Privacy Act of 1974: Systems of Records, 39123-39125 [E6-10847]

Agencies

• Federal Housing Enterprise Oversight Office
• DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
• Office of Federal Housing Enterprise Oversight

[Federal Register Volume 71, Number 132 (Tuesday, July 11, 2006)]
[Notices]
[Pages 39123-39125]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E6-10847]


=======================================================================
-----------------------------------------------------------------------

DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

Office of Federal Housing Enterprise Oversight


Privacy Act of 1974: Systems of Records

AGENCY: Office of Federal Housing Enterprise Oversight, HUD.

ACTION: Notice of new system of records.

-----------------------------------------------------------------------

SUMMARY: In accordance with the Privacy Act of 1974, as amended, 5 
U.S.C. 552a (Privacy Act), the Office of Federal Housing Enterprise 
Oversight (OFHEO) is issuing public notice of its intent to establish a 
new Privacy Act system of records. The new system is titled 
Telecommunications System.
    The records in this system will be used to verify OFHEO's 
telecommunications usage and to resolve billing discrepancies. The 
records may also be used to identify unofficial telecommunications use. 
The purpose and effect of this system is to facilitate management of 
telecommunications devices; to analyze use detail information for 
verifying telecommunication device usage; to determine responsibility 
for use of telecommunications including placement of specific local and 
long distance calls; to prevent and detect the misuse of 
telecommunication resources; and to serve as the basis for appropriate 
disciplinary action in the event those resources have been misused.

DATES: Written comments must be received before August 10, 2006. The 
proposed new system of records will become effective on August 21, 2006 
unless OFHEO receives comments that would result in changes.

ADDRESSES: You may submit your comments on the proposed new Privacy Act 
system of records, identified by ``Telecommunications System'', by any 
of the following methods:
     U.S. Mail, United Parcel Post, Federal Express, or Other 
Mail Service: The mailing address for comments is: Alfred M. Pollard, 
General Counsel, Attention: Comments/System of Records, Office of 
Federal Housing Enterprise Oversight, Fourth Floor, 1700 G Street, NW., 
Washington, DC 20552.
     Hand Delivery/Courier: The hand delivery address is: 
Alfred M. Pollard, General Counsel, Attention: Comments/
``Telecommunications System'', Office of Federal Housing Enterprise 
Oversight, Fourth Floor, 1700 G Street, NW., Washington, DC 20552. The 
package should be logged at the Guard Desk, First Floor, on business 
days between 9 a.m. and 5 p.m.
     E-mail: RegComments@OFHEO.gov. The e-mail address is: 
RegComments@OFHEO.gov. Please include ``Telecommunications System'' in 
the subject line of the message.

FOR FURTHER INFORMATION CONTACT: Mary Alice Donner, Senior Counsel, 
telephone 202-343-1319 (not a toll-free number); Office of Federal 
Housing Enterprise Oversight, Fourth Floor, 1700 G Street, NW., 
Washington, DC 20552. The telephone number for the Deaf is (800) 877-
8339.

SUPPLEMENTARY INFORMATION: This notice informs the public that OFHEO 
proposes to establish and maintain a new system of records. This notice 
satisfies the Privacy Act requirement that an agency publish a system 
of records notice in the Federal Register

[[Page 39124]]

when there is an addition to the agency's system of records. As 
required by 5 U.S.C. 552a(r) of the Privacy Act, and pursuant to 
paragraph 4c of Appendix I to OMB Circular No. A-130, ``Federal Agency 
Responsibilities for Maintaining Records about Individuals,'' (February 
8, 1996), OFHEO has submitted a report describing the new systems of 
records covered by this notice to the House Committee on Government 
Reform, the Senate Committee on Homeland Security and Governmental 
Affairs, and the Office of Management and Budget.
    Comments: OFHEO seeks public comments on the proposed new system. 
Comments should include the reference ``Telecommunications System'' as 
well as your name and other contact information in the body of your 
comment. OFHEO further requests that comments submitted in hard copy 
also be accompanied by the electronic version in Microsoft[reg] Word or 
in portable document format (PDF) on 3.5 disk or CD-ROM.
    Copies of all comments received will be posted without change on 
the OFHEO Internet Web site at https://www.ofheo.gov, including any 
personal information provided. Copies of all comments received will be 
available for examination by the public on business days between the 
hours of 10 a.m. and 3 p.m., at the Office of Federal Housing 
Enterprise Oversight, Fourth Floor, 1700 G Street, NW., Washington, DC 
20552. To make an appointment to inspect comments, please call the 
Office of General Counsel at (202) 414-6924.

    Dated: June 29, 2006.
James B. Lockhart III,
Director.
OFHEO-09

SYSTEM NAME:
    Telecommunications System.

SYSTEM LOCATION:
    The Telecommunications System is located in the Office of Federal 
Housing Enterprise Oversight, 1700 G Street, NW., Fourth Floor, 
Washington, DC 20552, and any alternate work site utilized by employees 
of the Office of Federal Housing Enterprise Oversight (OFHEO) or 
individuals assisting such employees.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    The Telecommunications System contains information about 
individuals, including employees and contractors of OFHEO, who use or 
are assigned OFHEO telecommunications devices, including telephones, 
cell phones, wireless devices including wireless hand-held devices, and 
facsimile machines.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The Telecommunications System includes records relating to the use 
of OFHEO telecommunication devices including source, target, duration, 
and date of telecommunications; records of charges billed to 
telecommunication devices; records indicating assignment of 
telecommunication devices to individuals covered by this system and 
telecommunication device number; and the results of administrative 
inquiries to determine responsibility for the use or misuse of a 
telecommunication device or telecommunications resources, including the 
placement of specific local and long distance calls.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The system is established and maintained pursuant to 12 U.S.C. 
4513(b)(9).

PURPOSES:
    The records in this system are maintained to facilitate management 
of telecommunication devices; to analyze use detail information for 
verifying telecommunication device usage; to determine responsibility 
for use of telecommunications devices including placement of specific 
local and long distance calls; to prevent and detect the misuse of 
telecommunication resources; and to serve as the basis for appropriate 
disciplinary action in the event those resources have been misused.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the conditions of disclosure under 5 U.S.C. 552a(b) 
and in addition to the general routine uses identified in the Prefatory 
Statement of General Routine Uses, 63 FR 9007 (February 23, 1998), 
OFHEO staff may provide information in these records:
    (1) To a consultant, person, or entity, including a supplier who 
provides telecommunication services to OFHEO under contract or 
subcontract, to the extent necessary for the performance of the 
contract or subcontract, or to investigate or detect possible misuse of 
the telecommunications device or resources. The recipient of the 
records shall be required to comply with the requirements of the 
Privacy Act of 1974, as amended (5 U.S.C. 552a).
    (2) To OFHEO employees or other persons to determine their 
individual responsibility for telecommunication device or resource 
usage.
    (3) To the General Services Administration and the National 
Archives and Records Administration for the purpose of records 
management inspections conducted under statutory authority of 44 U.S.C. 
2904 and 2906.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Disclosures may be made from this system pursuant to 552a(b)(12) to 
consumer reporting agencies as defined in the Fair Credit Reporting Act 
(15 U.S.C. 1681a(f)), and in accordance with 31 U.S.C. 3711(e).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored in electronic and paper format. Paper records 
are maintained in file folders, index cards, rolodex-type files, 
notebooks, or files. Computer files are maintained on magnetic tape, 
diskette, or other machine readable format.

RETRIEVABILITY:
    Records are retrievable by name, title, address, device number, or 
other personal identifier listed under ``Categories of Records in the 
System.''

SAFEGUARDS:
    The system is located in a guarded building that has restricted 
access. Access to the computer facilities and any paper records is 
subject to additional physical safeguards that restrict access. Access 
to any electronic records in the system is restricted by means of 
passwords and non-transferable identifiers. Back-up magnetic tapes are 
kept in an off-site storage facility. Records in hard copy are 
maintained in locked file cabinets. Access is limited to those 
individuals who have an official need to know.

RETENTION AND DISPOSAL:
    Records are retained and disposed of in accordance with the 
National Archives and Records Administration General Records Schedule 
12. Obsolete paper records are disposed of by shredding or tearing. 
Obsolete electronic records are deleted, erased or overwritten.

SYSTEM MANAGER AND ADDRESS:
    Executive Director, Office of Federal Housing Enterprise Oversight, 
1700 G Street, NW., Washington, DC 20552.

NOTIFICATION PROCEDURE:
    Contact the Privacy Act Officer, Office of Federal Housing 
Enterprise Oversight, 1700 G Street, NW., Fourth Floor, Washington, DC 
20552.

[[Page 39125]]

RECORD ACCESS PROCEDURE:
    The OFHEO regulation for providing access to records appears at 12 
CFR part 1702. If additional information or assistance is required, 
contact the Privacy Act Officer, Office of Federal Housing Enterprise 
Oversight, 1700 G Street, NW., Fourth Floor, Washington, DC 20552.

CONTESTING RECORD PROCEDURES:
    The OFHEO regulation for contesting records procedures appears at 
12 CFR part 1702. If additional information or assistance is required, 
contact the Privacy Act Appeals Officer, Office of Federal Housing 
Enterprise Oversight, 1700 G Street, NW., Fourth Floor, Washington, DC 
20552.

RECORD SOURCE CATEGORIES:
    The information contained in these records is provided by the 
individual who is the subject of the record, the individual's 
supervisors or other official OFHEO personnel, OFHEO telecommunication 
device assignment records, or call detail reports or bills for 
telecommunications services provided by suppliers of those services.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. E6-10847 Filed 7-10-06; 8:45 am]
BILLING CODE 4220-01-P