Privacy Act of 1974; Systems of Records, 47780-47782 [06-7009]

Agencies

• Office of the Secretary of Defense
• DEPARTMENT OF DEFENSE

[Federal Register Volume 71, Number 160 (Friday, August 18, 2006)]
[Notices]
[Pages 47780-47782]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 06-7009]


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DEPARTMENT OF DEFENSE

Office of the Secretary of Defense

[DOD-2006-OS-0181]


Privacy Act of 1974; Systems of Records

AGENCY: Defense Finance and Accounting Service.

ACTION: Notice To Amend a System of Records.

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SUMMARY: The Defense Finance and Accounting Service proposes to amend a 
system of records notice to its existing inventory of record systems 
subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This action will be effective without further notice on 
September 18, 2006 unless comments are received that would result in a 
contrary determination.

[[Page 47781]]


ADDRESSES: Send comments to Ms. Linda Krabbenhoft, Freedom of 
Information Act/Privacy Act Program Manager, Defense Finance and 
Accounting Service, Denver, 6760 E. Irvington Place, Denver, CO 80279-
8000.

FOR FURTHER INFORMATION CONTACT: Ms Linda Krabbenhoft at (303) 676-
6045.

SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendment is not within the purview of 
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: August 14, 2006.
C.R. Choate,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
T3020

System Name:
    Living Disaster Recovery Planning System (LDRPS) (September 16, 
1998, 63 FR 49553).

Changes:
* * * * *

System location:
    Delete entry and replace with the following ``Defense Finance and 
Accounting Service--Indianapolis, 8899 East 56th Street, Indianapolis, 
IN 46249-1460. (Physical location of database and server.)
    Defense Finance and Accounting Service--Denver, 6760 East Irvington 
Place, Denver, CO 80279-8000.
    Defense Finance and Accounting Service--Columbus, 3990 East Broad 
Street, Columbus, OH 43218-2317.
    Defense Finance and Accounting Service--Cleveland, 1240 East 9th 
Street, Cleveland, OH 44199-2056.
    Defense Finance and Accounting Service--Kansas City, 1500 East 95th 
Street, Kansas City, MO 64197-0001.''
* * * * *

Storage:
    Delete entry and replace with ``Records are stored on an Oracle 
database server at DFAS Indianapolis. Backup copies of the database are 
generated on a bi-monthly basis and distributed to the lead contingency 
planner at each DFAS location for use in the event of network 
unavailability during an emergency situation.''
* * * * *

System manager(s) and address:
    Delete entry and replace with ``Director of Contingency Planning 
Division, Defense Finance and Accounting Service--Indianapolis, 8899 
East 56th Street, Indianapolis, IN 46249-1460.''
* * * * *

Contesting record procedures:
    Delete ``Office of Corporate Communications'' and replace with 
``Corporate Communications and Legislative Liaison.''
* * * * *
T3020

System name:
    Living Disaster Recovery Planning System (LDRPS).

System location:
    Defense Finance and Accounting Service--Indianapolis, 8899 east 
56th Street, Indianapolis, IN 46249-1460. (Physical location of 
database and server.)
    Defense Finance and Accounting Service--Denver, 6760 East Irvington 
Place, Denver, CO 80279-8000.
    Defense Finance and Accounting Service--Columbus, 3990 East Broad 
Street, Columbus, OH 43218-2317.
    Defense Finance and Accounting Service--Cleveland, 1240 East 9th 
Street, Cleveland, OH 44199-2056.
    Defense Finance and Accounting Service--Kansas City, 1500 East 95th 
Street, Kansas City, MO 64197-0001. Defense Finance and Accounting 
Service Headquarters, 1931 Jefferson Davis Highway, Arlington, VA 
22240-5291.

Categories of individuals covered by the system:
    All civilian and military individuals employed by the Defense 
Finance and Accounting Service; may also include civilian and military 
personnel of the Department of Defense and other Government agencies; 
may also include family members and other emergency points-of-contact; 
and contractor organizations.

Categories of records in the system:
    Name, organization(s), assignment, office and home telephone 
number(s), grade/rank, military branch of service, position title, job 
series, disability information, and emergency point-of-contact name and 
telephone numbers.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; DFAS Regulation 3020.26, 
Corporate Contingency Plan; and E.O. 9397 (SSN).

Purpose(s):
    To provide DFAS with a standardized automated contingency planning 
process. Personal information in the system is used to publish 
organizational telephone directories/locators, recall personnel to 
place of duty when required, for use in emergency notification, and to 
perform relevant functions/requirements/actions consistent with 
managerial functions during an emergency/disaster.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
permanent to 5 U.S.C. 552a(b)(3) as follows:
    To Federal, state, or local governments or civic organizations 
during actual emergencies, exercises, or continuity of operation tests 
for the purpose of responding to emergency situations.
    The DoD `Blanket Routine Users' published at the beginning of the 
DFAS compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored on an Oracle database server at DFAS 
Indianapolis. Backup copies of the database are generated on a bi-
monthly basis and distributed to the lead contingency planner at each 
DFAS location for use in the event of network unavailability during an 
emergency situation.

Retrievability:
    Retrieved by individual's name, by organization, and by employee ID 
(which is a combination of individual's first and last name).

Safeguards:
    As a minimum, records are accessed by person(s) responsible for 
servicing and authorized to use the record system in performance of 
their official duties who are properly screened and cleared for need-
to-know. Access to the system is controlled through User IDs and 
passwords.

[[Page 47782]]

Retention and disposal:
    Records are perpetual because individual records are deleted or 
added when the file is updated.

System manager(s) and address:
    Director of Contingency Planning Division, Defense Finance and 
Accounting Service--Indianapolis, 8899 East 56th Street, Indianapolis, 
IN 46249-1460.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Privacy Act Officer at the appropriate DFAS 
location.
    Individual should furnish full name, current DFAS organization 
element, current work address, and work telephone number.

Record access procedures:
    Individuals seeking access to information about themselves in this 
system of records should address written inquiries to the Privacy Act 
Officer at the appropriate DFAS location.
    Individual should furnish full name, current DFAS organization 
element, current work address, and work telephone number.

Contesting record procedures:
    The DFAS rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DFAS 
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from the 
Freedom of Information/Privacy Act Program Manager, Corporate 
Communications and Legislative Liaison, 6760 E. Irvington Place, 
Denver, CO 80279-8000.

Record source categories:
    Information is obtained from record subject.

Exemptions claimed for the system:
    None.

[FR Doc. 06-7009 Filed 8-17-06; 8:45 am]
BILLING CODE 5001-06-M