Privacy Act of 1974; Systems of Records, 41007-41008 [06-6310]

Download as PDF 41007 Federal Register / Vol. 71, No. 138 / Wednesday, July 19, 2006 / Notices PURPOSE(S): SYSTEM MANAGER(S) AND ADDRESS: Information is collected to determine the facts and circumstances surrounding a complaint filed with the office of the Inspector General by a Defense Intelligence Agency employee or to determine the facts and circumstances of matters under Inspector General inquiry of investigation. Information collected by the Inspector General is for the purpose of providing the Director, DIA, with a sound basis for just and intelligence action. Records are used as a basis for recommending actions to the Command Element and other DIA elements. Depending upon the nature of the information it may be passed to appropriate elements within the DoD, the Department of State, Department of Justice, Central Intelligence Agency and to other appropriate Government agencies. Inspector General’s Office, Defense Intelligence Agency, Washington, DC 20340–5100. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosure generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The ‘Blanket Routine Uses’ set forth at the beginning of the DIA’s compilation of systems of records notices apply to this system. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records in file folders and electronically in a database. Filed by subject matter and case number. SAFEGUARDS: Records are maintained in a building protected by security guards and are stored in vaults, safes or locked cabinets and are accessible only to authorized personnel who are properly screened, cleared and trained in the protection of privacy information. Electronic rerecords are maintained on a classified and passwork protected system. sroberts on PROD1PC70 with NOTICES RETENTION AND DISPOSAL: Records are held in current files for 5 years after completion and adjudication of all actions and retired to the Washington National Records Center. Investigations will be offered to the National Archives and complaints destroyed when 20 years old. 18:28 Jul 18, 2006 Jkt 208001 Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Freedom of Information Act Office (DAN–1A/FOTA), Defense Intelligence Agency, 200 MacDill Blvd, Washington DC 20340–5100. Individual should provide their full name, current address, telephone number and Social Security Number. RECORD ACCESS PROCEDURES: Individuals seeking access to information about themselves contained in this system should address written inquiries to the Freedom of Information Act Office (DAN–1A/FOIA), Defense Intelligence AGency, 200 MacDill Blvd, Washington, DC 20340–5100. Individuals should provide their full name, current address, telephone number and Social Security Number. CONTESTING RECORD PROCEDURES: DIA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DIA Regulation 12–12 ‘‘Defense Intelligence Agency Privacy Program’’; 32 CFR part 315—Defense Intelligence Agency Privacy Program; or may be obtained from the system manager. RECORD SOURCE CATEGORIES: RETRIEVABILITY: VerDate Aug<31>2005 NOTIFICATION PROCEDURE: Personal interviews, personal history statements, abstracts or copies of pertinent medical records, abstracts from personnel records, results of tests, physician’s notes, observations from employee’s behavior, related notes, papers from counselors and/or clinical directors. DEPARTMENT OF DEFENSE Defense Logistics Agency [DOD–2006–OS–0160] Privacy Act of 1974; Systems of Records Defense Logistics Agency. Notice to amend a system of AGENCY: ACTION: records. SUMMARY: The Defense Logistics Agency is amending a system of records notice to its existing inventory of record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. DATES: This action will be effective without further notice on August 18, 2006, unless comments are received that would result in a contrary determination. Send comments to the Privacy Act Officer, Headquarters, Defense Logistics Agency, ATTN: DP, 8725 John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060–6221. FOR FURTHER INFORMATION CONTACT: Ms. Jody Sinkler at (703) 767–5045. SUPPLEMENTARY INFORMATION: The Defense Logistics Agency notices for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The specific changes to the record system being amended are set forth below followed by the notice, as amended, published in its entirety. The proposed amendment is not within the purview of subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, which requires the submission of a new or altered system report. ADDRESSES: Dated: July 13, 2006. C.R. Choate, Alternate OSD Federal Register Liaison Officer, Department of Defense. S180.20 CA SYSTEM NAME: EXEMPTIONS CLAIMED FOR THE SYSTEM: Part of this system may be exempt under 5 U.S.C. 552s(k)(2), (k)(5), or (k)(7), as applicable. An exemption rule for this record system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 319. For more information contact the system manager. [FR Doc. 06–6309 Filed 7–18–06; 8:45 am] BILLING CODE 5001–06–M PO 00000 Frm 00025 Fmt 4703 Sfmt 4703 Biography File (December 31, 1997, 62 FR 68268). CHANGES: * * * * * SYSTEM IDENTIFIER: Delete ‘‘CA’’ from entry. SYSTEM LOCATION: Delete entry and replace with ‘‘DLA Public Affairs, Headquarters, Defense Logistics Agency, ATTN: DP, 8725, John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060–6221, and the Public E:\FR\FM\19JYN1.SGM 19JYN1 41008 Federal Register / Vol. 71, No. 138 / Wednesday, July 19, 2006 / Notices Affairs Offices of the DLA Field Activities. Official mailing addresses are published as an appendix to DLA’s compilation systems of records notices.’’ * * * * * SYSTEM MANGER(S) AND ADDRESS: Delete entry and replace with ‘‘Director, DLA Public Affairs, Headquarters, Defense Logistics Agency, ATTN: DP, 8725 John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060– 6221, and the Heads of the Public Affairs Offices within each DLA Field Activity. Official mailing addresses are published as an appendix to DLA’s compilation of systems of records notices.’’ NOTIFICATION PROCEDURE: Delete entry and replace with ‘‘Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Privacy Act Officer, Headquarters, Defense Logistics Agency, ATTN: DP, 8725 John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060–6221.’’ RECORD ACCESS PROCEDURES: Delete entry and replace with ‘‘Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Privacy Act Officer, Headquarters, Defense Logistics Agency, ATTN: DP, 8725 John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060–6221.’’ CONTESTING RECORDS PROCEDURES: Delete entry and replace with ‘‘The DLA rules for accessing records, for contesting contents, and appealing initial agency determinations are contained in 32 CFR part 323, or may be obtained from the Privacy Act Officer, Headquarters, Defense Logistics Agency, ATTN: DP, 8725 John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060–6221.’’ * * * * * CATEGORIES OF RECORDS IN THE SYSTEM: Biographical information provided by the individual. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: RETENTION AND DISPOSAL: Files are destroyed 2 years after retirement, transfer, separation, or death of the person concerned. SYSTEM MANAGER(S) AND ADDRESS: PURPOSE(S): Information is maintained as background material for news and feature articles covering activities, assignments, retirements, and reassignments of key individuals; for use in introductions; in the preparation of speeches for delivery at change of command, retirement, award ceremonies, and community relations events; for congressional functions; and for site visits. Director, DLA Public Affairs, Headquarters, Defense Logistics Agency, ATTN: DP, 8725 John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060– 6221, and the Heads of the Public Affairs Offices within each DLA Field Activity. Official mailing addresses are published as an appendix to DLA’s compilation of systems of records notices. NOTIFICATION PROCEDURE: 5 U.S.C. 301, Departmental Regulations and 10 U.S.C. 133, Under Secretary of Defense for Acquisition, Technology, and Logistics. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: To Federal, state, and local agency officials and/or private sector entities for use as background information for introductions, briefings, Congressional testimony, and/or meetings. The DoD ‘Blanket Routine Uses’ set forth at the beginning of DLA’s compilation of systems of records notices apply to this system. Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Privacy Act Officer, Headquarters, Defense Logistics Agency, ATTN: DP, 8725 John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060–6221. RECORD ACCESS PROCEDURES: Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Privacy Act Officer, Headquarters, Defense Logistics Agency, ATTN: DP, 8725 John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060–6221. CONTESTING RECORD PROCEDURES: Biography File. SYSTEM LOCATION: DLA Public Affairs, Headquarters, Defense Logistics Agency, ATTN: DP, 8725 John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060–6221, and the Public Affairs Offices of the DLA Field Activities. Official mailing addresses are published as an appendix to DLA’s compilation of systems of records notices. 18:28 Jul 18, 2006 Jkt 208001 The DLA rules for accessing records, for contesting contents, and appealing initial agency determinations are contained in 32 CFR part 323, or may be obtained from the Privacy Act Officer, Headquarters, Defense Logistics Agency, ATTN: DP, 8725 John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060–6221. RETRIEVABILITY: SYSTEM NAME: sroberts on PROD1PC70 with NOTICES Selected civilian and military personnel currently and formerly assigned to DLA and other persons affiliated with DLA and the Department of Defense (DoD). official duties. All personnel whose official duties require access to the information are trained in the proper safeguarding and use of the information. Records are maintained on paper and electronic storage media. S180.20 VerDate Aug<31>2005 CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: RECORD SOURCE CATEGORIES: POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Retrieved alphabetically by last name of individual. Record subject and record subject’s employing agency or organization. SAFEGUARDS: Records are maintained in a secure, limited access, or monitored area. Physical entry by unauthorized persons is restricted by the use of locks, guards, or administrative procedures. Access to personal information is limited to those who require the records to perform their PO 00000 Frm 00026 Fmt 4703 Sfmt 4703 EXEMPTIONS CLAIMED FOR THE SYSTEM: None. [FR Doc. 06–6310 Filed 7–18–06; 8:45 am] BILLING CODE 5001–06–M E:\FR\FM\19JYN1.SGM 19JYN1

Agencies

[Federal Register Volume 71, Number 138 (Wednesday, July 19, 2006)]
[Notices]
[Pages 41007-41008]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 06-6310]


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DEPARTMENT OF DEFENSE

Defense Logistics Agency

[DOD-2006-OS-0160]


Privacy Act of 1974; Systems of Records

AGENCY: Defense Logistics Agency.

ACTION: Notice to amend a system of records.

-----------------------------------------------------------------------

SUMMARY: The Defense Logistics Agency is amending a system of records 
notice to its existing inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This action will be effective without further notice on August 
18, 2006, unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send comments to the Privacy Act Officer, Headquarters, 
Defense Logistics Agency, ATTN: DP, 8725 John J. Kingman Road, Stop 
2533, Fort Belvoir, VA 22060-6221.

FOR FURTHER INFORMATION CONTACT: Ms. Jody Sinkler at (703) 767-5045.

SUPPLEMENTARY INFORMATION: The Defense Logistics Agency notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendment is not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: July 13, 2006.
C.R. Choate,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S180.20 CA

System name:
    Biography File (December 31, 1997, 62 FR 68268).

Changes:
* * * * *

System identifier:
    Delete ``CA'' from entry.

System location:
    Delete entry and replace with ``DLA Public Affairs, Headquarters, 
Defense Logistics Agency, ATTN: DP, 8725, John J. Kingman Road, Stop 
2533, Fort Belvoir, VA 22060-6221, and the Public

[[Page 41008]]

Affairs Offices of the DLA Field Activities. Official mailing addresses 
are published as an appendix to DLA's compilation systems of records 
notices.''
* * * * *

System manger(s) and address:
    Delete entry and replace with ``Director, DLA Public Affairs, 
Headquarters, Defense Logistics Agency, ATTN: DP, 8725 John J. Kingman 
Road, Stop 2533, Fort Belvoir, VA 22060-6221, and the Heads of the 
Public Affairs Offices within each DLA Field Activity. Official mailing 
addresses are published as an appendix to DLA's compilation of systems 
of records notices.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system of 
records should address written inquiries to the Privacy Act Officer, 
Headquarters, Defense Logistics Agency, ATTN: DP, 8725 John J. Kingman 
Road, Stop 2533, Fort Belvoir, VA 22060-6221.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system of records should 
address written inquiries to the Privacy Act Officer, Headquarters, 
Defense Logistics Agency, ATTN: DP, 8725 John J. Kingman Road, Stop 
2533, Fort Belvoir, VA 22060-6221.''

Contesting records procedures:
    Delete entry and replace with ``The DLA rules for accessing 
records, for contesting contents, and appealing initial agency 
determinations are contained in 32 CFR part 323, or may be obtained 
from the Privacy Act Officer, Headquarters, Defense Logistics Agency, 
ATTN: DP, 8725 John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060-
6221.''
* * * * *
S180.20

System name:
    Biography File.

System location:
    DLA Public Affairs, Headquarters, Defense Logistics Agency, ATTN: 
DP, 8725 John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060-6221, 
and the Public Affairs Offices of the DLA Field Activities. Official 
mailing addresses are published as an appendix to DLA's compilation of 
systems of records notices.

Categories of individuals covered by the system:
    Selected civilian and military personnel currently and formerly 
assigned to DLA and other persons affiliated with DLA and the 
Department of Defense (DoD).

Categories of records in the system:
    Biographical information provided by the individual.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations and 10 U.S.C. 133, Under 
Secretary of Defense for Acquisition, Technology, and Logistics.

Purpose(s):
    Information is maintained as background material for news and 
feature articles covering activities, assignments, retirements, and 
reassignments of key individuals; for use in introductions; in the 
preparation of speeches for delivery at change of command, retirement, 
award ceremonies, and community relations events; for congressional 
functions; and for site visits.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To Federal, state, and local agency officials and/or private sector 
entities for use as background information for introductions, 
briefings, Congressional testimony, and/or meetings.
    The DoD `Blanket Routine Uses' set forth at the beginning of DLA's 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are maintained on paper and electronic storage media.

Retrievability:
    Retrieved alphabetically by last name of individual.

Safeguards:
    Records are maintained in a secure, limited access, or monitored 
area. Physical entry by unauthorized persons is restricted by the use 
of locks, guards, or administrative procedures. Access to personal 
information is limited to those who require the records to perform 
their official duties. All personnel whose official duties require 
access to the information are trained in the proper safeguarding and 
use of the information.

Retention and disposal:
    Files are destroyed 2 years after retirement, transfer, separation, 
or death of the person concerned.

System manager(s) and address:
    Director, DLA Public Affairs, Headquarters, Defense Logistics 
Agency, ATTN: DP, 8725 John J. Kingman Road, Stop 2533, Fort Belvoir, 
VA 22060-6221, and the Heads of the Public Affairs Offices within each 
DLA Field Activity. Official mailing addresses are published as an 
appendix to DLA's compilation of systems of records notices.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Privacy Act Officer, Headquarters, Defense 
Logistics Agency, ATTN: DP, 8725 John J. Kingman Road, Stop 2533, Fort 
Belvoir, VA 22060-6221.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the Privacy Act Officer, Headquarters, Defense Logistics Agency, ATTN: 
DP, 8725 John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060-6221.

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents, and 
appealing initial agency determinations are contained in 32 CFR part 
323, or may be obtained from the Privacy Act Officer, Headquarters, 
Defense Logistics Agency, ATTN: DP, 8725 John J. Kingman Road, Stop 
2533, Fort Belvoir, VA 22060-6221.

Record source categories:
    Record subject and record subject's employing agency or 
organization.

Exemptions claimed for the system:
    None.

[FR Doc. 06-6310 Filed 7-18-06; 8:45 am]
BILLING CODE 5001-06-M