Privacy Act of 1974: System of Records, 35727-35728 [E6-9732]
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Federal Register / Vol. 71, No. 119 / Wednesday, June 21, 2006 / Notices
will be considered to the extent
practicable, but FMCSA may make its
final decision at any time after the close
of the comment period.
FMCSA believes the requirements for
a renewal of an exemption under 49
U.S.C. 31315 and 31136(e) can be
satisfied by initially granting the
renewal and then requesting and
subsequently evaluating comments
submitted by interested parties. As
indicated above, the Agency previously
published a notice of final disposition
announcing its decision to exempt these
19 Isuzu drivers from the CDL
requirement in 49 CFR 383.23. The
decision to renew the exemption for
these drivers was based on the merits of
each driver’s demonstrated knowledge
and skills about the safe operation of
commercial motor vehicles, and only
after careful consideration of the
comments submitted in response to the
April 30, 2003 (68 FR 23174) notice.
The notice of application for exemption
indicated that detailed information
about the qualifications and experience
of each of the drivers was provided in
Isuzu’s application and that a copy of
the application is in the docket. The
docket number is referenced at the
beginning of this notice.
Interested parties or organizations
possessing information that would
otherwise show that any, or all of these
drivers, are not currently achieving the
requisite statutory level of safety should
immediately notify FMCSA. The
Agency will evaluate any adverse
information submitted and, if safety is
being compromised or if the
continuation of the exemption is not
consistent with 49 U.S.C. 31315(b)(4)
and 31136(e), FMCSA will take
immediate steps to revoke the
exemption of the driver(s) in question.
Authority: 49 U.S.C. 31136 and 31315; and
49 CFR 1.73.
Issued on: June 15, 2006.
David H. Hugel,
Acting Administrator.
[FR Doc. E6–9684 Filed 6–20–06; 8:45 am]
BILLING CODE 4910–EX–P
DEPARTMENT OF TRANSPORTATION
Federal Motor Carrier Safety
Administration
jlentini on PROD1PC65 with NOTICES
Privacy Act of 1974: System of
Records
Federal Motor Carrier Safety
Administration, DOT.
ACTION: Notice to establish a system of
records.
AGENCY:
VerDate Aug<31>2005
18:26 Jun 20, 2006
Jkt 208001
SUMMARY: DOT intends to establish a
system of records under the Privacy Act
of 1974.
DATES: Effective Date: July 31, 2006. If
no comments are received, the proposal
will become effective on the above date.
If comments are received, the comments
will be considered and, where adopted,
the documents will be republished with
changes.
FOR FURTHER INFORMATION CONTACT: Kara
Spooner, Department of Transportation,
Office of the Secretary, 400 7th Street,
SW., Washington, DC 20590, (202) 366–
1965 (telephone), (202) 366–7373 (fax),
kara.spooner@dot.gov (Internet
address).
SUPPLEMENTARY INFORMATION: The
Department of Transportation system of
records notice subject to the Privacy Act
of 1974 (5 U.S.C. 552a), as amended, has
been published in the Federal Register
and is available from the above
mentioned address.
DOT/FMCSA 005
SYSTEM NAME:
Electronic Document Management
System (EDMS)
SECURITY CLASSIFICATION:
Unclassified, Sensitive
SYSTEM LOCATION:
Department of Transportation, Volpe
National Transportation Systems Center,
55 Broadway, Cambridge, MA 02142.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM OF RECORDS:
The input of information into EDMS
is discretionary. Field users have been
instructed to upload all compliance
review, inspection and enforcement
documents related to motor carriers
generated after October 1, 2005, but
some divisions have uploaded older
documents in accordance with NARA’s
FMCSA Field Records Schedule in
order to destroy paper copies of
documents covered by the schedule.
Use of the administrative (non-carrier
related) sections of EDMS are also at the
discretion of the Division/Field
Administrator and may or may not
contain certain types of information
including, but not limited to, sensitive
personnel documents such as Travel
Vouchers (which include Social
Security Numbers). Therefore, there is
the potential for the following categories
of individuals to be covered by this
system:
• All owners of interstate commercial
motor vehicle operations, active or
inactive.
• All operators of interstate
commercial motor vehicles, licensed or
unlicensed.
PO 00000
Frm 00121
Fmt 4703
Sfmt 4703
35727
• All FMCSA employees.
Operators and operators of interstate
commercial motor vehicles; Federal
Motor Carrier Safety Administration
(FMCSA) employees.
CATEGORIES OF RECORDS IN THE SYSTEM:
The input of information into EDMS
is discretionary. Field users have been
instructed to upload all compliance
review, inspection and enforcement
documents related to motor carriers
generated after October 1, 2005, but
some divisions have uploaded older
documents in accordance with NARA’s
FMCSA Field Records Schedule in
order to destroy paper copies of
documents covered by the schedule.
Use of the administrative (non-carrier
related) sections of EDMS are also at the
discretion of the Division/Field
Administrator and may or may not
contain certain types of information
including, but not limited to, sensitive
personnel documents such as Travel
Vouchers (which include Social
Security Numbers). Therefore, there is
the potential for the following categories
of documents to reside in this system:
• Carrier Related Documents include,
but are not limited to:
» Carrier Enforcement Case
Documents.
» General Carrier Documents,
including, but not limited to:
fi Compliance Reviews.
fi Correspondence, including e-mail.
fi Crash Reports.
fi Out of Service Orders.
fi Safety Audits.
» Carrier Receipt Documents.
» Driver Enforcement Case
Documents, including, but not
limited to:
fi Notice of Claim.
fi Receipts.
fi Correspondence, including e-mail.
fi Enforcement Cases.
fi Exhibits.
fi Final Agency Orders.
» Roadside Inspection Certification.
» Roadside Inspection Report.
• Administrative Documents including,
but not limited to:
» Delegations of Authority.
» Non-personnel related Employee
Documents.
» Federal Programs.
» Rules of Conduct.
» Employee Work Schedules.
» Time and Attendance Records.
» Congressional Correspondence.
» Suspicious Activity Reports.
• Management Documents including,
but not limited to:
» Financial Management documents
including, but not limited to:
fi Budgets.
fi Invoices.
E:\FR\FM\21JNN1.SGM
21JNN1
35728
Federal Register / Vol. 71, No. 119 / Wednesday, June 21, 2006 / Notices
Procurement Requests.
Property.
Purchase Card documents.
Purchase Orders.
Travel (Authorizations, Voucher
and Receipts).
» Personnel Management documents
including, but not limited to:
fi Performance Appraisals.
fi Award Nominations.
fi Position Descriptions.
fi Personnel Actions (SF–50).
fi Request for Personnel Actions
(SF–52).
fi Telecommuting Agreements.
fi Within-Grade Step Increase
documentation.
fi
fi
fi
fi
fi
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
49 U.S. C. 31136 (e), Motor Carrier
Safety Act of 1984, 49 U.S.C. 31315, and
the Transportation Equity Act for the
21st Century (TEA–21) which was
enacted June 9, 1998 as Public Law 105–
178.
PURPOSES:
To provide FMCSA personnel with a
centralized document repository
application for archiving and accessing
documents relevant to FMCSA business
processes. The mission of FMCSA is to
improve the safety of commercial motor
vehicles and save lives by enforcing the
laws and regulations set forth to govern
motor carrier operations. The business
processes included in realizing this
mission are the performance of
compliance reviews and inspections on
motor carrier operations and inspections
of commercial motor vehicles, which
may result in enforcement actions being
taken against a motor carrier for failure
to adhere to motor carrier laws and
regulations. EDMS contains the
documents related to these processes
and allows all authorized users access to
these documents in the performance of
their duties.
EDMS is also used in the
administrative process as a central
repository in the operation of a specific
office within FMCSA. Travel,
procurement, budget and other
administrative documents are housed in
this system to support the migration to
a ‘‘paperless’’ work environment.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
jlentini on PROD1PC65 with NOTICES
See Prefatory Statement of General
Routine Uses.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
VerDate Aug<31>2005
18:26 Jun 20, 2006
Jkt 208001
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
SYSTEM MANAGER(S) AND ADDRESS:
STORAGE:
Documents are stored on this system
on a dedicated server. Metadata specific
to each document is stored on a separate
database server and is dynamically
linked to each document.
Department of Transportation, Federal
Motor Carrier Safety Administration,
Office of Data Analysis and Information
Systems, 400 7th Street, SW.,
Washington, DC 20590.
NOTIFICATION PROCEDURE:
Same as ‘‘System Manager.’’
RECORD ACCESS PROCEDURES:
RETRIEVABILITY:
Records are retrievable by USDOT
number, carrier census information
(carrier name, DBA, address, etc.),
Division, Service Center, Driver Name,
Employee Name, Document Category,
Document Date, Author, and Fiscal
Year.
Same as ‘‘System Manager.’’
CONTESTING RECORD PROCEDURES:
Same as ‘‘System Manager.’’
RECORD SOURCE CATEGORIES:
Same as ‘‘System Manager.’’
EXEMPTIONS CLAIMED FOR THE SYSTEM:
SAFEGUARDS:
The electronic records uploaded to
EDMS are stored in one server on a
secure web-based system. The index
data associated with these documents is
stored on a database server. Both of
these servers are physically protected by
virtue of the fact that they are housed in
a limited-access controlled server room.
The entire EDMS application is
electronically safeguarded through the
use of HTTPS and SSL (Secure Socket
Links) and is accessible only to users
within the FMCSA network, or from
specific IP addresses of authorized
contractors. All users of the system are
required to obtain a user name through
FMCSA Technical Support, the
contractor support group which
provides technical support to the
majority of FMCSA Information
Technology systems. All applications
for accounts must first be approved by
the FMCSA Organizational Coordinator
for the area in which the user works. All
requests are then reviewed by FMCSA
Technical Support to ensure
conformance with FMCSA’s security
standards. Once a user is approved,
FMCSA Technical Support contacts the
user via e-mail and requests that the
user call FMCSA Technical Support to
obtain their temporary password to the
system. The temporary password is
configured to expire and force the user
to change his/her password upon first
login attempt. All FMCSA employees
are eligible for an account in EDMS, but
access to certain libraries contained on
the system is dependent upon the user’s
role.
The files are retained and disposed of
according to the FMCSA Field Records
Schedule according to the National
Archives and Records Administration,
and FMCSA policy.
Frm 00122
Fmt 4703
Sfmt 4703
OMB CONTROL NUMBER:
None.
Dated: June 15, 2006.
Kara Spooner,
Departmental Privacy Officer.
[FR Doc. E6–9732 Filed 6–20–06; 8:45 am]
BILLING CODE 4910–9X–P
DEPARTMENT OF TRANSPORTATION
Federal Railroad Administration
Privacy Act of 1974: System of
Records
Federal Railroad
Administration, DOT.
ACTION: Notice to establish a system of
records.
AGENCY:
SUMMARY: DOT intends to establish a
system of records under the Privacy Act
of 1974.
DATES: Effective Date: July 31, 2006. If
no comments are received, the proposal
will become effective on the above date.
If comments are received, the comments
will be considered and, where adopted,
the documents will be republished with
changes.
FOR FURTHER INFORMATION CONTACT: Kara
Spooner, Department of Transportation,
Office of the Secretary, 400 7th Street,
SW., Washington, DC 20590, (202) 366–
1965 (telephone), (202) 366–7373 (fax),
kara.spooner@dot.gov (Internet
address).
The
Department of Transportation system of
records notice subject to the Privacy Act
of 1974 (5 U.S.C. 552a), as amended, has
been published in the Federal Register
and is available from the above
mentioned address.
SUPPLEMENTARY INFORMATION:
RETENTION AND DISPOSAL:
PO 00000
None.
E:\FR\FM\21JNN1.SGM
21JNN1
]]>Agencies
[Federal Register Volume 71, Number 119 (Wednesday, June 21, 2006)]
[Notices]
[Pages 35727-35728]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E6-9732]
-----------------------------------------------------------------------
DEPARTMENT OF TRANSPORTATION
Federal Motor Carrier Safety Administration
Privacy Act of 1974: System of Records
AGENCY: Federal Motor Carrier Safety Administration, DOT.
ACTION: Notice to establish a system of records.
-----------------------------------------------------------------------
SUMMARY: DOT intends to establish a system of records under the Privacy
Act of 1974.
DATES: Effective Date: July 31, 2006. If no comments are received, the
proposal will become effective on the above date. If comments are
received, the comments will be considered and, where adopted, the
documents will be republished with changes.
FOR FURTHER INFORMATION CONTACT: Kara Spooner, Department of
Transportation, Office of the Secretary, 400 7th Street, SW.,
Washington, DC 20590, (202) 366-1965 (telephone), (202) 366-7373 (fax),
kara.spooner@dot.gov (Internet address).
SUPPLEMENTARY INFORMATION: The Department of Transportation system of
records notice subject to the Privacy Act of 1974 (5 U.S.C. 552a), as
amended, has been published in the Federal Register and is available
from the above mentioned address.
DOT/FMCSA 005
System name:
Electronic Document Management System (EDMS)
Security classification:
Unclassified, Sensitive
System location:
Department of Transportation, Volpe National Transportation Systems
Center, 55 Broadway, Cambridge, MA 02142.
Categories of individuals covered by the system of records:
The input of information into EDMS is discretionary. Field users
have been instructed to upload all compliance review, inspection and
enforcement documents related to motor carriers generated after October
1, 2005, but some divisions have uploaded older documents in accordance
with NARA's FMCSA Field Records Schedule in order to destroy paper
copies of documents covered by the schedule. Use of the administrative
(non-carrier related) sections of EDMS are also at the discretion of
the Division/Field Administrator and may or may not contain certain
types of information including, but not limited to, sensitive personnel
documents such as Travel Vouchers (which include Social Security
Numbers). Therefore, there is the potential for the following
categories of individuals to be covered by this system:
All owners of interstate commercial motor vehicle
operations, active or inactive.
All operators of interstate commercial motor vehicles,
licensed or unlicensed.
All FMCSA employees.
Operators and operators of interstate commercial motor vehicles;
Federal Motor Carrier Safety Administration (FMCSA) employees.
Categories of records in the system:
The input of information into EDMS is discretionary. Field users
have been instructed to upload all compliance review, inspection and
enforcement documents related to motor carriers generated after October
1, 2005, but some divisions have uploaded older documents in accordance
with NARA's FMCSA Field Records Schedule in order to destroy paper
copies of documents covered by the schedule. Use of the administrative
(non-carrier related) sections of EDMS are also at the discretion of
the Division/Field Administrator and may or may not contain certain
types of information including, but not limited to, sensitive personnel
documents such as Travel Vouchers (which include Social Security
Numbers). Therefore, there is the potential for the following
categories of documents to reside in this system:
Carrier Related Documents include, but are not limited to:
[ctrcir] Carrier Enforcement Case Documents.
[ctrcir] General Carrier Documents, including, but not limited to:
[dec222] Compliance Reviews.
[dec222] Correspondence, including e-mail.
[dec222] Crash Reports.
[dec222] Out of Service Orders.
[dec222] Safety Audits.
[ctrcir] Carrier Receipt Documents.
[ctrcir] Driver Enforcement Case Documents, including, but not
limited to:
[dec222] Notice of Claim.
[dec222] Receipts.
[dec222] Correspondence, including e-mail.
[dec222] Enforcement Cases.
[dec222] Exhibits.
[dec222] Final Agency Orders.
[ctrcir] Roadside Inspection Certification.
[ctrcir] Roadside Inspection Report.
Administrative Documents including, but not limited to:
[ctrcir] Delegations of Authority.
[ctrcir] Non-personnel related Employee Documents.
[ctrcir] Federal Programs.
[ctrcir] Rules of Conduct.
[ctrcir] Employee Work Schedules.
[ctrcir] Time and Attendance Records.
[ctrcir] Congressional Correspondence.
[ctrcir] Suspicious Activity Reports.
Management Documents including, but not limited to:
[ctrcir] Financial Management documents including, but not limited
to:
[dec222] Budgets.
[dec222] Invoices.
[[Page 35728]]
[dec222] Procurement Requests.
[dec222] Property.
[dec222] Purchase Card documents.
[dec222] Purchase Orders.
[dec222] Travel (Authorizations, Voucher and Receipts).
[ctrcir] Personnel Management documents including, but not limited
to:
[dec222] Performance Appraisals.
[dec222] Award Nominations.
[dec222] Position Descriptions.
[dec222] Personnel Actions (SF-50).
[dec222] Request for Personnel Actions (SF-52).
[dec222] Telecommuting Agreements.
[dec222] Within-Grade Step Increase documentation.
Authority for maintenance of the system:
49 U.S. C. 31136 (e), Motor Carrier Safety Act of 1984, 49 U.S.C.
31315, and the Transportation Equity Act for the 21st Century (TEA-21)
which was enacted June 9, 1998 as Public Law 105-178.
Purposes:
To provide FMCSA personnel with a centralized document repository
application for archiving and accessing documents relevant to FMCSA
business processes. The mission of FMCSA is to improve the safety of
commercial motor vehicles and save lives by enforcing the laws and
regulations set forth to govern motor carrier operations. The business
processes included in realizing this mission are the performance of
compliance reviews and inspections on motor carrier operations and
inspections of commercial motor vehicles, which may result in
enforcement actions being taken against a motor carrier for failure to
adhere to motor carrier laws and regulations. EDMS contains the
documents related to these processes and allows all authorized users
access to these documents in the performance of their duties.
EDMS is also used in the administrative process as a central
repository in the operation of a specific office within FMCSA. Travel,
procurement, budget and other administrative documents are housed in
this system to support the migration to a ``paperless'' work
environment.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
See Prefatory Statement of General Routine Uses.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Documents are stored on this system on a dedicated server. Metadata
specific to each document is stored on a separate database server and
is dynamically linked to each document.
Retrievability:
Records are retrievable by USDOT number, carrier census information
(carrier name, DBA, address, etc.), Division, Service Center, Driver
Name, Employee Name, Document Category, Document Date, Author, and
Fiscal Year.
Safeguards:
The electronic records uploaded to EDMS are stored in one server on
a secure web-based system. The index data associated with these
documents is stored on a database server. Both of these servers are
physically protected by virtue of the fact that they are housed in a
limited-access controlled server room. The entire EDMS application is
electronically safeguarded through the use of HTTPS and SSL (Secure
Socket Links) and is accessible only to users within the FMCSA network,
or from specific IP addresses of authorized contractors. All users of
the system are required to obtain a user name through FMCSA Technical
Support, the contractor support group which provides technical support
to the majority of FMCSA Information Technology systems. All
applications for accounts must first be approved by the FMCSA
Organizational Coordinator for the area in which the user works. All
requests are then reviewed by FMCSA Technical Support to ensure
conformance with FMCSA's security standards. Once a user is approved,
FMCSA Technical Support contacts the user via e-mail and requests that
the user call FMCSA Technical Support to obtain their temporary
password to the system. The temporary password is configured to expire
and force the user to change his/her password upon first login attempt.
All FMCSA employees are eligible for an account in EDMS, but access to
certain libraries contained on the system is dependent upon the user's
role.
Retention and disposal:
The files are retained and disposed of according to the FMCSA Field
Records Schedule according to the National Archives and Records
Administration, and FMCSA policy.
System Manager(s) and address:
Department of Transportation, Federal Motor Carrier Safety
Administration, Office of Data Analysis and Information Systems, 400
7th Street, SW., Washington, DC 20590.
Notification procedure:
Same as ``System Manager.''
Record access procedures:
Same as ``System Manager.''
Contesting record procedures:
Same as ``System Manager.''
Record source categories:
Same as ``System Manager.''
Exemptions claimed for the system:
None.
OMB Control Number:
None.
Dated: June 15, 2006.
Kara Spooner,
Departmental Privacy Officer.
[FR Doc. E6-9732 Filed 6-20-06; 8:45 am]
BILLING CODE 4910-9X-P
