Creation of a New System of Records, 51814-51816 [06-7319]
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51814
Federal Register / Vol. 71, No. 169 / Thursday, August 31, 2006 / Notices
ENVIRONMENTAL PROTECTION
AGENCY
[FRL–8215–5; EPA–HQ–OEI–2006–0633]
Creation of a New System of Records
Environmental Protection
Agency (EPA).
ACTION: Notice of creation of a new
system of records notice.
erjones on PROD1PC72 with NOTICES
AGENCY:
SUMMARY: Pursuant to the provisions of
the Privacy Act of 1974 (5 U.S.C. 552a),
the Office of Administration and
Resources Management gives notice that
it proposes to create a new system of
records for its administrative systems by
transferring the Inspector General’s
Operation and Reporting (IGOR) system
of records (EPA–41) from the Office of
the Inspector General to the Office of
Administration and Resources
Management and renaming it Office of
Administration Services Information
System (OASIS). In addition to the
exempted personnel security files
currently covered under EPA–41,
records in the following Privacy Act
systems are being transferred to OASIS:
Wellness Program Medical Records
(EPA–3); EPA Parking Control Office
File (EPA–10); and the EPA Transit
Program Files.
DATES: Persons wishing to comment on
this system of records notice may do so
by October 10, 2006.
ADDRESSES: Submit your comments,
identified by Docket ID No. EPA–HQ–
OEI–2006–0633, by one of the following
methods:
• www.regulations.gov: Follow the
on-line instructions for submitting
comments.
• E-mail: oei.docket@epa.gov.
• Fax: 202–566–1752.
• Mail: OEI Docket, Environmental
Protection Agency, Mailcode: 2822T,
1200 Pennsylvania Ave., NW.,
Washington, DC 20460.
• Hand Delivery: OEI Docket, EPA/
DC, EPA West Building, Room B102,
1301 Constitution Avenue, NW.,
Washington, DC. Such deliveries are
only accepted during the Docket’s
normal hours of operation, and special
arrangements should be made for
deliveries of boxed information.
Instructions: Direct your comments to
Docket ID No. EPA–HQ–OEI–2006–
0633. EPA’s policy is that all comments
received will be included in the public
docket without change and may be
made available online at
www.regulations.gov, including any
personal information provided, unless
the comment includes information
claimed to be Confidential Business
Information (CBI) or other information
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15:29 Aug 30, 2006
Jkt 208001
for which disclosure is restricted by
statute. Do not submit information that
you consider to be CBI or otherwise
protected through www.regulations.gov.
The www.regulations.gov Web site is an
‘‘anonymous access’’ system, which
means EPA will not know your identity
or contact information unless you
provide it in the body of your comment.
If you send an e-mail comment directly
to EPA without going through
www.regulations.gov your e-mail
address will be automatically captured
and included as part of the comment
that is placed in the public docket and
made available on the Internet. If you
submit an electronic comment, EPA
recommends that you include your
name and other contact information in
the body of your comment and with any
disk or CD–ROM you submit. If EPA
cannot read your comment due to
technical difficulties and cannot contact
you for clarification, EPA may not be
able to consider your comment.
Electronic files should avoid the use of
special characters, any form of
encryption, and be free of any defects or
viruses. For additional information
about EPA’s public docket visit the EPA
Docket Center homepage at https://
www.epa.gov/epahome/dockets.htm.
Docket: All documents in the docket
are listed in the www.regulations.gov
index. Although listed in the index,
some information is not publicly
available, e.g., CBI or other information
for which disclosure is restricted by
statute. Certain other material, such as
copyrighted material, will be publicly
available only in hard copy. Publicly
available docket materials are available
either electronically in
www.regulations.gov or in hard copy at
the OEI Docket, EPA/DC, EPA West
Building, Room B102, 1301 Constitution
Ave., NW., Washington, DC. The Public
Reading Room is open from 8:30 a.m. to
4:30 p.m., Monday through Friday,
excluding legal holidays. The telephone
number for the Public Reading Room is
(202) 566–1744, and the telephone
number for the OEI Docket is (202) 566–
1752.
FOR FURTHER INFORMATION CONTACT: Ray
Lee, Office of Administrative Services,
Environmental Protection Agency, Ariel
Rios, MC 3201A, 1200 Pennsylvania
Avenue, NW., Washington, DC 20460;
telephone number, (202) 564–4625; email address, Lee.Ray@epa.gov.
SUPPLEMENTARY INFORMATION:
I. General Information
The Office of Administration and
Resources Management plans to create a
Privacy Act system of records for its
administrative systems, i.e., OASIS.
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Details regarding the system of records
are contained in this Federal Register
Notice. OASIS maintains records that
are used to administer and manage the
administrative resources of the EPA.
These actions effect no changes in the
privacy protections of the affected
category of records. Access to the
system is restricted to authorized users
and will be maintained in a secure,
password protected computer system, in
secure areas and buildings with
physical access controls and
environmental controls. The system is
maintained by the Office of
Administration and Resources
Management.
Dated: August 22, 2006.
Linda A. Travers,
Acting Assistant Administrator and Chief
Information Officer.
EPA–41
SYSTEM NAME:
Office of Administrative Services
Information System (OASIS)
SYSTEM LOCATION:
Office of Administrative Services,
Environmental Protection Agency, Ariel
Rios Building, 1200 Pennsylvania Ave.,
NW., Washington, DC 20460.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals who require regular,
ongoing access to EPA-controlled
facilities, information technology
systems, or information classified in the
interest of national security, including
applicants for employment or contracts,
Federal employees, contractors,
grantees, students, interns, volunteers,
other non-Federal employees and
individuals formerly in any of these
positions. The system also covers
individuals authorized to perform or use
services provided in Agency facilities
(e.g., Fitness Center, etc.). The system
does not apply to occasional visitors or
short-term guests to whom the Agency
will issue temporary identification.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system maintains records that
are used to administer and manage the
administrative resources of the EPA.
Categories of records include:
• Personal information such as name,
home address, telephone number, and
date of birth.
• Work related information such as
work address, work telephone number,
organization/office assignment, and
company name.
• Personnel Security Records such as
the results of a background
investigation, and information derived
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Federal Register / Vol. 71, No. 169 / Thursday, August 31, 2006 / Notices
from documents used to verify
applicant’s identity.
• Locks and Keys Management
information such as combinations,
locks, incidents requiring a security
report, keys, and safes located at
Headquarters.
• Physical Security information such
as building vulnerabilities, mitigations,
costs associated with mitigation, and
risk designation levels at various EPA
locations.
• Warehouse Management
information such as type of product
order, contact information for recipient,
and purchase order number.
• Fitness Center information such as
photographs, medical information,
payroll deductions, and pay grade (GS
level only).
• Driver Tracking information such as
EPA vehicle license plate numbers,
service records, and number of
passengers utilizing the Agency buses.
• Parking and Transit information
such as carpool members names,
addresses, work addresses, license plate
numbers, and type of cars as well as
transit subsidy information such as
subsidy amount, possession of a
registered Smart Trip card, and serial
number of Smart Trip card if registered.
• Mail Center Management
information used to track registered
mail. Records include mailing address
of the recipient and sender, name of
individual who signed for the piece of
mail, date and time mail was signed for,
and costs of postage for each office.
• Printing information such as name
and telephone number of the office
requesting print jobs, the budget
associated with the print job, and
completion and delivery of the print job.
• Trouble Ticket information such as
the name and work telephone number of
the caller and the nature of the
information technology problem.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM
(INCLUDES ANY REVISIONS OR AMENDMENTS):
5 U.S.C. 301; Federal Information
Security Act (Pub. L. 104–106, sec.
5113); Electronic Government Act (Pub.
L. 104–347, sec. 203); the Paperwork
Reduction Act of 1995 (44 U.S.C. 3501);
and the Government Paperwork
Elimination Act (Pub. L. 105–277, 44
U.S.C. 3504); Federal Property and
Administrative Act of 1949, as
amended.
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PURPOSE(S):
The purpose of this system is to
administer and manage administrative
resources for the EPA. Each module’s
purpose is described below.
• Physical Security—The purpose of
the Physical Security module is to assist
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Jkt 208001
the members of the Security
Management Division with assessments
of the physical vulnerabilities of
buildings, risk and cost of exterior/
perimeter mitigations, and security
access.
• Warehouse Management—The
purpose of the Warehouse Management
module is to assist the Agency with
tracking and recording government
property.
• Fitness Center Management
System—The purpose of the Fitness
Center Management module is to assist
team members within the Safety, Health
and Environmental Management
Division with tracking visitors, fitness
center members’ information, payment,
and equipment inventory and
maintenance.
• Parking and Transit System—The
purpose of the Parking and Transit
module is to assist the members of the
Facilities Management and Services
Division with tracking of the use of
parking spaces provided by EPA. This
module also tracks EPA employees’
transit subsidy and Smart Trip
transactions.
• Combo, Locks, Incidents, Keys, and
Safe System—The purpose of the
Combo Locks Incident Keys Safe System
(CLIKS) module is to assist the members
of the Security Management Division
with tracking documentation associated
with security changes for locks and keys
as well as safes and combinations. This
system also maintains a log of incidents
on the grounds of EPA Headquarters’
sites.
• Driver Tracking—The purpose of
the Driver Tracking module is to assist
the motor pool of the Facilities
Management and Services Division with
tracking requests, ridership, vehicles
and buses. The Driver Tracking module
contains information about special
requests for the services of an EPA
driver or shuttle bus.
• Mail Center—The purpose of the
Mail Center module is to track costs
associated with the Agency’s incoming
and outgoing mail as well as route and
distribute internal and external mail.
• Personnel Security System—The
purpose of the Personnel Security
module is to assist the members of the
Security Management Division with
tracking the documentation associated
with security investigations for Federal
and non-Federal personnel working for
EPA.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
General routine uses A, B, C, D, E, F,
G, H, I, J, and K apply to this system.
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51815
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are stored in electronic media
and paper files are stored in locked file
cabinets.
RETRIEVABILITY:
Records are maintained in a database
that requires authorized user login and
password to retrieve personal data.
SAFEGUARDS:
Security controls used to protect
personal sensitive data in OASIS are
commensurate with those required for a
information system rated MODERATE
for confidentiality, integrity, and
availability, as prescribed in NIST
Special Publication, 800–53,
‘‘Recommended Security Controls for
Federal Information Systems,’’ Annex 2.
RETENTION AND DISPOSAL:
Records are retained and disposed of
in accordance with EPA’s records
control schedule approved by the
National Archives and Records
Administration.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Office of Administrative
Services, Environmental Protection
Agency, MC3201A, 1200 Pennsylvania
Avenue, NW., Washington, DC 20460.
NOTIFICATION PROCEDURES:
Any individual who wants to know
whether this system of records contains
a record about him or her, who wants
access to his or her record, or who
wants to contest the contents of a
record, should make a written request to
the EPA FOIA Office, Attn: Privacy Act
Officer, MC2822T, 1200 Pennsylvania
Avenue, NW., Washington, DC 20460.
RECORD ACCESS PROCEDURE:
Requests for access must be made in
accordance with the procedures
described in EPA’s Privacy Act
regulations at 40 CFR part 16.
Requesters will be required to provide
adequate identification, such as a
driver’s license, employee identification
card, or other identifying document.
Additional identification procedures
may be required in some instances.
CONTESTING RECORDS PROCEDURE:
Requests for correction or amendment
must identify the record to be changed
and the corrective action sought.
Complete EPA Privacy Act procedures
are described in EPA’s Privacy Act
regulations at 40 CFR part 16.
RECORD SOURCE CATEGORIES:
The system of records notice that
applies to OASIS is PeoplePlus Payroll,
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51816
Federal Register / Vol. 71, No. 169 / Thursday, August 31, 2006 / Notices
Time and Labor Application (EPA–1).
All data not collected from this system
is entered manually from employees
and contractors via paper or electronic
format.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
Under 5 U.S.C. 552a(k)(1), (k)(2), and
(k)(5), the Personnel Security System is
exempt from the following provisions of
the Privacy Act of 1974 as amended,
subject to the limitations set forth in this
subsection; 5 U.S.C. 552a(c)(3); (d)(2),
(d)(3), and (d)(4); (e)(1), and (f)(2)
through (5). Although the Personnel
Security System has been exempted,
EPA may, in its discretion, fully grant
individual requests for access and
correction if it determines that the
exercise of these rights will not interfere
with an interest that the exemption is
intended to protect.
[FR Doc. 06–7319 Filed 8–30–06; 8:45 am]
BILLING CODE 6560–50–P
ENVIRONMENTAL PROTECTION
AGENCY
[EPA–HQ–OPPT–2005–0051; FRL–8215–9]
Asbestos-Containing Materials in
Schools; State Request for Waiver
From Requirements; Reopening of
Comment Period; Correction
Environmental Protection
Agency (EPA).
ACTION: Notice of proposed approval
and request for comments; reopening of
comment period and correction.
AGENCY:
SUMMARY: EPA is reopening the
comment period for a proposed
approval and request for comments
published June 1, 2006, (71 FR 31183)
where EPA proposed to waive the
requirements of the Federal asbestos-inschools program for the Commonwealth
of Kentucky. In the June 1, 2006,
document the Federal Docket
Management System (FDMS) docket
number was incorrectly referenced. This
document corrects the docket number
and provides the opportunity to
comment and/or request a public
hearing.
Written comments under Docket
ID Number EPA–HQ–OPPT–2005–0051
must be received by October 30, 2006.
Each comment must include the name
and address of the submitter. Any
request for a public hearing must be in
writing, be received on or before
October 30, 2006, and detail specific
objections to the grant of the waiver. If,
during the comment period, EPA
receives such a request for a public
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DATES:
VerDate Aug<31>2005
15:29 Aug 30, 2006
Jkt 208001
hearing, EPA will schedule a public
hearing in Kentucky following the
comment period. EPA will announce
the date of the public hearing in the
Federal Register.
ADDRESSES: Submit your comments,
identified by Docket ID Number EPA–
HQ–OPPT–2005–0051, by one of the
following methods:
1. www.regulations.gov: Follow the
on-line instructions for submitting
comments.
2. E-mail: hund.john@epa.gov.
3. Fax: (404) 562–8972.
4. Mail: Docked ID Number EPA–HQ–
OPPT–2005–0051, Asbestos
Coordinator, Region 4, Environmental
Protection Agency, Atlanta Federal
Center, 61 Forsyth Street, SW., Atlanta,
GA 30303–8960.
5. Hand Delivery or Courier: John
Hund, Asbestos Coordinator, Region 4,
Environmental Protection Agency,
Atlanta Federal Center, 61 Forsyth
Street, SW., Atlanta, GA 30303–8960.
Such deliveries are only accepted
during the Regional Office’s normal
hours of operation. The Regional
Office’s official hours of business are
Monday through Friday, 8:30 to 4:30,
excluding Federal holidays.
Instructions: Direct your comments to
Docket ID Number EPA–HQ–OPPT–
2005–0051. EPA’s policy is that all
comments received will be included in
the public docket without change and
may be made available online at
www.regulations.gov, including any
personal information provided, unless
the comment includes information
claimed to be Confidential Business
Information (CBI) or other information
whose disclosure is restricted by statute.
Do not submit through
www.regulations.gov or e-mail,
information that you consider to be CBI
or otherwise protected. The
www.regulations.gov website is an
‘‘anonymous access’’ systems, which
means EPA will not know your identity
or contact information unless you
provide it in the body of your comment.
If you send an e-mail comment directly
to EPA without going through
www.regulations.gov, your e-mail
address will be automatically captured
and included as part of the comment
that is placed in the public docket and
made available on the Internet. If you
submit an electronic comment, EPA
recommends that you include your
name and other contact information in
the body of your comment and with any
disk or CD–ROM you submit. If EPA
cannot read your comment due to
technical difficulties and cannot contact
you for clarification, EPA may not be
able to consider your comment.
PO 00000
Frm 00020
Fmt 4703
Sfmt 4703
Electronic files should avoid the use of
special characters, any form of
encryption, and be free of any defects or
viruses. For additional information
about EPA’s public docket visit the EPA
Docket Center homepage at https://
www.epa.gov/epahome/dockets.htm.
Docket: All documents in the
electronic docket are listed in the
www.regulations.gov index. Although
listed in the index, some information is
not publicly available, i.e., CBI or other
information whose disclosure is
restricted by statute. Certain other
material, such as copyrighted material,
is not placed on the Internet and will be
publicly available only in hard copy
form. Publicly available docket
materials are available either
electronically in www.regulations.gov or
in hard copy at the Asbestos
Coordinator, Region 4, Environmental
Protection Agency, Atlanta Federal
Center, 61 Forsyth Street, SW., Atlanta,
GA 30303–8960. EPA requests that if at
all possible, you contact the person
listed in the FOR FURTHER INFORMATION
CONTACT section to schedule your
inspection. The Regional Office’s
official hours of business are Monday
through Friday, 8:30 to 4:30 excluding
legal holidays.
For
general information contact: Colby
Lintner, Regulatory Coordinator,
Environmental Assistance Division
(7408M), Office of Pollution Prevention
and Toxics, Environmental Protection
Agency, 1200 Pennsylvania Ave., NW.,
Washington, DC 20460–0001; telephone
number: (202) 564–8182; e-mail address:
TSCA-Hotline@epa.gov.
For technical information contact:
John Hund, Asbestos Coordinator,
Region 4, Environmental Protection
Agency, Atlanta Federal Center, 61
Forsyth Street SW., Atlanta, GA 30303–
8960; telephone number: (404) 562–
8978; e-mail address:
hund.john@epa.gov.
FOR FURTHER INFORMATION CONTACT:
EPA is
reopening the comment period and
making a correction to the document
published on June 1, 2006, (71 FR
31183) proposing to waive the
requirements of the Federal asbestos-inschools program for the Commonwealth
of Kentucky. The FDMS docket number
‘‘EPA–HQ–OPPT–2005–0096’’ in the
June 1, 2006, document was incorrect.
The FDMS docket number in the
heading, DATES and ADDRESSES (twice)
section in the third column on page
31183, the first full paragraph in the
first column of page 31184 and the last
paragraph before the signature block in
the second column on page 31186 of the
SUPPLEMENTARY INFORMATION:
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]]>Agencies
[Federal Register Volume 71, Number 169 (Thursday, August 31, 2006)]
[Notices]
[Pages 51814-51816]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 06-7319]
[[Page 51814]]
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ENVIRONMENTAL PROTECTION AGENCY
[FRL-8215-5; EPA-HQ-OEI-2006-0633]
Creation of a New System of Records
AGENCY: Environmental Protection Agency (EPA).
ACTION: Notice of creation of a new system of records notice.
-----------------------------------------------------------------------
SUMMARY: Pursuant to the provisions of the Privacy Act of 1974 (5
U.S.C. 552a), the Office of Administration and Resources Management
gives notice that it proposes to create a new system of records for its
administrative systems by transferring the Inspector General's
Operation and Reporting (IGOR) system of records (EPA-41) from the
Office of the Inspector General to the Office of Administration and
Resources Management and renaming it Office of Administration Services
Information System (OASIS). In addition to the exempted personnel
security files currently covered under EPA-41, records in the following
Privacy Act systems are being transferred to OASIS: Wellness Program
Medical Records (EPA-3); EPA Parking Control Office File (EPA-10); and
the EPA Transit Program Files.
DATES: Persons wishing to comment on this system of records notice may
do so by October 10, 2006.
ADDRESSES: Submit your comments, identified by Docket ID No. EPA-HQ-
OEI-2006-0633, by one of the following methods:
www.regulations.gov: Follow the on-line instructions for
submitting comments.
E-mail: oei.docket@epa.gov.
Fax: 202-566-1752.
Mail: OEI Docket, Environmental Protection Agency,
Mailcode: 2822T, 1200 Pennsylvania Ave., NW., Washington, DC 20460.
Hand Delivery: OEI Docket, EPA/DC, EPA West Building, Room
B102, 1301 Constitution Avenue, NW., Washington, DC. Such deliveries
are only accepted during the Docket's normal hours of operation, and
special arrangements should be made for deliveries of boxed
information.
Instructions: Direct your comments to Docket ID No. EPA-HQ-OEI-
2006-0633. EPA's policy is that all comments received will be included
in the public docket without change and may be made available online at
www.regulations.gov, including any personal information provided,
unless the comment includes information claimed to be Confidential
Business Information (CBI) or other information for which disclosure is
restricted by statute. Do not submit information that you consider to
be CBI or otherwise protected through www.regulations.gov. The
www.regulations.gov Web site is an ``anonymous access'' system, which
means EPA will not know your identity or contact information unless you
provide it in the body of your comment. If you send an e-mail comment
directly to EPA without going through www.regulations.gov your e-mail
address will be automatically captured and included as part of the
comment that is placed in the public docket and made available on the
Internet. If you submit an electronic comment, EPA recommends that you
include your name and other contact information in the body of your
comment and with any disk or CD-ROM you submit. If EPA cannot read your
comment due to technical difficulties and cannot contact you for
clarification, EPA may not be able to consider your comment. Electronic
files should avoid the use of special characters, any form of
encryption, and be free of any defects or viruses. For additional
information about EPA's public docket visit the EPA Docket Center
homepage at https://www.epa.gov/epahome/dockets.htm.
Docket: All documents in the docket are listed in the
www.regulations.gov index. Although listed in the index, some
information is not publicly available, e.g., CBI or other information
for which disclosure is restricted by statute. Certain other material,
such as copyrighted material, will be publicly available only in hard
copy. Publicly available docket materials are available either
electronically in www.regulations.gov or in hard copy at the OEI
Docket, EPA/DC, EPA West Building, Room B102, 1301 Constitution Ave.,
NW., Washington, DC. The Public Reading Room is open from 8:30 a.m. to
4:30 p.m., Monday through Friday, excluding legal holidays. The
telephone number for the Public Reading Room is (202) 566-1744, and the
telephone number for the OEI Docket is (202) 566-1752.
FOR FURTHER INFORMATION CONTACT: Ray Lee, Office of Administrative
Services, Environmental Protection Agency, Ariel Rios, MC 3201A, 1200
Pennsylvania Avenue, NW., Washington, DC 20460; telephone number, (202)
564-4625; e-mail address, Lee.Ray@epa.gov.
SUPPLEMENTARY INFORMATION:
I. General Information
The Office of Administration and Resources Management plans to
create a Privacy Act system of records for its administrative systems,
i.e., OASIS. Details regarding the system of records are contained in
this Federal Register Notice. OASIS maintains records that are used to
administer and manage the administrative resources of the EPA. These
actions effect no changes in the privacy protections of the affected
category of records. Access to the system is restricted to authorized
users and will be maintained in a secure, password protected computer
system, in secure areas and buildings with physical access controls and
environmental controls. The system is maintained by the Office of
Administration and Resources Management.
Dated: August 22, 2006.
Linda A. Travers,
Acting Assistant Administrator and Chief Information Officer.
EPA-41
System Name:
Office of Administrative Services Information System (OASIS)
System Location:
Office of Administrative Services, Environmental Protection Agency,
Ariel Rios Building, 1200 Pennsylvania Ave., NW., Washington, DC 20460.
Categories of Individuals Covered by the System:
Individuals who require regular, ongoing access to EPA-controlled
facilities, information technology systems, or information classified
in the interest of national security, including applicants for
employment or contracts, Federal employees, contractors, grantees,
students, interns, volunteers, other non-Federal employees and
individuals formerly in any of these positions. The system also covers
individuals authorized to perform or use services provided in Agency
facilities (e.g., Fitness Center, etc.). The system does not apply to
occasional visitors or short-term guests to whom the Agency will issue
temporary identification.
Categories of Records in the System:
This system maintains records that are used to administer and
manage the administrative resources of the EPA. Categories of records
include:
Personal information such as name, home address, telephone
number, and date of birth.
Work related information such as work address, work
telephone number, organization/office assignment, and company name.
Personnel Security Records such as the results of a
background investigation, and information derived
[[Page 51815]]
from documents used to verify applicant's identity.
Locks and Keys Management information such as
combinations, locks, incidents requiring a security report, keys, and
safes located at Headquarters.
Physical Security information such as building
vulnerabilities, mitigations, costs associated with mitigation, and
risk designation levels at various EPA locations.
Warehouse Management information such as type of product
order, contact information for recipient, and purchase order number.
Fitness Center information such as photographs, medical
information, payroll deductions, and pay grade (GS level only).
Driver Tracking information such as EPA vehicle license
plate numbers, service records, and number of passengers utilizing the
Agency buses.
Parking and Transit information such as carpool members
names, addresses, work addresses, license plate numbers, and type of
cars as well as transit subsidy information such as subsidy amount,
possession of a registered Smart Trip card, and serial number of Smart
Trip card if registered.
Mail Center Management information used to track
registered mail. Records include mailing address of the recipient and
sender, name of individual who signed for the piece of mail, date and
time mail was signed for, and costs of postage for each office.
Printing information such as name and telephone number of
the office requesting print jobs, the budget associated with the print
job, and completion and delivery of the print job.
Trouble Ticket information such as the name and work
telephone number of the caller and the nature of the information
technology problem.
Authority for Maintenance of the System (includes any revisions or
amendments):
5 U.S.C. 301; Federal Information Security Act (Pub. L. 104-106,
sec. 5113); Electronic Government Act (Pub. L. 104-347, sec. 203); the
Paperwork Reduction Act of 1995 (44 U.S.C. 3501); and the Government
Paperwork Elimination Act (Pub. L. 105-277, 44 U.S.C. 3504); Federal
Property and Administrative Act of 1949, as amended.
Purpose(s):
The purpose of this system is to administer and manage
administrative resources for the EPA. Each module's purpose is
described below.
Physical Security--The purpose of the Physical Security
module is to assist the members of the Security Management Division
with assessments of the physical vulnerabilities of buildings, risk and
cost of exterior/perimeter mitigations, and security access.
Warehouse Management--The purpose of the Warehouse
Management module is to assist the Agency with tracking and recording
government property.
Fitness Center Management System--The purpose of the
Fitness Center Management module is to assist team members within the
Safety, Health and Environmental Management Division with tracking
visitors, fitness center members' information, payment, and equipment
inventory and maintenance.
Parking and Transit System--The purpose of the Parking and
Transit module is to assist the members of the Facilities Management
and Services Division with tracking of the use of parking spaces
provided by EPA. This module also tracks EPA employees' transit subsidy
and Smart Trip transactions.
Combo, Locks, Incidents, Keys, and Safe System--The
purpose of the Combo Locks Incident Keys Safe System (CLIKS) module is
to assist the members of the Security Management Division with tracking
documentation associated with security changes for locks and keys as
well as safes and combinations. This system also maintains a log of
incidents on the grounds of EPA Headquarters' sites.
Driver Tracking--The purpose of the Driver Tracking module
is to assist the motor pool of the Facilities Management and Services
Division with tracking requests, ridership, vehicles and buses. The
Driver Tracking module contains information about special requests for
the services of an EPA driver or shuttle bus.
Mail Center--The purpose of the Mail Center module is to
track costs associated with the Agency's incoming and outgoing mail as
well as route and distribute internal and external mail.
Personnel Security System--The purpose of the Personnel
Security module is to assist the members of the Security Management
Division with tracking the documentation associated with security
investigations for Federal and non-Federal personnel working for EPA.
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purposes of Such Uses:
General routine uses A, B, C, D, E, F, G, H, I, J, and K apply to
this system.
Policies and Practices for Storing, Retrieving, Accessing, Retaining,
and Disposing of Records in the System:
Storage:
Records are stored in electronic media and paper files are stored
in locked file cabinets.
Retrievability:
Records are maintained in a database that requires authorized user
login and password to retrieve personal data.
Safeguards:
Security controls used to protect personal sensitive data in OASIS
are commensurate with those required for a information system rated
MODERATE for confidentiality, integrity, and availability, as
prescribed in NIST Special Publication, 800-53, ``Recommended Security
Controls for Federal Information Systems,'' Annex 2.
Retention and Disposal:
Records are retained and disposed of in accordance with EPA's
records control schedule approved by the National Archives and Records
Administration.
System Manager(s) and Address:
Director, Office of Administrative Services, Environmental
Protection Agency, MC3201A, 1200 Pennsylvania Avenue, NW., Washington,
DC 20460.
Notification Procedures:
Any individual who wants to know whether this system of records
contains a record about him or her, who wants access to his or her
record, or who wants to contest the contents of a record, should make a
written request to the EPA FOIA Office, Attn: Privacy Act Officer,
MC2822T, 1200 Pennsylvania Avenue, NW., Washington, DC 20460.
Record Access Procedure:
Requests for access must be made in accordance with the procedures
described in EPA's Privacy Act regulations at 40 CFR part 16.
Requesters will be required to provide adequate identification, such as
a driver's license, employee identification card, or other identifying
document. Additional identification procedures may be required in some
instances.
Contesting Records Procedure:
Requests for correction or amendment must identify the record to be
changed and the corrective action sought. Complete EPA Privacy Act
procedures are described in EPA's Privacy Act regulations at 40 CFR
part 16.
Record Source Categories:
The system of records notice that applies to OASIS is PeoplePlus
Payroll,
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Time and Labor Application (EPA-1). All data not collected from this
system is entered manually from employees and contractors via paper or
electronic format.
Systems Exempted From Certain Provisions of the Act:
Under 5 U.S.C. 552a(k)(1), (k)(2), and (k)(5), the Personnel
Security System is exempt from the following provisions of the Privacy
Act of 1974 as amended, subject to the limitations set forth in this
subsection; 5 U.S.C. 552a(c)(3); (d)(2), (d)(3), and (d)(4); (e)(1),
and (f)(2) through (5). Although the Personnel Security System has been
exempted, EPA may, in its discretion, fully grant individual requests
for access and correction if it determines that the exercise of these
rights will not interfere with an interest that the exemption is
intended to protect. \
[FR Doc. 06-7319 Filed 8-30-06; 8:45 am]
BILLING CODE 6560-50-P
