Privacy Act of 1974; National Disaster Medical System Medical Professional Credentials System of Records, 60554-60557 [E6-16671]

Download as PDF 60554 Federal Register / Vol. 71, No. 198 / Friday, October 13, 2006 / Notices borne out in practice and was not intended by Congress. Accordingly, because the NPFC claims procedures under 33 U.S.C. 2713 and the implementing regulations at 33 CFR part 136 are internal, informal administrative processes the use of a MCIR in those processes is not precluded by 46 U.S.C. 6308. The NPFC may consider and rely on any part of a report of a MCIR in determining whether to pay or deny a claim. While any part of such a MCIR may be considered, it is the enclosures to such a report, such as witness statements, navigation records and vessel logs that will most likely bear on any determination to pay or deny a claim. While such reports may be of use to NPFC in this regard, and may also be submitted by claimants to support their claims, the NPFC is not bound by such reports of investigation. The NPFC may require additional information from claimants in order to support their claims and may, considering the record as a whole, find additional facts or different facts than those determined in such reports of investigation. Dated: October 10, 2006. William D. Baumgartner, Rear Admiral, U.S. Coast Guard, Judge Advocate General. [FR Doc. E6–17042 Filed 10–12–06; 8:45 am] BILLING CODE 4910–15–P DEPARTMENT OF HOMELAND SECURITY (FEMA–3220–EM), West Virginia (FEMA–3221–EM), North Carolina (FEMA–3222–EM), Utah (FEMA–3223– EM), Colorado (FEMA–3224–EM), Michigan (FEMA–3225–EM), District of Columbia (FEMA–3226–EM), Washington (FEMA–3227–EM), Oregon (FEMA–3228–EM), New Mexico (FEMA–3229–EM), Illinois (FEMA– 3230–EM), Kentucky (FEMA–3231–EM), Missouri (FEMA–3232–EM), South Carolina (FEMA–3233–EM), South Dakota (FEMA–3234–EM), Pennsylvania (FEMA–3235–EM), Kansas (FEMA– 3236–EM), Alabama (FEMA–3237–EM), Indiana (FEMA–3238–EM), Iowa (FEMA–3239–EM), Virginia (FEMA– 3240–EM), Arizona (FEMA–3241–EM), Minnesota (FEMA–3242–EM), Nevada (FEMA–3243–EM), Idaho (FEMA–3244– EM), Nebraska (FEMA–3245–EM), Connecticut (FEMA–3246–EM), North Dakota (FEMA–3247–EM), California (FEMA–3248–EM), Wisconsin (FEMA– 3249–EM), Ohio (FEMA–3250–EM), Maryland (FEMA–3251–EM), Massachusetts (FEMA–3252–EM), Montana (FEMA–3253–EM), Rhode Island (FEMA–3255–EM), Maine (FEMA–3256–EM), New Jersey (FEMA– 3257–EM), New Hampshire (FEMA– 3258–EM), New York (FEMA–3262– EM), and Delaware (FEMA–3263–EM). R. David Paulison, Under Secretary for Federal Emergency Management, and Director of FEMA. [FR Doc. E6–17027 Filed 10–12–06; 8:45 am] BILLING CODE 9110–10–P Federal Emergency Management Agency DEPARTMENT OF HOMELAND SECURITY Amendment to Notices of Emergency Declarations Federal Emergency Management Agency, Department of Homeland Security. ACTION: Notice. Federal Emergency Management Agency AGENCY: RIN 1660-ZA12 This notice amends the notices of emergency declarations for 44 States and the District of Columbia granted due to the influx of evacuees from areas struck by Hurricane Katrina. EFFECTIVE DATE: October 1, 2005. FOR FURTHER INFORMATION CONTACT: Magda Ruiz, Recovery Division, Federal Emergency Management Agency, Washington, DC 20472, (202) 646–2705. SUPPLEMENTARY INFORMATION: Notice is hereby given that the incident periods for the following emergencies are closed effective October 1, 2005: Arkansas (FEMA–3215–EM), Texas (FEMA–3216–EM), Tennessee (FEMA– 3217–EM), Georgia (FEMA–3218–EM), Oklahoma (FEMA–3219–EM), Florida SUMMARY: ycherry on PROD1PC64 with NOTICES2 [Docket ID FEMA–2006–0002] VerDate Aug<31>2005 15:21 Oct 12, 2006 Jkt 211001 Privacy Act of 1974; National Disaster Medical System Medical Professional Credentials System of Records National Disaster Medical System; Response Division, Federal Emergency Management Agency, Department of Homeland Security. ACTION: Notice of Privacy Act system of records. AGENCY: SUMMARY: Pursuant to the Privacy Act of 1974, the Department of Homeland Security gives notice that the Federal Emergency Management Agency, Response Division, National Disaster Medical System, is establishing a new system of records entitled the ‘‘National Disaster Medical System Medical PO 00000 Frm 00094 Fmt 4703 Sfmt 4703 Professional Credentials System of Records.’’ This system of records will enable the National Disaster Medical System to have an efficient, centralized method for collecting medical credentials and verifying continued certification of the credentials of deployable medical personnel. DATES: The system of records will be effective November 13, 2006, unless comments are received that result in a contrary determination. ADDRESSES: You may submit comments, identified by Docket ID FEMA–2006– 0002, by one of the following methods: • Federal eRulemaking Portal: http:// www.regulations.gov. Follow the instructions for submitting comments; • E-mail: FEMA–RULES@dhs.gov. Include Docket ID FEMA–2006–0002 in the subject line of the message; • Fax: 202–646–4536 (not a toll-free number); or • Mail/Hand Delivery/Courier: Rules Docket Clerk, Office of Chief Counsel, Federal Emergency Management Agency, Room 835, 500 C Street, SW., Washington, DC 20472; Maureen Cooney, Acting Chief Privacy Officer, Department of Homeland Security, 601 S. 12th Street, Arlington, VA 22202. Instructions: All submissions received must include the agency name and Docket ID (if available) for this notice. All comments received will be posted without change to http:// www.regulations.gov, including any personal information provided. Docket: For access to the docket to read background documents or comments received, go to the Federal eRulemaking Portal at http:// www.regulations.gov. Submitted comments may also be inspected at FEMA, Office of Chief Counsel, 500 C Street, SW., Room 835, Washington, DC 20472. FOR FURTHER INFORMATION CONTACT: Captain Ana Marie Balingit-Wines, Credentialing Program Manager, FEMA/ NDMS, 500 C Street, SW., Suite 713, Washington, DC 20472, at 202–646– 4248, for credentialing matters; Jean Hardin, Attorney, FEMA Office of Chief Counsel, General Law Division, 500 C Street, SW., Room 713 H, Washington, DC 20472, at 202–646–4059; Hugo Teufel III, Chief Privacy Officer, Department of Homeland Security, 601 S. 12th Street, Arlington, VA 22202– 4220, at 571–227–3813. SUPPLEMENTARY INFORMATION: The National Disaster Medical System (NDMS), authorized by 42 U.S.C. 300hh11(b), has primary responsibility for providing emergency medical care after a natural or man-made disaster or in the E:\FR\FM\13OCN1.SGM 13OCN1 Federal Register / Vol. 71, No. 198 / Friday, October 13, 2006 / Notices ycherry on PROD1PC64 with NOTICES2 event of a public health emergency. NDMS functions as a coordinated effort by the Department of Homeland Security (DHS)/Federal Emergency Management Agency (FEMA), Department of Health and Human Services, the Department of Defense, and the Department of Veterans Affairs, but is managed by FEMA’s Response Division. NDMS personnel are composed of medical professionals and allied health members 1 who are hired and deployed specifically to provide medical care in the event of an emergency. NDMS members are activated and employed as Federal employees not only to provide health care services, but also healthrelated social services, family assistance, and coordination with other assisting agencies. NDMS personnel also function as appropriate auxiliary service providers for mortuary and veterinary services to respond to the needs of victims during an emergency. These individuals are assigned to Disaster Medical Assistance Teams (DMATS) or other specialty teams that are placed in various locations throughout the United States. To facilitate the continued provision of high quality care to both people and animals, NDMS collects the information necessary to make decisions concerning the hiring and retention of these individuals for disaster relief efforts. In addition, NDMS collects information on qualified medical professionals who are System Members of the National Urban Search and Rescue Response System (US&R), which also falls under the responsibility of FEMA’s Response Division. To assess qualifications, NDMS asks applicants to complete the Optional Form (OF) 612 or other standard formats for applications for Federal employment or status. While the employment forms, like the OF 612 (used to gather information necessary for credentialing) are currently submitted in paper format, NDMS has developed electronic data entry forms specifically for credentialing and the forms have been submitted to the Office of Management and Budget (OMB) for approval. Information taken from the completed paper applications is transferred to a database that is maintained by NDMS. The information that is collected on the OF 612 or other application formats, consists of: 1 Allied health professionals/members are employed in those clinical healthcare professions distinct from the medical, dental, and nursing profession. As the name implies, they are all allies in the healthcare team, working together to make the healthcare system function. VerDate Aug<31>2005 15:21 Oct 12, 2006 Jkt 211001 • Name (Last, First, Middle), including any other names known by and when. • Social Security Number. • Position Being Applied For. • Home Address, including street address, City, State, and Zip Code. • Home Telephone. • Cell Phone, if applicable. • Fax number, if applicable. • E-mail address, if applicable. • Current Employer Name, if applicable, or place of employment. • Primary Office Address, including street address, City, State and Zip Code. • Primary Office Telephone, Fax, or E-mail. • Place of Birth, City, State, Country other than U.S. • Citizenship, and if not a citizen, Status and Visa Number. • Gender. • Military Service History, if applicable, and copy of DD 214. • Other Employment History, including name, location, dates, and contact information. • Other health care facility affiliations. • Education Background, including names and dates for all certificates and diplomas. • Specialty(ies), including all certificates or other documentation. • If certifying Board membership, Board name and address, and most recent date. • Certification, date of initial certification and most recent certification. • Examinations passed. • Licenses—include for all States. • Drug Enforcement Administration Registration Number, if applicable. • References, including name, address, phone numbers, and e-mail addresses. • Other information, such as criminal history, medical malpractice action, or other disciplinary action taken against the applicant, if applicable. (This includes statements from all malpractice insurance carriers, dating back ten years.) This collected information serves as the basis by which hiring officials can certify the providers’ basic qualifications for the jobs to which they are assigned, as well as to determine the clinical privileges 2 designated to 2 Privileges are granted by an institution based on credentials, skill currency, skill proficiency, and resources available within the organization. For example, if an individual was trained in a skill ten years ago but has not practiced that skill recently, the institution would not allow that skill to be performed within its facility without demonstrated refresher training. Privileges are used to ensure providers and institutions are providing quality care. PO 00000 Frm 00095 Fmt 4703 Sfmt 4703 60555 specific team members. The verification of credentials ensures that the medical treatment provided is done by qualified, licensed, professionals who meet the industry standard. Credential verification also provides DHS the ability to utilize these employees in the most effective way possible. Similar information on US&R medical professionals is included in the database. The Privacy Act (5 U.S.C. 552a) embodies fair information principles in a statutory framework governing the means by which the United States Government collects, maintains, uses and disseminates personally identifiable information. The Act applies to information that is maintained in a ‘‘system of records.’’ A ‘‘system of records’’ is a group of any records under the control of an agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying particular assigned to the individual. The National Disaster Medical System Medical Professional Credentials File System established by this notice is such a system of records. The Privacy Act requires each agency to publish in the Federal Register a description of the type and character of each system of records that the agency maintains, and the routine uses for which such information may be disseminated and the purpose for which the system is maintained. The following description is provided for the National Disaster Medical System Medical Professional Credentials System of Records. In accordance with 5 U.S.C. 552a(r), notification of the creation of this record system has been provided to Congress and to OMB. DHS/FEMA/NDMS–1 SYSTEM NAME: National Disaster Medical System Medical Professional Credentials System of Records. SECURITY CLASSIFICATION: Unclassified. SYSTEM LOCATION: The database and paper records for this system of records will be maintained within NDMS offices at FEMA Headquarters, 500 C Street, SW., Suite 713, Washington, DC. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: This system of records covers the following types of medical professionals and allied health members who apply to the NDMS and US&R: • Doctors (or physicians). E:\FR\FM\13OCN1.SGM 13OCN1 60556 Federal Register / Vol. 71, No. 198 / Friday, October 13, 2006 / Notices • Examinations passed. • Licenses—include for all States. • Drug Enforcement Agency Number. • References, including name, address, phone numbers and e-mail addresses. • Other information, such as criminal history, medical malpractice action, or other disciplinary action taken against the applicant, if applicable. (This includes statements from all malpractice insurance carriers, dating back ten years.) Copies of actual diplomas, transcripts, licenses, or certificates, a signed attestation form and a release of information form will also be requested from the applicants, and, in some cases, certified copies must be sent from the institution or certifying agency. CATEGORIES OF RECORDS IN THE SYSTEM: ycherry on PROD1PC64 with NOTICES2 • Physician’s Assistants. • Dentists. • Dental Assistants and Hygienists. • Pharmacists. • Pharmacy Assistants. • Nurses—Registered and Licensed Vocational or Licensed Practical Nurses. • Nurse’s Aides. • Dietitians. • Psychologists. • Paramedics and Emergency Medical Technicians. • Social Workers. • Therapists. • Radiology Technicians. • Respiratory Therapists. • Medical Technologists. • Counselors. • Optometrists and Opticians. • Veterinarians. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: FEMA will collect medical credential and qualification information from all medical professionals and allied health members who apply to the NDMS and US&R. The types of information to be maintained in the system of records include: • Name (Last, First, Middle), including any other names known by and when. • Social Security number. • Position Being Applied For. • Home Address, including street address, City, State, and Zip Code. • Home Telephone. • Cell Phone, if applicable. • Fax number, if applicable. • E-mail address, if applicable. • Current Employer Name, if applicable, or place of employment. • Primary Office Address, including street address, City, State and Zip Code. • Primary Office Telephone, Fax, or E-mail. • Place of Birth, City, State, Country other than U.S. • Citizenship, and if not a citizen, Status and Visa Number. • Gender. • Military Service History, if applicable, and copy of DD 214. • Other Employment History, including name, location, dates, and contact information. • Other health care facility affiliations. • Education Background, including names and dates for all certificates and diplomas. • Specialty(ies), including all certificates or other documentation. • If certifying Board membership, Board name and address, and most recent date. • Certification, date of initial certification and most recent certification. The collection of information is based on the Robert T. Stafford Disaster Relief and Emergency Assistance Act, 42 U.S.C. 5121–5206, the Homeland Security Act of 2002, Public Law 107– 296 (2002), 6 U.S.C. 101, et seq., and the Health Care Quality Improvement Act of 1986, 42 U.S.C. 11101, et seq. The NDMS Statute, 42 U.S.C. 300hh–11, is the authority that places NDMS within DHS/FEMA. The National Response Plan, Emergency Support Function #8, ‘‘Public Health and Medical Services Annex’’ also delineates NDMS responsibilities for providing health care and coordinating with the Department of Defense, Department of Veterans Affairs, and Department of Health and Human Services in an emergency requiring implementation of the National Response Plan. VerDate Aug<31>2005 15:21 Oct 12, 2006 Jkt 211001 PURPOSE(S): Information is collected on potential and current NDMS medical providers and US&R medical providers for three primary purposes: Hiring decisions; certification/recertification; and privileging. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, all or a portion of the records or information contained in this system may be disclosed outside DHS as a routine use pursuant to 5 U.S.C. 552a (b)(3) as follows: (A) To a Member of Congress or a Congressional staff member in response to an inquiry from the Congressional office made at the request of the individual to whom the records pertain. (B) To the Department of Justice (DOJ) or other Federal agency conducting PO 00000 Frm 00096 Fmt 4703 Sfmt 4703 litigation or in proceedings before any court, adjudicative or administrative body, when: (1) DHS, or (2) any employee of DHS in his/her official capacity, or (3) any employee of DHS in his/her individual capacity where DOJ or DHS has agreed to represent the employee, or (4) the United States or any agency thereof, is a party to the litigation or has an interest in such litigation, and DHS determines that disclosure is relevant and necessary to the litigation. (C) To the National Archives and Records Administration (NARA) or other Federal government agencies pursuant to records management inspections being conducted under the authority of 44 U.S.C. sections 2904 and 2906. (D) To an agency, organization, or individual for the purposes of performing authorized audit or oversight operations. (E) Where a record, either on its face or in conjunction with other information, indicates a violation or potential violation of law—criminal, civil or regulatory—the relevant records may be referred to an appropriate Federal, State, local, or tribal law enforcement authority or other appropriate agency charged with investigating or prosecuting such a violation or enforcing or implementing such law. (F) To a Federal, State, local and tribal government to help in identifying and meeting health and medical needs of victims in an Incident of National Significance. (G) To the other Federal agencies with which NDMS coordinates under the National Response Plan to include the Department of Defense, the Department of Veterans Affairs, and the Department of Health and Human Services. (H) To credentialing entities, governmental or private, that NDMS agrees to work with to verify credential information and facilitate exchange of information for deployment purposes. This includes entities, such as the National Practitioner Databank, which serves as a clearinghouse for any derogatory information on medical professionals, such as revoked licenses or other information that may prevent these NDMS members from legally performing the medical duties for the position that they hold. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE Paper records from this system are stored in the FEMA Headquarters Building, NDMS Central Office, at 500 E:\FR\FM\13OCN1.SGM 13OCN1 Federal Register / Vol. 71, No. 198 / Friday, October 13, 2006 / Notices C Street, SW., Suite 713, Washington, DC 20472. The database into which the information is entered is also maintained within the same office space. FEMA Headquarters manages data use at all locations where it will be needed, including all locations where NDMS or US&R members will be deployed. FEMA has a configuration management process that is used to share any necessary information in a consistent and secure manner with all potential users. Copies of paper applications as well as information maintained electronically are stored in a work area that is locked when it is not staffed. The doors to the work area are kept closed. There is limited access given to persons who have a need to access the information to perform their official duties. FEMA computer based records such as databases or e-mails are stored in database servers secured in a file server room in another location and backed up nightly. RETRIEVABILITY: Files and automated data are retrievable by name, social security number, medical profession, geographic area and/or residence of an applicant or existing NDMS or US&R medical professional employee. ycherry on PROD1PC64 with NOTICES2 SAFEGUARDS: Data access within DHS/FEMA computer systems is determined by the system administrator staff on a need-toknow basis only. Access is provided to the online system based upon written authorization of the NDMS Chief or his designee, and will result in generation of a unique userID and password. Passwords must be updated on a regular basis based upon internal FEMA administration requirements. All printouts and paper records will be marked as ‘‘For Official Use Only’’ (FOUO), and will be maintained within NDMS offices at Headquarters location, 500 C Street, SW., Suite 713, Washington, DC 20472. The offices containing these records are locked, with only authorized personnel having unsupervised access. Information is shared internally within DHS only as specified herein on a need-to-know basis and only for purposes of credentialing and for oversight of the program. FEMA limits the sharing of personal information collected as part of the NDMS and US&R medical credentialing process to external agencies on a caseby-case basis. Permission to have the credentialing information is based upon the ‘‘need to know.’’ Once the ‘‘need to know’’ has been established and VerDate Aug<31>2005 15:21 Oct 12, 2006 Jkt 211001 verified, the information will be shared. Only those portions of the requested information for which the ‘‘need to know’’ has been established will be shared. RETENTION AND DISPOSAL: Records in this system will be retained in accordance with a schedule approved by NARA for personnel records. Employee files are retained for a period of 65 years after date of employee’s separation from the Agency, based on NARA General Records Schedule (GRS), Sec. 1, 1(b). The retention schedule for application information for eligible applicants who are not hired for any reason is delineated in GRS, Schedule 1, Transmittal No. 12, July 2004, Section 33, part a–t, ‘‘Examining and Certification Records.’’ SYSTEM MANAGER(S) AND ADDRESS: Chief Medical Officer, National Disaster Medical System (NDMS), 500 C Street, SW., Suite 713, Washington, DC 20472. NOTIFICATION PROCEDURE: Requests for Privacy Act protected information must conform with DHS regulations found at 6 CFR Part 5 and FEMA’s regulations at 44 CFR Part 6. They must be made in writing, and clearly marked as a ‘‘Privacy Act Request’’ on the envelope and letter. Inquiries should be addressed to FEMA—Records Management Division, 500 C Street, SW., Washington, DC 20472. Requests may also be sent to: Privacy Act Officer, DHS/FEMA Office of Chief Counsel (OGC), General Law Division, Room 518, 500 C Street, SW., Washington, DC 20472. RECORD ACCESS PROCEDURES: Same as the Notification Procedure above. CONTESTING RECORD PROCEDURE: Same as the Notification Procedure above. The letter should state clearly and concisely the information contested, the reasons for contesting it, and the proposed amendment to the information that is sought pursuant to DHS Privacy Act regulations at 6 CFR Part 5 and FEMA regulations at 44 CFR Part 6. RECORD SOURCE CATEGORIES: • Applicants for NDMS health care related jobs and US&R status requiring specific credentials. • Current NDMS medical professionals requiring updated credential verification and privileging. • State and local licensing boards. • Educational institutions. PO 00000 Frm 00097 Fmt 4703 Sfmt 4703 60557 • Sources of information on which to base credentialing decisions for NDMS medical professionals—such as the National Practitioner Databank. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. Dated: October 2, 2006. Hugo Teufel III, Chief Privacy Officer. [FR Doc. E6–16671 Filed 10–12–06; 8:45 am] BILLING CODE 4400–10–P DEPARTMENT OF HOMELAND SECURITY U.S. Citizenship and Immigration Services Agency Information Collection Activities: Extension of a Currently Approved Information Collection; Comment Request 60-Day Notice of Information Collection Under Review: Interagency Alien Witness and Informant Record; Form I–854; OMB No. 1615–0046. ACTION: The Department of Homeland Security, U.S. Citizenship and Immigration Services has submitted the following information collection request for review and clearance in accordance with the Paperwork Reduction Act of 1995. The information collection is published to obtain comments from the public and affected agencies. Comments are encouraged and will be accepted for sixty days until December 12, 2006. Written comments and/or suggestions regarding the item(s) contained in this notice, especially regarding the estimated public burden and associated response time, should be directed to the Department of Homeland Security (DHS), USCIS, Director, Regulatory Management Division, Clearance Office, 111 Massachusetts Avenue, Suite 3008, Washington, DC 20529. Comments may also be submitted to DHS via facsimile to 202–272–8352 or via e-mail at rfs.regs@dhs.gov. When submitting comments by e-mail please make sure to add OMB Control Number 1615–0046 in the subject box. Written comments and suggestions from the public and affected agencies should address one or more of the following four points: (1) Evaluate whether the collection of information is necessary for the proper performance of the functions of the agency, including whether the information will have practical utility; (2) Evaluate the accuracy of the agency’s estimate of the burden of the collection of information, including the E:\FR\FM\13OCN1.SGM 13OCN1

Agencies

[Federal Register Volume 71, Number 198 (Friday, October 13, 2006)]
[Notices]
[Pages 60554-60557]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E6-16671]


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DEPARTMENT OF HOMELAND SECURITY

Federal Emergency Management Agency

[Docket ID FEMA-2006-0002]
RIN 1660-ZA12


Privacy Act of 1974; National Disaster Medical System Medical 
Professional Credentials System of Records

AGENCY: National Disaster Medical System; Response Division, Federal 
Emergency Management Agency, Department of Homeland Security.

ACTION: Notice of Privacy Act system of records.

-----------------------------------------------------------------------

SUMMARY: Pursuant to the Privacy Act of 1974, the Department of 
Homeland Security gives notice that the Federal Emergency Management 
Agency, Response Division, National Disaster Medical System, is 
establishing a new system of records entitled the ``National Disaster 
Medical System Medical Professional Credentials System of Records.''
    This system of records will enable the National Disaster Medical 
System to have an efficient, centralized method for collecting medical 
credentials and verifying continued certification of the credentials of 
deployable medical personnel.

DATES: The system of records will be effective November 13, 2006, 
unless comments are received that result in a contrary determination.

ADDRESSES: You may submit comments, identified by Docket ID FEMA-2006-
0002, by one of the following methods:
     Federal eRulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments;
     E-mail: FEMA-RULES@dhs.gov. Include Docket ID FEMA-2006-
0002 in the subject line of the message;
     Fax: 202-646-4536 (not a toll-free number); or
     Mail/Hand Delivery/Courier: Rules Docket Clerk, Office of 
Chief Counsel, Federal Emergency Management Agency, Room 835, 500 C 
Street, SW., Washington, DC 20472; Maureen Cooney, Acting Chief Privacy 
Officer, Department of Homeland Security, 601 S. 12th Street, 
Arlington, VA 22202.
    Instructions: All submissions received must include the agency name 
and Docket ID (if available) for this notice. All comments received 
will be posted without change to http://www.regulations.gov, including 
any personal information provided.
    Docket: For access to the docket to read background documents or 
comments received, go to the Federal eRulemaking Portal at http://
www.regulations.gov. Submitted comments may also be inspected at FEMA, 
Office of Chief Counsel, 500 C Street, SW., Room 835, Washington, DC 
20472.

FOR FURTHER INFORMATION CONTACT: Captain Ana Marie Balingit-Wines, 
Credentialing Program Manager, FEMA/NDMS, 500 C Street, SW., Suite 713, 
Washington, DC 20472, at 202-646-4248, for credentialing matters; Jean 
Hardin, Attorney, FEMA Office of Chief Counsel, General Law Division, 
500 C Street, SW., Room 713 H, Washington, DC 20472, at 202-646-4059; 
Hugo Teufel III, Chief Privacy Officer, Department of Homeland 
Security, 601 S. 12th Street, Arlington, VA 22202-4220, at 571-227-
3813.

SUPPLEMENTARY INFORMATION: The National Disaster Medical System (NDMS), 
authorized by 42 U.S.C. 300hh-11(b), has primary responsibility for 
providing emergency medical care after a natural or man-made disaster 
or in the

[[Page 60555]]

event of a public health emergency. NDMS functions as a coordinated 
effort by the Department of Homeland Security (DHS)/Federal Emergency 
Management Agency (FEMA), Department of Health and Human Services, the 
Department of Defense, and the Department of Veterans Affairs, but is 
managed by FEMA's Response Division.
    NDMS personnel are composed of medical professionals and allied 
health members \1\ who are hired and deployed specifically to provide 
medical care in the event of an emergency. NDMS members are activated 
and employed as Federal employees not only to provide health care 
services, but also health-related social services, family assistance, 
and coordination with other assisting agencies. NDMS personnel also 
function as appropriate auxiliary service providers for mortuary and 
veterinary services to respond to the needs of victims during an 
emergency. These individuals are assigned to Disaster Medical 
Assistance Teams (DMATS) or other specialty teams that are placed in 
various locations throughout the United States.
---------------------------------------------------------------------------

    \1\ Allied health professionals/members are employed in those 
clinical healthcare professions distinct from the medical, dental, 
and nursing profession. As the name implies, they are all allies in 
the healthcare team, working together to make the healthcare system 
function.
---------------------------------------------------------------------------

    To facilitate the continued provision of high quality care to both 
people and animals, NDMS collects the information necessary to make 
decisions concerning the hiring and retention of these individuals for 
disaster relief efforts. In addition, NDMS collects information on 
qualified medical professionals who are System Members of the National 
Urban Search and Rescue Response System (US&R), which also falls under 
the responsibility of FEMA's Response Division.
    To assess qualifications, NDMS asks applicants to complete the 
Optional Form (OF) 612 or other standard formats for applications for 
Federal employment or status. While the employment forms, like the OF 
612 (used to gather information necessary for credentialing) are 
currently submitted in paper format, NDMS has developed electronic data 
entry forms specifically for credentialing and the forms have been 
submitted to the Office of Management and Budget (OMB) for approval. 
Information taken from the completed paper applications is transferred 
to a database that is maintained by NDMS.
    The information that is collected on the OF 612 or other 
application formats, consists of:
     Name (Last, First, Middle), including any other names 
known by and when.
     Social Security Number.
     Position Being Applied For.
     Home Address, including street address, City, State, and 
Zip Code.
     Home Telephone.
     Cell Phone, if applicable.
     Fax number, if applicable.
     E-mail address, if applicable.
     Current Employer Name, if applicable, or place of 
employment.
     Primary Office Address, including street address, City, 
State and Zip Code.
     Primary Office Telephone, Fax, or E-mail.
     Place of Birth, City, State, Country other than U.S.
     Citizenship, and if not a citizen, Status and Visa Number.
     Gender.
     Military Service History, if applicable, and copy of DD 
214.
     Other Employment History, including name, location, dates, 
and contact information.
     Other health care facility affiliations.
     Education Background, including names and dates for all 
certificates and diplomas.
     Specialty(ies), including all certificates or other 
documentation.
     If certifying Board membership, Board name and address, 
and most recent date.
     Certification, date of initial certification and most 
recent certification.
     Examinations passed.
     Licenses--include for all States.
     Drug Enforcement Administration Registration Number, if 
applicable.
     References, including name, address, phone numbers, and e-
mail addresses.
     Other information, such as criminal history, medical 
malpractice action, or other disciplinary action taken against the 
applicant, if applicable. (This includes statements from all 
malpractice insurance carriers, dating back ten years.)
    This collected information serves as the basis by which hiring 
officials can certify the providers' basic qualifications for the jobs 
to which they are assigned, as well as to determine the clinical 
privileges \2\ designated to specific team members. The verification of 
credentials ensures that the medical treatment provided is done by 
qualified, licensed, professionals who meet the industry standard. 
Credential verification also provides DHS the ability to utilize these 
employees in the most effective way possible. Similar information on 
US&R medical professionals is included in the database.
---------------------------------------------------------------------------

    \2\ Privileges are granted by an institution based on 
credentials, skill currency, skill proficiency, and resources 
available within the organization. For example, if an individual was 
trained in a skill ten years ago but has not practiced that skill 
recently, the institution would not allow that skill to be performed 
within its facility without demonstrated refresher training. 
Privileges are used to ensure providers and institutions are 
providing quality care.
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    The Privacy Act (5 U.S.C. 552a) embodies fair information 
principles in a statutory framework governing the means by which the 
United States Government collects, maintains, uses and disseminates 
personally identifiable information. The Act applies to information 
that is maintained in a ``system of records.'' A ``system of records'' 
is a group of any records under the control of an agency from which 
information is retrieved by the name of the individual or by some 
identifying number, symbol, or other identifying particular assigned to 
the individual. The National Disaster Medical System Medical 
Professional Credentials File System established by this notice is such 
a system of records.
    The Privacy Act requires each agency to publish in the Federal 
Register a description of the type and character of each system of 
records that the agency maintains, and the routine uses for which such 
information may be disseminated and the purpose for which the system is 
maintained. The following description is provided for the National 
Disaster Medical System Medical Professional Credentials System of 
Records. In accordance with 5 U.S.C. 552a(r), notification of the 
creation of this record system has been provided to Congress and to 
OMB.
DHS/FEMA/NDMS-1

SYSTEM NAME:
    National Disaster Medical System Medical Professional Credentials 
System of Records.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    The database and paper records for this system of records will be 
maintained within NDMS offices at FEMA Headquarters, 500 C Street, SW., 
Suite 713, Washington, DC.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system of records covers the following types of medical 
professionals and allied health members who apply to the NDMS and US&R:
     Doctors (or physicians).

[[Page 60556]]

     Physician's Assistants.
     Dentists.
     Dental Assistants and Hygienists.
     Pharmacists.
     Pharmacy Assistants.
     Nurses--Registered and Licensed Vocational or Licensed 
Practical Nurses.
     Nurse's Aides.
     Dietitians.
     Psychologists.
     Paramedics and Emergency Medical Technicians.
     Social Workers.
     Therapists.
     Radiology Technicians.
     Respiratory Therapists.
     Medical Technologists.
     Counselors.
     Optometrists and Opticians.
     Veterinarians.

CATEGORIES OF RECORDS IN THE SYSTEM:
    FEMA will collect medical credential and qualification information 
from all medical professionals and allied health members who apply to 
the NDMS and US&R. The types of information to be maintained in the 
system of records include:
     Name (Last, First, Middle), including any other names 
known by and when.
     Social Security number.
     Position Being Applied For.
     Home Address, including street address, City, State, and 
Zip Code.
     Home Telephone.
     Cell Phone, if applicable.
     Fax number, if applicable.
     E-mail address, if applicable.
     Current Employer Name, if applicable, or place of 
employment.
     Primary Office Address, including street address, City, 
State and Zip Code.
     Primary Office Telephone, Fax, or E-mail.
     Place of Birth, City, State, Country other than U.S.
     Citizenship, and if not a citizen, Status and Visa Number.
     Gender.
     Military Service History, if applicable, and copy of DD 
214.
     Other Employment History, including name, location, dates, 
and contact information.
     Other health care facility affiliations.
     Education Background, including names and dates for all 
certificates and diplomas.
     Specialty(ies), including all certificates or other 
documentation.
     If certifying Board membership, Board name and address, 
and most recent date.
     Certification, date of initial certification and most 
recent certification.
     Examinations passed.
     Licenses--include for all States.
     Drug Enforcement Agency Number.
     References, including name, address, phone numbers and e-
mail addresses.
     Other information, such as criminal history, medical 
malpractice action, or other disciplinary action taken against the 
applicant, if applicable. (This includes statements from all 
malpractice insurance carriers, dating back ten years.)
    Copies of actual diplomas, transcripts, licenses, or certificates, 
a signed attestation form and a release of information form will also 
be requested from the applicants, and, in some cases, certified copies 
must be sent from the institution or certifying agency.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The collection of information is based on the Robert T. Stafford 
Disaster Relief and Emergency Assistance Act, 42 U.S.C. 5121-5206, the 
Homeland Security Act of 2002, Public Law 107-296 (2002), 6 U.S.C. 101, 
et seq., and the Health Care Quality Improvement Act of 1986, 42 U.S.C. 
11101, et seq. The NDMS Statute, 42 U.S.C. 300hh-11, is the authority 
that places NDMS within DHS/FEMA. The National Response Plan, Emergency 
Support Function 8, ``Public Health and Medical Services 
Annex'' also delineates NDMS responsibilities for providing health care 
and coordinating with the Department of Defense, Department of Veterans 
Affairs, and Department of Health and Human Services in an emergency 
requiring implementation of the National Response Plan.

PURPOSE(S):
    Information is collected on potential and current NDMS medical 
providers and US&R medical providers for three primary purposes: Hiring 
decisions; certification/recertification; and privileging.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, all or a portion of the records or 
information contained in this system may be disclosed outside DHS as a 
routine use pursuant to 5 U.S.C. 552a (b)(3) as follows:
    (A) To a Member of Congress or a Congressional staff member in 
response to an inquiry from the Congressional office made at the 
request of the individual to whom the records pertain.
    (B) To the Department of Justice (DOJ) or other Federal agency 
conducting litigation or in proceedings before any court, adjudicative 
or administrative body, when: (1) DHS, or (2) any employee of DHS in 
his/her official capacity, or (3) any employee of DHS in his/her 
individual capacity where DOJ or DHS has agreed to represent the 
employee, or (4) the United States or any agency thereof, is a party to 
the litigation or has an interest in such litigation, and DHS 
determines that disclosure is relevant and necessary to the litigation.
    (C) To the National Archives and Records Administration (NARA) or 
other Federal government agencies pursuant to records management 
inspections being conducted under the authority of 44 U.S.C. sections 
2904 and 2906.
    (D) To an agency, organization, or individual for the purposes of 
performing authorized audit or oversight operations.
    (E) Where a record, either on its face or in conjunction with other 
information, indicates a violation or potential violation of law--
criminal, civil or regulatory--the relevant records may be referred to 
an appropriate Federal, State, local, or tribal law enforcement 
authority or other appropriate agency charged with investigating or 
prosecuting such a violation or enforcing or implementing such law.
    (F) To a Federal, State, local and tribal government to help in 
identifying and meeting health and medical needs of victims in an 
Incident of National Significance.
    (G) To the other Federal agencies with which NDMS coordinates under 
the National Response Plan to include the Department of Defense, the 
Department of Veterans Affairs, and the Department of Health and Human 
Services.
    (H) To credentialing entities, governmental or private, that NDMS 
agrees to work with to verify credential information and facilitate 
exchange of information for deployment purposes. This includes 
entities, such as the National Practitioner Databank, which serves as a 
clearinghouse for any derogatory information on medical professionals, 
such as revoked licenses or other information that may prevent these 
NDMS members from legally performing the medical duties for the 
position that they hold.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE
    Paper records from this system are stored in the FEMA Headquarters 
Building, NDMS Central Office, at 500

[[Page 60557]]

C Street, SW., Suite 713, Washington, DC 20472. The database into which 
the information is entered is also maintained within the same office 
space. FEMA Headquarters manages data use at all locations where it 
will be needed, including all locations where NDMS or US&R members will 
be deployed. FEMA has a configuration management process that is used 
to share any necessary information in a consistent and secure manner 
with all potential users.
    Copies of paper applications as well as information maintained 
electronically are stored in a work area that is locked when it is not 
staffed. The doors to the work area are kept closed. There is limited 
access given to persons who have a need to access the information to 
perform their official duties. FEMA computer based records such as 
databases or e-mails are stored in database servers secured in a file 
server room in another location and backed up nightly.

RETRIEVABILITY:
    Files and automated data are retrievable by name, social security 
number, medical profession, geographic area and/or residence of an 
applicant or existing NDMS or US&R medical professional employee.

SAFEGUARDS:
    Data access within DHS/FEMA computer systems is determined by the 
system administrator staff on a need-to-know basis only. Access is 
provided to the online system based upon written authorization of the 
NDMS Chief or his designee, and will result in generation of a unique 
userID and password. Passwords must be updated on a regular basis based 
upon internal FEMA administration requirements. All printouts and paper 
records will be marked as ``For Official Use Only'' (FOUO), and will be 
maintained within NDMS offices at Headquarters location, 500 C Street, 
SW., Suite 713, Washington, DC 20472. The offices containing these 
records are locked, with only authorized personnel having unsupervised 
access.
    Information is shared internally within DHS only as specified 
herein on a need-to-know basis and only for purposes of credentialing 
and for oversight of the program.
    FEMA limits the sharing of personal information collected as part 
of the NDMS and US&R medical credentialing process to external agencies 
on a case-by-case basis. Permission to have the credentialing 
information is based upon the ``need to know.'' Once the ``need to 
know'' has been established and verified, the information will be 
shared. Only those portions of the requested information for which the 
``need to know'' has been established will be shared.

RETENTION AND DISPOSAL:
    Records in this system will be retained in accordance with a 
schedule approved by NARA for personnel records. Employee files are 
retained for a period of 65 years after date of employee's separation 
from the Agency, based on NARA General Records Schedule (GRS), Sec. 1, 
1(b). The retention schedule for application information for eligible 
applicants who are not hired for any reason is delineated in GRS, 
Schedule 1, Transmittal No. 12, July 2004, Section 33, part a-t, 
``Examining and Certification Records.''

SYSTEM MANAGER(S) AND ADDRESS:
    Chief Medical Officer, National Disaster Medical System (NDMS), 500 
C Street, SW., Suite 713, Washington, DC 20472.

NOTIFICATION PROCEDURE:
    Requests for Privacy Act protected information must conform with 
DHS regulations found at 6 CFR Part 5 and FEMA's regulations at 44 CFR 
Part 6. They must be made in writing, and clearly marked as a ``Privacy 
Act Request'' on the envelope and letter. Inquiries should be addressed 
to FEMA--Records Management Division, 500 C Street, SW., Washington, DC 
20472. Requests may also be sent to: Privacy Act Officer, DHS/FEMA 
Office of Chief Counsel (OGC), General Law Division, Room 518, 500 C 
Street, SW., Washington, DC 20472.

RECORD ACCESS PROCEDURES:
    Same as the Notification Procedure above.

CONTESTING RECORD PROCEDURE:
    Same as the Notification Procedure above. The letter should state 
clearly and concisely the information contested, the reasons for 
contesting it, and the proposed amendment to the information that is 
sought pursuant to DHS Privacy Act regulations at 6 CFR Part 5 and FEMA 
regulations at 44 CFR Part 6.

RECORD SOURCE CATEGORIES:
     Applicants for NDMS health care related jobs and US&R 
status requiring specific credentials.
     Current NDMS medical professionals requiring updated 
credential verification and privileging.
     State and local licensing boards.
     Educational institutions.
     Sources of information on which to base credentialing 
decisions for NDMS medical professionals--such as the National 
Practitioner Databank.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

    Dated: October 2, 2006.
Hugo Teufel III,
Chief Privacy Officer.
[FR Doc. E6-16671 Filed 10-12-06; 8:45 am]
BILLING CODE 4400-10-P