Privacy Act of 1974: System of Records, 35728-35729 [E6-9733]
Download as PDF
<![CDATA[
35728
Federal Register / Vol. 71, No. 119 / Wednesday, June 21, 2006 / Notices
Procurement Requests.
Property.
Purchase Card documents.
Purchase Orders.
Travel (Authorizations, Voucher
and Receipts).
» Personnel Management documents
including, but not limited to:
fi Performance Appraisals.
fi Award Nominations.
fi Position Descriptions.
fi Personnel Actions (SF–50).
fi Request for Personnel Actions
(SF–52).
fi Telecommuting Agreements.
fi Within-Grade Step Increase
documentation.
fi
fi
fi
fi
fi
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
49 U.S. C. 31136 (e), Motor Carrier
Safety Act of 1984, 49 U.S.C. 31315, and
the Transportation Equity Act for the
21st Century (TEA–21) which was
enacted June 9, 1998 as Public Law 105–
178.
PURPOSES:
To provide FMCSA personnel with a
centralized document repository
application for archiving and accessing
documents relevant to FMCSA business
processes. The mission of FMCSA is to
improve the safety of commercial motor
vehicles and save lives by enforcing the
laws and regulations set forth to govern
motor carrier operations. The business
processes included in realizing this
mission are the performance of
compliance reviews and inspections on
motor carrier operations and inspections
of commercial motor vehicles, which
may result in enforcement actions being
taken against a motor carrier for failure
to adhere to motor carrier laws and
regulations. EDMS contains the
documents related to these processes
and allows all authorized users access to
these documents in the performance of
their duties.
EDMS is also used in the
administrative process as a central
repository in the operation of a specific
office within FMCSA. Travel,
procurement, budget and other
administrative documents are housed in
this system to support the migration to
a ‘‘paperless’’ work environment.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
jlentini on PROD1PC65 with NOTICES
See Prefatory Statement of General
Routine Uses.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
VerDate Aug<31>2005
18:26 Jun 20, 2006
Jkt 208001
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
SYSTEM MANAGER(S) AND ADDRESS:
STORAGE:
Documents are stored on this system
on a dedicated server. Metadata specific
to each document is stored on a separate
database server and is dynamically
linked to each document.
Department of Transportation, Federal
Motor Carrier Safety Administration,
Office of Data Analysis and Information
Systems, 400 7th Street, SW.,
Washington, DC 20590.
NOTIFICATION PROCEDURE:
Same as ‘‘System Manager.’’
RECORD ACCESS PROCEDURES:
RETRIEVABILITY:
Records are retrievable by USDOT
number, carrier census information
(carrier name, DBA, address, etc.),
Division, Service Center, Driver Name,
Employee Name, Document Category,
Document Date, Author, and Fiscal
Year.
Same as ‘‘System Manager.’’
CONTESTING RECORD PROCEDURES:
Same as ‘‘System Manager.’’
RECORD SOURCE CATEGORIES:
Same as ‘‘System Manager.’’
EXEMPTIONS CLAIMED FOR THE SYSTEM:
SAFEGUARDS:
The electronic records uploaded to
EDMS are stored in one server on a
secure web-based system. The index
data associated with these documents is
stored on a database server. Both of
these servers are physically protected by
virtue of the fact that they are housed in
a limited-access controlled server room.
The entire EDMS application is
electronically safeguarded through the
use of HTTPS and SSL (Secure Socket
Links) and is accessible only to users
within the FMCSA network, or from
specific IP addresses of authorized
contractors. All users of the system are
required to obtain a user name through
FMCSA Technical Support, the
contractor support group which
provides technical support to the
majority of FMCSA Information
Technology systems. All applications
for accounts must first be approved by
the FMCSA Organizational Coordinator
for the area in which the user works. All
requests are then reviewed by FMCSA
Technical Support to ensure
conformance with FMCSA’s security
standards. Once a user is approved,
FMCSA Technical Support contacts the
user via e-mail and requests that the
user call FMCSA Technical Support to
obtain their temporary password to the
system. The temporary password is
configured to expire and force the user
to change his/her password upon first
login attempt. All FMCSA employees
are eligible for an account in EDMS, but
access to certain libraries contained on
the system is dependent upon the user’s
role.
The files are retained and disposed of
according to the FMCSA Field Records
Schedule according to the National
Archives and Records Administration,
and FMCSA policy.
Frm 00122
Fmt 4703
Sfmt 4703
OMB CONTROL NUMBER:
None.
Dated: June 15, 2006.
Kara Spooner,
Departmental Privacy Officer.
[FR Doc. E6–9732 Filed 6–20–06; 8:45 am]
BILLING CODE 4910–9X–P
DEPARTMENT OF TRANSPORTATION
Federal Railroad Administration
Privacy Act of 1974: System of
Records
Federal Railroad
Administration, DOT.
ACTION: Notice to establish a system of
records.
AGENCY:
SUMMARY: DOT intends to establish a
system of records under the Privacy Act
of 1974.
DATES: Effective Date: July 31, 2006. If
no comments are received, the proposal
will become effective on the above date.
If comments are received, the comments
will be considered and, where adopted,
the documents will be republished with
changes.
FOR FURTHER INFORMATION CONTACT: Kara
Spooner, Department of Transportation,
Office of the Secretary, 400 7th Street,
SW., Washington, DC 20590, (202) 366–
1965 (telephone), (202) 366–7373 (fax),
kara.spooner@dot.gov (Internet
address).
The
Department of Transportation system of
records notice subject to the Privacy Act
of 1974 (5 U.S.C. 552a), as amended, has
been published in the Federal Register
and is available from the above
mentioned address.
SUPPLEMENTARY INFORMATION:
RETENTION AND DISPOSAL:
PO 00000
None.
E:\FR\FM\21JNN1.SGM
21JNN1
Federal Register / Vol. 71, No. 119 / Wednesday, June 21, 2006 / Notices
DOT/FRA 132
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
SYSTEM NAME:
Controlled Correspondence Manager
(CCM).
SECURITY CLASSIFICATION:
Unclassified, sensitive.
SYSTEM LOCATION:
Department of Transportation, Federal
Railroad Administration (FRA), Office
of Administration and Finance, Office of
Information Technology, 1120 Vermont
Ave., NW., Washington, DC 20590.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
CATEGORIES OF RECORDS IN THE SYSTEM:
Correspondence submitted by or on
behalf of an individual and responses to
such correspondence; and one-time
movement and waiver requests from
regulations submitted by railroads.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
44 U.S.C. 3101.
PURPOSE(S):
jlentini on PROD1PC65 with NOTICES
The purpose of the system is to
provide history and internal tracking of
correspondence addressed to and signed
by the Administrator, Deputy
Administrator, Associate
Administrators, and their immediate
offices and corresponding staff. The
system provides FRA with the ability to
track correspondence, one-time
movements, waivers, and train horn rule
to ensure timely response to the
individual, public, or organization.
18:26 Jun 20, 2006
Ave., NW., Mail Stop 35, Washington,
DC 20590.
Referral to the appropriate action
office within the agency for preparation
of a response. Referral to the appropriate
agency for actions involving matters of
law or regulation beyond the
responsibility of the agency. See
Prefatory Statement of General Routine
Uses.
NOTIFICATION PROCEDURE:
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
Individuals seeking to determine
whether their information is contained
within this system should address
written inquiries to the Freedom of
Information Act Coordinator, Office of
Chief Counsel, Federal Railroad
Administration, 1120 Vermont Ave.,
NW., Stop 10, Washington, DC 20590.
Requests should include name, address
and telephone number and describe the
records you seek.
RECORD ACCESS PROCEDURES:
Jkt 208001
Records are retrieved by name or
control number.
Individuals seeking access to records
contained within this system can send
their requests to the Freedom of
Information Act Coordinator, Office of
Chief Counsel, Federal Railroad
Administration, 1120 Vermont Ave.,
NW., Stop 10, Washington, DC 20590.
Requests should include name, address
and telephone number and describe the
records you seek.
SAFEGUARDS:
CONTESTING RECORD PROCEDURES:
Access to the system is limited to
individuals responsible for responding
or tracking correspondence and the
system administrator through the use of
user IDs and passwords. Physical access
to the system and manual records is
restricted through security guards and
access badges to enter the facility where
equipment and records are located.
Contact System Manager for
information on procedures for
contesting records at Department of
Transportation, Federal Railroad
Administration, Office of
Administration and Finance, Office of
Information Technology, 1120 Vermont
Ave., NW., Mail Stop 35, Washington,
DC 20590.
RETENTION AND DISPOSAL:
Individuals who write, or are referred
in writing by a second party, to the
Administrator, Deputy Administrator,
Associate Administrators, and/or their
immediate offices and staff. Individuals
who are the subject of an action
requiring approval or action by one of
the forenamed, such as appeal actions,
training, awards, foreign travel,
promotions, selections, grievances, and
discipline.
VerDate Aug<31>2005
35729
RECORD SOURCE CATEGORIES:
The office that owns the CCM records
sets retention and disposal for the
records. CCM is not an official record.
The record owner keeps hard copy files
of CCM records in accordance with
National Archives and Records
Administration (NARA) and agency
record retention policies.
Correspondence from an individual or
his/her representative or sponsor;
responses to incoming correspondence;
and related material provided for
background as appropriate.
SYSTEM MANAGER(S) AND ADDRESS:
Dated: June 15, 2006.
Kara Spooner,
Departmental Privacy Officer.
[FR Doc. E6–9733 Filed 6–20–06; 8:45 am]
STORAGE:
All data about the record is stored in
a database and corresponding
attachments are stored on a file server.
RETRIEVABILITY:
Department of Transportation, Federal
Railroad Administration, Office of
Administration and Finance, Office of
Information Technology, 1120 Vermont
PO 00000
Frm 00123
Fmt 4703
Sfmt 4703
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
BILLING CODE 4910–9X–P
E:\FR\FM\21JNN1.SGM
21JNN1
]]>Agencies
[Federal Register Volume 71, Number 119 (Wednesday, June 21, 2006)]
[Notices]
[Pages 35728-35729]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E6-9733]
-----------------------------------------------------------------------
DEPARTMENT OF TRANSPORTATION
Federal Railroad Administration
Privacy Act of 1974: System of Records
AGENCY: Federal Railroad Administration, DOT.
ACTION: Notice to establish a system of records.
-----------------------------------------------------------------------
SUMMARY: DOT intends to establish a system of records under the Privacy
Act of 1974.
DATES: Effective Date: July 31, 2006. If no comments are received, the
proposal will become effective on the above date. If comments are
received, the comments will be considered and, where adopted, the
documents will be republished with changes.
FOR FURTHER INFORMATION CONTACT: Kara Spooner, Department of
Transportation, Office of the Secretary, 400 7th Street, SW.,
Washington, DC 20590, (202) 366-1965 (telephone), (202) 366-7373 (fax),
kara.spooner@dot.gov (Internet address).
SUPPLEMENTARY INFORMATION: The Department of Transportation system of
records notice subject to the Privacy Act of 1974 (5 U.S.C. 552a), as
amended, has been published in the Federal Register and is available
from the above mentioned address.
[[Page 35729]]
DOT/FRA 132
System name:
Controlled Correspondence Manager (CCM).
Security classification:
Unclassified, sensitive.
System location:
Department of Transportation, Federal Railroad Administration
(FRA), Office of Administration and Finance, Office of Information
Technology, 1120 Vermont Ave., NW., Washington, DC 20590.
Categories of individuals covered by the system:
Individuals who write, or are referred in writing by a second
party, to the Administrator, Deputy Administrator, Associate
Administrators, and/or their immediate offices and staff. Individuals
who are the subject of an action requiring approval or action by one of
the forenamed, such as appeal actions, training, awards, foreign
travel, promotions, selections, grievances, and discipline.
Categories of records in the system:
Correspondence submitted by or on behalf of an individual and
responses to such correspondence; and one-time movement and waiver
requests from regulations submitted by railroads.
Authority for maintenance of the system:
44 U.S.C. 3101.
Purpose(s):
The purpose of the system is to provide history and internal
tracking of correspondence addressed to and signed by the
Administrator, Deputy Administrator, Associate Administrators, and
their immediate offices and corresponding staff. The system provides
FRA with the ability to track correspondence, one-time movements,
waivers, and train horn rule to ensure timely response to the
individual, public, or organization.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Referral to the appropriate action office within the agency for
preparation of a response. Referral to the appropriate agency for
actions involving matters of law or regulation beyond the
responsibility of the agency. See Prefatory Statement of General
Routine Uses.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
All data about the record is stored in a database and corresponding
attachments are stored on a file server.
Retrievability:
Records are retrieved by name or control number.
Safeguards:
Access to the system is limited to individuals responsible for
responding or tracking correspondence and the system administrator
through the use of user IDs and passwords. Physical access to the
system and manual records is restricted through security guards and
access badges to enter the facility where equipment and records are
located.
Retention and disposal:
The office that owns the CCM records sets retention and disposal
for the records. CCM is not an official record. The record owner keeps
hard copy files of CCM records in accordance with National Archives and
Records Administration (NARA) and agency record retention policies.
System manager(s) and address:
Department of Transportation, Federal Railroad Administration,
Office of Administration and Finance, Office of Information Technology,
1120 Vermont Ave., NW., Mail Stop 35, Washington, DC 20590.
Notification procedure:
Individuals seeking to determine whether their information is
contained within this system should address written inquiries to the
Freedom of Information Act Coordinator, Office of Chief Counsel,
Federal Railroad Administration, 1120 Vermont Ave., NW., Stop 10,
Washington, DC 20590. Requests should include name, address and
telephone number and describe the records you seek.
Record access procedures:
Individuals seeking access to records contained within this system
can send their requests to the Freedom of Information Act Coordinator,
Office of Chief Counsel, Federal Railroad Administration, 1120 Vermont
Ave., NW., Stop 10, Washington, DC 20590. Requests should include name,
address and telephone number and describe the records you seek.
Contesting record procedures:
Contact System Manager for information on procedures for contesting
records at Department of Transportation, Federal Railroad
Administration, Office of Administration and Finance, Office of
Information Technology, 1120 Vermont Ave., NW., Mail Stop 35,
Washington, DC 20590.
Record source categories:
Correspondence from an individual or his/her representative or
sponsor; responses to incoming correspondence; and related material
provided for background as appropriate.
Exemptions claimed for the system:
None.
Dated: June 15, 2006.
Kara Spooner,
Departmental Privacy Officer.
[FR Doc. E6-9733 Filed 6-20-06; 8:45 am]
BILLING CODE 4910-9X-P
