System of Records, 42651-42652 [E6-11995]

Agencies

• DEPARTMENT OF HOMELAND SECURITY

[Federal Register Volume 71, Number 144 (Thursday, July 27, 2006)]
[Notices]
[Pages 42651-42652]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E6-11995]


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DEPARTMENT OF HOMELAND SECURITY

[Docket No. DHS-2006-0036]


System of Records

AGENCY: Office of the Secretary, DHS.

ACTION: System of records notice.

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SUMMARY: The Department of Homeland Security is republishing the 
Privacy Act system of records notice for the Automated Biometric 
Identification System in order to expand its scope and authority to 
serve all or most programs that collect biometrics as part of their 
mission. As previously published, this system stored biometric 
information as a result of encounters pursuant to the Immigration and 
Nationality Act. As now proposed, this system will store biometric and 
limited biographic data collected for all national security, law 
enforcement, immigration, intelligence, and other mission-related 
functions.

DATES: Written comments must be submitted on or before August 28, 2006.

ADDRESSES: You may submit comments, identified by DOCKET NUMBER DHS-
2006-0036 by one of the following methods:
     Federal e-Rulemaking Portal: https://www.regulations.gov. 
Follow the instructions for submitting comments.
     Fax: (202) 298-5201 (not a toll-free number).
     Mail: Steve Yonkers, US-VISIT Privacy Officer, 245 Murray 
Lane, SW., Washington, DC 20538; Maureen Cooney, Acting DHS Chief 
Privacy Officer, Department of Homeland Security, 601 S. 12th Street, 
Arlington, VA 22202-4220.

FOR FURTHER INFORMATION CONTACT: Steve Yonkers, US-VISIT Privacy 
Officer, 245 Murray Lane, SW., Washington, DC 20538, by telephone (202) 
298-5200 or by facsimile (202) 298-5201.

SUPPLEMENTARY INFORMATION: In accordance with the Privacy Act of 1974, 
5 U.S.C. 552a, the Department of Homeland Security (DHS) is publishing 
a revision to existing Privacy Act systems of records known as 
Enforcement Operational Immigration Records/Automated Biometric 
Identification System (ENFORCE/IDENT). The notice for these systems of 
records was last published in the Federal Register on March 20, 2006 
(71 FR 13987).
    ENFORCE is the primary administrative case management system for 
DHS' Bureau of Immigration and Customs Enforcement (ICE). IDENT is the 
primary repository of biometric information held by DHS in connection 
with its several and varied missions and functions, including, but not 
limited to: The enforcement of civil and criminal laws (including the 
immigration law); investigations, inquiries, and proceedings there 
under; and national security and intelligence activities. IDENT is a 
centralized and dynamic DHS-wide biometric database that also contains 
limited biographic and encounter history information needed to place 
the biometric information in proper context. The information is 
collected by, on behalf of, in support of, or in cooperation with DHS 
and its components and may contain personally identifiable information 
collected by other Federal, state, local, tribal, foreign, or 
international government agencies.
    For business purposes ENFORCE and IDENT were operated jointly. Now, 
as a part of operational and technical restructuring these systems will 
be operated independently-IDENT under the management of US-VISIT and 
ENFORCE under the management of ICE. Consequently, the ENFORCE/IDENT 
system notice is being split into two system notices: one for ENFORCE 
and one for IDENT. Until a new notice is published by ICE, ENFORCE 
continues to operate under the system notice published March 20, 2006 
(71 FR 13978).
    In accordance with 5 U.S.C. 552a(r), DHS has provided a report of 
this system change to the Office of Management and Budget and to 
Congress.
DHS/2006-0036

System name:
    DHS Automated Biometric Identification System (IDENT).

System location:
    Department of Homeland Security (DHS).

Categories of individuals covered by the system:
    Categories of individuals covered by this notice consist of:
    A. Individuals whose biometrics are collected by, on behalf of, in 
support of, or in cooperation with DHS concerning operations that 
implement and/or enforce laws, regulations, treaties, or orders related 
to the missions of DHS.
    B. Individuals whose biometrics are collected by, on behalf of, in 
support of, or in cooperation with DHS as part of a background check or 
security screening connection with their hiring, retention, performance 
of a job function, or the issuance of a license or credential.
    C. Individuals whose biometrics are collected by Federal, state, 
local, tribal, foreign, or international agencies for national 
security, law enforcement, immigration, intelligence, or other DHS 
mission-related functions, and who are the subjects of wants, warrants, 
or lookouts or any other subject of interest.

Categories of records in the system:
    IDENT contains biometric, biographic, and encounter-related data 
for operation/production, testing, and training environments. Biometric 
data includes, but is not limited to, fingerprints and photographs. 
Biographical data includes, but is not limited to, name, date of birth, 
nationality, and other personal descriptive data. The encounter data 
provides the context of the interaction with an individual including, 
but not limited to, location, document numbers, and reason 
fingerprinted. Test data may be real or simulated biometric, 
biographic, or encounter related data.

Authority for maintenance of the system:
    6 U.S.C. 202, 8 U.S.C. 1103, 1158, 1201, 1225, 1324, 1357, 1360, 
1365a, 1365b, 1379, and 1732.

Purpose(s):
    This system of records is established and maintained to enable DHS 
to carry out its assigned national security, law enforcement, 
immigration, intelligence and other DHS mission-related functions, and 
to provide associated testing, training, management reporting, planning 
and analysis, or other administrative uses by providing a DHS-wide 
repository of biometrics captured in DHS or law enforcement encounters.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, all or a portion of the records or 
information contained in this system may be disclosed outside DHS as a 
routine use pursuant to 5 U.S.C. 552a(b)(3), limited by privacy impact 
assessments, data sharing, or other agreements, as follows:
    A. To appropriate Federal, state, local, tribal, foreign, or 
international Governmental agencies seeking information on the subjects 
of wants, warrants, or lookouts, or any other subject of interest, for 
purpose related to

[[Page 42652]]

administering or enforcing the law, national security, immigration, or 
intelligence, where consistent with a DHS mission-related function as 
determined by DHS.
    B. To appropriate Federal, state, local, tribal, foreign, or 
international government agencies charged with national security, law 
enforcement, immigration, intelligence, or other DHS mission-related 
functions in connection with the hiring or retention by such an agency 
of an employee, the issuance of a security clearance, the reporting of 
an investigation of such an employee, the letting of a contract, or the 
issuance of a license, grant, loan, or other benefit by the requesting 
agency.
    C. To an actual or potential party or to his or her attorney for 
the purpose of negotiation or discussion on such matters as settlement 
of the case or matter, or discovery proceedings.
    D. To a Congressional office from the record of an individual in 
response to an inquiry from that Congressional office made at the 
request of the individual to whom the record pertains.
    E. To the National Archives and Records Administration or other 
Federal government agencies pursuant to records management inspections 
being conducted under the authority of 44 U.S.C. Sections 2904 and 
2906.
    F. To individuals who are obligors or representatives of obligors 
of bonds posted.
    G. To contractors, grantees, experts, consultants, students, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for the Federal Government, when 
necessary to accomplish a DHS mission function related to this system 
of records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Information can be stored in case file folders, cabinets, safes, or 
a variety of electronic or computer databases and storage media.

Retrievability:
    Records may be retrieved by biometrics or select personal 
identifiers.

Safeguards:
    The system is protected through multi-layer security mechanisms. 
The protective strategies are physical, technical, administrative, and 
environmental in nature, and provide access control to sensitive data, 
physical access control to DHS facilities, confidentiality of 
communications, authentication of sending parties, and personnel 
screening to ensure that all personnel with access to data are screened 
through background investigations commensurate with the level of access 
required to perform their duties.

Retention and disposal:
    The following proposal for retention and disposal is pending 
approval with National Archives and Records Administration (NARA):
    Records that are stored in an individual's file will be purged 
according to the retention and disposition guidelines that relate to 
the individual's file (DHS/ICE/USCIS001A).
    Testing and training data will be purged when the data is no longer 
required. Electronic records for which the statute of limitations has 
expired for all criminal violations or that are older than 75 years 
will be purged. Fingerprint cards, created for the purpose of entering 
records in the database, will be destroyed after data entry. Work 
Measurement Reports and Statistical Reports will be maintained within 
the guidelines set forth in NCI-95-78-5/2 and NCI-85-78-1/2 
respectively.

System manager(s) and address:
    System Manager, IDENT Program Management Office, US-VISIT Program, 
U.S. Department of Homeland Security, Washington, DC 20528, USA.

Notification procedure:
    To determine whether this system contains records relating to you, 
write to the US-VISIT Privacy Officer, US-VISIT Program, U.S. 
Department of Homeland Security, 245 Murray Lane, SW., Washington, DC 
20528, USA.

Record access procedures:
    The major part of this system is exempted from this requirement 
pursuant to 5 U.S.C. 552a(j)(2) and (k)(2). A determination as to the 
granting or denial of access shall be made at the time a request is 
received. Requests for access to records in this system must be in 
writing, and should be addressed to the US-VISIT Privacy Officer as 
noted above. Such request may be submitted either by mail or in person. 
The envelope and letter shall be clearly marked ``Privacy Officer--
Redress Request.'' To identify a record, the record subject should 
provide his or her full name, date and place of birth; if appropriate, 
the date and place of entry into or departure from the United States; 
verification of identity by submitting a copy of fingerprints if 
appropriate (in accordance with 8 CFR 103.21(b) and/or pursuant to 28 
U.S.C. 1746, make a dated statement under penalty of perjury as a 
substitute for notarization), and any other identifying information 
that may be of assistance in locating the record. The requestor shall 
also provide a return address for transmitting the records to be 
released.

Contesting record procedures:
    The major part of this system is exempted from this requirement 
pursuant to 5 U.S.C. 552a(j)(2) and (k)(2). A determination as to the 
granting or denial of a request shall be made at the time a request is 
received. An individual desiring to request amendment of records 
maintained in this system should direct his or her request to the 
System Manager noted above or the appropriate FOIA/PA Officer. The 
request should state clearly what information is being contested, the 
reasons for contesting it, and the proposed amendment to the 
information.

Record source categories:
    Basic information contained in this system is supplied by 
individuals covered by this system, and other Federal, state, local, 
tribal, or foreign governments; private citizens; and public and 
private organizations.

Exemptions claimed for the system:
    The Secretary of Homeland Security has exempted this system from 5 
U.S.C. 552a(c)(3) and (4); (d); (e)(1), (e)(2), (e)(3), (e)(4)(G), 
(e)(4)(H), (e)(5) and (e)(8); (f)(2) through (5); and (g) pursuant to 5 
U.S.C. 552a(j)(2). In addition, the Secretary of Homeland Security has 
exempted portions of this system from 5 U.S.C. 552a(c)(3), (d), (e)(1), 
(e)(4)(G), and (e)(4)(H) pursuant to 5 U.S.C. 552a(k)(2). These 
exemptions apply only to the extent that records in the system are 
subject to exemption pursuant to 5 U.S.C. 552a(j)(2) and (k)(2).

    Dated: July 19, 2006.
Maureen Cooney,
Acting Chief Privacy Officer.
[FR Doc. E6-11995 Filed 7-26-06; 8:45 am]
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