Privacy Act of 1974; System of Records, 59092-59093 [E6-16500]

Download as PDF 59092 Federal Register / Vol. 71, No. 194 / Friday, October 6, 2006 / Notices DEPARTMENT OF DEFENSE STORAGE: CATEGORIES OF RECORDS IN THE SYSTEM: Office of the Secretary of Defense Delete entry and replace with ‘‘Excel Database.’’ [DOD–2006–OS–0201] RETRIEVABILITY: Privacy Act of 1974; System of Records Office of the Secretary, DoD. Notice to Amend Systems of Records. Delete entry and replace with ‘‘Information is retrieved by last name and social security number.’’ SAFEGUARDS: Files contain personnel information that has been extracted from the individual’s Official Military Personnel Files (OMPF). File contains, but is not limited to, name, grade, Social Security number; service job title; expected date of arrival for duty with OSD; expected date of departure from OSD; home and address of record; general and special orders; and details pertaining to duties, assignment, promotion, and training. AGENCY: ACTION: SUMMARY: The Office of the Secretary of Defense is amending a system of records notice in its existing inventory of record systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended. DATES: This proposed action will be effective without further notice on November 6, 2006 unless comments are received which result in a contrary determination. Send comments to the OSD Privacy Act Coordinator, Records Management Section, Washington Headquarters Services, 1155 Defense Pentagon, Washington, DC 20301–1155. FOR FURTHER INFORMATION CONTACT: Ms. Juanita Irvin at (703) 696–4940. SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense systems of records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The specific changes to the record system being amended are set forth below followed by the notice, as amended, published in its entirety. The proposed amendments are not within the purview of subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, which requires the submission of a new or altered system report. ADDRESSES: Delete entry and replace with ‘‘Automated records are maintained in controlled areas accessible only to authorized personnel. Entry to these areas is restricted to personnel with a valid requirement and authorization to enter. Back-up data maintained at each location is stored in a locked room.’’ * * * * * SYSTEM MANAGER(S) AND ADDRESS: Delete entry and replace with ‘‘Military Personnel, Washington Headquarters Services, Department of Defense, Room 5E556, 1155 Defense Pentagon, Washington, DC 20301– 1155.’’ NOTIFICATION PROCEDURE: Delete name of organization and address and replace with ‘‘Military Personnel, Washington Headquarters Services, Department of Defense, Room 5E556, 1155 Defense Pentagon, Washington, DC 20301–1155.’’ A second and third paragraphs are added to read ‘‘Written requests for information should contain the full name of the individual, current address and telephone number. For personal visits, the individual should be able to provide some acceptable identification.’’ RECORD ACCESS PROCEDURES: Dated: October 2, 2006. C.R. Choate, Alternate OSD Federal Register Liaison Officer, Department of Defense. Delete name of organization and address and replace with ‘‘Military Personnel, Washington Headquarters Services, Department of Defense, Room 5E556, 1155 Defense Pentagon, Washington, DC 20301–1155.’’ * * * * * DWHS P47 DWHS P47 SYSTEM NAME: SYSTEM NAME: OSD Military Personnel Files (December 1, 2000, 65 FR 75245). * * * * SYSTEM LOCATION: cprice-sewell on PROD1PC66 with NOTICES 10 U.S.C. 131, Office of the Secretary of Defense and E.O. 9397 (SSN). PURPOSE(S): To administer and centrally manage personnel functions of Department of Defense military personnel prior to their assignment and during their assignment to OSD. Uses include, but are not limited to, knowing when an individual will arrive, what agency they will be assigned to, who they will replace and when an individual will depart. The records are maintained as a local repository of documents generated during the service member’s assignment and are used to manage, administer, and document the assignment. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The DoD ‘Blanket Routine Uses’ set forth at the beginning of OSD’s compilation of systems of records notices apply to this system. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Excel Database. RETRIEVABILITY: OSD Military Personnel Files. Information is retrieved by last name and social security number SYSTEM LOCATION: CHANGES: * AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Delete entry and replace with ‘‘Military Personnel, Washington Headquarters Services, Department of Defense, Room 5E556, 1155 Defense Pentagon, Washington, DC 20301– 1155.’’ * * * * * VerDate Aug<31>2005 14:52 Oct 05, 2006 Jkt 211001 SAFEGUARDS: Military Personnel, Washington Headquarters Services, Department of Defense, Room 5E556, 1155 Defense Pentagon, Washington, DC 20301–1155. Automated records are maintained in controlled areas accessible only to authorized personnel. Entry to these areas is restricted to personnel with a valid requirement and authorization to enter. Back-up data maintained at each location is stored in a locked room. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: All military personnel assigned or attached to or on temporary duty with the Office of the Secretary of Defense (OSD). PO 00000 Frm 00023 Fmt 4703 Sfmt 4703 RETENTION AND DISPOSAL: Both paper and electronic files are maintained in active status until E:\FR\FM\06OCN1.SGM 06OCN1 Federal Register / Vol. 71, No. 194 / Friday, October 6, 2006 / Notices individual departs OSD. Upon departure, the individual’s files are moved to inactive status. Inactive files are retained for one year and then destroyed or deleted. Military Personnel, Washington Headquarters Services, Department of Defense, Room 5E556, 1155 Defense Pentagon, Washington, DC 20301–1155. NOTIFICATION PROCEDURES: Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Military Personnel, Washington Headquarters Services, Department of Defense, Room 5E556, 1155 Defense Pentagon, Washington, DC 20301–1155. Written requests for information should contain the full name of the individual, current address and telephone number. For personal visits, the individual should be able to provide some acceptable identification. RECORD ACCESS PROCEDURES: Individuals seeking access to information about themselves contained in this system should address written inquiries to the Military Personnel, Washington Headquarters Services, Department of Defense, Room 5E556, 1155 Defense Pentagon, Washington, DC 20301–1155. Written requests for information should contain the full name of the individual, current address and telephone number. For personal visits, the individual should be able to provide some acceptable identification. CONTESTING RECORD PROCEDURES: The OSD rules for accessing records, for contesting contents and appealing initial agency determinations are published in OSD Administrative Instruction 81; 32 CFR part 311; or may be obtained from the system manager. cprice-sewell on PROD1PC66 with NOTICES RECORD SOURCE CATEGORIES: Sources of information are the individual, the individual’s Official Military Personnel File; PCS Orders; and SD Form 37, ‘Request for Nomination and Position Description of Military Personnel’. Office of the Secretary of Defense [DOD–2006–OS–0202] AGENCY: ACTION: [FR Doc. E6–16500 Filed 10–5–06; 8:45 am] 14:52 Oct 05, 2006 Jkt 211001 Notice to alter a system of records. SUMMARY: The National Reconnaissance Office is proposing to alter a system of records notice in its existing inventory of record systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended. DATES: This proposed action will be effective without further notice on November 6, 2006 unless comments are received which result in a contrary determination. ADDRESSES: Send comments to the FOIA/Privacy Official, National Reconnaissance Office, Information Access and Release, 14675 Lee Road, Chantilly, VA 20151–1715. FOR FURTHER INFORMATION CONTACT: Ms. Linda Hathaway at (703) 227–9128. SUPPLEMENTARY INFORMATION: The National Reconnaissance Office systems of records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The proposed system report, as required by 5 U.S.C. 552a(r) of the Privacy Act of 1974, as amended, was submitted on September 29, 2006, to the House Committee on Government Reform, the Senate Committee on Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I, ‘‘Federal Agency Responsibilities for Maintaining Records About Individuals’’, to OMB Circular No. A– 130, dated November 30, 2000. Dated: October 2, 2006. C.R. Choate, Alternate OSD Federal Register Liaison Officer, Department of Defense. QNRO–23 SYSTEM NAME: Counterintelligence Issue Files (January 8, 2001, 66 FR 1311). * * * AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Delete entry and replace with ‘‘5 U.S.C. 301, Departmental Regulations; National Security Act of 1947, as amended, 50 U.S.C. 401, et.seq.; E.O. 9397 (SSN); E.O. 12333; DoD 5240.1–R, Procedures Governing the Activities of DoD Intelligence Components That Affect United States Persons.’’ PURPOSES: Add to the entry ‘‘and to collect data regarding unusual or suspicious events at or near NRO facilities.’’ * * * * * STORAGE: Delete entry and replace with ‘‘Paper files and/or automated information systems.’’ RETRIEVABILITY: Delete entry and replace with ‘‘Name, social security number, organization, company, country, date and location of incident, vehicle description, and license plate number.’’ SAFEGUARDS: Delete the entry and replace with ‘‘Records are stored in a secure, gated facility, that is guarded. Access to and use of these records, to include electronic data stored on a local area network that is password restricted, is limited to personnel of the Office of Security and Counterintelligence whose official duties require access.’’ * * * * * SYSTEM MANAGER(S) AND ADDRESS: Delete name of office and replace with ‘‘Office of Security and Counterintelligence.’’ * * * * * CONTESTING RECORD PROCEDURES: Delete ‘‘110–3A’’ and replace with ‘‘110–3b’’ and delete ‘‘110–5A’’ and replace with ‘‘110–3–1.’’ * * * * * SYSTEM NAME: * Counterintelligence Issue Files. Delete the name of the office and replace with ‘‘Office of Security and Counterintelligence.’’ PO 00000 Add to the entry ‘‘date, license plate, vehicle description, driver’s license number, description of person, passport number, dates, location of incident, Vehicle Criminal Information Network (VCIN) number, address or criminal data if VCIN checked, and work telephone number.’’ QNRO–23 CHANGES: SYSTEM LOCATION: None. BILLING CODE 5001–06–P National Reconnaissance Office. * EXEMPTIONS CLAIMED FOR THE SYSTEM: VerDate Aug<31>2005 CATEGORIES OF RECORDS IN THE SYSTEM: DEPARTMENT OF DEFENSE Privacy Act of 1974; System of Records SYSTEM MANAGER AND ADDRESS: 59093 Frm 00024 Fmt 4703 Sfmt 4703 SYSTEM LOCATION: Office of Security and Counterintelligence, National E:\FR\FM\06OCN1.SGM 06OCN1

Agencies

[Federal Register Volume 71, Number 194 (Friday, October 6, 2006)]
[Notices]
[Pages 59092-59093]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E6-16500]



[[Page 59092]]

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DEPARTMENT OF DEFENSE

Office of the Secretary of Defense

[DOD-2006-OS-0201]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary, DoD.

ACTION: Notice to Amend Systems of Records.

-----------------------------------------------------------------------

SUMMARY: The Office of the Secretary of Defense is amending a system of 
records notice in its existing inventory of record systems subject to 
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
November 6, 2006 unless comments are received which result in a 
contrary determination.

ADDRESSES: Send comments to the OSD Privacy Act Coordinator, Records 
Management Section, Washington Headquarters Services, 1155 Defense 
Pentagon, Washington, DC 20301-1155.

FOR FURTHER INFORMATION CONTACT: Ms. Juanita Irvin at (703) 696-4940.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
systems of records notices subject to the Privacy Act of 1974, (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: October 2, 2006.
C.R. Choate,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DWHS P47

System name:
    OSD Military Personnel Files (December 1, 2000, 65 FR 75245).

Changes:
* * * * *

System Location:
    Delete entry and replace with ``Military Personnel, Washington 
Headquarters Services, Department of Defense, Room 5E556, 1155 Defense 
Pentagon, Washington, DC 20301-1155.''
* * * * *

Storage:
    Delete entry and replace with ``Excel Database.''

Retrievability:
    Delete entry and replace with ``Information is retrieved by last 
name and social security number.''

Safeguards:
    Delete entry and replace with ``Automated records are maintained in 
controlled areas accessible only to authorized personnel. Entry to 
these areas is restricted to personnel with a valid requirement and 
authorization to enter. Back-up data maintained at each location is 
stored in a locked room.''
* * * * *

System manager(s) and address:
    Delete entry and replace with ``Military Personnel, Washington 
Headquarters Services, Department of Defense, Room 5E556, 1155 Defense 
Pentagon, Washington, DC 20301-1155.''

Notification procedure:
    Delete name of organization and address and replace with ``Military 
Personnel, Washington Headquarters Services, Department of Defense, 
Room 5E556, 1155 Defense Pentagon, Washington, DC 20301-1155.''
    A second and third paragraphs are added to read ``Written requests 
for information should contain the full name of the individual, current 
address and telephone number.
    For personal visits, the individual should be able to provide some 
acceptable identification.''

Record access procedures:
    Delete name of organization and address and replace with ``Military 
Personnel, Washington Headquarters Services, Department of Defense, 
Room 5E556, 1155 Defense Pentagon, Washington, DC 20301-1155.''
* * * * *
DWHS P47

System name:
    OSD Military Personnel Files.

System location:
    Military Personnel, Washington Headquarters Services, Department of 
Defense, Room 5E556, 1155 Defense Pentagon, Washington, DC 20301-1155.

Categories of individuals covered by the system:
    All military personnel assigned or attached to or on temporary duty 
with the Office of the Secretary of Defense (OSD).

Categories of records in the system:
    Files contain personnel information that has been extracted from 
the individual's Official Military Personnel Files (OMPF). File 
contains, but is not limited to, name, grade, Social Security number; 
service job title; expected date of arrival for duty with OSD; expected 
date of departure from OSD; home and address of record; general and 
special orders; and details pertaining to duties, assignment, 
promotion, and training.

Authority for maintenance of the system:
    10 U.S.C. 131, Office of the Secretary of Defense and E.O. 9397 
(SSN).

Purpose(s):
    To administer and centrally manage personnel functions of 
Department of Defense military personnel prior to their assignment and 
during their assignment to OSD. Uses include, but are not limited to, 
knowing when an individual will arrive, what agency they will be 
assigned to, who they will replace and when an individual will depart. 
The records are maintained as a local repository of documents generated 
during the service member's assignment and are used to manage, 
administer, and document the assignment.

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of OSD's 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Excel Database.

Retrievability:
    Information is retrieved by last name and social security number

Safeguards:
    Automated records are maintained in controlled areas accessible 
only to authorized personnel. Entry to these areas is restricted to 
personnel with a valid requirement and authorization to enter. Back-up 
data maintained at each location is stored in a locked room.

Retention and disposal:
    Both paper and electronic files are maintained in active status 
until

[[Page 59093]]

individual departs OSD. Upon departure, the individual's files are 
moved to inactive status. Inactive files are retained for one year and 
then destroyed or deleted.

System manager and address:
    Military Personnel, Washington Headquarters Services, Department of 
Defense, Room 5E556, 1155 Defense Pentagon, Washington, DC 20301-1155.

Notification procedures:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Military Personnel, Washington Headquarters Services, Department 
of Defense, Room 5E556, 1155 Defense Pentagon, Washington, DC 20301-
1155.
    Written requests for information should contain the full name of 
the individual, current address and telephone number.
    For personal visits, the individual should be able to provide some 
acceptable identification.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Military Personnel, Washington Headquarters Services, Department of 
Defense, Room 5E556, 1155 Defense Pentagon, Washington, DC 20301-1155.
    Written requests for information should contain the full name of 
the individual, current address and telephone number.
    For personal visits, the individual should be able to provide some 
acceptable identification.

Contesting record procedures:
    The OSD rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in OSD 
Administrative Instruction 81; 32 CFR part 311; or may be obtained from 
the system manager.

Record source categories:
    Sources of information are the individual, the individual's 
Official Military Personnel File; PCS Orders; and SD Form 37, `Request 
for Nomination and Position Description of Military Personnel'.

Exemptions claimed for the system:
    None.

 [FR Doc. E6-16500 Filed 10-5-06; 8:45 am]
BILLING CODE 5001-06-P