Privacy Act of 1974: System of Records; National Finance Center (NFC) Payroll Personnel System, 40530-40532 [E6-11235]

Agencies

• DEPARTMENT OF HOMELAND SECURITY
• Transportation Security Administration

[Federal Register Volume 71, Number 136 (Monday, July 17, 2006)]
[Notices]
[Pages 40530-40532]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E6-11235]


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DEPARTMENT OF HOMELAND SECURITY

Transportation Security Administration

[Docket No. TSA-2006-25335]
RIN 1652-AZ08


Privacy Act of 1974: System of Records; National Finance Center 
(NFC) Payroll Personnel System

AGENCY: Transportation Security Administration, DHS.

ACTION: Notice to establish a new system of records; request for 
comments.

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SUMMARY: The Transportation Security Administration (TSA) is 
establishing a new system of records under the Privacy Act of 1974. The 
new system is known as the National Finance Center Payroll Personnel 
System (DHS/TSA 022) and is to be used to reflect the agency's 
migration from its legacy payroll system (the Department of 
Transportation's Integrated Personnel and Payroll System (IPPS), 
Consolidated Uniform Payroll System (CUPS), and Consolidated Personnel 
Management Information System (CPMIS)) to the Department of 
Agriculture's National Finance Center (NFC).

DATES: Submit comments by August 16, 2006.

ADDRESSES: You may submit comments, identified by the TSA docket number 
to this rulemaking, using any one of the following methods:
    Comments Filed Electronically: You may submit comments through the 
docket Web site at https://dms.dot.gov. You also may submit comments 
through the Federal eRulemaking portal at https://www.regulations.gov.
    Comments Submitted by Mail, Fax, or In Person: Address or deliver 
your written, signed comments to the Docket Management System, U.S. 
Department of Transportation, Room Plaza 401, 400 Seventh Street, SW., 
Washington, DC 20590-0001; Fax: 202-493-2251.
    See SUPPLEMENTARY INFORMATION for format and other information 
about comment submissions.

FOR FURTHER INFORMATION CONTACT: Lisa S. Dean, Privacy Officer, Office 
of Transportation Security Policy, TSA-9, 601 South 12th Street, 
Arlington, VA 22202-4220; telephone (571) 227-3947; facsimile (571) 
227-2555.

SUPPLEMENTARY INFORMATION:

Comments Invited

    TSA invites interested persons to participate by submitting written 
comments, data, or views. See ADDRESSES above for information on where 
to submit comments.
    With each comment, please include your name and address, identify 
the docket number at the beginning of your comments, and give the 
reason for each comment. The most helpful comments reference a specific 
portion of the document, explain the reason for any recommended change, 
and include supporting data. You may submit comments and material 
electronically, in person, by mail, or fax as provided under ADDRESSES, 
but please submit your comments and material by only one means. If you 
submit comments by mail or delivery, submit them in two copies, in an 
unbound format, no larger than 8.5 by 11 inches, suitable for copying 
and electronic filing.
    If you want TSA to acknowledge receipt of comments submitted by 
mail, include with your comments a self-addressed, stamped postcard on 
which the docket number appears. We will stamp the date on the postcard 
and mail it to you.
    TSA will file in the public docket all comments received by TSA, 
except for comments containing confidential information and sensitive 
security information (SSI) \1\, TSA will consider all comments received 
on or before the closing date for comments and will consider comments 
filed late to the extent practicable. The docket is available for 
public inspection before and after the comment closing date.
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    \1\ ``Sensitive Security Information'' or ``SSI'' is information 
obtained or developed in the conduct of security activities, the 
disclosure of which would constitute an unwarranted invasion of 
privacy, reveal trade secrets or privileged or confidential 
information, or be detrimental to the security of transportation. 
The protection of SSI is governed by 49 CFR part 1520.
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Handling of Confidential or Proprietary Information and Sensitive 
Security Information (SSI) Submitted in Public Comments

    Do not submit comments that include trade secrets, confidential 
commercial or financial information, or SSI to the public regulatory 
docket. Please submit such comments separately from other comments on 
the rulemaking. Comments containing this type of information should be 
appropriately marked as containing such information and submitted by 
mail the address listed in FOR FURTHER INFORMATION CONTACT section.
    Upon receipt of such comments, TSA will not place the comments in 
the public docket and will handle them in accordance with applicable 
safeguards and restrictions on access. TSA will hold them in a separate 
file to which the public does not have access, and place a note in the 
public docket that TSA has received such materials from the commenter. 
If TSA receives a request to examine or copy this information, TSA will 
treat it as any other request under the Freedom of Information Act 
(FOIA) (5 U.S.C. 552) and the Department of Homeland Security's (DHS') 
FOIA regulation found in 6 CFR part 5.

Reviewing Comments in the Docket

    Please be aware that anyone is able to search the electronic form 
of all comments received into any of our dockets by the name of the 
individual submitting the comment (or signing the comment, if submitted 
on behalf of an association, business, labor union, etc.). You may 
review the applicable Privacy Act Statement published in the Federal 
Register on April 11, 2000 (65 FR 19477), or you may visit https://
dms.dot.gov.
    You may review the comments in the public docket by visiting the 
Dockets Office between 9 a.m. and 5 p.m., Monday through Friday, except 
Federal holidays. The Dockets Office is located on the plaza level of 
the Nassif Building at the Department of Transportation address, 
previously provided under ADDRESSES. Also, you may review public 
dockets on the Internet at  https://dms.dot.gov.

Availability of Document

    You can get an electronic copy using the Internet by--
    (1) Searching the Department of Transportation's electronic Docket 
Management System (DMS) Web page (https://dms.dot.gov/search);

[[Page 40531]]

    (2) Accessing the Government Printing Office's Web page at https://
www.access.gpo.gov/su_docs/aces/aces140.html; or
    (3) Visiting TSA's Law and Policy web page at https://www.tsa.gov 
and accessing the link for ``Law and Policy'' at the top of the page.
    In addition, copies are available by writing or calling the 
individual in the FOR FURTHER INFORMATION CONTACT section. Make sure to 
identify the docket number of this document.

Background

    The Transportation Security Administration (TSA) is establishing a 
new system of records to reflect the agency's migration from its legacy 
payroll and personnel system, the Department of Transportation's 
Integrated Personnel and Payroll System (IPPS), Consolidated Uniform 
Payroll System (CUPS), and Consolidated Personnel Management 
Information System (CPMIS), to become a payroll customer of the USDA's 
National Finance Center (NFC). This migration is part of an effort on 
the part of the Department of Homeland Security (DHS) to have all of 
its components under one payroll system. TSA's move to the NFC also 
supports the government-wide initiative led by the Office of Personnel 
Management (OPM) to consolidate executive branch payroll providers. The 
complete notice of the new system of records follows.
SYSTEM OF RECORDS
DHS/TSA 022

SYSTEM NAME:
    National Finance Center Payroll Personnel System (NFC).

SECURITY CLASSIFICATION:
    Sensitive, Unclassified.

SYSTEM LOCATION:
    Paper records are maintained by the Transportation Security 
Administration, 601 South 12th Street, Arlington, VA 22202; and at 
other secure TSA facilities in Reston, Virginia, and Mays Landing, New 
Jersey. Computerized data is located at the U.S. Department of 
Agriculture (USDA), National Finance Center, New Orleans, LA 70129.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former employees of the Transportation Security 
Administration. Only those individuals employed by TSA at the time of 
the migration will have their records transferred to the NFC.

CATEGORIES OF RECORDS IN THE SYSTEM:
    All official personnel actions, basic benefits, pay, cash awards, 
and leave records of TSA employees. This includes, but is not limited 
to, employee information; such as: Name, date of birth, social security 
number (SSN), home and mailing addresses, grade, employing 
organization, salary, pay plan, number of hours worked, overtime, 
compensatory time, leave accrual rate, leave usage and balances, Civil 
Service Retirement and Federal Retirement System contributions, FICA 
withholdings, Federal, State, and city tax withholdings, Federal 
Employee Health Benefits withholdings, garnishments, savings bonds 
allotments, union dues withholdings, deductions for Internal Revenue 
Service levies, court ordered child support levies, Federal salary 
offset deductions, and information on the Leave Transfer Program and 
the Leave Bank Program.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301, 2302(b)(10), 7311, 7313; E.O. 10450 (18 FR 2489, Apr. 
29, 1953), 3 CFR, 1949-1953 Comp., p. 936; 5 CFR 731.103.

PURPOSE(S):
    Records are maintained to control and facilitate payment of 
salaries and benefits to TSA civilian employees.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    (1) To the Merit Systems Protection Board, the Office of Special 
Counsel, the Equal Employment Opportunity Commission, the Social 
Security Administration, the Office of Personnel Management, the 
Department of Labor, the Department of Treasury, the Internal Revenue 
Service, or the Federal Labor Relations Authority, in connection with 
functions vested in those agencies.
    (2) To the parties or complainants, their representatives, and 
impartial referees, examiners, administrative judges, or other 
decisionmakers in proceedings under grievance procedures, Equal 
Employment Opportunity procedures, Merit Systems Protection Board, or 
similar procedures.
    (3) To contractors, grantees, experts, consultants, or volunteers, 
when necessary, to perform a function or service related to this system 
of records for which they have been engaged. Such recipients are 
required to comply with the Privacy Act, 5 U.S.C. 552a, as amended.
    (4) To the Department of Justice (DOJ) or other Federal agency for 
purposes of conducting litigation or proceedings before any court, 
adjudicative, or administrative body when--
    (a) DHS; or
    (b) Any employee of DHS in his/her official capacity; or
    (c) Any employee of DHS in his/her individual capacity, where DOJ 
or DHS has agreed to represent the employee; or
    (d) The United States or any agency thereof, is a party to the 
litigation or proceeding, or has an interest in such litigation or 
proceeding.
    (5) To the appropriate Federal, State, local, tribal, territorial, 
foreign, or international agency responsible for investigating, 
prosecuting, enforcing, or implementing a statute, rule, regulation, or 
order; where TSA becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation.
    (6) To a Federal, State, local, tribal, territorial, foreign, or 
international agency, where such agency has requested information 
relevant or necessary for the hiring or retention of an individual, or 
the issuance of a security clearance, license, contract, grant, or 
other benefit.
    (7) To a Federal, State, local, tribal, territorial, foreign, or 
international agency, if necessary, to obtain information relevant to a 
TSA decision concerning the hiring or retention of an employee, the 
issuance of a security clearance, license, contract, grant, or other 
benefit.
    (8) To the Office of Management and Budget in connection with 
private relief legislation.
    (9) To a Federal, State, or local agency so that the agency may 
adjudicate an individual's eligibility for a benefit.
    (10) To the Office of Federal Employee's Group Life Insurance to 
support a claim for life insurance benefits.
    (11) To Federal, State, and local taxing authorities as required by 
law.
    (12) To the Civil Service Retirement System to report earnings for 
members of that system.
    (13) To courts to report earnings when garnishments are served, or 
in bankruptcy or wage earner proceedings.
    (14) To financial institutions and employee organizations to 
transmit payroll deduction information.
    (15) To officials of labor organizations as to the identity of 
employees contributing union dues each pay period, and the amount of 
dues withheld from each employee.
    (16) To multi-employer health and welfare and pension funds, as 
reasonably necessary and appropriate, for proper administration of the 
plan of benefits.
    (17) To the Federal, State, or local agencies for use in locating 
individuals and identifying their income sources to

[[Page 40532]]

establish paternity, establish and modify orders of support, and for 
enforcement action.
    (18) To the Office of Child Support Enforcement for the release to 
the Social Security Administration of verifying social security 
numbers, in connection with the operation of the Federal Parent Locator 
System.
    (19) To Federal agencies as a data source for management 
information through he production of summary descriptive statistics and 
analytical studies, in support of the functions for which the records 
are maintained for related studies.
    (20) To the Combined Federal Campaign in connection with payroll 
deductions for charitable purposes.
    (21) To requesting agencies or non-Federal entities under approved 
computer matching efforts to improve program integrity, and to collect 
debts and other money owed under those programs (e.g., matching for 
delinquent loans or other indebtedness to the Government). Computer 
matching efforts are limited only to those data elements considered 
relevant to making a determination of eligibility under particular 
benefit programs administered by those agencies or entities, or by the 
Department of Treasury, or any constituent unit of the Department.
    (22) To a congressional office from the record of an individual, in 
response to an inquiry from that congressional office made at the 
request of the individual.
    (23) To the National Archives and Records Administration, or other 
appropriate Federal agency, in records management inspections being 
conducted under the authority of 44 U.S.C. 2904 and 2906.
    (24) To the Department of Justice, United States Attorney's Office, 
or other Federal agencies, for further collection action on any 
delinquent debt when circumstances warrant.
    (25) To a debt collection agency for the purpose of debt 
collection.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Privacy Act information may be disclosed pursuant to 5 U.S.C. 552a 
(b)(12) and section 3 of the Debt Collection Act of 1982, Pub. L. 97-
365. Debt information concerning a Government claim against an 
individual is also furnished to consumer agencies in order to encourage 
repayment of an overdue debt. Disclosures may be made to a consumer 
reporting agency as defined in the Fair Credit Reporting Act, 15 U.S.C. 
1681a(f); or the Federal Claims Collection Act of 1966, 31 U.S.C. 
701(a)(3).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE:
    Records in this system are stored on paper, in official personnel 
folders, located at TSA and its approved storage sites. Computerized 
records are stored on an IBM z900 mainframe, with an IBM Shark RAID 
DASD system, for direct access storage; and in STK 9840 tape silos for 
long-term data storage, which resides at the NFC.

RETRIEVABILITY:
    Records are retrievable by the individual's name or SSN.

SAFEGUARDS:
    The National Finance Center is located in a secured Federal 
complex. Within this secured building, the Computer Operations Center 
is located in a controlled access room. Specific employees have been 
identified as system and database administrators having specific 
responsibilities allowing access to TSA personnel and payroll data. 
Security is embedded within the software in both the operating system 
and at the application level. Individuals not granted access rights 
cannot view or change data. The database is monitored by software 
applications that provide audits of log-ins, both successful and 
failed.
    Output documents from the system are maintained as hard copy 
documents by TSA and are safeguarded in secured cabinets within secured 
rooms.

RETENTION AND DISPOSAL:
    Some records are retained and disposed of in accordance with the 
National Archives and Records Administration's General Records Schedule 
1 (Civilian Personnel Records). Other records are retained and disposed 
of in accordance with General Records Schedule 2 (Payrolling and Pay 
Administration Records).

SYSTEM MANAGER(S) AND ADDRESS:
    The TSA and the USDA National Finance Center share responsibility 
for system management. The first point of contact is the Director, 
Human Resources IT and Decision Support, TSA-21, Transportation 
Security Administration (TSA), 601 South 12th Street, Arlington, VA 
22202.

NOTIFICATION PROCEDURE:
    To determine whether this system contains records relating to you, 
write to the System Manager identified above.

RECORD ACCESS PROCEDURES:
    Same as ``Notification Procedures'' above. Provide your full name 
and a description of information that you seek, including the time 
frame during which you may have generated the records. Individuals 
requesting access must comply with the Department of Homeland Security 
Privacy Act regulations on verification of identity (6 CFR 5.21(d)).

CONTESTING RECORD PROCEDURES:
    Same as ``Notification Procedure'' and ``Record Access Procedure,'' 
above.

RECORD SOURCE CATEGORIES:
    Information contained in the system is obtained from the USDA 
National Finance Center Payroll/Personnel System, the employee's 
supervisors, and the employee.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

    Issued in Arlington, Virginia.
Peter Pietra,
Director of Privacy Policy and Compliance.
 [FR Doc. E6-11235 Filed 7-14-06; 8:45 am]
BILLING CODE 9110-05-P