Privacy Act of 1974; Establishment of a New System of Records, 36542-36544 [E6-10082]

Agencies

• DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

[Federal Register Volume 71, Number 123 (Tuesday, June 27, 2006)]
[Notices]
[Pages 36542-36544]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E6-10082]


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DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

[Docket No. FR-4922-N-16; HUD-2006-0179]


Privacy Act of 1974; Establishment of a New System of Records

AGENCY: Department of Housing and Urban Development, HUD.

ACTION: Notification of the Establishment of a New Privacy Act System 
of Records.

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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, the Department of Housing and Urban 
Development HUD is giving notice that it proposes to establish a new 
system of records entitled: HUD Central Accounting and Program System 
(HUDCAPS, A-75). The information in this system will be used to monitor 
payments and collections from HUD employees and persons doing business 
with HUD.

DATES: Effective Date: This action will be effective without further 
notice on July 27, 2006 unless comments are received that would result 
in a contrary determination.
    Comments Due Date: July 27, 2006.

ADDRESSES: Interested persons are invited to submit comments regarding 
this new system of records to the Rules Docket Clerk, Office of General 
Counsel, Department of Housing and Urban Development, 451 Seventh 
Street, SW., Room 10276, Washington, DC 20410-0500. Communications 
should refer to the above docket number and title. Facsimile (FAX) 
comments are not acceptable. A copy of each communication submitted 
will be available for public inspection and copying between 8 a.m. and 
5 p.m. weekdays at the above address.

FOR FURTHER INFORMATION CONTACT: Jeanette Smith, Departmental Privacy 
Act Officer, Telephone Number (202) 708-2374, or Gail B. Dise, 
Assistant Chief Financial Officer for Systems, Telephone Number (202) 
708-0614, x3749. (These are not toll free numbers.) A 
telecommunications device for hearing and speech-impaired persons (TTY) 
is available at (800) 877-8339 (Federal Information Relay Services). 
(This is a toll-free number).

[[Page 36543]]


SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, notice is given that HUD proposes to 
establish a new system of records identified as HUD Central Accounting 
and Program System (HUDCAPS-A75). Title 5 U.S.C. 552a(e)(4) and (11) 
provide that the public be afforded a 30-day period in which to comment 
on the new record system. The new system report, as required by 5 
U.S.C. 552a(r) of the Privacy Act was submitted to the Committee on 
Homeland Security and Governmental Affairs of the United States Senate, 
the Committee on Government Reform of the House of Representatives and 
the Office of Management Budget (OMB) pursuant to paragraph 4c of 
Appendix I to OMB Circular No. A-130, Federal Agency Responsibilities 
for Maintaining Records About Individuals, dated June 25, 1993 (58 FR 
36075, July 2, 1993).

    Authority: 5 U.S.C. 552a; 88 Stat. 1896; 42 U.S.C. 3535(d).

    Dated: May 30, 2006.
Lisa Schlosser,
Chief Information Officer.
HUD/CFO/01

System name:
    HUD Central Accounting and Program System (HUDCAPS, A-75).

System location:
    HUD Headquarters and field offices. For a complete listing of these 
offices, with addresses, see Appendix A.

Categories of individuals covered by the system:
    Grant, subsidy, project, and loan recipients; HUD personnel; 
vendors; brokers; bidders; managers; individuals within Disaster 
Assistance Programs: builders, developers, contractors, and appraisers; 
subjects of audits.

Categories of records in the system:
    Funds control records, receivable records; purchase order and 
contract records; travel records including orders, vouchers, and 
advances; payment vouchers records; deposit and receipt records; 
disbursement and cancelled check records, general ledger records.

Authority for maintenance of the system:
    Sec. 113 of the Budget and Accounting Act of 1950 31 U.S.C. 66a. 
(Pub. L. 81-784).

Purpose(s):
    The purpose of this system of records is to affect and account for 
payments to and collections from HUD employees and persons doing 
business with HUD.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, other routine uses are as follows:
    (a) To the U.S. Treasury--for disbursements and adjustments 
thereof;
    (b) To the Internal Revenue Service--for reporting payments for 
goods and services and for reporting of discharge indebtedness;
    (c) To the Department of the Treasury to conduct computer matching 
programs for the purpose of identifying individuals who are receiving 
federal salaries or benefit payments and are delinquent in their 
repayment of debts owed to the U.S. Government in order to collect the 
debts under the provisions of the Debt Collection Improvement Act of 
1996 (Pub. Law 104-134) by administrative or salary offset procedures;
    (d) To any other federal agency for the purpose of effecting 
administrative or salary offset procedures against a person employed by 
the agency or receiving or eligible to receive some benefit payments 
from the agency when HUD as a creditor has a claim against that person;
    (e) To the Internal Revenue Service by computer matching to obtain 
the mailing address of a taxpayer for the purpose of locating such 
taxpayer to collect or to compromise a Federal claim by HUD against the 
taxpayer pursuant to 26 U.S.C. 6103(m)(2) and in accordance with 31 
U.S.C. 3711, 3217, and 3718;
    (f) To a credit reporting agency for the purpose of either adding 
to a credit history file or obtaining a credit history file on an 
individual for use in the administration of debt collection;
    (g) To the U.S. Government Accountability Office (GAO), Department 
of Justice, United States Attorney, or other federal agencies for 
further collection action on any delinquent account when circumstances 
warrant;
    (h) To a debt collection agency for the purpose of collection 
services to recover monies owned to the U.S. Government under certain 
programs or services administered by HUD;
    (i) To any other federal agency including, but not limited to the 
Internal Revenue Service (IRS) pursuant to 31 U.S.C. 3720A, for the 
purpose of effecting an administrative offset against the debtor for a 
delinquent debt owned to the U.S. Government by the debtor;
    (j) To the Resolution Trust Corporation--to prescreen potential 
contractors for bad debts prior to acquiring their services;
    (k) To other federal agencies--for the purpose of debt collection.

Disclosure to consumer reporting agencies:
    Disclosures pursuant to 5 U.S.C. 552a(b)(12). Pursuant to 5 U.S.C. 
552a(b)(12), disclosures may be made from the record system to consumer 
reporting agencies as defined in the Fair Credit Reporting Act (15 
U.S.C. 1681a(f) or the Federal Claims Collection Act of 1966, 31 U.S.C. 
3701(a)(3)). The disclosure is limited to information necessary to 
establish the identity of the individual, including name, address and 
taxpayer identification number (Social Security Number); the amount, 
status, and history of the claim, and the agency or program under which 
the claim arose for the sole purpose of allowing the consumer reporting 
agency to prepare a credit report.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic files on magnetic tape/disc/drum.

Retrievability:
    By Social Security number; name; schedule number; control number; 
receipt number; voucher number; contract number.

Safeguards employed include:
    Background screening, limited authorizations and access, security 
guards; computer records are maintained in secure areas with access 
limited to authorized personnel and technical restraints employed with 
regard to accessing the records; access to automated systems by 
authorized users by passwords and code identification cards.

Retention and disposal:
    Are in accordance with GSA schedules of retention and disposal.

System Manager(s)and address:
    Assistant Chief Financial Office for Systems, Office of the Chief 
Financial Officer, Department of Housing and Urban Development, 451 
Seventh Street SW., Washington, DC 20410.

Notification procedure:
    For information assistance, or inquiry about existence of records, 
contact the Privacy Act Officer at the appropriate location, in 
accordance with 24 CFR part 16. A list of all locations is given in 
Appendix A.

[[Page 36544]]

Record access procedures:
    The Department's rule for providing access to records to the 
individual concerned appears in 24 CFR part 16. If additional 
information or assistance is required, contact the Privacy Act Officer 
at the appropriate location. A list of all locations is given in 
Appendix A.

Contesting record procedures:
    The procedures for requesting amendment or correction of records 
appear in 24 CFR part 16. If additional information or assistance is 
required, contact the Privacy Act Appeals Officer, Office of General 
Counsel, Department of Housing and Urban Development, 451 Seventh 
Street, SW., Washington, DC 20410-0500.

Record source categories:
    Subject individuals; other individuals; financial institutions, 
private corporations or firms doing business with HUD; federal and non-
federal governmental agencies; HUD personnel.

Exemptions from certain provisions of the Act:
    None.

[FR Doc. E6-10082 Filed 6-26-06; 8:45 am]
BILLING CODE 4210-67-P