STATE-36 Security Records, 41504-41506 [E6-11627]

Agencies

• DEPARTMENT OF STATE

[Federal Register Volume 71, Number 140 (Friday, July 21, 2006)]
[Notices]
[Pages 41504-41506]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E6-11627]


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DEPARTMENT OF STATE

[Public Notice 5471]


STATE-36 Security Records

    Summary: Notice is hereby given that the Department of State 
proposes to alter an existing system of records, STATE-36, pursuant to 
the Provisions of the Privacy Act of 1974, as amended (5 U.S.C.(r)), 
and the Office of Management and Budget Circular No. A-130, Appendix I. 
The Department's report was filed with the Office of Management and 
Budget on June 1, 2006.
    It is proposed that the current system will retain the name 
``Security Records.'' It is also proposed that due to the expanded 
scope of the current system, the altered system description will 
include revisions and/or additions to the following sections: System 
Location; Categories of Individuals covered by the System; Authority 
for Maintenance of the System; and Routine Uses of Records Maintained 
in the System, Including Categories of Users and Purposes of such Uses. 
Changes to the existing system description are proposed in order to 
reflect more accurately the Bureau of Diplomatic Security's 
recordkeeping system, the Authority establishing its existence and 
responsibilities, and the uses and users of the system.
    Any persons interested in commenting on the altered system of 
records may do so by submitting comments in writing to Margaret P. 
Grafeld, Director; Office of Information Programs and Services; A/RPS/
IPS; Department of State, SA-2; Washington, DC 20522-6001. This system 
of records will be effective 40 days from the date of publication, 
unless we receive comments that will result in a contrary 
determination.
    This altered system description, ``Security Records, STATE-36 will 
read as set forth below.

    Dated: May 31, 2006.
Frank Coulter,
Acting Assistant Secretary for the Bureau of Administration, Department 
of State.
STATE-36

System Name:
    Security Records.

Security Classification:
    Unclassified and Classified.

System Location:
    Department of State, Bureau of Diplomatic Security, State Annex 1, 
2401 E Street, NW., Washington, DC 20037; State Annex 7, 7943-59 Cluny 
Court, Springfield, VA 22153; State Annex 11, 2216 Gallows Road, Cedar 
Hill, Fairfax, VA 22222; State Annex 11A 2222 Gallows Road, Fairfax, VA 
22222; State Annex 11B, 2230 Gallows Road, Fairfax, VA 22222; State 
Annex 14, 1400 Wilson Blvd., Arlington, VA 22209; State Annex 20, 1801 
North Lynn Street, Washington, DC 20522-2008; State Annex 24, 5800 
Barclay Drive, Springfield, VA 22315; State Annex 31, 7942 Angus Court, 
Bays G&H, Springfield, VA 22150; State Annex 33, 3507 International 
Place, Federal Building, NW., Washington, DC 20008; State Annex 42, 
4020 Arlington Blvd., George P. Shultz (NFATC), Rosslyn, VA 22204-1500; 
Harry S Truman Building, 2201 C Street, NW., Washington, DC 20520; 
various field offices throughout the U.S.; and overseas at some U.S. 
Embassies, U.S. Consulates General, and U.S. Consulates.

Categories of Individuals Covered By the System:
    Present and former employees of the Department of State including 
Diplomatic Security Special Agents; applicants for Department 
employment who have been or are presently being investigated for 
security clearance; contractors working for the Department; interns and 
detailees to the Department; individuals requiring access to the 
official Department of State premises who have undergone or are 
undergoing security clearance; some passport and visa applicants 
concerning matters of adjudication; individuals involved in matters of 
passport and visa fraud; individuals involved in unauthorized access to 
classified information; prospective alien spouses of American personnel 
of the Department of State; individuals or groups whose activities have 
a potential bearing on the security of Departmental or Foreign Service 
operations, including those involved in criminal or terrorist activity; 
visitors to the Department of State main building, (Harry S Truman 
Building) to its domestic annexes, field offices, missions, and to the 
United States embassies and consulates and missions overseas; and all 
other individuals requiring access to official Department of State 
premises who have undergone or are undergoing a security clearance. 
Other files include individuals issued security violations or 
infractions cyber security violations or cyber security infractions; 
litigants in civil suits and criminal prosecutions of interest to the 
Bureau of Diplomatic Security; individuals who have Department building 
passes; uniformed security officers; individuals named in congressional 
inquiries to the Bureau of Diplomatic security; individuals subject to 
investigations conducted abroad on behalf of other Federal agencies; 
individuals whose activities other agencies believe may have a bearing 
on U.S. foreign policy interests.

Authority for Maintenance of the System:
    5 U.S.C. 301 (Management of Executive Agencies); (b) 5 U.S.C. 7311 
(Suitability, Security, and Conduct); (c) 5 U.S.C. 7531-33 (Adverse 
Actions, suspension and Removal, and effect on Other Statutes); (d) 
U.S.C. 1104 (Aliens and Nationality--passport and visa fraud 
investigations); (e) 18 U.S.C. 111 (Crimes and Criminal Procedures) 
(Assaulting, resisting, or impeding certain officers or employees); (f) 
18 U.S.C. 112 (Protection of foreign officials, official guests, and 
internationally protected persons); (g) 18 U.S.C. 201 (Bribery of 
public officials and witnesses); (h) 18 U.S.C. 202 (Bribery, Graft, and 
Conflicts of Interest-Definitions); (i) 18 U.S.C. 1114 (Protection of 
officers and employees of the U.S.); (j) 18 U.S.C. 1116 (Murder or 
manslaughter of foreign officials, official guests, or internationally 
protected

[[Page 41505]]

persons); (k) 18 U.S.C. 1117 (Conspiracy to murder); (l) 18 U.S.C. 
1541-1546 (Issuance without authority, false statement in application 
and use of passport, forgery or false use of passport, misuse of 
passport, safe conduct violation, fraud and misuse of visas, permits, 
and other documents); (m) 22 U.S.C. 211a (Foreign Relations and 
Intercourse) (Authority to grant, issue, and verify passports); (n) 22 
U.S.C. 842, 846, 911 (Duties of Officers and Employees and Foreign 
Service Officers) (Repealed, but applicable to past records); (o) 22 
U.S.C. 2454 (Administration); (p) 22 U.S.C. 2651a (Organization of the 
Department of State); (q) 22 U.S.C. 2658 (Rules and regulations; 
promulgation by Secretary; delegation of authority) (applicable to past 
records); (r) 22 U.S.C. 2267 (Empowered security officers of the 
Department of State and Foreign Service to make arrests without 
warrant) (Repealed, but applicable to past records); (s) 22 U.S.C. 2709 
(Special Agents); (t) 22 U.S.C. 2712 (Authority to control certain 
terrorism-related services); (u) 22 U.S.C. 3921 (Management of 
service); (v) 22 U.S.C. 4802, 4804(3)(D) (Diplomatic Security) 
(generally) and (Responsibilities of Assistant Secretary for Diplomatic 
Security) (generally) (Repealed, but applicable to past records); (w) 
22 U.S.C. 4831-4835 (Accountability review, accountability review 
board, procedures, findings and recommendations by a board, relation to 
other proceedings); (x) 44 U.S.C. 3101 (Federal Records Act of 1950, 
Sec. 506(a) as amended) (applicable to past records); (y) Executive 
Order 10450 (Security requirements for government employment); (z) 
Executive Order 12107, Title 5 (Relating to the Civil Service 
Commission and Labor-Management in the Federal Service); (aa) Executive 
Order 12958 and its predecessor orders (National Security Information); 
(bb) Executive Order 12968 (Access to Classified Information); (cc) 22 
CFR Subchapter M (International Traffic in Arms) (applicable to past 
records); (dd) 40 U.S.C. Chapter 10 (Federal Property and 
Administrative Services Act (1949)); (ee) 31 U.S.C. (Tax Code); (ff) 
Pub. L. 99-399, 8/27/86; (Omnibus Diplomatic Security and Antiterrorism 
Act of 1986, as amended); (gg) Pub. L. 99-529, 10/24/86 (Special 
Foreign Assistance Act of 1986, concerns Haiti) (applicable to past 
records); (hh) Pub. L. 100-124, Section 155a (concerns special security 
program for Department employees responsible for security at certain 
posts) (applicable to past records); (ii) Pub. L. 100-202, 12/22/87 
(Appropriations for Departments of Commerce, Justice, and State) 
(applicable to past records); (jj) Pub. L. 100-461, 10/1/88 (Foreign 
Operations, Export Financing, and Related Programs Appropriations Act); 
(kk) Pub. L. 102-138, 10/28/91 (Foreign Relations Authorization Act, 
Fiscal Years 1992 and 1993) (applicable to past records); (ll) Pub. L. 
107-56, 115 Stat. 272, 10/26/2001 (USA PATRIOT Act); (Uniting and 
Strengthening America by Providing Appropriate Tools Required to 
Intercept and Obstruct Terrorism); (mm) Pub. L. 108-066, 117 Stat.650, 
4/30/2003 (PROTECT Act) (Prosecutorial Remedies and Other Tools to end 
the Exploitation of Children Today Act of 2003); (nn) Executive Order 
12356 (National Security Information) applicable to past records); (oo) 
Executive Order 9397 (Numbering System for Federal Accounts Relating to 
Individual Persons); (pp) HSPD-12, 7/24/2004 (Homeland Security 
Presidential Directive); (qq) Executive Order 13356, 8/27/04 
(Strengthening the Sharing of Terrorism Information to Protect 
Americans); (rr) Pub. L. 108-458 (Sect. 1016) (Intelligence Reform and 
Terrorism Prevention Act of 2004).

Categories of Records in the System:
    Investigatory material relating to any category of individual 
described above, including case files containing items such as 
applications for passports and employment, photographs, fingerprints, 
birth certificates, credit checks, intelligence reports, security 
evaluations and clearances, other agency reports and informant reports; 
legal case pleadings and files; evidence materials collected during 
investigations; security violation files; training reports; weapons 
assignment data base; firing proficiency scores; availability for 
special protective assignments; language proficiency scores; 
intelligence reports; counterintelligence material; counterterrorism 
material; internal Departmental memoranda; internal personnel, fiscal, 
and other administrative documents. For Visitors: Name; Date of birth; 
Citizenship; ID type; ID number; temporary badge number; host's name; 
office symbol; room number; and telephone number; for all others: Name; 
date and place of birth; home address; employer; employer's address; 
badge number; home and office telephone numbers; Social Security 
Account Number; specific areas and times of authorized accessibility; 
escort authority; status and level of security clearance; issuing 
agency and issue date; and for all individuals: date and times of 
building entrance and exit. Additionally, security files contain 
information needed to provide protective services for the Secretary of 
State and visiting foreign dignitaries; and to protect the Department's 
official facilities. There are also information copies of 
investigations of individuals conducted abroad on behalf of other 
Federal agencies.
    Finally, security files contain documents and reports furnished to 
the Department by other agencies concerning individuals whose 
activities the other agencies believe may have a bearing on U.S. 
foreign policy interests.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and Purposes of Such Uses:
    The information in the Security Records is used by: Department of 
State officials in the administration of their responsibilities; 
Appropriate Committees of the Congress in furtherance of their 
respective oversight functions; Department of the Treasury; U.S. Office 
of Personnel Management; Agency for International Development; U.S. 
Information Agency (past records); Department of Commerce; Peace Corps; 
Arms Control and Disarmament Agency (past records); U.S. Secret 
Service; Immigration and Naturalization Service; Department of Defense; 
Central Intelligence Agency; Department of Justice; Federal Bureau of 
Investigation; National Security Agency; Drug Enforcement 
Administration; National Counter Terrorism Center; and other Federal 
agencies inquiring pursuant to law or Executive Order in order to make 
a determination of general suitability for employment or retention in 
employment, to grant a contract or issue a license, grant, or security 
clearance; any Federal, State, municipal, foreign or international law 
enforcement or other relevant agency or organization for law 
enforcement or counterterrorism purposes: Threat alerts and analyses, 
protective intelligence and counterintelligence information, 
information relevant for screening purposes, and other law enforcement 
and terrorism-related information as needed by appropriate agencies of 
the Federal Government, states, or municipalities, or foreign or 
international governments or agencies. Any other agency or Department 
of the Federal Government pursuant to statutory intelligence 
responsibilities or other lawful purposes; any other agency or 
Department of the Executive Branch having oversight or review authority 
with regard to its investigative responsibilities; a Federal, State, 
local, foreign, or international agency or other public authority that 
investigates,

[[Page 41506]]

prosecutes or assists in investigation, prosecution or violation of 
criminal law or enforces, implements or assists in enforcement or 
implementation of statute, rule, regulation or order; a Federal, State, 
local or foreign agency or other public authority or professional 
organization maintaining civil, criminal, and other relevant 
enforcement or pertinent records such as current licenses; information 
may be given to a customer reporting agency: (1) In order to obtain 
information, relevant enforcement records or other pertinent records 
such as current licenses or (2) to obtain information relevant to an 
agency investigation, a decision concerning the hiring or retention of 
an employee or other personnel action, the issuance of a security 
clearance or the initiation of administrative, civil, or criminal 
action; Officials of the Department of other government agencies in the 
letting of a contract, issuance of a license, grant or other benefit, 
and the establishment of a claim; any private or public source, 
witness, or subject from which information is requested in the course 
of a legitimate agency investigation or other inquiry to the extent 
necessary to identify an individual; to inform a source, witness or 
subject of the nature and purpose of the investigation or other 
inquiry; and to identify the information requested; an attorney or 
other designated representative of any source, witness or subject 
described in paragraph (j) of the Privacy Act only to the extent that 
the information would be provided to that category of individual itself 
in the course of an investigation or other inquiry; by a Federal agency 
following a response to its subpoena or to a prosecution request that 
such record be released for the purpose of its introduction to a grand 
jury. Relevant information may be disclosed from this system to the 
news media and general public where there exists a legitimate public 
interest, e.g., to assist in the location of Federal fugitives, to 
provide notification of arrests, and where necessary for protection 
from imminent threat to life or property. Also see ``Routine Uses'' of 
Prefatory Statement published in the Federal Register.

Policies and Practices For Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Hard copy, microfilm, microfiche, tape recordings, electronic 
media, and photographs.

Retrievability:
    The system is accessed by individual name, personal identifier, 
case number, badge number, and Social Security Account Number (for 
other than visitors), as well as by each ``category of record in the 
system''; but the files may be grouped for the convenience of the user 
by type, country code, group name, subject, contract number, weapons 
serial number, or building pass number.

Safeguards:
    All employees of the Department of State have undergone a thorough 
personnel security background investigation. Access to the Department 
of State building and its annexes is controlled by security guards and 
admission is limited to those individuals possessing a valid 
identification card or individuals under proper escort. Access to Annex 
20 also has security access controls (code entrances) and/or security 
alarm systems. All records containing personal information are 
maintained in secured file cabinets or in restricted areas, access to 
which is limited to authorized personnel. Access to computerized files 
is password-protected and under the direct supervision of the system 
manager. The system manager has the capability of printing audit trails 
of access from the computer media, thereby permitting regular ad hoc 
monitoring of computer usage.

Retention And Disposal:
    Retention of those records varies depending upon the specific kind 
of record involved. The records are retired or destroyed in accordance 
with published schedules of the Department of State and as approved by 
the National Archives and Records Administration. More specific 
information may be obtained by writing to the Director, Office of 
Information Programs and Services (A/RPS/IPS), SA-2, Department of 
State, Washington, DC 20522-6001.

System Manager and Address:
    Principal Deputy Assistant Secretary for Diplomatic Security and 
Director for the Diplomatic Security Service; Department of State, SA-
20, 23rd Floor, 1801 North Lynn Street, Washington, DC 20522-2008 for 
the Harry S. Truman Building, domestic annexes, field offices and 
missions; Security Officers at respective U.S. Embassies, Consulates, 
and missions overseas.

Notification Procedure:
    Individuals who have reason to believe that the Bureau of 
Diplomatic Security may have security/investigative records pertaining 
to themselves should write to the Director; Office of Information 
Programs and Services; A/RPS/IPS, SA-2, Department of State, 
Washington, DC 20522-6001. The individual must specify that he/she 
wishes the Security Records to be checked. At a minimum, the individual 
must include: Name; date and place of birth; current mailing address 
and zip code; signature; and a brief description of the circumstances 
which may have caused the creation of the record.

Record Access and Amendment Procedures:
    Individuals who wish to gain access to or amend records pertaining 
to themselves should write to the Director; Office of Information 
Programs and Services (address above).

Record Source Categories:
    These records contain information obtained from the individual; 
persons having knowledge of the individual; persons having knowledge of 
incidents or other matters of investigative interest to the Department; 
other U.S. law enforcement agencies and court systems; pertinent 
records of other Federal, State, or local agencies or foreign 
governments; pertinent records of private firms or organizations; the 
intelligence community; and other public sources. The records also 
contain information obtained from interviews, review of records, and 
other authorized investigative techniques.

Systems Exempted From Certain Provisions of the Act:
    Records originated by another agency when that agency has 
determined that the record is exempt under 5 U.S.C. 552a(j). Also, 
records contained within this system of records are exempted from 5 
U.S.C. 552a(c)(3) and (4), (d), (e)(1), (2), (3), and (e)(4)(G), (H), 
and (I), and (f) to the extent they meet the criteria of section (j)(2) 
of the Act. See 22 CFR 171.36.

[FR Doc. E6-11627 Filed 7-20-06; 8:45 am]
BILLING CODE 4710-24-P