant to
paragraph 4c of Appendix I to OMB
Circular No. A–130, ‘‘Federal Agency
Responsibilities for Maintaining
Records About Individuals,’’ dated
February 8, 1996 (February 20, 1996, 61
FR 6427).
Dated: October 26, 2006.
C.R. Choate,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
DODDS 26
SYSTEM NAME:
DoD Domestic and Elementary School
Program Files (May 9 2003, 68 FR
24935).
CHANGES:
SYSTEM IDENTIFIER:
Delete entry and replace with:
‘‘DoDEA 26’’
SYSTEM NAME:
DEPARTMENT OF DEFENSE
Delete entry and replace with:
‘‘Department of Defense Education
Activity Dependent Children’s School
Program Files’’
Office of the Secretary of Defense
[DOD–2006–OS–0208]
SYSTEM LOCATION:
Privacy Act of 1974; System of
Records
Office of the Secretary, DoD.
Notice To Alter a System of
Records.
AGENCY:
sroberts on PROD1PC70 with NOTICES
ACTION:
SUMMARY: The Office of the Secretary of
Defense is altering a system of records
to its existing inventory of record
systems subject to the Privacy Act of
1974 (5 U.S.C. 552a), as amended.
DATES: The changes will be effective on
December 1, 2006 unless comments are
received that would result in a contrary
determination.
ADDRESSES: Send comments to the OSD
Privacy Act Coordinator, Records
VerDate Aug<31>2005
17:36 Oct 31, 2006
Jkt 211001
Delete entry and replace with:
‘‘DoDEA Headquarters Office; DoDEA
Area (DoDDS-Europe, DoDDS-Pacific,
and DDESS) offices and school districts.
Specific addresses for each Area office
and school district may be obtained
from the DoDEA Web site at
www.dodea.edu. or from the DoDEA,
Headquarters office, 4040 North Fairfax
Drive, Arlington, VA 22203–1634,
telephone 703 588–3200.’’
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Delete entry and replace with:
‘‘Current and former students in schools
operated by DoDEA, world-wide.’’
PO 00000
Frm 00011
Fmt 4703
Sfmt 4703
64247
CATEGORIES OF RECORDS IN THE SYSTEM:
Delete entry and replace with:
‘‘School Student Record Files.’’
Information includes records of student
(name, Social Security Number, date of
birth, citizenship, etc.) and sponsor
identifiers and sponsor’s permanent
address, student performance,
achievements and recognition
(academic, citizenship, and athletic),
standardized achievement tests scores
and grades; reading records, letters of
recommendation, parental
correspondence, related information,
and similar records. In addition, records
may include the following:
Health Record Files. Includes student
health records, immunization records,
parental permission forms, screening
results, sports physicals, physician
referrals, medication instructions,
consent forms, copies of accident
reports, and similar records.
School Special Education Files.
Information pertaining to special
education programs to include
preferrals and referral forms and, when
appropriate, samples of student’s work;
Individual Education Plans; Case Study
Committee reports and minutes; test
results and protocols; disciplinary
records, behavior plans and related
information; assessment and evaluation
reports; correspondence between
teachers, service providers and/or
parents; file access records and crossreference location information; results
of special education administrative
hearings and other informal and formal
conflict resolution procedures, such as
mediated agreements or settlement
documents; related service-provider
reports, and teacher notes relevant to
the child’s special education program or
needs.
School Ancillary Service Files.
Information on non-special education
supplemental student services, such as:
Gifted Program, English as a Second
Language (ESL), Compensatory
Education, Reading Improvement to
include consultation and referrals, test
protocols, assessments and evaluation
plans and results, progress and
evaluation reports and summaries,
teachers’ notes, general correspondence,
and samples of student’s work, and
related information.
School Registration Card Files.
Sponsor and/or pupil registration cards
reflecting student and sponsor social
security numbers, grade/rank
enrollment verification, sponsoring
agency, emergency locator information,
and similar files.
Teacher Class Register Files. Grade
books reflecting scholastic marks and
averages, teacher comments and/or
notes, student attendance and
E:\FR\FM\01NON1.SGM
01NON1
64248
Federal Register / Vol. 71, No. 211 / Wednesday, November 1, 2006 / Notices
withdrawal information, and similar
files.
Transcript Files. Information consists
solely of the student’s permanent
records (transcripts) reflecting student
name and social security number,
grades, course titles, credits, and similar
related information.
Transcript Request Files and other
Disclosure Files. Request forms and
correspondence authorizing release of
transcript and other school student
record files.
Report Card Files. Report cards that
reflect scholastic grades, promotion,
retention.
Attendance and Discipline Files.
Information reflecting attendance and
disciplinary actions, to include teacher
referrals, tardy and/or admission slips,
correspondence to and from parents,
student and/or witness statements, and
school investigative files, and similar
related information.
System Wide Assessment Files.
System Wide Assessment results for
individual students and aggregated
results for classrooms, schools, districts
and areas.
School Mediation Agreement and
Hearing Results Files. Material on
mediations and hearings other than that
contained in the individual student
record.’’
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Delete entry and replace with: ‘‘10
U.S.C. 2164, DoD Domestic Dependent
Elementary and Secondary Schools; 10
U.S.C. 113, Secretary of Defense; 20
U.S.C. 921–932, Overseas Defense
Dependent’s education; and E.O. 9397
(SSN).’’
sroberts on PROD1PC70 with NOTICES
Delete entry and replace with: ‘‘In
addition to those disclosures generally
permitted under 5 U.S.C. 552a(b) of the
Privacy Act, these records or
information contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
To a non-DoD school, upon request,
in which the child is enrolled when the
child is enrolled in the school at DoD
expense.
To Federal and State educational
agencies and public and private entities
as needed to complete a student’s
application for or receipt of financial
aid.
To Federal, State, and/local
governmental officials to protect health
and safety in the event of emergencies.
To public and private organizations
conducting studies on or on behalf of
DoDEA.
To State and local social service
offices relative to law enforcement
inquiries and investigations and child
placement/support proceedings.
To private individuals, who have
been appointed to DoDEA school
Boards, advisory committees, student
disciplinary committees, school
improvement teams, and similar
committees established by DoDEA, to
perform authorized DoDEA activities or
functions.
The DoD ‘Blanket Routine Uses’ set
forth at the beginning of the OSD
compilation of systems of records
notices also apply to this system.’’
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
PURPOSE(S):
Delete entry and replace with: ‘‘The
purpose of this system is to determine
enrollment eligibility and tuition status
in DoDEA and DoDEA funded non-DoD
schools; schedule children for classes
and transportation; record attendance,
absence and withdrawal; record and
monitor student progress, grades, course
and grade credits, services, school
activities, student awards, special
interests, hobbies and accomplishments;
develop an appropriate educational
program, services and placement;
provide information for enrollment and
student financial aid for post-DoDEA
education and employment; obtain and
preserve school academic and athletic
accreditation; to provide directory
information to military recruiters; to
perform other related authorized
educational duties required.’’
VerDate Aug<31>2005
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
17:36 Oct 31, 2006
Jkt 211001
Delete entry and replace with:
‘‘Records are maintained in file folders,
microfilm, disks, magnetic tape, and
other electronic storage media.’’
RETRIEVABILITY:
Add the following to the entry ‘‘Social
Security Number (SSN), date of birth,
and student number.’’
SAFEGUARDS:
Delete entry and replace with:
‘‘Access is provided on a ‘need-to-know’
basis and to authorized authenticated
personnel only. Records are maintained
in controlled access rooms or areas.
Computer terminal access is controlled
by terminal identification and the
password or similar system. Terminal
identification is positive and
maintained by control points. Physical
access to terminals is restricted to
PO 00000
Frm 00012
Fmt 4703
Sfmt 4703
specifically authorized individuals.
Password authorization, assignment and
monitoring are the responsibility of the
functional managers.’’
RETENTION AND DISPOSAL:
Delete entry and replace with:
‘‘School Student Record Files. ‘Destroy/
delete files other than secondary
transcripts of all information except,
report cards or other records of
academic promotion or retention data
after 1 year. Destroy or delete all non
secondary transcript files 3–5 years after
graduation, transfer, withdrawal, or
death of student. Secondary School
Transcripts will be cut off upon transfer,
withdrawal, or death of student.
Secondary Transcript files are destroyed
when 50 years old. DoDDS student
records are retained at the school for
four years following the graduation,
transfer, withdrawal, or death of student
or until school closure whichever
occurs first, and are then transferred to
the Area for one year, and then are
transferred to the DoDEA Records
Center at Fort Benning, Georgia, until
destroyed. DDESS student records are
stored at the school until destroyed.
Panama student records are stored at the
DoDEA Records Center at Fort Benning,
Georgia, until destroyed.’ All other
records included in this data base
follow the disposition schedules of the
following files:
Health Record Files. Place in student
record file upon transfer, withdrawal, or
death of student.
School Special Education Files.
Destroy/Delete when 5 years old. Cut off
on graduation, transfer, withdrawal or
death of student.
Ancillary Service Files. Transfer to
student record file upon transfer,
withdrawal, or death of student.
Registration Card Files. Transfer
current card to student record file upon
graduation, transfer, withdrawal, or
death of student. (Supporting
documents used to determine eligibility,
such as sponsor’s orders, birth
certificates, custody documents,
housing documents (CONUS), and
similar documents may be destroyed). A
copy of current card is maintained in
the student record file to authorize
release of records. Destroy when
superseded.
Teacher Class Register Files. Destroy/
Delete when 1 year old. Cut off at end
of school year.
Master Student List Files. Destroy/
Delete when 25 years. Cut off at end of
school year and retain in the CFA.
Transcript Files. Maintain transcripts
IAW School Student Record Files.
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Federal Register / Vol. 71, No. 211 / Wednesday, November 1, 2006 / Notices
Transcript Request Files. Destroy/
Delete when 2 years old. Cut off at end
of school year.
Secondary Report Card Files. Transfer
to student record file upon TWD of
student.
Attendance and Discipline Files.
Destroy/delete when one year old. Cut
off at end of school year.
System Wide Assessment Files.
Destroy after 6 years. Individual reports
maintained with the student records
shall be retained in accordance with the
disposition instructions in FN 1005–06
(School Student Record Files).
School Mediation Agreement and
Hearing Results Files. Destroy/Delete
when 20 years old. Cut off after final
decision. Retire OSD-related records to
the FRC when 5 years old.
Panama Student Records File. Destroy
when 50 years old.
Records stored at the schools; DoDEA
Records Center, 7441 Custer Road,
Building 2670, Fort Benning, GA 31905;
and Thompson Learning, Inc.
(contractor) 2000 Lenox Drive,
Lawrenceville, NJ 08648. Destroy when
50 years old.’’
Add the following to the entry: ‘‘Area
school district system manager
addresses may be obtained from the
Office of the Director, DoDEA, 4040
North Fairfax Drive, Arlington, VA
22203–1634 or by visiting the Web site
www.dodea.edu.’’
NOTIFICATION PROCEDURE:
Delete entry and replace with:
‘‘Individuals seeking to determine
whether this system contains
information about themselves should
address written inquiries to Area or
District Systems Managers or the
Privacy Act Officer, Department of
Defense Education Activity, 4040 North
Fairfax Drive, Arlington, VA 22203–
1635.
Written requests for information
should contain the full name, name
used at time of school attendance, date
of birth, identity and location of school
attended, dates of attendance, and
signature.’’
sroberts on PROD1PC70 with NOTICES
RECORD ACCESS PROCEDURES:
Delete entry and replace with:
‘‘Individuals seeking access to
information about themselves contained
in this system should address written
inquiries to Area or District Systems
Managers or the Privacy Act Officer,
Department of Defense Education
Activity, 4040 North Fairfax Drive,
Arlington, VA 22203–1635.
Written requests for access should
contain the full name, name used at
17:36 Oct 31, 2006
Jkt 211001
RECORD SOURCE CATEGORIES:
Delete entry and replace with:
‘‘Individuals, school teachers, principals
and administrators; counselors, medical
personnel, parents/guardians,
occupational and physical therapists,
testing materials and activities, other
educational facilities, medical facilities,
(examinations and assessments),
military commanders and installation
activities.’’
*
*
*
*
*
DoDEA 26
SYSTEM NAME:
Department of Defense Education
Activity Dependent Children’s School
Program Files.
SYSTEM LOCATION:
SYSTEM MANAGER(S) AND ADDRESS:
VerDate Aug<31>2005
time of school attendance, date of birth,
identity and location of school attended,
dates of attendance, and signature.
Parents or legal guardians of a student
may be given access to the Children’s
School Program Files records without
regard to who has custody of the child,
unless the child is age 18 or over, or a
court has directed otherwise.’’
DoDEA Headquarters Office DoDEA
Area (DoDDS-Europe, DoDDS-Pacific,
and DDESS) offices and school districts.
Specific addresses for each Area office
and school districts may be obtained
from the DoDEA Web site at
www.dodea.edu. or from the DoDEA,
Headquarters office, 4040 North Fairfax
Drive, Arlington, VA 22203–1634,
telephone 703 588–3200.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Current and former students in
schools operated by DoDEA, worldwide.
CATEGORIES OF RECORDS IN THE SYSTEM:
School Student Record Files.
Information includes records of student
(name, Social Security Number, date of
birth, citizenship, etc.) and sponsor
identifiers and sponsor’s permanent
address, student performance,
achievements and recognition
(academic, citizenship, and athletic),
standardized achievement tests scores
and grades; reading records, letters of
recommendation, parental
correspondence, related information,
and similar records. In addition, records
may include the following:
Health Record Files. Includes student
health records, immunization records,
parental permission forms, screening
results, sports physicals, physician
referrals, medication instructions,
consent forms, copies of accident
reports, and similar records.
PO 00000
Frm 00013
Fmt 4703
Sfmt 4703
64249
School Special Education Files.
Information pertaining to special
education programs to include
preferrals and referral forms and, when
appropriate, samples of student’s work;
Individual Education Plans; Case Study
Committee reports and minutes; test
results and protocols; disciplinary
records, behavior plans and related
information; assessment and evaluation
reports; correspondence between
teachers, service providers and/or
parents; file access records and crossreference location information; results
of special education administrative
hearings and other informal and formal
conflict resolution procedures, such as
mediated agreements or settlement
documents; related service-provider
reports, and teacher notes relevant to
the child’s special education program or
needs.
School Ancillary Service Files.
Information on non-special education
supplemental student services, such as:
Gifted Program, English as a Second
Language (ESL), Compensatory
Education, Reading Improvement to
include consultation and referrals, test
protocols, assessments and evaluation
plans and results, progress and
evaluation reports and summaries,
teachers’ notes, general correspondence,
and samples of student’s work, and
related information.
School Registration Card Files.
Sponsor and/or pupil registration cards
reflecting student and sponsor social
security numbers, grade/rank
enrollment verification, sponsoring
agency, emergency locator information,
and similar files.
Teacher Class Register Files. Grade
books reflecting scholastic marks and
averages, teacher comments and/or
notes, student attendance and
withdrawal information, and similar
files.
Transcript Files. Information consists
solely of the student’s permanent
records (transcripts) reflecting student
name and social security number,
grades, course titles, credits, and similar
related information.
Transcript Request Files and other
Disclosure Files. Request forms and
correspondence authorizing release of
transcript and other school student
record files.
Report Card Files. Report cards that
reflect scholastic grades, promotion,
retention.
Attendance and Discipline Files.
Information reflecting attendance and
disciplinary actions, to include teacher
referrals, tardy and/or admission slips,
correspondence to and from parents,
student and/or witness statements, and
E:\FR\FM\01NON1.SGM
01NON1
64250
Federal Register / Vol. 71, No. 211 / Wednesday, November 1, 2006 / Notices
school investigative files, and similar
related information.
System Wide Assessment Files.
System Wide Assessment results for
individual students and aggregated
results for classrooms, schools, districts
and areas.
School Mediation Agreement and
Hearing Results Files. Material on
mediations and hearings other than that
contained in the individual student
record.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 2164, DoD Domestic
Dependent Elementary and Secondary
Schools; 10 U.S.C. 113, Secretary of
Defense; 20 U.S.C. 921–932, Overseas
Defense Dependent’s education; and
E.O. 9397 (SSN).
The purpose of this system is to
determine enrollment eligibility and
tuition status in DoDEA and DoDEA
funded non-DoD schools; schedule
children for classes and transportation;
record attendance, absence and
withdrawal; record and monitor student
progress, grades, course and grade
credits, services, school activities,
student awards, special interests,
hobbies and accomplishments; develop
an appropriate educational program,
services and placement; provide
information for enrollment and student
financial aid for post-DoDEA education
and employment; obtain and preserve
school academic and athletic
accreditation; to provide directory
information to military recruiters; to
perform other related authorized
educational duties required.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
sroberts on PROD1PC70 with NOTICES
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
PURPOSE(S):
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records
or information contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
To a non-DoD school, upon request,
in which the child is enrolled when the
child is enrolled in the school at DoD
expense.
To Federal and State educational
agencies and public and private entities
as needed to complete a student’s
application for or receipt of financial
aid.
To Federal, State, and/local
governmental officials to protect health
and safety in the event of emergencies.
To public and private organizations
conducting studies on or on behalf of
DoDEA.
VerDate Aug<31>2005
To State and local social service
offices relative to law enforcement
inquiries and investigations and child
placement/support proceedings.
To private individuals, who have
been appointed to DoDEA school
Boards, advisory committees, student
disciplinary committees, school
improvement teams, and similar
committees established by DoDEA, to
perform authorized DoDEA activities or
functions.
The DoD ‘Blanket Routine Uses’ set
forth at the beginning of the OSD
compilation of systems of records
notices also apply to this system.
20:37 Oct 31, 2006
Jkt 211001
Records are maintained in file folders,
microfilm, disks, magnetic tape, and
other electronic storage media.
RETRIEVABILITY:
By student surname, Social Security
Number (SSN), date of birth, and
student number.
SAFEGUARDS:
Access is provided on a ‘need-toknow’ basis and to authorized
authenticated personnel only. Records
are maintained in controlled access
rooms or areas. Computer terminal
access is controlled by terminal
identification and the password or
similar system. Terminal identification
is positive and maintained by control
points. Physical access to terminals is
restricted to specifically authorized
individuals. Password authorization,
assignment and monitoring are the
responsibility of the functional
managers.
RETENTION AND DISPOSAL:
School Student Record Files.
‘Destroy/delete files other than
secondary transcripts of all information
except, report cards or other records of
academic promotion or retention data
after 1 year. Destroy or delete all non
secondary transcript files 3–5 years after
graduation, transfer, withdrawal, or
death of student. Secondary School
Transcripts will be cut off upon transfer,
withdrawal, or death of student.
Secondary Transcript files are destroyed
when 50 years old. DoDDS student
records are retained at the school for
four years following the graduation,
transfer, withdrawal, or death of student
or until school closure whichever
occurs first, and are then transferred to
the Area for one year, and then are
transferred to the DoDEA Records
Center at Fort Benning, Georgia, until
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Fmt 4703
Sfmt 4703
destroyed. DDESS student records are
stored at the school until destroyed.
Panama student records are stored at the
DoDEA Records Center at Fort Benning,
Georgia, until destroyed.’ All other
records included in this database follow
the disposition schedules of the
following files:
Health Record Files. Place in student
record file upon transfer, withdrawal, or
death of student.
School Special Education Files.
Destroy/Delete when 5 years old. Cut off
on graduation, transfer, withdrawal or
death of student.
Ancillary Service Files. Transfer to
student record file upon transfer,
withdrawal, or death of student.
Registration Card Files. Transfer
current card to student record file upon
graduation, transfer, withdrawal, or
death of student. Supporting documents
used to determine eligibility, such as
sponsor’s orders, birth certificates,
custody documents, housing documents
(CONUS), and similar documents may
be destroyed). A copy of current card is
maintained in the student record file to
authorize release of records. Destroy
when superseded.
Teacher Class Register Files. Destroy/
Delete when 1 year old. Cut off at end
of school year.
Master Student List Files. Destroy/
Delete when 25 years. Cut off at end of
school year and retain in the CFA.
Transcript Files. Maintain transcripts
IAW School Student Record Files.
Transcript Request Files. Destroy/
Delete when 2 years old. Cut off at end
of school year.
Secondary Report Card Files. Transfer
to student record file upon TWD of
student.
Attendance and Discipline Files.
Destroy/Delete when one year old. Cut
off at end of school year.
System Wide Assessment Files.
Destroy after 6 years. Individual reports
maintained with the student records
shall be retained in accordance with the
disposition instructions in FN 1005–06
(School Student Record Files).
School Mediation Agreement and
Hearing Results Files. Destroy/Delete
when 20 years old. Cut off after final
decision. Retire OSD-related records to
the FRC when 5 years old.
Panama Student Records File. Destroy
when 50 years old.
Records stored at the schools; DoDEA
Records Center, 7441 Custer Road,
Building 2670, Fort Benning, GA 31905;
and Thompson Learning, Inc.
(contractor) 2000 Lenox Drive,
Lawrenceville, NJ 08648. Destroy when
50 years old.
E:\FR\FM\01NON1.SGM
01NON1
Federal Register / Vol. 71, No. 211 / Wednesday, November 1, 2006 / Notices
SYSTEM MANAGER(S) AND ADDRESS:
Area school district system manager
addresses may be obtained from the
Office of the Director, DoDEA, 4040
North Fairfax Drive, Arlington, VA
22203–1634 or by visiting the Web site
www.dodea.edu.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether this system contains
information about themselves should
address written inquiries to Area or
District Systems Managers or the
Privacy Act Officer, Department of
Defense Education Activity, 4040 North
Fairfax Drive, Arlington, VA 22203–
1635.
Written requests for information
should contain the full name, name
used at time of school attendance, date
of birth, identity and location of school
attended, dates of attendance, and
signature.
RECORD ACCESS PROCEDURES:
sroberts on PROD1PC70 with NOTICES
17:36 Oct 31, 2006
CONTESTING RECORDS PROCEDURES:
The OSD rules for accessing records,
for contesting contents and appealing
initial agency determinations are
contained in OSD Administrative
Instruction 81; 32 CFR part 311; or may
be obtained from the system manager.
RECORD SOURCE CATEGORIES:
Individuals, school teachers,
principals and administrators;
counselors, medical personnel, parents/
guardians, occupational and physical
therapists, testing materials and
activities, other educational facilities,
medical facilities, (examinations and
assessments), military commanders and
installation activities.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. E6–18360 Filed 10–31–06; 8:45 am]
BILLING CODE 5001–06–P
Individuals seeking access to
information about themselves contained
in this system should address written
inquiries to Area or District Systems
Managers or the Privacy Act Officer,
Department of Defense Education
Activity, 4040 North Fairfax Drive,
Arlington, VA 22203–1635.
Written requests for access should
contain the full name, name used at
time of school attendance, date of birth,
identity and location of school attended,
dates of attendance, and signature.
Parents or legal guardians of a student
may be given access to the Children’s
School Program Files records without
regard to who has custody of the child,
VerDate Aug<31>2005
unless the child is age 18 or over, or a
court has directed otherwise.
Jkt 211001
DEPARTMENT OF DEFENSE
Office of the Secretary
[DoD–2006–OS–0135]
U.S. Court of Appeals for the Armed
Forces Proposed Rules Changes
Notice of proposed changes to
the Rules of Practice and Procedure of
the United States Court of Appeals for
the Armed Forces.
ACTION:
This notice announces the
following proposed changes to Rules
9(e), 14, 19(a)(5), 19(b)(3), 19(g),
SUMMARY:
PO 00000
Frm 00015
Fmt 4703
Sfmt 4703
64251
22(b)(3), 26(b), 37(c)(1), and 41(a) of the
Rules of Practice and Procedure, United
States Court of Appeals for the Armed
Forces for public notice and comment.
New language is in bold print. Language
to be deleted is marked by a
strikethrough.
Comments on the proposed
changes must be received by December
1, 2006.
DATES:
You may submit comments,
identified by docket number and or RIN
number and title, by any of the
following methods:
• Federal eRulemaking Portal: https://
www.regulations.gov. Follow the
instructions for submitting comments.
• Mail: Federal Docket Management
System Office, 1160 Defense Pentagon,
Washington, DC 20301–1160.
Instructions: All submissions received
must include the agency name and
docket number or Regulatory
Information Number (RIN) for this
Federal Register document. The general
policy for comments and other
submissions from members of the public
is to make these submissions available
for public viewing on the Internet at
https://regulations.gov as they are
received without change, including any
personal identifiers or contact
information.
ADDRESSES:
FOR FURTHER INFORMATION CONTACT:
William A. DeCicco, Clerk of the Court,
telephone (202) 761–1448, ext. 600.
Dated: October 25, 2006.
L.M. Bynum,
Alternate OSD Federal Liaison Officer, DoD.
BILLING CODE 5001–06–M
E:\FR\FM\01NON1.SGM
01NON1
]]>Agencies
[Federal Register Volume 71, Number 211 (Wednesday, November 1, 2006)]
[Notices]
[Pages 64247-64251]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E6-18360]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary of Defense
[DOD-2006-OS-0208]
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary, DoD.
ACTION: Notice To Alter a System of Records.
-----------------------------------------------------------------------
SUMMARY: The Office of the Secretary of Defense is altering a system of
records to its existing inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The changes will be effective on December 1, 2006 unless
comments are received that would result in a contrary determination.
ADDRESSES: Send comments to the OSD Privacy Act Coordinator, Records
Management Section, Washington Headquarters Services, 1155 Defense
Pentagon, Washington, DC 20301-1155.
FOR FURTHER INFORMATION CONTACT: Ms. Juanita Irvin at (703) 696-4940.
SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The proposed systems reports, as required by 5 U.S.C. 552a(r) of
the Privacy Act of 1974, as amended, were submitted October 17, 2006,
to the House Committee on Government Reform, the Senate Committee on
Homeland Security and Governmental Affairs, and the Office of
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to
OMB Circular No. A-130, ``Federal Agency Responsibilities for
Maintaining Records About Individuals,'' dated February 8, 1996
(February 20, 1996, 61 FR 6427).
Dated: October 26, 2006.
C.R. Choate,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DODDS 26
System name:
DoD Domestic and Elementary School Program Files (May 9 2003, 68 FR
24935).
Changes:
System identifier:
Delete entry and replace with: ``DoDEA 26''
System name:
Delete entry and replace with: ``Department of Defense Education
Activity Dependent Children's School Program Files''
System Location:
Delete entry and replace with: ``DoDEA Headquarters Office; DoDEA
Area (DoDDS-Europe, DoDDS-Pacific, and DDESS) offices and school
districts. Specific addresses for each Area office and school district
may be obtained from the DoDEA Web site at www.dodea.edu. or from the
DoDEA, Headquarters office, 4040 North Fairfax Drive, Arlington, VA
22203-1634, telephone 703 588-3200.''
Categories of individuals covered by the system:
Delete entry and replace with: ``Current and former students in
schools operated by DoDEA, world-wide.''
Categories of records in the system:
Delete entry and replace with: ``School Student Record Files.''
Information includes records of student (name, Social Security Number,
date of birth, citizenship, etc.) and sponsor identifiers and sponsor's
permanent address, student performance, achievements and recognition
(academic, citizenship, and athletic), standardized achievement tests
scores and grades; reading records, letters of recommendation, parental
correspondence, related information, and similar records. In addition,
records may include the following:
Health Record Files. Includes student health records, immunization
records, parental permission forms, screening results, sports
physicals, physician referrals, medication instructions, consent forms,
copies of accident reports, and similar records.
School Special Education Files. Information pertaining to special
education programs to include preferrals and referral forms and, when
appropriate, samples of student's work; Individual Education Plans;
Case Study Committee reports and minutes; test results and protocols;
disciplinary records, behavior plans and related information;
assessment and evaluation reports; correspondence between teachers,
service providers and/or parents; file access records and cross-
reference location information; results of special education
administrative hearings and other informal and formal conflict
resolution procedures, such as mediated agreements or settlement
documents; related service-provider reports, and teacher notes relevant
to the child's special education program or needs.
School Ancillary Service Files. Information on non-special
education supplemental student services, such as: Gifted Program,
English as a Second Language (ESL), Compensatory Education, Reading
Improvement to include consultation and referrals, test protocols,
assessments and evaluation plans and results, progress and evaluation
reports and summaries, teachers' notes, general correspondence, and
samples of student's work, and related information.
School Registration Card Files. Sponsor and/or pupil registration
cards reflecting student and sponsor social security numbers, grade/
rank enrollment verification, sponsoring agency, emergency locator
information, and similar files.
Teacher Class Register Files. Grade books reflecting scholastic
marks and averages, teacher comments and/or notes, student attendance
and
[[Page 64248]]
withdrawal information, and similar files.
Transcript Files. Information consists solely of the student's
permanent records (transcripts) reflecting student name and social
security number, grades, course titles, credits, and similar related
information.
Transcript Request Files and other Disclosure Files. Request forms
and correspondence authorizing release of transcript and other school
student record files.
Report Card Files. Report cards that reflect scholastic grades,
promotion, retention.
Attendance and Discipline Files. Information reflecting attendance
and disciplinary actions, to include teacher referrals, tardy and/or
admission slips, correspondence to and from parents, student and/or
witness statements, and school investigative files, and similar related
information.
System Wide Assessment Files. System Wide Assessment results for
individual students and aggregated results for classrooms, schools,
districts and areas.
School Mediation Agreement and Hearing Results Files. Material on
mediations and hearings other than that contained in the individual
student record.''
Authority for maintenance of the system:
Delete entry and replace with: ``10 U.S.C. 2164, DoD Domestic
Dependent Elementary and Secondary Schools; 10 U.S.C. 113, Secretary of
Defense; 20 U.S.C. 921-932, Overseas Defense Dependent's education; and
E.O. 9397 (SSN).''
Purpose(s):
Delete entry and replace with: ``The purpose of this system is to
determine enrollment eligibility and tuition status in DoDEA and DoDEA
funded non-DoD schools; schedule children for classes and
transportation; record attendance, absence and withdrawal; record and
monitor student progress, grades, course and grade credits, services,
school activities, student awards, special interests, hobbies and
accomplishments; develop an appropriate educational program, services
and placement; provide information for enrollment and student financial
aid for post-DoDEA education and employment; obtain and preserve school
academic and athletic accreditation; to provide directory information
to military recruiters; to perform other related authorized educational
duties required.''
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Delete entry and replace with: ``In addition to those disclosures
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these
records or information contained therein may specifically be disclosed
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as
follows:
To a non-DoD school, upon request, in which the child is enrolled
when the child is enrolled in the school at DoD expense.
To Federal and State educational agencies and public and private
entities as needed to complete a student's application for or receipt
of financial aid.
To Federal, State, and/local governmental officials to protect
health and safety in the event of emergencies.
To public and private organizations conducting studies on or on
behalf of DoDEA.
To State and local social service offices relative to law
enforcement inquiries and investigations and child placement/support
proceedings.
To private individuals, who have been appointed to DoDEA school
Boards, advisory committees, student disciplinary committees, school
improvement teams, and similar committees established by DoDEA, to
perform authorized DoDEA activities or functions.
The DoD `Blanket Routine Uses' set forth at the beginning of the
OSD compilation of systems of records notices also apply to this
system.''
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Delete entry and replace with: ``Records are maintained in file
folders, microfilm, disks, magnetic tape, and other electronic storage
media.''
Retrievability:
Add the following to the entry ``Social Security Number (SSN), date
of birth, and student number.''
Safeguards:
Delete entry and replace with: ``Access is provided on a `need-to-
know' basis and to authorized authenticated personnel only. Records are
maintained in controlled access rooms or areas. Computer terminal
access is controlled by terminal identification and the password or
similar system. Terminal identification is positive and maintained by
control points. Physical access to terminals is restricted to
specifically authorized individuals. Password authorization, assignment
and monitoring are the responsibility of the functional managers.''
Retention and disposal:
Delete entry and replace with: ``School Student Record Files.
`Destroy/delete files other than secondary transcripts of all
information except, report cards or other records of academic promotion
or retention data after 1 year. Destroy or delete all non secondary
transcript files 3-5 years after graduation, transfer, withdrawal, or
death of student. Secondary School Transcripts will be cut off upon
transfer, withdrawal, or death of student. Secondary Transcript files
are destroyed when 50 years old. DoDDS student records are retained at
the school for four years following the graduation, transfer,
withdrawal, or death of student or until school closure whichever
occurs first, and are then transferred to the Area for one year, and
then are transferred to the DoDEA Records Center at Fort Benning,
Georgia, until destroyed. DDESS student records are stored at the
school until destroyed. Panama student records are stored at the DoDEA
Records Center at Fort Benning, Georgia, until destroyed.' All other
records included in this data base follow the disposition schedules of
the following files:
Health Record Files. Place in student record file upon transfer,
withdrawal, or death of student.
School Special Education Files. Destroy/Delete when 5 years old.
Cut off on graduation, transfer, withdrawal or death of student.
Ancillary Service Files. Transfer to student record file upon
transfer, withdrawal, or death of student.
Registration Card Files. Transfer current card to student record
file upon graduation, transfer, withdrawal, or death of student.
(Supporting documents used to determine eligibility, such as sponsor's
orders, birth certificates, custody documents, housing documents
(CONUS), and similar documents may be destroyed). A copy of current
card is maintained in the student record file to authorize release of
records. Destroy when superseded.
Teacher Class Register Files. Destroy/Delete when 1 year old. Cut
off at end of school year.
Master Student List Files. Destroy/Delete when 25 years. Cut off at
end of school year and retain in the CFA.
Transcript Files. Maintain transcripts IAW School Student Record
Files.
[[Page 64249]]
Transcript Request Files. Destroy/Delete when 2 years old. Cut off
at end of school year.
Secondary Report Card Files. Transfer to student record file upon
TWD of student.
Attendance and Discipline Files. Destroy/delete when one year old.
Cut off at end of school year.
System Wide Assessment Files. Destroy after 6 years. Individual
reports maintained with the student records shall be retained in
accordance with the disposition instructions in FN 1005-06 (School
Student Record Files).
School Mediation Agreement and Hearing Results Files. Destroy/
Delete when 20 years old. Cut off after final decision. Retire OSD-
related records to the FRC when 5 years old.
Panama Student Records File. Destroy when 50 years old.
Records stored at the schools; DoDEA Records Center, 7441 Custer
Road, Building 2670, Fort Benning, GA 31905; and Thompson Learning,
Inc. (contractor) 2000 Lenox Drive, Lawrenceville, NJ 08648. Destroy
when 50 years old.''
System manager(s) and address:
Add the following to the entry: ``Area school district system
manager addresses may be obtained from the Office of the Director,
DoDEA, 4040 North Fairfax Drive, Arlington, VA 22203-1634 or by
visiting the Web site www.dodea.edu.''
Notification procedure:
Delete entry and replace with: ``Individuals seeking to determine
whether this system contains information about themselves should
address written inquiries to Area or District Systems Managers or the
Privacy Act Officer, Department of Defense Education Activity, 4040
North Fairfax Drive, Arlington, VA 22203-1635.
Written requests for information should contain the full name, name
used at time of school attendance, date of birth, identity and location
of school attended, dates of attendance, and signature.''
Record access procedures:
Delete entry and replace with: ``Individuals seeking access to
information about themselves contained in this system should address
written inquiries to Area or District Systems Managers or the Privacy
Act Officer, Department of Defense Education Activity, 4040 North
Fairfax Drive, Arlington, VA 22203-1635.
Written requests for access should contain the full name, name used
at time of school attendance, date of birth, identity and location of
school attended, dates of attendance, and signature.
Parents or legal guardians of a student may be given access to the
Children's School Program Files records without regard to who has
custody of the child, unless the child is age 18 or over, or a court
has directed otherwise.''
Record source categories:
Delete entry and replace with: ``Individuals, school teachers,
principals and administrators; counselors, medical personnel, parents/
guardians, occupational and physical therapists, testing materials and
activities, other educational facilities, medical facilities,
(examinations and assessments), military commanders and installation
activities.''
* * * * *
DoDEA 26
System name:
Department of Defense Education Activity Dependent Children's
School Program Files.
System location:
DoDEA Headquarters Office DoDEA Area (DoDDS-Europe, DoDDS-Pacific,
and DDESS) offices and school districts. Specific addresses for each
Area office and school districts may be obtained from the DoDEA Web
site at www.dodea.edu. or from the DoDEA, Headquarters office, 4040
North Fairfax Drive, Arlington, VA 22203-1634, telephone 703 588-3200.
Categories of individuals covered by the system:
Current and former students in schools operated by DoDEA, world-
wide.
Categories of records in the system:
School Student Record Files. Information includes records of
student (name, Social Security Number, date of birth, citizenship,
etc.) and sponsor identifiers and sponsor's permanent address, student
performance, achievements and recognition (academic, citizenship, and
athletic), standardized achievement tests scores and grades; reading
records, letters of recommendation, parental correspondence, related
information, and similar records. In addition, records may include the
following:
Health Record Files. Includes student health records, immunization
records, parental permission forms, screening results, sports
physicals, physician referrals, medication instructions, consent forms,
copies of accident reports, and similar records.
School Special Education Files. Information pertaining to special
education programs to include preferrals and referral forms and, when
appropriate, samples of student's work; Individual Education Plans;
Case Study Committee reports and minutes; test results and protocols;
disciplinary records, behavior plans and related information;
assessment and evaluation reports; correspondence between teachers,
service providers and/or parents; file access records and cross-
reference location information; results of special education
administrative hearings and other informal and formal conflict
resolution procedures, such as mediated agreements or settlement
documents; related service-provider reports, and teacher notes relevant
to the child's special education program or needs.
School Ancillary Service Files. Information on non-special
education supplemental student services, such as: Gifted Program,
English as a Second Language (ESL), Compensatory Education, Reading
Improvement to include consultation and referrals, test protocols,
assessments and evaluation plans and results, progress and evaluation
reports and summaries, teachers' notes, general correspondence, and
samples of student's work, and related information.
School Registration Card Files. Sponsor and/or pupil registration
cards reflecting student and sponsor social security numbers, grade/
rank enrollment verification, sponsoring agency, emergency locator
information, and similar files.
Teacher Class Register Files. Grade books reflecting scholastic
marks and averages, teacher comments and/or notes, student attendance
and withdrawal information, and similar files.
Transcript Files. Information consists solely of the student's
permanent records (transcripts) reflecting student name and social
security number, grades, course titles, credits, and similar related
information.
Transcript Request Files and other Disclosure Files. Request forms
and correspondence authorizing release of transcript and other school
student record files.
Report Card Files. Report cards that reflect scholastic grades,
promotion, retention.
Attendance and Discipline Files. Information reflecting attendance
and disciplinary actions, to include teacher referrals, tardy and/or
admission slips, correspondence to and from parents, student and/or
witness statements, and
[[Page 64250]]
school investigative files, and similar related information.
System Wide Assessment Files. System Wide Assessment results for
individual students and aggregated results for classrooms, schools,
districts and areas.
School Mediation Agreement and Hearing Results Files. Material on
mediations and hearings other than that contained in the individual
student record.
Authority for maintenance of the system:
10 U.S.C. 2164, DoD Domestic Dependent Elementary and Secondary
Schools; 10 U.S.C. 113, Secretary of Defense; 20 U.S.C. 921-932,
Overseas Defense Dependent's education; and E.O. 9397 (SSN).
Purpose(s):
The purpose of this system is to determine enrollment eligibility
and tuition status in DoDEA and DoDEA funded non-DoD schools; schedule
children for classes and transportation; record attendance, absence and
withdrawal; record and monitor student progress, grades, course and
grade credits, services, school activities, student awards, special
interests, hobbies and accomplishments; develop an appropriate
educational program, services and placement; provide information for
enrollment and student financial aid for post-DoDEA education and
employment; obtain and preserve school academic and athletic
accreditation; to provide directory information to military recruiters;
to perform other related authorized educational duties required.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To a non-DoD school, upon request, in which the child is enrolled
when the child is enrolled in the school at DoD expense.
To Federal and State educational agencies and public and private
entities as needed to complete a student's application for or receipt
of financial aid.
To Federal, State, and/local governmental officials to protect
health and safety in the event of emergencies.
To public and private organizations conducting studies on or on
behalf of DoDEA.
To State and local social service offices relative to law
enforcement inquiries and investigations and child placement/support
proceedings.
To private individuals, who have been appointed to DoDEA school
Boards, advisory committees, student disciplinary committees, school
improvement teams, and similar committees established by DoDEA, to
perform authorized DoDEA activities or functions.
The DoD `Blanket Routine Uses' set forth at the beginning of the
OSD compilation of systems of records notices also apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained in file folders, microfilm, disks, magnetic
tape, and other electronic storage media.
Retrievability:
By student surname, Social Security Number (SSN), date of birth,
and student number.
Safeguards:
Access is provided on a `need-to-know' basis and to authorized
authenticated personnel only. Records are maintained in controlled
access rooms or areas. Computer terminal access is controlled by
terminal identification and the password or similar system. Terminal
identification is positive and maintained by control points. Physical
access to terminals is restricted to specifically authorized
individuals. Password authorization, assignment and monitoring are the
responsibility of the functional managers.
Retention and disposal:
School Student Record Files. `Destroy/delete files other than
secondary transcripts of all information except, report cards or other
records of academic promotion or retention data after 1 year. Destroy
or delete all non secondary transcript files 3-5 years after
graduation, transfer, withdrawal, or death of student. Secondary School
Transcripts will be cut off upon transfer, withdrawal, or death of
student. Secondary Transcript files are destroyed when 50 years old.
DoDDS student records are retained at the school for four years
following the graduation, transfer, withdrawal, or death of student or
until school closure whichever occurs first, and are then transferred
to the Area for one year, and then are transferred to the DoDEA Records
Center at Fort Benning, Georgia, until destroyed. DDESS student records
are stored at the school until destroyed. Panama student records are
stored at the DoDEA Records Center at Fort Benning, Georgia, until
destroyed.' All other records included in this database follow the
disposition schedules of the following files:
Health Record Files. Place in student record file upon transfer,
withdrawal, or death of student.
School Special Education Files. Destroy/Delete when 5 years old.
Cut off on graduation, transfer, withdrawal or death of student.
Ancillary Service Files. Transfer to student record file upon
transfer, withdrawal, or death of student.
Registration Card Files. Transfer current card to student record
file upon graduation, transfer, withdrawal, or death of student.
Supporting documents used to determine eligibility, such as sponsor's
orders, birth certificates, custody documents, housing documents
(CONUS), and similar documents may be destroyed). A copy of current
card is maintained in the student record file to authorize release of
records. Destroy when superseded.
Teacher Class Register Files. Destroy/Delete when 1 year old. Cut
off at end of school year.
Master Student List Files. Destroy/Delete when 25 years. Cut off at
end of school year and retain in the CFA.
Transcript Files. Maintain transcripts IAW School Student Record
Files.
Transcript Request Files. Destroy/Delete when 2 years old. Cut off
at end of school year.
Secondary Report Card Files. Transfer to student record file upon
TWD of student.
Attendance and Discipline Files. Destroy/Delete when one year old.
Cut off at end of school year.
System Wide Assessment Files. Destroy after 6 years. Individual
reports maintained with the student records shall be retained in
accordance with the disposition instructions in FN 1005-06 (School
Student Record Files).
School Mediation Agreement and Hearing Results Files. Destroy/
Delete when 20 years old. Cut off after final decision. Retire OSD-
related records to the FRC when 5 years old.
Panama Student Records File. Destroy when 50 years old.
Records stored at the schools; DoDEA Records Center, 7441 Custer
Road, Building 2670, Fort Benning, GA 31905; and Thompson Learning,
Inc. (contractor) 2000 Lenox Drive, Lawrenceville, NJ 08648. Destroy
when 50 years old.
[[Page 64251]]
System manager(s) and address:
Area school district system manager addresses may be obtained from
the Office of the Director, DoDEA, 4040 North Fairfax Drive, Arlington,
VA 22203-1634 or by visiting the Web site www.dodea.edu.
Notification procedure:
Individuals seeking to determine whether this system contains
information about themselves should address written inquiries to Area
or District Systems Managers or the Privacy Act Officer, Department of
Defense Education Activity, 4040 North Fairfax Drive, Arlington, VA
22203-1635.
Written requests for information should contain the full name, name
used at time of school attendance, date of birth, identity and location
of school attended, dates of attendance, and signature.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to Area or
District Systems Managers or the Privacy Act Officer, Department of
Defense Education Activity, 4040 North Fairfax Drive, Arlington, VA
22203-1635.
Written requests for access should contain the full name, name used
at time of school attendance, date of birth, identity and location of
school attended, dates of attendance, and signature.
Parents or legal guardians of a student may be given access to the
Children's School Program Files records without regard to who has
custody of the child, unless the child is age 18 or over, or a court
has directed otherwise.
Contesting records procedures:
The OSD rules for accessing records, for contesting contents and
appealing initial agency determinations are contained in OSD
Administrative Instruction 81; 32 CFR part 311; or may be obtained from
the system manager.
Record source categories:
Individuals, school teachers, principals and administrators;
counselors, medical personnel, parents/guardians, occupational and
physical therapists, testing materials and activities, other
educational facilities, medical facilities, (examinations and
assessments), military commanders and installation activities.
Exemptions claimed for the system:
None.
[FR Doc. E6-18360 Filed 10-31-06; 8:45 am]
BILLING CODE 5001-06-P
