Office of the Inspector General; Privacy Act of 1974; System of Records, 44667-44668 [06-6720]

Agencies

• DEPARTMENT OF DEFENSE

[Federal Register Volume 71, Number 151 (Monday, August 7, 2006)]
[Notices]
[Pages 44667-44668]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 06-6720]


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DEPARTMENT OF DEFENSE


Office of the Inspector General; Privacy Act of 1974; System of 
Records

[DOD-2006-OS-0171]

AGENCY: Office of the Inspector General, DoD.

ACTION: Notice To Add Systems of Records.

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SUMMARY: The Office of the Inspector General (OIG) proposes to add a 
system of records to its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective on September 6, 2006, 
unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send comments to Chief, FOIA/PA Office, Inspector General, 
Department of Defense, 400 Army Navy Drive, Room 201, Arlington, VA 
22202-4704.

FOR FURTHER INFORMATION CONTACT: Mr. Darryl R. Aaron at (703) 604-9785.

SUPPLEMENTARY INFORMATION: The Office of the Inspector General (OIG) 
systems of records notices subject to the Privacy Act of 1974, (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act, were submitted on (date), to the House Committee on 
Government Reform, the Senate Committee on Homeland Security and 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated

[[Page 44668]]

February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: August 1, 2006.
C.R. Choate,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
CIG-23

System name:
    Public Affairs Files.

System location:
    Assistant Inspector General for Office of Communications and 
Congressional Liaison, Office of the Inspector General of the 
Department of Defense, 400 Army Navy Drive, Arlington, VA 22202-4704.

Categories of individuals covered by the system:
    Any individual(s) who writes or contacts the OIG DoD requesting 
general information.

Categories of records in the system:
    Records created or compiled in response to an inquiry, to include 
the response to the inquiry. Records may include, but are not limited 
to, news media reports and articles pertaining to the OIG DoD military 
and civilian officials to include Presidential Appointees; news media 
reports and articles pertaining to OIG DoD components, commands and/or 
systems; Congressional testimony and/or hearing transcripts; DoD 
military and civilian personnel speeches; Presidential and 
Congressional speeches pertaining to OIG DoD interests.

Authority for maintenance of the system:
    The Inspector General Act of 1978 (Public Law 95-452), as amended; 
DoD Directive 5106.1 (32 CFR part 312), Inspector General of the 
Department of Defense; DoD Directive 5122.5, Assistant Secretary of 
Defense for Public Affairs; DoD Directive 5230.9, Clearance of DoD 
Information for Public Release; and OIG Memorandum, Subject: Public 
Release of Information from the Office of the Inspector General, 
Department of Defense, June 27, 2003.

Purpose(s):
    To collect information in order to respond to inquiries about OIG 
DoD activities and functions.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a of the Privacy Act, these records or information contained therein 
may specifically be disclosed outside the DoD as a routine use pursuant 
to 5 U.S.C. 552a(b)(3) as follows:
    The DoD Blanket Routine Uses set forth at the beginning of the OIG 
compilation of system of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and electronic records are stored in file folders, 
computerized index listings and electronic storage media on local area 
network.

Retrievability:
    Retrieved by name.

Safeguards
    Paper records are stored in file cabinets located in an office 
suite, accessible only to OIG DoD personnel who must use the records to 
perform their duties. Computer systems in which records reside are 
protected through the use of assigned user identification(s) and 
multiple levels of passwords restricting access. Records are secured in 
a guarded building.

Retention and disposal:
    Disposition pending. No records will be destroyed until 
authorization is granted from the National Archives and Records 
Administration. All records will be retained until approval is granted.

System manager(s) and address:
    Assistant Inspector General for Office of Communications and 
Congressional Liaison, Office of the Inspector General of the 
Department of Defense, 400 Army Navy Drive, Arlington, VA 22202-4704.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written request 
to the Freedom of Information Act Requester Service Center/Privacy Act 
Office, 400 Army Navy Drive, Arlington, VA 22202-4704.
    Written request should contain the individual's full name, all 
former names and alias of the requester under which the file may be 
maintained. The request must be signed.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written requests to the Freedom 
of Information Act Requester Service Center/Privacy Act Office, 400 
Army Navy Drive, Arlington, VA 222-4704.
    Written request should contain the individual's full name, all 
former names and alias of the requester under which the file may be 
maintained. The request must be signed.

Contesting record procedures:
    The OIG's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in DoD 
Directive 5106.1 (32 CFR part 312) or may be obtained from the System 
Manager.

Record source categories:
    Information obtained from the Department of Defense Military 
Services and Components, U.S. Congress, DoD OIG Hotline, public media, 
and source documents such as reports of investigation and/or audit.

Exemptions claimed for the system:
    During the course of processing a Public Affairs request, exempt 
materials from other systems of records may become part of the records 
in this system. To the extent that copies of exempt records from those 
other systems of records are entered into this Public Affairs case 
record, the Office of the Inspector General, DoD, hereby claims the 
same exemptions for the records from those other systems that are 
entered into this system, as claimed for the original primary systems 
of records which they are a part.
    An exemption rule for this system has been promulgated in 
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) 
and (e) and published in 32 CFR part 312. For additional information 
contact the system manager.

[FR Doc. 06-6720 Filed 8-4-06; 8:45 am]
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