Defense Finance and Accounting Service; Privacy Act of 1974; Systems of Records, 42357-42358 [06-6483]

Agencies

• DEPARTMENT OF DEFENSE

[Federal Register Volume 71, Number 143 (Wednesday, July 26, 2006)]
[Notices]
[Pages 42357-42358]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 06-6483]


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DEPARTMENT OF DEFENSE

[DOD-2006-OS-0163]


Defense Finance and Accounting Service; Privacy Act of 1974; 
Systems of Records

AGENCY: Defense Finance and Accounting Service, DoD.

ACTION: Notice To Add a New System of Records.

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SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing 
to add a system of records notice to its inventory of record systems 
subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This Action will be effective without further notice on August 
25, 2006 unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send comments to the FOIA/PA Program Manager, Corporate 
Communications and Legislative Liaison, Defense Finance and Accounting 
Service, 6760 E. Irvington Place, Denver, CO 80279-8000.

FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (303) 676-
6045.

SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on July 20, 2006, to the 
House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated December 12, 2000, 65 FR 239.

    Dated: July 20, 2006.
C.R. Choate,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
T-7900

System name:
    Operational Data Store (ODS) System.

[[Page 42358]]

System location:
    Defense Enterprise Computing Center--St. Louis, Post Office Box 
20012, St. Louis, MO 63120-0012.
    Defense Finance and Accounting Service--Indianapolis, (SDS-TSDBC), 
8899 East 56th Street, Indianapolis, IN 46249-2700.

Categories of individuals covered by the system:
    Army Active and Reserve military members, members of the Army 
National Guard, military academy cadets, and Army Reserve Officer 
Training Corps (ROTC) students. DoD civilian employees paid by 
appropriated funds.

Categories of records in the system:
    Individual's name, Social Security Number, home address, employing 
DoD and other Federal agencies, military branch of service, status (as 
appropriate), maintained in various Operational Data Store System 
database tables.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 31 U.S.C. 3512 and 3513; 
E.O. 9397; and DoD Directive 5118.5, Defense Finance and Accounting 
Service.

Purpose(s):
    To permit DFAS and Army financial managers the ability to retrieve, 
and review and update financial payment information. Database records 
are also used for extraction or compilation of data and reports for 
budget execution status and statistical analyses for use internally or 
externally as required by DoD or other government agencies.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To Federal, State, and local agencies for the purpose of conducting 
computer matching programs regulated by the Privacy Act of 1974, as 
amended, (5 U.S.C. 552a).
    The `Blanket Routine Uses' published at the beginning of the DFAS 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored electronically in an Oracle database system.

Irretrievability:
    Information is retrieved by name and Social Security Number.

Safeguards:
    Records are stored in an office building protected by guards, 
controlled screening, use of visitor registers, electronic access, and/
or locks. Access to records is limited to individuals who are properly 
screened and cleared on a need to know basis in the performance of 
their duties. Passwords and digital signatures are used to control 
access to the system data, and procedures are in place to deter and 
detect browsing and unauthorized access. Physical and electronic access 
are limited to persons responsible for servicing and authorized to use 
the system.

Retention and disposal:
    Records may be temporary in nature and deleted when actions are 
completed, superseded, obsolete, or no longer needed. Other records may 
be cut off at the end of the payroll year, or destroyed up to 6 years 
and 3 months after cutoff.

System manager(s) and address:
    Defense Finance and Accounting Service--Indianapolis, Operational 
Data Store System Manager, (SDS-TSDBC), 8899 East 56th Street, 
Indianapolis, IN 46249-2700.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this record system should address written 
inquiries to the Defense Finance and Accounting Service, Freedom of 
Information/Privacy Act Program Manager, Corporate Communications and 
Legislative Liaison, 6760 E. Irvington Place, Denver, CO 80279-8000.
    Individuals should furnish full name, Social Security Number, 
current address, and telephone number.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to Defense 
Finance and Accounting Service, Freedom of Information/Privacy Act 
Program Manager, Corporate Communications and Legislative Liaison, 6760 
E. Irvington Place, Denver, CO 80279-8000.
    Individuals should furnish full name, Social Security Number, 
current address, and telephone number.

Contesting record procedures:
    The DFAS rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DFAS 
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from Defense 
Finance and Accounting Service, Freedom of Information/Privacy Act 
Program Manager, Corporate Communications and Legislative Liaison, 6760 
E. Irvington Place, Denver, CO 80279-8000.

Record source categories:
    From the individual concerned, Federal agencies or other DoD 
Components.

Exemptions claimed for the system:
    None.

[FR Doc. 06-6483 Filed 7-25-06; 8:45 am]
BILLING CODE 5001-06-M