Privacy Act of 1974; System of Records, 50899-50901 [06-7185]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Army
• Army Department

[Federal Register Volume 71, Number 166 (Monday, August 28, 2006)]
[Notices]
[Pages 50899-50901]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 06-7185]


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DEPARTMENT OF DEFENSE

Department of the Army

[USA-2006-0029]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army.

ACTION: Notice to alter a system of records.

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SUMMARY: The Department of the Army is proposing to alter a system of 
records to its existing inventory of records systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective on September 27, 2006 
unless comments are received that would result in a contrary 
determination.

ADDRESSES: Department of the Army, Freedom of Information/Privacy 
Division, U.S. Army Records Management and Declassification Agency, 
ATTN: AHRC-PDD-FPZ, 7701 Telegraph Road, Casey Building, Suite 144, 
Alexandria, VA 22325-3905.

FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 428-6503.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.

[[Page 50900]]

    The proposed system report, as required by 5 U.S.C. 52a(r) of the 
Privacy Act of 1974, as amended, was submitted on August 14, 2006, to 
the House Committee on Government Reform, the Senate Committee on 
Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130, `Federal Agency Responsibilities for 
Maintaining Records About Individuals,' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: August 21, 2006.
C.R. Choate,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
AFFES 0207.02

System name:
    Customer Comments, Inquiries, and Direct Line Files (August 9, 
1996, 61 FR 41572).

Changes:
* * * * *

Name:
    Delete name and replace with ``Customer Solicitations, comments, 
Inquiries, and Direct Line Records.''
* * * * *

Categories of records in the system:
    Add to entry ``customers' e-mail solicitations.''

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 3013, Secretary of the 
Army; 10 U.S.C. 8013, Secretary of the Air Force; Army Regulation 60-
10, Army and Air Force Exchange Service General Policies; and Army 
Regulation 60-20, Army and Air Force Exchange Service Operating 
Policies.''

Purpose(s):
    Delete entry and replace with ``To aid the Exchange management in 
determining needs of customers and action required to settle customer 
complaints and to electronically notify potential customers, who 
voluntarily provide their e-mail address, information about special 
events, sales, and other information about shopping at the Exchange.''
* * * * *

 Storage:
    Delete entry and replace with ``Paper records in file folders and 
on electronic storage media.''
* * * * *

 System manager(s) and address:
    Add at the end of the entry ``and local managers at Exchanges 
world-wide.''
* * * * *
AAFES 0207.02

 System name:
    Customer Solicitations, Comments, Inquiries, and Direct Line 
Records.

System location:
    Headquarters, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598; Army and Air Force Exchange 
Service-Europe Region, Building 4001, In der Witz 14-18, 55252 Mainz-
Kastel, Germany; and Exchange Regions and Area Exchanges at posts, 
bases, and satellites world-wide. Official mailing addresses are 
published as an appendix to the Army's compilation of systems of 
records notices.

 Categories of individuals covered by the system:
    Users of the Army and Air Force Exchange Service who make 
inquiries, complaints, or comments on its operations.

 Categories of records in the system:
    Customer's name, address and telephone number, information 
pertaining to the subject of inquiry, complaint, or comment and 
response thereto; customer opinion survey data; and customers' e-mail 
solicitations.

 Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 8013, Secretary of 
the Air Force; Army Regulation 60-10, Army and Air Force Exchange 
Service General Policies; and Army Regulation 60-20, Army and Air Force 
Exchange Service Operating Policies.

 Purpose(s):
    To aid the Exchange management in determining needs of customers 
and action required to settle customer complaints and to electronically 
notify potential customers, who voluntarily provide their e-mail 
address, information about special events, sales, and other information 
about shopping at the Exchange.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and on electronic storage media.

Retrievability:
    By customer's name.

Safeguards:
    Records are accessible only by designated employees having official 
need therefore. Buildings housing records are protected by security 
guards.

Retention and disposal:
    Records are destroyed by shredding after 3 years.

System manager(s) and address:
    Commander, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598, and local managers at 
Exchanges world-wide.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commander, Army and Air Force Exchange Service, ATTN: Director, 
Public Affairs Division, 3911 S. Walton Walker Boulevard, Dallas, TX 
75236-1598.
    Individual should provide their full name, current address and 
telephone number, case number that appeared on correspondence received 
from AAFES, and signature.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commander, Army and Air Force Exchange Service, ATTN: Director, Public 
Affairs Division, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-
1598.
    Individual should provide their full name, current address and 
telephone number, case number that appeared on correspondence received 
from AAFES, and signature.

Contesting record procedures:
    The Army's rules for accessing records and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

[[Page 50901]]

Record source categories:
    From the individual.

Exemptions claimed for the system:
    None.

[FR Doc. 06-7185 Filed 8-25-06; 8:45 am]
BILLING CODE 5001-06-M