Privacy Act of 1974; System of Records, 41782-41784 [06-6413]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Army
• Army Department

[Federal Register Volume 71, Number 141 (Monday, July 24, 2006)]
[Notices]
[Pages 41782-41784]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 06-6413]


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DEPARTMENT OF DEFENSE

Department of the Army

[USA-2006-0024]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to alter a system of records.

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SUMMARY: The Department of the Army proposes to alter a system of 
records notice in its inventory of records systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
August 23, 2006 unless comments are received which result in a contrary 
determination.

ADDRESSES: Send comments to Department of the Army, Freedom of 
Information/Privacy Division, U.S. Army Records Management and 
Declassification Agency, ATTN: AHRC-PDD-FPZ, 7701 Telegraph Road, Casey 
Building, Suite 144, Alexandria, VA 22325-3905.

FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 428-6503.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on July 14, 2006, to the 
House Committee on Government Reform, the Senate Committee on Homeland 
Security and Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, `Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: July 17, 2006.
C.R. Choate,
Alternate Federal Register Liaison Officer, Department of Defense.
A0210-50 DAIM

System name:
    Army Housing Operations Management System (HOMS) (April 21, 2006, 
71 FR 20651).

changes:
* * * * *

System name:
    Delete entry and replace with: ``Army Housing Operations Management 
Systems (HOMES).''
* * * * *

Categories of records in the system:
    Delete entry and replace with: ``Applications for on/off post 
housing containing name, service branch, Social Security Number, rank/
grade and date, service data, organization of assignment, home address 
and telephone number; records reflecting housing availability/
assignment/termination; housing financial records; referral services; 
property inventories, inventory listing, and issue slips; cost control, 
job orders; survey data; other management reports regarding the Army 
housing system, complaints and investigations; and similar relevant 
documents. Deposit waiver agreements with off-post landlords/rental 
officers and with utility companies for both on-post and off-post 
residents.''

Authority for maintenance of the system:
    Add ``Pub. L. 104-106, Military Housing Privatization initiative 
(MHPI) Act of 1996'' to the entry.

[[Page 41783]]

Purpose(s):
    Delete entry and replace with: ``To provide information relating to 
the management, operation, and control of the Army housing program; to 
provide housing and related services for military personnel, their 
dependents, and qualified civilian employees; to render reports; to 
investigate complaints and related matters.''
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows: Add the following 
paragraph: ``To the Residential Community Initiatives (RCI), a private 
non-governmental entity, to execute the privatization of residential 
communities for Soldiers and their families under the authority of 
Military Housing Privatization initiative (MHPI) Act of 1996.''
* * * * *

Safeguards:
    Delete entry and replace with: ``Records are maintained in areas 
accessible only to authorized persons having official need. Records are 
housed in buildings protected by security guards or locked when not in 
use. Information in automated media is further protected by physical 
security devices; access to or update of information in the system is 
protected through a system of passwords and usage of the Common Access 
Cards (CACs), thereby preserving integrity of data.''

Retention and disposal:
    Delete entry and replace with: ``Army Family Housing, Unaccompanied 
Personnel Housing and Off-Post housing files are destroyed after 3 
years; installation housing project tenancy files are destroyed 3 years 
after termination of quarters occupancy; family housing leasing files 
are destroyed 3 years after lease terminates is canceled, lapses, or 
after any litigation is concluded; housing, facility and complaint 
records are destroyed after 10 years; housing referral services are 
destroyed after 5 years; off-post rental housing reports are destroyed 
after 2 years; and off-post housing complaints and investigation are 
destroyed 10 years after completion at office having Army-wide 
responsibility.''

System manager(s) and address:
    Delete ``Chief'' and replace with ``IT Team Leader.'' Delete 
``Automation'' and replace with ``Division''.

Notification procedure:
    Delete entry and replace with: ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquires to the IT Team Leader, Army Housing Division, 
Office of the Assistant Chief of Staff for Installation Management, 
Directorate of Facilities and Housing, ATTN: DAIM-FDH, 600 Army 
Pentagon, Washington, Dc 20310-0600.
    Individual should provide name, address and last assignment 
location.''

Record access procedures:
    Delete entry and replace with: ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries the IT Team Leader, Army Housing Division, Office of 
the Assistant Chief of Staff for Installation Management, Directorate 
of Facilities and Housing, ATTN: DAIM-FDH, 600 Army Pentagon, 
Washington, DC 20310-0600.
    Individual should provide name, address and last assignment 
location.''

Record source categories:
    Delete entry and replace with: ``From the individual, his/her 
personnel records, tenants/landlords and realty activities, utility 
companies, privatization partners, financial institutions, and previous 
employers/commanders, and the Defense Enrollment Eligibility Reporting 
System (DEERS) database.''
* * * * *
A0210-50 DAIM

System name:
    Army Housing Operations Management Systems (HOMES).

System location:
    Office of the Assistant Chief of staff for Installation Management, 
Directorate of Facilities and Housing, ATTN: DAIM-FDH, 2511 Jefferson 
Davis Hwy, Arlington, VA 22202-3926.
    Secondary location: Offices of Facilities and Housing at major Army 
commands, field operating agencies, installations and activities, Army-
wide. Official mailing addresses are published as an appendix to the 
Army's compilation of systems of records notices.

Categories of individuals covered by the system:
    Military personnel, their dependents, and Department of Defense 
civilian personnel.

Categories of records in the system:
    Applications for on/off post housing containing name, service 
branch, Social Security Number, rank/grade and data, service data, 
organization of assignment, home address and telephone number; records 
reflecting housing availability/assignment/termination; housing 
financial records; referral services; property inventories, inventory 
listing, and issue slips; costs control, job orders; survey data; other 
management reports regarding the Army housing system, complaints and 
investigations; and similar relevant documents. Deposit waiver 
agreements with off-post landlords/rental officers and with utility 
companies for both on-post and off-post residents.

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army; Public Law 104-106, Military 
Housing Privatization Initiative (MHPI) Act of 1996; DoD Directive 
4165.63, DoD Housing; Army Regulation 210-50, Housing Management; and 
E.O. 9397 (SSN).

Purpose(s):
    To provide information relating to the management, operation, and 
control of the Army housing program; to provide housing and related 
services for military personnel, their dependents, and qualified 
civilian employees; to render reports; to investigate complaints and 
related matters.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the Department of Housing and Urban Development to resolve and/
or adjudicate matters falling within their jurisdiction.
    To the Residential Community Initiatives (RCI), a private non-
governmental entity, to execute the privatization of residential 
communities for Soldiers and their families under the authority of 
Military Housing Privatization Initiative (MHPI) Act of 1996.
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices also apply to this system.
    Policies and practices for storing, retrieving, accessing, 
retaining, and disposing of records in the system:

[[Page 41784]]

Storage:
    Paper records, computer tapes, discs, and printouts.

Retrievability:
    By individual's surname and/or Social Security Number.

Safeguards:
    Records are maintained in areas accessible only to authorized 
persons having official need. Records are housed in buildings protected 
by security guards or locked when not in use. Information in automated 
media is further protected by physical security devices; access to or 
update of information in the system is protected through a system of 
passwords and usage of the Common Access Cards (CACs), thereby 
preserving integrity of data.

Retention and disposal:
    Army Family Housing, Unaccompanied Personnel Housing and Off-Post 
housing files are destroyed after 3 years; installation housing project 
tenancy files are destroyed 3 years after termination of quarters 
occupancy; family housing leasing files are destroyed 3 years after 
lease terminates is canceled, lapses, or after any litigation is 
concluded; housing, facility and complaint records are destroyed after 
10 years; housing referral services are destroyed after 5 years; off-
post rental housing reports are destroyed after 2 years; and off-post 
housing complaints and investigation are destroyed 10 years after 
completion at office having Army-wide responsibility.

System manager(s) and address:
    IT Team Leader, Army Housing Division, Office of the Assistant 
Chief of Staff for Installation Management, Directorate of Facilities 
and Housing, ATTN: DAIM-FDH, 600 Army Pentagon, Washington, DC 20310-
0600.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the IT Team Leader, Army Housing Division, Office of the Assistant 
Chief of Staff for Installation Management, Directorate of Facilities 
and Housing, ATTN: DAIM-FDH, 600 Army Pentagon, Washington, DC 20310-
0600.
    Individual should provide name, address and last assignment 
location.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries the IT Team 
Leader, Army Housing Division, Office of the Assistant Chief of Staff 
for Installation Management, Directorate of Facilities and Housing, 
ATTN: DAIM-FDH, 600 Army Pentagon, Washington, DC 20310-0600.
    Individual should provide name, address and last assignment 
location.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual, his/her personnel records, tenants/landlords 
and realty activities, utility companies, privatization partners, 
financial institutions, and previous employers/commanders, and the 
Defense Enrollment Eligibility Reporting System (DEERS) database.

Exemptions claimed for the system:
    None.

[FR Doc. 06-6413 Filed 7-21-06; 8:45 am]
BILLING CODE 5001-06-M