Privacy Act of 1974; Republication of Systems of Records Notices, 59614-59648 [E6-16557]

Agencies

• NUCLEAR REGULATORY COMMISSION

[Federal Register Volume 71, Number 195 (Tuesday, October 10, 2006)]
[Notices]
[Pages 59614-59648]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E6-16557]



[[Page 59613]]

-----------------------------------------------------------------------

Part III





Nuclear Regulatory Commission





-----------------------------------------------------------------------



 Privacy Act of 1974; Republication of Systems of Records Notices; 
Notice

Federal Register / Vol. 71, No. 195 / Tuesday, October 10, 2006 / 
Notices

[[Page 59614]]


-----------------------------------------------------------------------

NUCLEAR REGULATORY COMMISSION


Privacy Act of 1974; Republication of Systems of Records Notices

AGENCY: Nuclear Regulatory Commission.

ACTION: Republication of Systems of Records Notices.

-----------------------------------------------------------------------

SUMMARY: The Nuclear Regulatory Commission (NRC) has conducted a 
comprehensive review of all its Privacy Act systems of records. The NRC 
is revising and republishing all its systems of records (systems) 
notices as a result of this review. The systems revisions are minor 
corrective and administrative changes that do not meet the threshold 
criteria established by the Office of Management and Budget (OMB) for 
either a new or altered system of records.

DATES: Effective Date: All revisions included in this republication are 
complete and accurate as of September 27, 2006.

FOR FURTHER INFORMATION CONTACT: Sandra S. Northern, Privacy Program 
Officer, FOIA/Privacy Act Team, Records and FOIA/Privacy Services 
Branch, Information and Records Services Division, Office of 
Information Services, U.S. Nuclear Regulatory Commission, Washington, 
DC 20555-0001, telephone: 301-415-6879; e-mail: ssn@nrc.gov.

SUPPLEMENTARY INFORMATION: 

Republication of NRC's Revised Systems of Records Notices

    With the exception of one revised system of records, these notices 
were last published in the Federal Register on September 24, 2004 (69 
FR 57580). The revised system of records was NRC-20, Official Travel 
Records, published in the Federal Register on December 20, 2005 (70 FR 
75500), and became effective on January 30, 2006.

Privacy Act Systems Nuclear Regulatory Commission

NRC Systems of Records

    1. Parking Permit Records--NRC.
    2. Biographical Information Records--NRC.
    3. Enforcement Actions Against Individuals--NRC.
    4. Conflict of Interest Files--NRC.
    5. Contracts Records Files--NRC.
    6. Department of Labor (DOL) Discrimination Cases--NRC.
    7. Call Detail Records--NRC.
    8. Employee Disciplinary Actions, Appeals, Grievances, and 
Complaints Records--NRC.
    9. Office of Small Business and Civil Rights Discrimination 
Complaint Files--NRC.
    10. Freedom of Information Act (FOIA) and Privacy Act (PA) 
Requests Records--NRC.
    11. General Personnel Records (Official Personnel Folder and 
Related Records)--NRC.
    12. Child Care Tuition Assistance Program Records--NRC.
    13. Incentive Awards Files--NRC.
    14. Employee Assistance Program Files--NRC.
    15. (Revoked.)
    16. Facility Operator Licensees Record Files (10 CFR Part 55)--
NRC.
    17. Office of Workers' Compensation Program Records--NRC.
    18. Office of the Inspector General (OIG) Investigative 
Records--NRC.
    19. Official Personnel Training Records Files--NRC.
    20. Official Travel Records--NRC.
    21. Payroll Accounting Records--NRC.
    22. Personnel Performance Appraisals--NRC.
    23. Office of Investigations Indices, Files, and Associated 
Records--NRC.
    24. Property and Supply Records--NRC.
    25. Oral History Program--NRC.
    26. Full Share Program Records--NRC.
    27. Radiation Exposure Information and Reporting System (REIRS) 
Files--NRC.
    28. Merit Selection Records--NRC.
    29. (Revoked.)
    30. (Revoked.)
    31. (Revoked.)
    32. Office of the Chief Financial Officer Financial Transactions 
and Debt Collection Management Records--NRC.
    33. Special Inquiry File--NRC.
    34. (Revoked.)
    35. Drug Testing Program Records--NRC.
    36. Employee Locator Records Files--NRC.
    37. Information Security Files and Associated Records--NRC.
    38. Mailing Lists--NRC.
    39. Personnel Security Files and Associated Records--NRC.
    40. Facility Security Access Control Records--NRC.
    41. Tort Claims and Personal Property Claims Records--NRC.
    42. Strategic Workforce Planning Records --NRC.
    43. Employee Health Center Records--NRC.
    44. Employee Fitness Center Records--NRC.

    These systems of records are those systems maintained by the NRC 
that contain personal information about individuals from which 
information is retrieved by an individual's name or identifier.
    The notice for each system of records states the name and location 
of the record system, the authority for and manner of its operation, 
the categories of individuals that it covers, the types of records that 
it contains, the sources of information in those records, and the 
routine uses of each system of records. Each notice also includes the 
business address of the NRC official who will inform interested persons 
of the procedures whereby they may gain access to and request amendment 
of records pertaining to themselves.
    The Privacy Act (Act) provides certain safeguards for an individual 
against an invasion of personal privacy by requiring Federal agencies 
to protect records contained in an agency system of records from 
unauthorized disclosure, ensure that information is current and 
accurate for its intended use, and that adequate safeguards are 
provided to prevent misuse of such information.

Prefatory Statement of General Routine Uses

    The following routine uses apply to each system of records notice 
set forth below which specifically references this Prefatory Statement 
of General Routine Uses.
    1. A record from this system of records which indicates a violation 
of civil or criminal law, regulation or order may be referred as a 
routine use to a Federal, State, local or foreign agency that has 
authority to investigate, enforce, implement or prosecute such laws. 
Further, a record from this system of records may be disclosed for 
civil or criminal law or regulatory enforcement purposes to another 
agency in response to a written request from that agency's head or an 
official who has been delegated such authority.
    2. A record from this system of records may be disclosed as a 
routine use to a Federal, State, local, or foreign agency to obtain 
information relevant to an NRC decision concerning hiring or retaining 
an employee, letting a contract or issuing a security clearance, 
license, grant or other benefit.
    3. A record from this system of records may be disclosed as a 
routine use to a Federal, State, local, or foreign agency requesting a 
record that is relevant and necessary to its decision on a matter of 
hiring or retaining an employee, issuing a security clearance, 
reporting an investigation of an employee, letting a contract, or 
issuing a license, grant, or other benefit.
    4. A record from this system of records may be disclosed as a 
routine use in the course of discovery; in presenting evidence to a 
court, magistrate, administrative tribunal, or grand jury or pursuant 
to a qualifying order from any of those; in alternative dispute 
resolution proceedings, such as arbitration or mediation; or in the 
course of settlement negotiations.
    5. A record from this system of records may be disclosed as a 
routine use to a Congressional office from the record of an individual 
in response to an inquiry from the Congressional office made at the 
request of that individual.

[[Page 59615]]

    6. A record from this system of records may be disclosed as a 
routine use to NRC-paid experts or consultants, and those under 
contract with the NRC on a ``need-to-know'' basis for a purpose within 
the scope of the pertinent NRC task. This access will be granted to an 
NRC contractor or employee of such contractor by a system manager only 
after satisfactory justification has been provided to the system 
manager.
NRC-1

SYSTEM NAME:
    Parking Permit Records--NRC.

SYSTEM LOCATION:
    Administrative Services Center, Office of Administration, NRC, One 
White Flint North, 11555 Rockville Pike, Rockville, Maryland.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees and contractors who apply for parking permits for NRC-
controlled parking spaces.

CATEGORIES OF RECORDS IN THE SYSTEM:
    These records consist of the applications and the revenue collected 
for the Headquarter's garage. The applications include, but are not 
limited to, the applicant's name, address, telephone number, length of 
service, vehicle, rideshare, and handicap information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    31 U.S.C. 3511; 41 CFR 102-74.265 et seq., Parking Facilities; 
Management Directive 13.4, ``Transportation Management,'' Part I, 
``White Flint North Parking Procedures''.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, the NRC may disclose information contained in this 
system of records without the consent of the subject individual if the 
disclosure is compatible with the purpose for which the record was 
collected under the following routine uses:
    a. To record amount paid and revenue collected for parking;
    b. To contact permit holder;
    c. To determine priority for issuance of permits;
    d. To provide statistical reports to city, county, State, and 
Federal Government agencies; and
    e. For the routine uses specified in paragraph numbers 1, 4, 5, and 
6 in the Prefatory Statement of General Routine Uses.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Maintained on paper in file folders and on computer media.

RETRIEVABILITY:
    Accessed by name, tag number, and permit number.

SAFEGUARDS:
    Paper records are maintained in locked file cabinets under visual 
control of the Administrative Services Center. Computer files are 
maintained on a hard drive, access to which is password protected. 
Access to and use of these records is limited to those persons whose 
official duties require access.

RETENTION AND DISPOSAL:
    Records are destroyed when 3 years old in accordance with GRS 
3.3a(1)(b) by shredding or being placed in the Classified and Sensitive 
Unclassified Waste receptacle. The automated records are destroyed when 
no longer needed.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Administrative Services Center, Division of Administrative 
Services, Office of Administration, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
Information Services, U.S. Nuclear Regulatory Commission, Washington, 
DC 20555-0001, and comply with the procedures contained in NRC's 
Privacy Act regulations, 10 CFR part 9.

RECORD ACCESS PROCEDURE:
    Same as ``Notification procedure.''

CONTESTING RECORD PROCEDURE:
    Same as ``Notification procedure.''

RECORD SOURCE CATEGORIES:
    Applications submitted by NRC employees and contractors.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
NRC-2

SYSTEM NAME:
    Biographical Information Records--NRC.

SYSTEM LOCATION:
    Office of Public Affairs, NRC, One White Flint North, 11555 
Rockville Pike, Rockville, Maryland.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former Commissioners and senior NRC staff members.

CATEGORIES OF RECORDS IN THE SYSTEM:
    These records contain information relating to education and 
training, employment history, and other general biographical data about 
the Commissioners and senior NRC staff members, including photographs 
of Commissioners.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 5841, 5843(a), 5844(a), 5845(a), and 5849.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, the NRC may disclose information contained in this 
system of records without the consent of the subject individual if the 
disclosure is compatible with the purpose for which the record was 
collected under the following routine uses:
    a. To provide information to the press;
    b. To provide information to other persons and agencies requesting 
this information; and
    c. For the routine uses specified in paragraph numbers 5 and 6 of 
the Prefatory Statement of General Routine Uses. Biographies of current 
Commissioners are available on the NRC's Web site.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained on paper in file folders and on computer 
media.

RETRIEVABILITY:
    Records are accessed by name.

SAFEGUARDS:
    Maintained in locked file cabinets. Access to and use of these 
records are limited to those persons whose official duties require such 
access.

RETENTION AND DISPOSAL:
    Information on Commissioners retained until updated or no longer 
needed. Senior NRC staff information retained until updated or 
association with NRC is discontinued. Paper records discarded in the 
Classified and Sensitive Unclassified Waste receptacle.

[[Page 59616]]

SYSTEM MANAGER(S) AND ADDRESS:
    Deputy Director, Office of Public Affairs, U.S. Nuclear Regulatory 
Commission, Washington, DC 20555-0001.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
Information Services, U.S. Nuclear Regulatory Commission, Washington, 
DC 20555-0001, and comply with the procedures contained in NRC's 
Privacy Act regulations, 10 CFR part 9.

RECORD ACCESS PROCEDURE:
    Same as ``Notification procedure.''

CONTESTING RECORD PROCEDURE:
    Same as ``Notification procedure.''

RECORD SOURCE CATEGORIES:
    Information in this system of records is provided by each 
individual and approved for use by the individual involved.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
NRC-3

SYSTEM NAME:
    Enforcement Actions Against Individuals--NRC.

SYSTEM LOCATION:
    Primary system--Office of Enforcement, NRC, One White Flint North, 
11555 Rockville Pike, Rockville, Maryland.
    Duplicate system--Duplicate systems may exist, in whole or in part, 
at the NRC Regional Offices at the locations listed in Addendum I, Part 
2, and in the Office of the General Counsel, NRC, One White Flint 
North, 11555 Rockville Pike, Rockville, Maryland.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals involved in NRC-licensed activities who have been 
subject to NRC enforcement actions or who have been the subject of 
correspondence indicating that they are being, or have been, considered 
for enforcement action.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system includes, but is not limited to, individual enforcement 
actions, including Orders, Notices of Violations with and without Civil 
Penalties, Orders Imposing Civil Penalties, Letters of Reprimand, 
Demands for Information, and letters to individuals who are being or 
have been considered for enforcement action. Also included are 
responses to these actions and letters. In addition, the files may 
contain other relevant documents directly related to those actions and 
letters that have been issued. Files are arranged numerically by 
Individual Action (IA) numbers, which are assigned when individual 
enforcement actions are considered. In instances where only letters are 
issued, these letters also receive IA numbers. The system includes a 
computerized database from which information is retrieved by names of 
the individuals subject to the action and IA numbers.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2113, 2114, 2231; 42 U.S.C. 2167, as amended; 42 U.S.C. 
2201(I), as amended; and 42 U.S.C. 2282, as amended; 10 CFR 30.10, 
40.10, 50.5, 60.11, 61.9b, 70.10, 72.12, and 110.7b.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, the NRC may disclose information contained in this 
system of records without the consent of the subject individual if the 
disclosure is compatible with the purpose for which the record was 
collected under the following routine uses:
    a. To respond to general information requests from the Congress;
    b. To deter future violations, certain information in this system 
of records may be routinely disseminated to the public by means such 
as: publishing in the Federal Register certain enforcement actions 
issued to individuals and making the information available in the 
Public Electronic Reading Room accessible through the NRC Web site, 
https://www.nrc.gov.
    c. When considered appropriate for disciplinary purposes, 
information in this system of records, such as enforcement actions and 
hearing proceedings, may be disclosed to a bar association, or other 
professional organization performing similar functions, including 
certification of individuals licensed by NRC or Agreement States to 
perform specified licensing activities;
    d. Where appropriate to ensure the public health and safety, 
information in this system of records, such as enforcement actions and 
hearing proceedings, may be disclosed to a Federal or State agency with 
licensing jurisdiction;
    e. To the National Archives and Records Administration or to the 
General Services Administration for records management inspections 
conducted under 44 U.S.C. 2904 and 2906; and
    f. For the routine uses specified in paragraphs 1 through 6 of the 
Prefatory Statement of General Routine Uses.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained on paper in file folders and on computer 
media.

RETRIEVABILITY:
    Records are accessed by individual action file number or by the 
name of the individual.

SAFEGUARDS:
    Paper records are maintained in lockable file cabinets and are 
under visual control during duty hours. Access to computer records 
requires use of proper password and user identification codes. Access 
to and use of these records is limited to those NRC employees whose 
official duties require access.

RETENTION AND DISPOSAL:
    Significant Enforcement Actions Case Files are permanent records 
and are transferred to NARA with related indexes when 20 years old in 
accordance with NARA approved schedule N1-431-00-05, Item 3.a(1) and 
3.a(4). All other enforcement actions and violations are destroyed 10 
years after the actions are cut off, in accordance with NARA approved 
schedule N1-431-00-05, Item 3.b(1) and 3.b(4).

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of Enforcement, U.S. Nuclear Regulatory 
Commission, Washington, DC 20555-0001.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
Information Services, U.S. Nuclear Regulatory Commission, Washington, 
DC 20555-0001, and comply with the procedures contained in NRC's 
Privacy Act regulations, 10 CFR part 9.

RECORD ACCESS PROCEDURE:
    Same as ``Notification procedure.''

CONTESTING RECORD PROCEDURE:
    Same as ``Notification procedure.''

RECORD SOURCE CATEGORIES:
    Information in the records is primarily obtained from NRC 
inspectors

[[Page 59617]]

and investigators and other NRC employees, individuals to whom a record 
pertains, authorized representatives for these individuals, and NRC 
licensees, vendors, other individuals regulated by the NRC, and persons 
making allegations to the NRC.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
NRC-4

SYSTEM NAME:
    Conflict of Interest Files--NRC.

SYSTEM LOCATION:
    Office of the General Counsel, NRC, One White Flint North, 11555 
Rockville Pike, Rockville, Maryland.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Persons who are employees, Special Government employees, former 
employees, advisory committee members, and consultants of NRC.

CATEGORIES OF RECORDS IN THE SYSTEM:
    These records contain information relating to:
    a. General biographical data (i.e., name, birth date, home address, 
position title, home and business telephone numbers, citizenship, 
educational history, employment history, professional society 
memberships, honors, fellowships received, publications, licenses, and 
special qualifications);
    b. Financial status (i.e., nature of financial interests and in 
whose name held, creditors, character of indebtedness, interest in real 
property, and pension or other retirement interests);
    c. Certifications by employees that they and members of their 
families are in compliance with the Commission's stock ownership 
regulations;
    d. Requests for approval of outside employment by NRC employees and 
NRC responses thereto;
    e. Advice and determinations (i.e., no conflict or apparent 
conflict of interest, questions requiring resolution, steps taken 
toward resolution); and
    f. Information pertaining to appointment (i.e., proposed period of 
NRC service, estimated number of days of NRC employment during period 
of service, proposed pay, clearance status, description of services to 
be performed and explanation of need for the services, justification 
for proposed pay, description of expenses to be reimbursed and dollar 
limitation, and description of Government-owned property to be in 
possession of appointee).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 CFR 2634-2641, 5801; 18 U.S.C. 201-209; Executive Order 12731; 
Ethics in Government Act of 1978, as amended by Public Law 109-55, sec. 
1003(a) and (b).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, the NRC may disclose information contained in this 
system of records without the consent of the subject individual if the 
disclosure is compatible with the purpose for which the record was 
collected under the following routine uses:
    a. To provide the Department of Justice, Office of Personnel 
Management, Office of Government Ethics, Office of Special Counsel, 
and/or Merit Systems Protection Board with information concerning an 
employee in instances where this office has reason to believe a Federal 
law may have been violated or where this office desires the advice of 
the Department, Office, or Board concerning potential violations of 
Federal law; and
    b. For any of the routine uses specified in the Prefatory Statement 
of General Routine Uses.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records are maintained in file folders. Records are also 
maintained on computer media.

RETRIEVABILITY:
    Records are accessed by name.

SAFEGUARDS:
    Records are maintained in locked file cabinets and in computer 
files that can only be accessed by the appropriate personnel.

RETENTION AND DISPOSAL:
    Financial disclosure records are destroyed when 6 years old in 
accordance with GRS 25-2.a and GRS 25-2.b; except that documents needed 
in an ongoing investigation will be retained until no longer needed in 
the investigation. Computer files are deleted after the expiration of 
the retention period authorized for the disposable hard copy file or 
when no longer needed, whichever is later.

SYSTEM MANAGER(S) AND ADDRESS:
    Assistant General Counsel for Legal Counsel, Legislation, and 
Special Projects, Office of the General Counsel, U.S. Nuclear 
Regulatory Commission, Washington, DC 20555-0001.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
Information Services, U.S. Nuclear Regulatory Commission, Washington, 
DC 20555-0001, and comply with the procedures contained in NRC's 
Privacy Act regulations, 10 CFR part 9.

RECORD ACCESS PROCEDURE:
    Same as ``Notification procedure.''

CONTESTING RECORD PROCEDURE:
    Same as ``Notification procedure.''

RECORD SOURCE CATEGORIES:
    Information in this system of records either comes from the 
individual to whom it applies, or is derived from information he or she 
supplied, or comes from the office to which the individual is to be 
assigned, other NRC offices, or other persons such as attorneys.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
NRC-5

SYSTEM NAME:
    Contracts Records Files--NRC.

SYSTEM LOCATION:
    Primary system--Division of Contracts, Office of Administration, 
NRC, Two White Flint North, 11545 Rockville Pike, Rockville, Maryland.
    Duplicate system--Duplicate systems exist, in part, at the 
locations listed in Addendum I, Parts 1 and 2, in working files 
maintained by the assigned office project manager and in the NRC's 
Agencywide Documents Access and Management System (ADAMS).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    NRC employees substantially involved with contracting, such as 
Project Officers and other acquisition officials. Persons who are 
employed as NRC contractors.

CATEGORIES OF RECORDS IN THE SYSTEM:
    These records contain personal information (such as technical 
qualifications, education, rates of pay, employment history) of 
contractors and their employees, and other contracting records. They 
also contain evaluations, recommendations, and reports of NRC 
acquisition officials, assessment of contractor performance, invoice 
payment records, and related information.

[[Page 59618]]

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 3301; 31 U.S.C. 3511; 48 CFR Subpart 4.8; NRC Management 
Directive 3.53, Records Management.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, the NRC may disclose information contained in this 
system of records without the consent of the subject individual if the 
disclosure is compatible with the purpose for which the record was 
collected under the following routine uses:
    a. To provide information to the Federal Procurement Data Center, 
Department of Health and Human Services, Defense Contract Audit Agency, 
General Accounting Office, and other Federal agencies for audits and 
reviews; and
    b. For any of the routine uses specified in the Prefatory Statement 
of General Routine Uses.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained on paper in file folders and on computer 
media.

RETRIEVABILITY:
    Paper records are accessed by contract number or purchase order 
number; and are cross-referenced to the automated system that contains 
the name of the contractor, vendor, project officer, procurement 
official, contractor manager and taxpayer identification number (TIN) .

SAFEGUARDS:
    File folders are maintained in unlocked conserver files in a key 
code locked room. Access to and use of these records are limited to 
those persons whose official duties require such access. Access to 
automated systems is protected by password and roles and 
responsibilities.

RETENTION AND DISPOSAL:
    Records for transactions of more than $100,000 are destroyed 6 
years and 3 months after final payment and contract closeout, in 
accordance with GRS 3-3.a(1)(a). Transactions of $100,000 or less are 
destroyed 3 years after final payment and closeout in accordance with 
GRS 3-3.a(1)(b). Records are destroyed through disposal in the 
Classified and Sensitive Unclassified Waste system, except for 
confidential business (proprietary) information which is destroyed by 
shredding. Electronic records are retained until no longer needed.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Division of Contracts, Office of Administration, U.S. 
Nuclear Regulatory Commission, Washington, DC 20555-0001.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
Information Services, U.S. Nuclear Regulatory Commission, Washington, 
DC 20555-0001, and comply with the procedures contained in NRC's 
Privacy Act regulations, 10 CFR part 9.

RECORD ACCESS PROCEDURE:
    Same as ``Notification procedure.'' Some information was received 
in confidence and will not be disclosed to the extent that disclosure 
would reveal confidential business (proprietary) information.

CONTESTING RECORD PROCEDURE:
    Same as ``Notification procedure.''

RECORD SOURCE CATEGORIES:
    Information in this system of records comes from the contractor or 
potential contractor or NRC employee.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    Pursuant to 5 U.S.C. 552a(k)(1) and (k)(5), the Commission has 
exempted portions of this system of records from 5 U.S.C. 552a(c)(3), 
(d), (e)(1), (e)(4)(G), (H), and (I), and (f).
NRC-6

SYSTEM NAME:
    Department of Labor (DOL) Discrimination Cases--NRC.

SYSTEM LOCATION:
    Primary system--Office of Enforcement, NRC, One White Flint North, 
11555 Rockville Pike, Rockville, Maryland.
    Duplicate system--Duplicate systems may exist, in whole or in part, 
in the Office of the General Counsel, NRC, One White Flint North, 11555 
Rockville Pike, Rockville, Maryland, and in enforcement coordinators' 
offices at NRC Regional Offices at the addresses listed on Addendum I, 
Part 2. The duplicate systems in the Regional Offices would ordinarily 
be limited to the cases filed in each Region.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who have filed complaints with the Department of Labor 
(DOL) concerning alleged acts of discrimination in violation of section 
211 of the Energy Reorganization Act.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system consists of files arranged alphabetically by name to 
track complaints filed by individuals with DOL under section 211 of the 
Energy Reorganization Act. These files include documents related to, 
and provided by, the DOL including copies of complaints, correspondence 
between the parties, and decisions by the Regional Administrators of 
DOL's Occupational, Safety, and Health Administration, Administrative 
Law Judges, and the Administrative Review Board.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2201, as amended; 42 U.S.C. 2282, as amended; 42 U.S.C. 
5851, as amended; 10 CFR 30.7, 40.7, 50.7, 60.9, 61.9, 70.7, and 72.10.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, the NRC may disclose information contained in this 
system of records without the consent of the subject individual if the 
disclosure is compatible with the purpose for which the record was 
collected under the following routine uses:
    Any of the routine uses specified in the Prefatory Statement of 
General Routine Uses.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained on paper in file folders.

RETRIEVABILITY:
    Records are accessed by the name of the individual who has filed a 
complaint with DOL.

SAFEGUARDS:
    Paper records are maintained in lockable file cabinets. Access to 
and use of these records are limited to those NRC employees whose 
official duties require access.

RETENTION AND DISPOSAL:
    Nonrecord materials are destroyed when no longer needed by NRC.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of Enforcement, U.S. Nuclear Regulatory 
Commission, Washington, DC 20555-0001.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains

[[Page 59619]]

information pertaining to themselves should write to the Freedom of 
Information Act and Privacy Act (FOIA/PA) Officer, Office of 
Information Services, U.S. Nuclear Regulatory Commission, Washington, 
DC 20555-0001, and comply with the procedures contained in NRC's 
Privacy Act regulations, 10 CFR part 9.

RECORD ACCESS PROCEDURE:
    Same as ``Notification procedure.'' Information received from the 
Department of Labor is treated by DOL as public information and subject 
to disclosure under applicable laws.

CONTESTING RECORD PROCEDURE:
    Same as ``Notification procedure.''

RECORD SOURCE CATEGORIES:
    Individuals to whom a record pertains, attorneys for these 
individuals, union representatives serving as advisors to these 
individuals, NRC licensees, NRC staff, and DOL.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
NRC-7

SYSTEM NAME:
    Call Detail Records--NRC.

SYSTEM LOCATION:
    Office of Information Services, NRC, Two White Flint North, 11545 
Rockville Pike, Rockville, MD, and NRC's Regional offices I-IV listed 
in Addendum I, Part 2.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals utilizing NRC telecommunication services, including the 
recipients of long distance and cellular calls.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Call detail records of calls originating from or otherwise billed 
to NRC including, but not limited to, originating and destination 
telephone numbers, cities, States, date, time, cost, duration, and 
agency billing hierarchy code.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 3101 et seq., 3301; 41 CFR 101-35.1, Use of Government 
Telephones; 41 CFR 101, Subchapter B, Management and Use of Information 
and Records; NRC Management Directive 3.53, Records Management.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, the NRC may disclose information contained in this 
system of records without the consent of the subject individual if the 
disclosure is compatible with the purpose for which the record was 
collected under the following routine uses:
    a. To determine an individual's responsibility for telephone calls;
    b. To assist in the planning and effective management of NRC 
telecommunication services, and to determine that those services are 
being used in an efficient and economical manner;
    c. To verify invoices for telecommunication services; and
    d. For the routine uses specified in paragraphs 1, 3, 5, and 6 of 
the Prefatory Statement of General Routine Uses.

DISCLOSURES TO CONSUMER REPORTING AGENCIES:
    Disclosures under 5 U.S.C. 552a(b)(12) may be made from this system 
to ``consumer reporting agencies'' as defined in the Fair Credit 
Reporting Act (15 U.S.C. 1681a(f) (1970)) or the Federal Claims 
Collection Act of 1966 (31 U.S.C. 3701(a)(3) (1996)).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Maintained in paper files and on computer media.

RETRIEVABILITY:
    Accessed by telephone number, organizational code, or billing date.

SAFEGUARDS:
    Maintained in locking file cabinets or locked rooms. Computer files 
are password protected. Access to and use of these records are limited 
to those persons whose official duties require such access.

RETENTION AND DISPOSAL:
    Records are destroyed when 3 years old in accordance with GRS 12-4. 
Paper disposal in Classified and Sensitive Unclassified Waste 
receptacle.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Director, Infrastructure and Computer Operations 
Division, Office of Information Services, U.S. Nuclear Regulatory 
Commission, Washington, DC 20555-0001.
    Regional Offices I-IV: The appropriate Director, Division of 
Resource Management and Administration, at the locations listed in 
Addendum I, Part 2.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
Information Services, U.S. Nuclear Regulatory Commission, Washington, 
DC 20555-0001, and comply with the procedures contained in NRC's 
Privacy Act regulations, 10 CFR part 9.

RECORD ACCESS PROCEDURE:
    Same as ``Notification procedure.''

CONTESTING RECORD PROCEDURE:
    Same as ``Notification procedure.''

RECORD SOURCE CATEGORIES:
    Call detail data from telecommunications service providers.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
NRC-8

SYSTEM NAME:
    Employee Disciplinary Actions, Appeals, Grievances, and Complaints 
Records--NRC.

SYSTEM LOCATION:
    Primary system--Office of Human Resources, NRC, Two White Flint 
North, 11545 Rockville Pike, Rockville, Maryland.
    Duplicate system--A duplicate system may be maintained, in whole or 
in part, in the Office of the General Counsel, NRC, One White Flint 
North, 11555 Rockville Pike, Rockville, Maryland, and at NRC's Regional 
Offices at locations listed in Addendum I, Part 2.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Applicants for NRC employment, current and former NRC employees, 
and annuitants who have filed written complaints brought to the Office 
of Human Resource's attention or initiated grievances or appeal 
proceedings as a result of a determination made by the NRC, Office of 
Personnel Management, and/or Merit Systems Protection Board, or a Board 
or other entity established to adjudicate such grievances and appeals.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Includes all documents related to disciplinary actions, adverse 
actions, appeals, complaints, grievances, arbitrations, and negative 
determinations regarding within-grade salary increases. It contains 
information relating to determinations affecting individuals made by 
the NRC, Office of Personnel Management, Merit Systems Protection 
Board, arbitrators or courts of law. The records may include the 
initial appeal or complaint, letters or notices to

[[Page 59620]]

the individual, records of hearings when conducted, materials placed 
into the record to support the decision or determination, affidavits or 
statements, testimony of witnesses, investigative reports, instructions 
to an NRC office or division concerning action to be taken to comply 
with decisions, and related correspondence, opinions, and 
recommendations.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 3132(a), 5 U.S.C. 3591, 5 U.S.C. 4303, as amended, 5 
U.S.C. 7503; 42 U.S.C. 2201(d), as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, the NRC may disclose information contained in this 
system of records without the consent of the subject individual if the 
disclosure is compatible with the purpose for which the record was 
collected under the following routine uses:
    a. To furnish information to the Office of Personnel Management 
and/or Merit Systems Protection Board under applicable requirements 
related to grievances and appeals;
    b. To provide appropriate data to union representatives and third 
parties (that may include the Federal Services Impasses Panel and 
Federal Labor Relations Authority) in connection with grievances, 
arbitration actions, and appeals; and
    c. For any of the routine uses specified in the Prefatory Statement 
of General Routine Uses.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained on paper and computer media.

RETRIEVABILITY:
    Records are retrieved by individual's name.

SAFEGUARDS:
    Maintained in locked file cabinets and in a password-protected 
automated system. Access to and use of these records are limited to 
those persons whose official duties require such access.

RETENTION AND DISPOSAL:
    Records related to grievances, appeals, and adverse actions are 
destroyed seven years after the cases are closed in accordance with GRS 
1-30.a and GRS 1-30.b, and computer files are destroyed after the 
period authorized for the related hard copy files or when no longer 
needed, whichever is later.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Organization and Labor Relations, Office of Human Resources, 
U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
Information Services, U.S. Nuclear Regulatory Commission, Washington, 
DC 20555-0001, and comply with the procedures contained in NRC's 
Privacy Act regulations, 10 CFR part 9.

RECORD ACCESS PROCEDURE:
    Same as ``Notification procedure.'' Some information was received 
in confidence and will not be disclosed to the extent that disclosure 
would reveal a confidential source.

CONTESTING RECORD PROCEDURE:
    Same as ``Notification procedure.''

RECORD SOURCE CATEGORIES:
    Individuals to whom the record pertains, NRC, Office of Personnel 
Management and/or Merit Systems Protection Board officials; affidavits 
or statements from employees, union representatives, or other persons; 
testimony of witnesses; official documents relating to the appeal, 
grievance, or complaint; Official Personnel Folder; and other Federal 
agencies.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
NRC-9

SYSTEM NAME:
    Office of Small Business and Civil Rights Discrimination Complaint 
Files--NRC.

SYSTEM LOCATION:
    Primary system--Office of Small Business and Civil Rights, NRC, Two 
White Flint North, 11545 Rockville Pike, Rockville, Maryland.
    Duplicate system--A duplicate system exists, in part, in the Office 
of the General Counsel, NRC, One White Flint North, 11555 Rockville 
Pike, Rockville, Maryland.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Applicants for NRC employment and current and former NRC employees 
who have initiated EEO counseling and/or filed a formal complaint of 
employment discrimination under Title VII of the Civil Rights Act, the 
Age Discrimination in Employment Act, the Equal Pay Act, and the 
Rehabilitation Act. Individuals in the United States in education 
programs or activities receiving Federal financial assistance from the 
NRC who initiated an informal complaint and/or filed a formal complaint 
of sex discrimination under Title IX of the Education Amendments Act. 
Individuals in the United States in programs or activities receiving 
Federal financial assistance from the NRC who initiated an informal 
complaint and/or filed a formal complaint of discrimination under Title 
VI of the Civil Rights Act, the Age Discrimination in Employment Act of 
1975, Section 504 of the Rehabilitation Act of 1973, and Title IV of 
the Energy Reorganization Act of 1974, as amended.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system of records may contain copies of written reports by 
counselors; investigative files; administrative files, including 
documentation of withdrawn and/or dismissed complaints; complainant's 
name, title, and grade; types and theories of discrimination alleged; 
description of action and conditions giving rise to complaints, 
settlement agreements, and compliance documents; description of 
corrective and/or remedial actions; description of disciplinary 
actions, if any; request for hearings, procedural information, and 
hearing transcripts; procedural information and forms regarding 
Alternative Dispute Resolution (ADR); Equal Employment Opportunity 
Commission (EEOC), Merit System Protection Board (MSPB), Department of 
Education, and Department of Justice findings, analyses, decisions and 
orders; final agency decisions and final actions; and notices of intent 
to file in Federal district court, notices of cases filed in Federal 
district court, and Federal court decisions.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 2301; 5 U.S.C. 2302; 29 U.S.C. 206(d), as amended; 29 
U.S.C. 633a, as amended; 29 U.S.C. 791 et seq.; 42 U.S.C. 2000e-16, as 
amended; 42 U.S.C. 5891; Executive Order (E.O.) 11246; E.O. 11375, as 
amended by E.O. 11478; E.O. 12086, as amended by E.O. 12608; E.O. 
13166; 10 CFR part 4; 10 CFR part 5; 29 CFR part 1614; and Public Law 
107-174, Notification and Federal Employee Anti-discrimination and 
Retaliation Act of 2002.

[[Page 59621]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, the NRC may disclose information contained in this 
system of records without the consent of the subject individual if the 
disclosure is compatible with the purpose for which the record was 
collected under the following routine uses:
    a. To furnish information related to discrimination complaints to 
the Equal Employment Opportunity Commission, the Office of Personnel 
Management, the Merit Systems Protection Board, the Department of 
Justice, the Department of Education, Health and Human Services, Office 
of Management and Budget, and Congress, under applicable requirements; 
and
    b. For any of the routine uses specified in the Prefatory Statement 
of General Routine Uses.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Maintained on paper and computer media.

RETRIEVABILITY:
    Accessed by name and docket number.

SAFEGUARDS:
    Paper records are maintained in locked file cabinets. Automated 
system is password protected. Access to and use of these records are 
limited to those persons whose official duties require such access.

RETENTION AND DISPOSAL:
    Official Discrimination Complaint Case Files are destroyed four 
years after the resolution of the case in accordance with GRS 1-25.a. 
Computer files are destroyed after the period authorized for the 
related hard copy files or when no longer needed, whichever is later.

SYSTEM MANAGER(S) AND ADDRESS:
    Civil Rights Program Manager, Office of Small Business and Civil 
Rights, U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
Information Services, U.S. Nuclear Regulatory Commission, Washington, 
DC 20555-0001, and comply with the procedures contained in NRC's 
Privacy Act regulations, 10 CFR part 9.

RECORD ACCESS PROCEDURE:
    Same as ``Notification procedure.'' Some information was received 
in confidence and will not be disclosed to the extent that disclosure 
would reveal a confidential source.

CONTESTING RECORD PROCEDURE:
    Same as ``Notification procedure.''

RECORD SOURCE CATEGORIES:
    Individual to whom the record pertains, counselors, mediators, 
investigators, NRC staff, Office of Human Resources, the Equal 
Employment Opportunity Commission, the Office of Personnel Management, 
the Merit Systems Protection Board, the Department of Justice and/or 
Department of Education officials, affidavits or statements from 
complainants, testimony of witnesses, and official documents relating 
to the complaints.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    Pursuant to 5 U.S.C. 552a(k)(5), the Commission has exempted 
portions of this system of records from 5 U.S.C. 552(c)(3), (d), 
(e)(4)(G), (H), and (I), and (f).
NRC-10

SYSTEM NAME:
    Freedom of Information Act (FOIA) and Privacy Act (PA) Requests 
Records--NRC.

SYSTEM LOCATION:
    Primary system--FOIA/Privacy Team, Records and FOIA/Privacy 
Services Branch, Information and Records Services Division, Office of 
Information Services, NRC, Two White Flint North, 11545 Rockville Pike, 
Rockville, Maryland.
    Duplicate system--Duplicate systems may exist, in part, at the 
locations listed in Addendum I, Parts 1 and 2.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Persons who have made FOIA or PA requests for NRC records.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains copies of the written requests from 
individuals or organizations made under the FOIA or PA, the NRC 
response letters, and related records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 552 and 552a; 42 U.S.C. 2201, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, the NRC may disclose information contained in this 
system of records without the consent of the subject individual if the 
disclosure is compatible with the purpose for which the record was 
collected under the following routine uses:
    a. If an appeal or court suit is filed with respect to any records 
denied;
    b. For preparation of reports required by 5 U.S.C. 552 and 5 U.S.C. 
552a;
    c. To another Federal agency when consultation or referral is 
required to process a request; and
    d. For any of the routine uses specified in the Prefatory Statement 
of General Routine Uses. Some of the FOIA records are made publicly 
available in the Public Electronic Reading Room accessible through the 
NRC Web site, https://www.nrc.gov.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained on paper, audio and video tapes, and 
computer media.

RETRIEVABILITY:
    Accessed by unique assigned number for each request and by 
requester's name.

SAFEGUARDS:
    Records are maintained in locked file cabinets that are kept in 
locked rooms. Computerized records are password protected. Access to 
and use of these records are limited to those persons whose official 
duties require such access.

RETENTION AND DISPOSAL:
    Records are retained in hard copy or electronic record format for 2 
years from date of reply if the request is granted in accordance with 
GRS 14-11.a(1), 6 years if denied in accordance with GRS 14-11.a(3)(a), 
and 6 years from date of final determination, if appealed, in 
accordance with GRS 14-12.a. The FOIA/PA official files are on paper 
and in electronic form. FOIA/PA records are disposed of in the 
Classified and Sensitive Unclassified Waste system.

SYSTEM MANAGER(S) AND ADDRESS:
    Freedom of Information Act and Privacy Act (FOIA/PA) Officer, FOIA/
Privacy Team, Records and FOIA/Privacy Services Branch, Information and 
Records Services Division, Office of Information Services, U.S. Nuclear

[[Page 59622]]

Regulatory Commission, Washington, DC 20555-0001.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
Information Services, U.S. Nuclear Regulatory Commission, Washington, 
DC 20555-0001, and comply with the procedures contained in NRC's 
Privacy Act regulations, 10 CFR part 9.

RECORD ACCESS PROCEDURE:
    Same as ``Notification procedure.''

CONTESTING RECORD PROCEDURE:
    Same as ``Notification procedure.''

RECORD SOURCE CATEGORIES:
    Requests are made by individuals. The response to the request is 
based upon information contained in NRC records.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
NRC-11

SYSTEM NAME:
    General Personnel Records (Official Personnel Folder and Related 
Records)--NRC.

SYSTEM LOCATION:
    Primary system--For Headquarters and all Senior Executive Service 
(SES) personnel, Office of Human Resources, NRC, One and Two White 
Flint North, 11555 and 11545 Rockville Pike, Rockville, Maryland. For 
Regional personnel, at Regional Offices I-IV listed in Addendum I, Part 
2. NRC has an interagency agreement with the U.S. Department of the 
Interior, Federal Personnel/Payroll System, in Denver, Colorado, to 
maintain electronic personnel and payroll information for its employees 
as of November 2, 2003.
    Duplicate system--Duplicate systems exist, in part, within the 
organization where the employee actually works for administrative 
purposes, at the locations listed in Addendum I, Parts 1 and 2.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former NRC employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains personnel records that document an 
individual's Federal career and includes notification of personnel 
action (SF-50) and documents supporting the action taken; life 
insurance, thrift savings plan, health benefits and related beneficiary 
forms; letters of disciplinary action; notices of reductions-in-force; 
and other records retained in accordance with Office of Personnel 
Management's Guide to Personnel Recordkeeping. These records include 
employment information such as personal qualification statements (SF-
171 and OF-612), resumes, and related documents including information 
about an individual's birth date, social security number, veterans 
preference status, tenure, minority group designator, physical 
handicaps, past and present salaries, grades, position titles; employee 
locator forms identifying home and work address, phone numbers and 
emergency contacts; and certain medical records related to initial 
appointment and employment.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 7901; 42 U.S.C. 290dd-2; 42 U.S.C. 2201(d); Executive 
Order 9397.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In accordance with an interagency agreement the NRC may disclose 
records to the U.S. Department of the Interior (DOI), Federal 
Personnel/Payroll System (FPPS), in order to effect the maintenance of 
electronic personnel records on behalf of the NRC related to its 
employees.
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, the NRC may disclose information contained in this 
system of records without the consent of the subject individual if the 
disclosure is compatible with the purpose for which the record was 
collected under the following routine uses; or, where determined to be 
appropriate and necessary, the NRC may authorize DOI to make the 
disclosure:
    a. By the Office of Personnel Management (OPM) and/or Merit Systems 
Protection Board for making a decision when an NRC employee or former 
NRC employee questions the validity of a specific document in an 
individual's record;
    b. To provide information to a prospective employer of a Government 
employee. Upon transfer of the employee to another Federal agency, the 
information is transferred to such agency;
    c. To store all personnel actions and related documentation, OPM 
investigations, OIG investigations, security investigations, determine 
eligibility for Federal benefits, employment verification, and to 
update monthly Enterprise Human Resources Integration data repository;
    d. To provide statistical reports to Congress, agencies, and the 
public on characteristics of the Federal work force;
    e. To provide information to the Office of Personnel Management 
and/or Merit Systems Protection Board for review and audit purposes;
    f. To provide members of the public with the names, position 
titles, grades, salaries, appointments (temporary or permanent), and 
duty stations of employees;
    g. For medical records, to provide information to the Public Health 
Service in connection with Health Maintenance Examinations and to other 
Federal agencies responsible for Federal benefit programs administered 
by the Department of Labor (Office of Workers' Compensation Programs) 
and the Office of Personnel Management; and
    h. For any of the routine uses specified in the Prefatory Statement 
of General Routine Uses.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained on paper in file folders and on computer 
media. Beginning November 2, 2003, electronic records are maintained in 
the Department of the Interior's (DOI) Federal Personnel/Payroll System 
(FPPS). Electronic records prior to November 2, 2003, are maintained at 
NRC in the Human Resources Management System (HRMS).

RETRIEVABILITY:
    Records are retrieved by name and/or social security number.

SAFEGUARDS:
    Official Personnel Folders are maintained in locking cabinets in a 
keypad locked room and related documents may be maintained in unlocked 
file cabinets or an electromechanical file organizer. Automated systems 
are password protected. Access to and use of these records are limited 
to those persons whose official duties require such access.

RETENTION AND DISPOSAL:
    The Official Personnel Folder (OPF) is maintained in accordance 
with The Guide to Personnel Recordkeeping, May 2005 and GRS 1-1. 
Correspondence and forms maintained on the left side of the OPF are 
temporary records and are maintained for the periods of time specified 
in The Guide to Personnel Recordkeeping or other agency guidelines in 
accordance with GRS 1-10. Computer records are retained until no longer 
needed.

[[Page 59623]]

SYSTEM MANAGER(S) AND ADDRESS:
    For Headquarters and all NRC SES employees--Chief, Human Resources 
Services and Operations, Office of Human Resources, U.S. Nuclear 
Regulatory Commission, Washington, DC 20555-0001.
    For Region I-IV non-SES employees--The appropriate Regional 
Personnel Officer at the locations listed in Addendum I, Part 2.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
Information Services, U.S. Nuclear Regulatory Commission, Washington, 
DC 20555-0001, and comply with the procedures contained in NRC's 
Privacy Act regulations, 10 CFR part 9.

RECORD ACCESS PROCEDURE:
    Same as ``Notification procedure.''

CONTESTING RECORD PROCEDURE:
    Same as ``Notification procedure.''

RECORD SOURCE CATEGORIES:
    Information in this system of records comes from the individual to 
whom it applies; is derived from information supplied by that 
individual; or is provided by agency officials, other Federal agencies, 
universities, other academic institutions, or persons, including 
references, private and Federal physicians, and medical institutions.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    Pursuant to 5 U.S.C. 552a(k)(5) and (k)(6), the Commission has 
exempted portions of this system of records from 5 U.S.C. 552a(c)(3), 
(d), (e)(1), (e)(4)(G), (H), and (I), and (f).
NRC-12

SYSTEM NAME:
    Child Care Tuition Assistance Program Records--NRC.

SYSTEM LOCATION:
    Federal Employee Education and Assistance Fund (FEEA), 8441 W. 
Bowles Avenue, Suite 200, Littleton, Colorado (or current contractor 
facility).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    NRC employees who voluntarily apply for child care tuition 
assistance.

CATEGORIES OF RECORDS IN THE SYSTEM:
    These records include application forms for child care tuition 
assistance containing personal information about the employee (parent), 
their spouse (if applicable), their child/children, and their child 
care provider, including name, social security number, employer, grade, 
home and work telephone numbers, home and work addresses, total family 
income, name of child on whose behalf the parent is applying for 
tuition assistance, child's date of birth; information on child care 
providers used, including name, address, provider license number and 
State where issued, tuition cost, and provider tax identification 
number; and copies of IRS Form 1040 or 1040A for verification purposes.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    40 U.S.C. 590g; Executive Order 9397.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, the NRC may disclose information contained in this 
system of records without the consent of the subject individual if the 
disclosure is compatible with the purpose for which the record was 
collected under the following routine uses:
    a. To the Office of Personnel Management to provide statistical 
reports; and
    b. For any of the routine uses specified in the Prefatory Statement 
of General Routine Uses.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSITION OF RECORDS IN THE SYSTEM:
STORAGE:
    Information maintained on paper forms and on computers at the FEEA 
contractor site.

RETRIEVABILITY:
    Information may be retrieved by employee name or social security 
number.

SAFEGUARDS:
    When not in use by an authorized person, paper records are stored 
in lockable file cabinets and computer records are protected by the use 
of passwords.

RETENTION AND DISPOSAL:
    The records in this system are currently unscheduled and must be 
retained until the National Archives and Records Administration (NARA) 
approves a records disposition schedule for this material.

SYSTEM MANAGER AND ADDRESS:
    Director, Office of Human Resources, U.S. Nuclear Regulatory 
Commission, Washington, DC 20555-0001.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
Information Services, U.S. Nuclear Regulatory Commission, Washington, 
DC 20555-0001, and comply with the procedures contained in NRC's 
Privacy Act regulations, 10 CFR part 9.

RECORD ACCESS PROCEDURE:
    Same as ``Notification procedure.''

CONTESTING RECORD PROCEDURE:
    Same as ``Notification procedure.''

RECORD SOURCE CATEGORIES:
    Information is obtained from NRC employees who apply for child care 
tuition assistance and their child care provider. Furnishing of the 
information is voluntary.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
NRC-13

SYSTEM NAME:
    Incentive Awards Files--NRC.

SYSTEM LOCATION:
    Primary system--Office of Human Resources, NRC, Two White Flint 
North, 11545 Rockville Pike, Rockville, Maryland.
    Duplicate system--Duplicate systems may exist, in part, within the 
organization where the employee actually works, at the locations listed 
in Addendum I, Parts 1 and 2.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former NRC employees who merit special recognition for 
achievements either within or outside the employee's job 
responsibilities. Awards include both NRC awards and awards of other 
agencies and organizations for which NRC employees are eligible.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system of records contains employee's name, title, office, 
grade, and salary; justification to support recommendation and 
authorization for cash award; monetary amount of cash award; actions by 
approving officials; record of individuals receiving awards; 
suggestions and evaluations of suggestions; citation to be used; and 
related documents.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 4501-4513, 5336.

[[Page 59624]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, the NRC may disclose information contained in this 
system of records without the consent of the subject individual if the 
disclosure is compatible with the purpose for which the record was 
collected under the following routine uses:
    a. By other Government agencies or organizations to process and 
approve nominations or awards;
    b. By the Office of the Attorney General and the President of the 
United States in reviewing recommended awards;
    c. To make reports to the Office of Personnel Management and/or 
Merit Systems Protection