Privacy Act of 1974; Systems of Records, 60121-60122 [E6-16899]
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Federal Register / Vol. 71, No. 197 / Thursday, October 12, 2006 / Notices
for which such person receives active
service pay. 10 U.S.C. 12316 further
provides that a reservist who is entitled
to disability payments due to his or her
earlier military service and who
performs duty for which he or she is
entitled to DoD/USCG compensation
may elect to received for that duty either
the disability payments or, if he or she
waives such payments, the DoD/USCG
compensation for the duty performed.
D. RECORDS TO BE MATCHED:
The systems of records maintained by
the respective agencies under the
Privacy Act of 1974, as amended, 5
U.S.C. 552a, from which records will be
disclosed for the purpose of this
computer match are as follows:
1. The DMDC will used the system of
records identified as S322.10 DMDC,
entitled ‘‘Defense Manpower Data
Center Data Base,’’ last published June
9, 2004, at 69 FR 31947, as amended on
November 16, 2004, 69 FR 67117.
2. The VA will use the system of
records identified as ‘‘VA
Compensation, Pension and Education
and Rehabilitation Records—VA (58 VA
21/22),’’ first published at 41 FR 9294
(March 3, 1976), and last amended at 70
FR 34186 (June 13, 2005), with other
amendments as cited therein.
rwilkins on PROD1PC63 with NOTICES
E. DESCRIPTION OF COMPUTER MATCHING
PROGRAM:
Annually, VA will submit to DMDC
an electronic file of all VA pension and
disability compensation beneficiaries as
of the end of September. Upon receipt
of the electronic file, DMDC will match
this file by SSN with a file of days
drilled as submitted to DMDC by the
military services and the USCG. Upon a
SSN match, or a ‘‘hit,’’ of both files,
DMDC will provide VA the individual’s
name and other identifying data, to
include the number of days drilled, by
Fiscal Year, for each matched record.
The hits will be furnished to VA
which will be responsible for verifying
and determining that the data in the
DMDC electronic file is consistent with
the VA files and for resolving any
discrepancies or inconsistencies on an
individual basis. VA will initiate actions
to obtain an election by the individual
of which pay he or she wishes to receive
and will be responsible for making final
determinations as to positive
identification, eligibility for, or amounts
of pension or disability compensation
benefits, adjustments thereto, or any
recovery of overpayments, or such other
action as authorized by law.
The annual electronic file provided by
the VA will contain information on
approximately 2.9 million pension and
disability compensation recipients.
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16:21 Oct 11, 2006
Jkt 211001
The DMDC computer database file
contains information on approximately
832,000 DoD and 8,000 USCG reservists
who received pay and allowances for
performing authorized duty.
VA will furnish DMDC the name and
SSN of all VA pension and disability
compensation recipients and DMDC
will supply VA the name, SSN, date of
birth, and the number of days drilled by
fiscal year of each reservist who is
identified as a result of the match.
F. INCLUSIVE DATES OF THE MATCHING PROGRAM:
This computer matching program is
subject to public comment and review
by Congress and the Office of
Management and Budget. If the
mandatory 30 day period for comment
has expired and no comments are
received and if no objections are raised
by either Congress or the Office of
Management and Budget within 40 days
of being notified of the proposed match,
the computer matching program
becomes effective and the respective
agencies may begin the exchange at a
mutually agreeable time on an annual
basis. By agreement between VA and
DMDC, the matching program will be in
effect for 18 months with an option to
renew for 12 additional months unless
one of the parties to the agreement
advises the other by written request to
terminate or modify the agreement.
G. ADDRESS FOR RECEIPT OF PUBLIC COMMENTS
OR INQUIRIES:
Director, Defense Privacy Office, 1901
South Bell Street, Suite 920, Arlington,
VA 22202–4512. Telephone (703) 607–
2943.
[FR Doc. 06–8627 Filed 10–11–06; 8:45 am]
BILLING CODE 5001–06–M
DEPARTMENT OF DEFENSE
Office of the Secretary of Defense
60121
would result in a contrary
determination.
ADDRESSES: Send comments to the
FOIA/PA Program Manager, Corporate
Communications and Legislative
Liaison, Defense Finance and
Accounting Service, 6760 E. Irvington
Place, Denver, CO 80279–8000.
FOR FURTHER INFORMATION CONTACT: Ms.
Linda Krabbenhoft at (303) 676–6045.
SUPPLEMENTARY INFORMATION: The
Defense Finance and Accounting
Service systems of records notices
subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been
published in the Federal Register and
are available from the address above.
The proposed system report, as
required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was
submitted on October 5, 2006, to the
House Committee on Government
Reform, the Senate Committee on
Homeland Security and Governmental
Affairs, and the Office of Management
and Budget (OMB) pursuant to
paragraph 4c of Appendix I to OMB
Circular No. A–130, ‘Federal Agency
Responsibilities for Maintaining
Records About Individuals,’ dated
December 12, 2000, 65 FR 239.
Dated: October 5, 2006.
C.R. Choate,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
T7801
SYSTEM NAME:
myInvoice System.
SYSTEM LOCATION:
Defense Enterprise Computing Center,
7879 Wardleigh Rd, Hill AFB, UT
84056.
Defense Finance and Accounting
Service-Columbus, (DFAS–CSSE/CO),
3990 East Broad Street, Columbus, OH
43213–1105.
[DOD–2006–OS–0205]
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Privacy Act of 1974; Systems of
Records
DoD civilian employees, Military
personnel, DoD contractors, and other
government agency employees whose
payments are made by the Defense
Finance and Accounting Service and
who register as a government user in the
myInvoice system.
Defense Finance and
Accounting Service, DOD.
ACTION: Notice to Add a New System of
Records.
AGENCY:
SUMMARY: The Defense Finance and
Accounting Service (DFAS) is proposing
to add a system of records notice to its
inventory of record systems subject to
the Privacy Act of 1974, (5 U.S.C. 552a),
as amended.
DATES: This Action will be effective
without further notice on November 13,
2006 unless comments are received that
PO 00000
Frm 00015
Fmt 4703
Sfmt 4703
CATEGORIES OF RECORDS IN THE SYSTEM:
Individual’s Name, Social Security
Number, home address, and e-mail
addresses, cage code, Dun and
Bradstreet Number (DUNS), Tax
Identification Number (TIN), contract
number, delivery order number,
contract line item number, invoice
number, shipment number, invoice
E:\FR\FM\12OCN1.SGM
12OCN1
60122
Federal Register / Vol. 71, No. 197 / Thursday, October 12, 2006 / Notices
amount, amount paid, status of invoice,
invoice date, invoice receipt date,
material acceptance date, last action
date, payment office, payment due date,
actual payment date, voucher number,
Electronic Funds Transfer (EFT) trace
number, check number, Disbursing
Station Symbol Number (DSSN),
Receiving Bank ID, Account Number,
Payee name, Payee address, discount
amount, freight amount, interest paid,
reason for interest, deduction amounts
and reasons, and voucher remarks.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental
Regulations; 31 U.S.C. Chapter 33; E.O.
9397 (SSN); and Department of Defense
Financial Management Regulation
(DoDFMR) 7000.14R Volume 5, Chapter
11.
PURPOSE(S):
The purpose of this system of records
is to monitor the status of vendor
invoices to assist in monitoring contract
and/or funding status; allow
contractors/vendors the ability to view
for further analysis the payment status
of invoices submitted to DFAS for
payment; and extract and compile data
and reports for management studies and
statistical analyses for use internally or
externally as required by DoD or other
government agencies.
rwilkins on PROD1PC63 with NOTICES
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records
or information contained therein may
specifically be disclosed outside the
Department of Defense as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as
follows:
To Federal, State, and local agencies
for the purpose of conducting computer
matching programs regulated by the
Privacy Act of 1974, as amended, (5
U.S.C. 552a).
To Federal agencies and individuals
who have submitted invoices for
payment for purposes of permitting the
invoices to be tracked and monitored
while being processed by DFAS.
To the U.S. Treasury Department to
provide information on check issues
and electronic funds transfers.
To the Internal Revenue Service to
report taxable earnings and taxes
withheld, accounting, and tax audits,
and to compute or resolve tax liability.
To Federal Reserve banks to distribute
payments made through the direct
deposit system to financial
organizations or their processing agents
authorized by individuals to receive and
deposit payments in their accounts.
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16:21 Oct 11, 2006
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The DFAS ‘Blanket Routine Uses’
published at the beginning of the DFAS
compilation of systems of records
notices apply to this system.
Policies and practices for storing,
retrieving, accessing, retaining, and
disposing of records in the system:
STORAGE:
Records are maintained in electronic
databases, on disk, CDs, tape, and hard
copy.
RETRIEVABILITY:
Records are retrieved by name and/or
Social Security Number of the
individual.
SAFEGUARDS:
Records are stored in office buildings
protected by guards, controlled
screening, use of visitor registers,
electronic access, and/or locks. Access
to records is limited to individuals who
are properly screened and cleared on a
need to know basis in the performance
of their official duties. Passwords and
digital signatures are used to control
access to the systems data, and
procedures are in place to deter and
detect browsing and unauthorized
access. Physical and electronic access
are limited to persons responsible for
servicing and authorized to use the
record system.
RETENTION AND DISPOSAL:
Records are cut off on closure of the
contract and destroyed 6 years and 3
months after cutoff.
SYSTEM MANAGER(S) AND ADDRESS:
System Manager, Defense Finance and
Accounting Service-Columbus, (DFASCSSE/CO), 3990 East Broad Street,
Columbus, OH 43213–1105.
NOTIFICATION PROCEDURE:
An individual seeking to determine
whether information about themselves
is contained in this system of records
should address written inquiries to the
Defense Finance and Accounting
Service, Freedom of Information/
Privacy Act Program Manager,
Corporate Communications and
Legislative Liaison, 6760 E. Irvington
Place, Denver, CO 80279–8000.
Individuals should furnish full name,
Social Security Number, current
address, and telephone number.
RECORD ACCESS PROCEDURES:
An individual seeking access to
information about themselves that is
contained in this system should address
written inquiries to Defense Finance
and Accounting Service, Freedom of
Information/Privacy Act Program
Manager, Corporate Communications
PO 00000
Frm 00016
Fmt 4703
Sfmt 4703
and Legislative Liaison, 6760 E.
Irvington Place, Denver, CO 80279–
8000.
Individuals should furnish full name,
Social Security Number, current
address, and telephone number.
CONTESTING RECORD PROCEDURES:
The DFAS rules for accessing records,
for contesting contents and appealing
initial agency determinations are
published in DFAS Regulation 5400.11R; 32 CFR part 324; or may be obtained
from Defense Finance and Accounting
Service, Freedom of Information/
Privacy Act Program Manager,
Corporate Communications and
Legislative Liaison, 6760 E. Irvington
Place, Denver, CO 80279–8000.
RECORD SOURCE CATEGORIES:
Records are obtained from the
individual concerned, Federal agencies
and/or DoD Components.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. E6–16899 Filed 10–11–06; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
Office of the Secretary
Membership of the Performance
Review Board
Defense Finance and
Accounting Service, DoD.
ACTION: Notice of Members of
Performance Review Board.
AGENCY:
This notice announces the
appointment of the members of the
Performance Review Board (PRB) of the
Defense Finance and Accounting
Service. The publication of PRB
membership is required by 5 U.S.C.
4314(c)(4).
The Performance Review Board (PRB)
provides air and impartial review of
Senior Executive Service performance
appraisals and makes recommendations
regarding performance ratings and
performance scores to the Director,
DFAS.
DATES:
Effective Date: November 15,
2006.
Jerry
Hovey, DFAS SES Program Manager,
Defense Finance and Accounting
Service, Arlington, Virginia, (863) 815–
3709.
SUPPLEMENTARY INFORMATION: In
accordance with 5 U.S.C. 4314(c)(4), the
following executives are appointed to
the Defense Finance and Accounting
Service PRB: Teresa McKay, Patrick T.
FOR FURTHER INFORMATION CONTACT:
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]]>Agencies
[Federal Register Volume 71, Number 197 (Thursday, October 12, 2006)]
[Notices]
[Pages 60121-60122]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E6-16899]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary of Defense
[DOD-2006-OS-0205]
Privacy Act of 1974; Systems of Records
AGENCY: Defense Finance and Accounting Service, DOD.
ACTION: Notice to Add a New System of Records.
-----------------------------------------------------------------------
SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing
to add a system of records notice to its inventory of record systems
subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This Action will be effective without further notice on November
13, 2006 unless comments are received that would result in a contrary
determination.
ADDRESSES: Send comments to the FOIA/PA Program Manager, Corporate
Communications and Legislative Liaison, Defense Finance and Accounting
Service, 6760 E. Irvington Place, Denver, CO 80279-8000.
FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (303) 676-
6045.
SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service
systems of records notices subject to the Privacy Act of 1974 (5 U.S.C.
552a), as amended, have been published in the Federal Register and are
available from the address above.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on October 5, 2006, to
the House Committee on Government Reform, the Senate Committee on
Homeland Security and Governmental Affairs, and the Office of
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to
OMB Circular No. A-130, `Federal Agency Responsibilities for
Maintaining Records About Individuals,' dated December 12, 2000, 65 FR
239.
Dated: October 5, 2006.
C.R. Choate,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
T7801
System name:
myInvoice System.
System location:
Defense Enterprise Computing Center, 7879 Wardleigh Rd, Hill AFB,
UT 84056.
Defense Finance and Accounting Service-Columbus, (DFAS-CSSE/CO),
3990 East Broad Street, Columbus, OH 43213-1105.
Categories of individuals covered by the system:
DoD civilian employees, Military personnel, DoD contractors, and
other government agency employees whose payments are made by the
Defense Finance and Accounting Service and who register as a government
user in the myInvoice system.
Categories of records in the system:
Individual's Name, Social Security Number, home address, and e-mail
addresses, cage code, Dun and Bradstreet Number (DUNS), Tax
Identification Number (TIN), contract number, delivery order number,
contract line item number, invoice number, shipment number, invoice
[[Page 60122]]
amount, amount paid, status of invoice, invoice date, invoice receipt
date, material acceptance date, last action date, payment office,
payment due date, actual payment date, voucher number, Electronic Funds
Transfer (EFT) trace number, check number, Disbursing Station Symbol
Number (DSSN), Receiving Bank ID, Account Number, Payee name, Payee
address, discount amount, freight amount, interest paid, reason for
interest, deduction amounts and reasons, and voucher remarks.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; 31 U.S.C. Chapter 33; E.O.
9397 (SSN); and Department of Defense Financial Management Regulation
(DoDFMR) 7000.14R Volume 5, Chapter 11.
Purpose(s):
The purpose of this system of records is to monitor the status of
vendor invoices to assist in monitoring contract and/or funding status;
allow contractors/vendors the ability to view for further analysis the
payment status of invoices submitted to DFAS for payment; and extract
and compile data and reports for management studies and statistical
analyses for use internally or externally as required by DoD or other
government agencies.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the Department of Defense
as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
To Federal, State, and local agencies for the purpose of conducting
computer matching programs regulated by the Privacy Act of 1974, as
amended, (5 U.S.C. 552a).
To Federal agencies and individuals who have submitted invoices for
payment for purposes of permitting the invoices to be tracked and
monitored while being processed by DFAS.
To the U.S. Treasury Department to provide information on check
issues and electronic funds transfers.
To the Internal Revenue Service to report taxable earnings and
taxes withheld, accounting, and tax audits, and to compute or resolve
tax liability.
To Federal Reserve banks to distribute payments made through the
direct deposit system to financial organizations or their processing
agents authorized by individuals to receive and deposit payments in
their accounts.
The DFAS `Blanket Routine Uses' published at the beginning of the
DFAS compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
Records are maintained in electronic databases, on disk, CDs, tape,
and hard copy.
Retrievability:
Records are retrieved by name and/or Social Security Number of the
individual.
Safeguards:
Records are stored in office buildings protected by guards,
controlled screening, use of visitor registers, electronic access, and/
or locks. Access to records is limited to individuals who are properly
screened and cleared on a need to know basis in the performance of
their official duties. Passwords and digital signatures are used to
control access to the systems data, and procedures are in place to
deter and detect browsing and unauthorized access. Physical and
electronic access are limited to persons responsible for servicing and
authorized to use the record system.
Retention and disposal:
Records are cut off on closure of the contract and destroyed 6
years and 3 months after cutoff.
System manager(s) and address:
System Manager, Defense Finance and Accounting Service-Columbus,
(DFAS-CSSE/CO), 3990 East Broad Street, Columbus, OH 43213-1105.
Notification procedure:
An individual seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the Defense Finance and Accounting Service,
Freedom of Information/Privacy Act Program Manager, Corporate
Communications and Legislative Liaison, 6760 E. Irvington Place,
Denver, CO 80279-8000.
Individuals should furnish full name, Social Security Number,
current address, and telephone number.
Record access procedures:
An individual seeking access to information about themselves that
is contained in this system should address written inquiries to Defense
Finance and Accounting Service, Freedom of Information/Privacy Act
Program Manager, Corporate Communications and Legislative Liaison, 6760
E. Irvington Place, Denver, CO 80279-8000.
Individuals should furnish full name, Social Security Number,
current address, and telephone number.
Contesting record procedures:
The DFAS rules for accessing records, for contesting contents and
appealing initial agency determinations are published in DFAS
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from Defense
Finance and Accounting Service, Freedom of Information/Privacy Act
Program Manager, Corporate Communications and Legislative Liaison, 6760
E. Irvington Place, Denver, CO 80279-8000.
Record source categories:
Records are obtained from the individual concerned, Federal
agencies and/or DoD Components.
Exemptions claimed for the system:
None.
[FR Doc. E6-16899 Filed 10-11-06; 8:45 am]
BILLING CODE 5001-06-P
