Privacy Act of 1974; System of Records, 50898-50899 [06-7184]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Army
• Army Department

[Federal Register Volume 71, Number 166 (Monday, August 28, 2006)]
[Notices]
[Pages 50898-50899]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 06-7184]


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DEPARTMENT OF DEFENSE

Department of the Army

[USA-2006-0030]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army.

ACTION: Notice to alter a system of records.

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SUMMARY: The Department of the Army is proposing to alter a system of 
records to its existing inventory of records systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective on September 27, 2006 
unless comments are received that would result in a contrary 
determination.

ADDRESSES: Department of the Army, Freedom of Information/Privacy 
Division, U.S. Army Records Management and Declassification Agency, 
ATTN: AHRC-PDD-FPZ, 7701 Telegraph Road, Casey Building, Suite 144, 
Alexandria, VA 22325-3905.

FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 428-6503. 
552a), as amended, have been published in the Federal Register and are 
available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on August 14, 2006, to 
the House Committee on Government Reform, the Senate Committee on 
Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130, `Federal Agency Responsibilities for 
Maintaining Records About Individuals,' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: August 21, 2006.
C.R. Choate,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
AAFES 1609.02

System name:
    AAFES Customer Service (May 31, 2002, 67 FR 38070).

Changes:
* * * * *

Categories of individuals covered by the system:
    Delete entry and replace with ``Army and Air Force Exchange Service 
(AAFES) customers including but not limited to those who make 
purchases, use the services of the Customer Service Desk, purchase 
merchandise on a time payment, layaway, or special order basis, or who 
need purchase adjustments or refunds.''
* * * * *

Authority for maintenance of the system:
    After AR 60-10, insert ``Army Regulation 60-20, Army and Air Force 
Exchange Service Operation Policies.''

Purpose(s):
    Add at the end of the entry ``and, to help detect and prevent 
criminal activity, and identify potential abuse of exchange 
privileges.''
* * * * *
AAFES 1609.02

System name:
    AAFES Customer Service.

System location:
    Headquarters, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598; Army and Air Force Exchange 
Service-Europe Region, Building 4001, In der Witz 14-18, 55252 Mainz-
Kastel, Germany, APO 09251-4580; and Exchange Regions and Area 
Exchanges at posts, bases, and satellites world-wide. Official mailing 
addresses are published as an appendix to the Army's compilation of 
systems of records notices.

Categories of individuals covered by the system:
    Army and Air Force Exchange Service (AAFES) customers including but 
not limited to those who make purchases, use the services of the 
Customer Service Desk, purchase merchandise on a time payment, layaway, 
or special order basis, or who need purchase adjustments or refunds.

[[Page 50899]]

Categories of records in the system:
    Individual's name, address, and Social Security Number, copies of 
layaway tickets, requests for refunds, special order forms/procurement 
request/logs, cash receipt/charge or credit vouchers, rebate coupons, 
register transaction journal/log, repair vouchers, warranty documents, 
shipping/delivery information, correspondence between AAFES and the 
customer and/or vendor.

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 8013, Secretary of 
the Air Force; Army Regulation 25-1, Morale, Welfare, and Recreation 
Activities and Non-Appropriated Fund Instrumentalities; Army Regulation 
60-10, Army and Air Force Exchange Service General Policies; Army 
Regulation 60-20, Army and Air Force Exchange Service Operation 
Policies; and E.O. 9397 (SSN).

Purpose(s):
    To record customer transactions/payment for layaway and special 
orders; to determine payment status before finalizing transactions; to 
identify account delinquencies and prepare customer reminder notices; 
to mail refunds on canceled layaway or special orders; to process 
purchase refunds; to document receipt from customer of merchandise 
subsequently returned to vendors for repair or replacement, shipping/
delivery information, and initiate follow-up actions; to monitor 
individual customer refunds; to perform market basket analysis; to 
improve efficiency of marketing system(s); and, to help detect and 
prevent criminal activity, and identify potential abuse of exchange 
privileges.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices apply to this system.

Disclosure to consumer reporting agencies:
    Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from this 
system to `consumer reporting agencies' as defined in the Fair Credit 
Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act 
of 1966 (31 U.S.C. 3701(a)(3)). The purpose of this disclosure is to 
aid in the collection of outstanding debts owed to the Federal 
government; typically to provide an incentive for debtors to repay 
delinquent Federal government debts by making these debts part of their 
credit records.
    Disclosure of records is limited to the individual's name, address, 
Social Security Number, and other information necessary to establish 
the individual's identity; the amount, status, and history of the 
claim; and the agency program under which the claim arose. This 
disclosure will be made only after the procedural requirement of 31 
U.S.C. 3711(f) has been followed.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system;
Storage:
    Paper in file folders and on electric storage media.

Retrievability:
    By customer's surname, Social Security Number, document control 
number, and/or due date.

Safeguards:
    Records are maintained in secured areas, accessible only to 
authorized personnel having need for the information in the performance 
of their duties.

Retention and disposal:
    Cancelled or completed layaway tickets are held for 6 months after 
cancellation or delivery of merchandise; purchase orders are retained 
for 2 years; transaction records are retained for 2 years; refund 
vouchers are retained for 6 years; returned merchandise slips are 
retained for 6 years; cash receipt vouchers are retained for 3 years; 
repair/replacement order slips are held 2 years. All records are 
destroyed by shredding, all electronic records are destroyed by 
erasing/reformatting the media.

System manager(s) and address:
    Commander, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commander, Army and Air Force Exchange Service, ATTN: SD, 3911 
S. Walton Walker Boulevard, Dallas, TX 75236-1598.
    Individual should provide name and sufficient details of purchaser 
to enable locating pertinent records, current address and telephone 
number.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commander, Army and Air Force Exchange Service, ATTN: SD, 3911 S. 
Walton Walker Boulevard, Dallas, TX 75236-1598.
    Individual should provide name and sufficient details of purchase 
to enable locating pertinent records, current address and telephone 
number.

Contesting record procedures:
    The Army's rules for accessing records and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual and/or vendor.

Exemptions claimed for the system:
    None.

[FR Doc. 06-7184 Filed 8-25-06; 8:45 am]
BILLING CODE 5001-06-M