Privacy Act of 1974; Systems of Records, 60121-60122 [E6-16899]

Download as PDF Federal Register / Vol. 71, No. 197 / Thursday, October 12, 2006 / Notices for which such person receives active service pay. 10 U.S.C. 12316 further provides that a reservist who is entitled to disability payments due to his or her earlier military service and who performs duty for which he or she is entitled to DoD/USCG compensation may elect to received for that duty either the disability payments or, if he or she waives such payments, the DoD/USCG compensation for the duty performed. D. RECORDS TO BE MATCHED: The systems of records maintained by the respective agencies under the Privacy Act of 1974, as amended, 5 U.S.C. 552a, from which records will be disclosed for the purpose of this computer match are as follows: 1. The DMDC will used the system of records identified as S322.10 DMDC, entitled ‘‘Defense Manpower Data Center Data Base,’’ last published June 9, 2004, at 69 FR 31947, as amended on November 16, 2004, 69 FR 67117. 2. The VA will use the system of records identified as ‘‘VA Compensation, Pension and Education and Rehabilitation Records—VA (58 VA 21/22),’’ first published at 41 FR 9294 (March 3, 1976), and last amended at 70 FR 34186 (June 13, 2005), with other amendments as cited therein. rwilkins on PROD1PC63 with NOTICES E. DESCRIPTION OF COMPUTER MATCHING PROGRAM: Annually, VA will submit to DMDC an electronic file of all VA pension and disability compensation beneficiaries as of the end of September. Upon receipt of the electronic file, DMDC will match this file by SSN with a file of days drilled as submitted to DMDC by the military services and the USCG. Upon a SSN match, or a ‘‘hit,’’ of both files, DMDC will provide VA the individual’s name and other identifying data, to include the number of days drilled, by Fiscal Year, for each matched record. The hits will be furnished to VA which will be responsible for verifying and determining that the data in the DMDC electronic file is consistent with the VA files and for resolving any discrepancies or inconsistencies on an individual basis. VA will initiate actions to obtain an election by the individual of which pay he or she wishes to receive and will be responsible for making final determinations as to positive identification, eligibility for, or amounts of pension or disability compensation benefits, adjustments thereto, or any recovery of overpayments, or such other action as authorized by law. The annual electronic file provided by the VA will contain information on approximately 2.9 million pension and disability compensation recipients. VerDate Aug<31>2005 16:21 Oct 11, 2006 Jkt 211001 The DMDC computer database file contains information on approximately 832,000 DoD and 8,000 USCG reservists who received pay and allowances for performing authorized duty. VA will furnish DMDC the name and SSN of all VA pension and disability compensation recipients and DMDC will supply VA the name, SSN, date of birth, and the number of days drilled by fiscal year of each reservist who is identified as a result of the match. F. INCLUSIVE DATES OF THE MATCHING PROGRAM: This computer matching program is subject to public comment and review by Congress and the Office of Management and Budget. If the mandatory 30 day period for comment has expired and no comments are received and if no objections are raised by either Congress or the Office of Management and Budget within 40 days of being notified of the proposed match, the computer matching program becomes effective and the respective agencies may begin the exchange at a mutually agreeable time on an annual basis. By agreement between VA and DMDC, the matching program will be in effect for 18 months with an option to renew for 12 additional months unless one of the parties to the agreement advises the other by written request to terminate or modify the agreement. G. ADDRESS FOR RECEIPT OF PUBLIC COMMENTS OR INQUIRIES: Director, Defense Privacy Office, 1901 South Bell Street, Suite 920, Arlington, VA 22202–4512. Telephone (703) 607– 2943. [FR Doc. 06–8627 Filed 10–11–06; 8:45 am] BILLING CODE 5001–06–M DEPARTMENT OF DEFENSE Office of the Secretary of Defense 60121 would result in a contrary determination. ADDRESSES: Send comments to the FOIA/PA Program Manager, Corporate Communications and Legislative Liaison, Defense Finance and Accounting Service, 6760 E. Irvington Place, Denver, CO 80279–8000. FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (303) 676–6045. SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service systems of records notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The proposed system report, as required by 5 U.S.C. 552a(r) of the Privacy Act of 1974, as amended, was submitted on October 5, 2006, to the House Committee on Government Reform, the Senate Committee on Homeland Security and Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A–130, ‘Federal Agency Responsibilities for Maintaining Records About Individuals,’ dated December 12, 2000, 65 FR 239. Dated: October 5, 2006. C.R. Choate, Alternate OSD Federal Register Liaison Officer, Department of Defense. T7801 SYSTEM NAME: myInvoice System. SYSTEM LOCATION: Defense Enterprise Computing Center, 7879 Wardleigh Rd, Hill AFB, UT 84056. Defense Finance and Accounting Service-Columbus, (DFAS–CSSE/CO), 3990 East Broad Street, Columbus, OH 43213–1105. [DOD–2006–OS–0205] CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Privacy Act of 1974; Systems of Records DoD civilian employees, Military personnel, DoD contractors, and other government agency employees whose payments are made by the Defense Finance and Accounting Service and who register as a government user in the myInvoice system. Defense Finance and Accounting Service, DOD. ACTION: Notice to Add a New System of Records. AGENCY: SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing to add a system of records notice to its inventory of record systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended. DATES: This Action will be effective without further notice on November 13, 2006 unless comments are received that PO 00000 Frm 00015 Fmt 4703 Sfmt 4703 CATEGORIES OF RECORDS IN THE SYSTEM: Individual’s Name, Social Security Number, home address, and e-mail addresses, cage code, Dun and Bradstreet Number (DUNS), Tax Identification Number (TIN), contract number, delivery order number, contract line item number, invoice number, shipment number, invoice E:\FR\FM\12OCN1.SGM 12OCN1 60122 Federal Register / Vol. 71, No. 197 / Thursday, October 12, 2006 / Notices amount, amount paid, status of invoice, invoice date, invoice receipt date, material acceptance date, last action date, payment office, payment due date, actual payment date, voucher number, Electronic Funds Transfer (EFT) trace number, check number, Disbursing Station Symbol Number (DSSN), Receiving Bank ID, Account Number, Payee name, Payee address, discount amount, freight amount, interest paid, reason for interest, deduction amounts and reasons, and voucher remarks. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301, Departmental Regulations; 31 U.S.C. Chapter 33; E.O. 9397 (SSN); and Department of Defense Financial Management Regulation (DoDFMR) 7000.14R Volume 5, Chapter 11. PURPOSE(S): The purpose of this system of records is to monitor the status of vendor invoices to assist in monitoring contract and/or funding status; allow contractors/vendors the ability to view for further analysis the payment status of invoices submitted to DFAS for payment; and extract and compile data and reports for management studies and statistical analyses for use internally or externally as required by DoD or other government agencies. rwilkins on PROD1PC63 with NOTICES ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the Department of Defense as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: To Federal, State, and local agencies for the purpose of conducting computer matching programs regulated by the Privacy Act of 1974, as amended, (5 U.S.C. 552a). To Federal agencies and individuals who have submitted invoices for payment for purposes of permitting the invoices to be tracked and monitored while being processed by DFAS. To the U.S. Treasury Department to provide information on check issues and electronic funds transfers. To the Internal Revenue Service to report taxable earnings and taxes withheld, accounting, and tax audits, and to compute or resolve tax liability. To Federal Reserve banks to distribute payments made through the direct deposit system to financial organizations or their processing agents authorized by individuals to receive and deposit payments in their accounts. VerDate Aug<31>2005 16:21 Oct 11, 2006 Jkt 211001 The DFAS ‘Blanket Routine Uses’ published at the beginning of the DFAS compilation of systems of records notices apply to this system. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: STORAGE: Records are maintained in electronic databases, on disk, CDs, tape, and hard copy. RETRIEVABILITY: Records are retrieved by name and/or Social Security Number of the individual. SAFEGUARDS: Records are stored in office buildings protected by guards, controlled screening, use of visitor registers, electronic access, and/or locks. Access to records is limited to individuals who are properly screened and cleared on a need to know basis in the performance of their official duties. Passwords and digital signatures are used to control access to the systems data, and procedures are in place to deter and detect browsing and unauthorized access. Physical and electronic access are limited to persons responsible for servicing and authorized to use the record system. RETENTION AND DISPOSAL: Records are cut off on closure of the contract and destroyed 6 years and 3 months after cutoff. SYSTEM MANAGER(S) AND ADDRESS: System Manager, Defense Finance and Accounting Service-Columbus, (DFASCSSE/CO), 3990 East Broad Street, Columbus, OH 43213–1105. NOTIFICATION PROCEDURE: An individual seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Defense Finance and Accounting Service, Freedom of Information/ Privacy Act Program Manager, Corporate Communications and Legislative Liaison, 6760 E. Irvington Place, Denver, CO 80279–8000. Individuals should furnish full name, Social Security Number, current address, and telephone number. RECORD ACCESS PROCEDURES: An individual seeking access to information about themselves that is contained in this system should address written inquiries to Defense Finance and Accounting Service, Freedom of Information/Privacy Act Program Manager, Corporate Communications PO 00000 Frm 00016 Fmt 4703 Sfmt 4703 and Legislative Liaison, 6760 E. Irvington Place, Denver, CO 80279– 8000. Individuals should furnish full name, Social Security Number, current address, and telephone number. CONTESTING RECORD PROCEDURES: The DFAS rules for accessing records, for contesting contents and appealing initial agency determinations are published in DFAS Regulation 5400.11R; 32 CFR part 324; or may be obtained from Defense Finance and Accounting Service, Freedom of Information/ Privacy Act Program Manager, Corporate Communications and Legislative Liaison, 6760 E. Irvington Place, Denver, CO 80279–8000. RECORD SOURCE CATEGORIES: Records are obtained from the individual concerned, Federal agencies and/or DoD Components. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. [FR Doc. E6–16899 Filed 10–11–06; 8:45 am] BILLING CODE 5001–06–P DEPARTMENT OF DEFENSE Office of the Secretary Membership of the Performance Review Board Defense Finance and Accounting Service, DoD. ACTION: Notice of Members of Performance Review Board. AGENCY: This notice announces the appointment of the members of the Performance Review Board (PRB) of the Defense Finance and Accounting Service. The publication of PRB membership is required by 5 U.S.C. 4314(c)(4). The Performance Review Board (PRB) provides air and impartial review of Senior Executive Service performance appraisals and makes recommendations regarding performance ratings and performance scores to the Director, DFAS. DATES: Effective Date: November 15, 2006. Jerry Hovey, DFAS SES Program Manager, Defense Finance and Accounting Service, Arlington, Virginia, (863) 815– 3709. SUPPLEMENTARY INFORMATION: In accordance with 5 U.S.C. 4314(c)(4), the following executives are appointed to the Defense Finance and Accounting Service PRB: Teresa McKay, Patrick T. FOR FURTHER INFORMATION CONTACT: E:\FR\FM\12OCN1.SGM 12OCN1

Agencies

[Federal Register Volume 71, Number 197 (Thursday, October 12, 2006)]
[Notices]
[Pages 60121-60122]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E6-16899]


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DEPARTMENT OF DEFENSE

Office of the Secretary of Defense

[DOD-2006-OS-0205]


Privacy Act of 1974; Systems of Records

AGENCY: Defense Finance and Accounting Service, DOD.

ACTION: Notice to Add a New System of Records.

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SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing 
to add a system of records notice to its inventory of record systems 
subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This Action will be effective without further notice on November 
13, 2006 unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send comments to the FOIA/PA Program Manager, Corporate 
Communications and Legislative Liaison, Defense Finance and Accounting 
Service, 6760 E. Irvington Place, Denver, CO 80279-8000.

FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (303) 676-
6045.

SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service 
systems of records notices subject to the Privacy Act of 1974 (5 U.S.C. 
552a), as amended, have been published in the Federal Register and are 
available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on October 5, 2006, to 
the House Committee on Government Reform, the Senate Committee on 
Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130, `Federal Agency Responsibilities for 
Maintaining Records About Individuals,' dated December 12, 2000, 65 FR 
239.

    Dated: October 5, 2006.
C.R. Choate,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
T7801

System name:
    myInvoice System.

System location:
    Defense Enterprise Computing Center, 7879 Wardleigh Rd, Hill AFB, 
UT 84056.
    Defense Finance and Accounting Service-Columbus, (DFAS-CSSE/CO), 
3990 East Broad Street, Columbus, OH 43213-1105.

Categories of individuals covered by the system:
    DoD civilian employees, Military personnel, DoD contractors, and 
other government agency employees whose payments are made by the 
Defense Finance and Accounting Service and who register as a government 
user in the myInvoice system.

Categories of records in the system:
    Individual's Name, Social Security Number, home address, and e-mail 
addresses, cage code, Dun and Bradstreet Number (DUNS), Tax 
Identification Number (TIN), contract number, delivery order number, 
contract line item number, invoice number, shipment number, invoice

[[Page 60122]]

amount, amount paid, status of invoice, invoice date, invoice receipt 
date, material acceptance date, last action date, payment office, 
payment due date, actual payment date, voucher number, Electronic Funds 
Transfer (EFT) trace number, check number, Disbursing Station Symbol 
Number (DSSN), Receiving Bank ID, Account Number, Payee name, Payee 
address, discount amount, freight amount, interest paid, reason for 
interest, deduction amounts and reasons, and voucher remarks.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 31 U.S.C. Chapter 33; E.O. 
9397 (SSN); and Department of Defense Financial Management Regulation 
(DoDFMR) 7000.14R Volume 5, Chapter 11.

Purpose(s):
    The purpose of this system of records is to monitor the status of 
vendor invoices to assist in monitoring contract and/or funding status; 
allow contractors/vendors the ability to view for further analysis the 
payment status of invoices submitted to DFAS for payment; and extract 
and compile data and reports for management studies and statistical 
analyses for use internally or externally as required by DoD or other 
government agencies.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the Department of Defense 
as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To Federal, State, and local agencies for the purpose of conducting 
computer matching programs regulated by the Privacy Act of 1974, as 
amended, (5 U.S.C. 552a).
    To Federal agencies and individuals who have submitted invoices for 
payment for purposes of permitting the invoices to be tracked and 
monitored while being processed by DFAS.
    To the U.S. Treasury Department to provide information on check 
issues and electronic funds transfers.
    To the Internal Revenue Service to report taxable earnings and 
taxes withheld, accounting, and tax audits, and to compute or resolve 
tax liability.
    To Federal Reserve banks to distribute payments made through the 
direct deposit system to financial organizations or their processing 
agents authorized by individuals to receive and deposit payments in 
their accounts.
    The DFAS `Blanket Routine Uses' published at the beginning of the 
DFAS compilation of systems of records notices apply to this system.
    Policies and practices for storing, retrieving, accessing, 
retaining, and disposing of records in the system:

Storage:
    Records are maintained in electronic databases, on disk, CDs, tape, 
and hard copy.

Retrievability:
    Records are retrieved by name and/or Social Security Number of the 
individual.

Safeguards:
    Records are stored in office buildings protected by guards, 
controlled screening, use of visitor registers, electronic access, and/
or locks. Access to records is limited to individuals who are properly 
screened and cleared on a need to know basis in the performance of 
their official duties. Passwords and digital signatures are used to 
control access to the systems data, and procedures are in place to 
deter and detect browsing and unauthorized access. Physical and 
electronic access are limited to persons responsible for servicing and 
authorized to use the record system.

Retention and disposal:
    Records are cut off on closure of the contract and destroyed 6 
years and 3 months after cutoff.

System manager(s) and address:
    System Manager, Defense Finance and Accounting Service-Columbus, 
(DFAS-CSSE/CO), 3990 East Broad Street, Columbus, OH 43213-1105.

Notification procedure:
    An individual seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Defense Finance and Accounting Service, 
Freedom of Information/Privacy Act Program Manager, Corporate 
Communications and Legislative Liaison, 6760 E. Irvington Place, 
Denver, CO 80279-8000.
    Individuals should furnish full name, Social Security Number, 
current address, and telephone number.

Record access procedures:
    An individual seeking access to information about themselves that 
is contained in this system should address written inquiries to Defense 
Finance and Accounting Service, Freedom of Information/Privacy Act 
Program Manager, Corporate Communications and Legislative Liaison, 6760 
E. Irvington Place, Denver, CO 80279-8000.
    Individuals should furnish full name, Social Security Number, 
current address, and telephone number.

Contesting record procedures:
    The DFAS rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DFAS 
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from Defense 
Finance and Accounting Service, Freedom of Information/Privacy Act 
Program Manager, Corporate Communications and Legislative Liaison, 6760 
E. Irvington Place, Denver, CO 80279-8000.

Record source categories:
    Records are obtained from the individual concerned, Federal 
agencies and/or DoD Components.

Exemptions claimed for the system:
    None.

[FR Doc. E6-16899 Filed 10-11-06; 8:45 am]
BILLING CODE 5001-06-P