Privacy Act of 1974; Systems of Records, 34319-34320 [06-5405]

Agencies

• DEPARTMENT OF DEFENSE
• Defense Logistics Agency

[Federal Register Volume 71, Number 114 (Wednesday, June 14, 2006)]
[Notices]
[Pages 34319-34320]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 06-5405]


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DEPARTMENT OF DEFENSE

Defense Logistics Agency

[DOD-2006-OS-0142]


Privacy Act of 1974; Systems of Records

AGENCY: Defense Logistics Agency, DoD.

ACTION: Notice to Add a System of Records.

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SUMMARY: The Defense Logistics Agency proposes to add a system of 
records notice to its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This action will be effective without further notice on July 14, 
2006, unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send comments to the Privacy Act Officer, Headquarters, 
Defense Logistics Agency, ATTN: DP, 8725 John J. Kingman Road, Stop 
2533, Fort Belvoir, VA 22060-6221.

FOR FURTHER INFORMATION CONTACT: Ms. Jody Sinkler at (703) 767-5045.

SUPPLEMENTARY INFORMATION: The Defense Logistics Agency notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on June 6, 2006, to the 
House Committee on Government Reform, the Senate Committee on Homeland 
Security and Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: June 7, 2006.
C.R. Choate,
Alternate OSDA Federal Register Liaison Officer, Department of Defense.
S400.30

System name:
    Mass Transportation Fringe Benefit Program--Outside the National 
Capital Region.

System location:
    Headquarters, Defense Logistics Agency, 8725 John J. Kingman Road, 
Stop 6220, ATTN: DES-B, Fort Belvoir, VA 22060-6221 and the Defense 
Logistics Agency Field Activities located outside the National Capital 
Region. Official mailing addresses are published as an appendix to 
DLA's compilation of systems of records notices.
    U.S. Department of Transportation, TRANServe, 400 7th Street, SW., 
Room P2-0327, Washington, DC 20590-0001.

Categories of individuals covered by the system:
    Defense Logistics Agency (DLA) civilian and military employees; 
non-appropriated funded employees, interns/students employed and paid 
directly by DoD (i.e., interns/students hired through contractual 
agreements are not eligible); eligible interns/students hired for the 
summer months; members of the Reserve Components who are performing 
active duty for more than 30 days located outside the National Capital 
Region who apply for and/or obtain a transit subsidy under the Mass 
Transportation Fringe Benefit Program (MTFBP); registered and non-
registered vanpool owners/operators.

Categories of records in the system:
    Records include applicant's full name, last four digits of their 
Social Security Number, home address, office symbol and duty location, 
office telephone number, mode of transportation being used, cost(s) of 
commuting, reimbursement claim for expenditures, period covered, and 
amount of reimbursement, and records of vouchers, receipts or payments 
distributed, dates of participation and termination in program, and 
vanpool owner/operator certification.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 7905, Programs to 
Encourage Commuting by Means Other Than Single-Occupancy Motor 
Vehicles; E.O. 12191, Federal Facility Ride Sharing Program; E.O. 
13150, Federal Workforce Transportation; and E.O. 9397 (SSN).

Purpose(s):
    Information is collected and maintained for the purpose of managing 
the DLA Mass Transportation Fringe Benefit Program for participants 
Outside the National Capitol Region (ONCR), including receipt and 
processing of employee applications and distribution fo the fare media 
to employees; to reimburse participants; to track the use of funds used 
to support the program; to evaluate employee participation in the 
program; and to prevent misuse of the funds involved.
    Participant records may be used by the DLA Field Activity parking 
authorities for the purpose of identifying those individuals who 
receive a fare subsidy and also make use of a DLA Field Activity 
parking sticker.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To U.S. Department of Transportation for the purposes of 
administering the Public Transportation Benefit Program and/or 
verifying the eligibility of individuals to receive a fare subsidy 
pursuant to transportation benefit program operated by the DoD or other 
Federal agencies.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
DLA compilation of systems of records notices apply to this system of 
records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored on paper forms and on electronic storage media.

Retrievability:
    Information is retrieved by individual's name and last 4 digits of 
their Social Security Number.

Safeguards:
    Records are maintained in a controlled facility. Physical entry is 
restricted by the use of locks, guards,

[[Page 34320]]

and is accessible only to authorized personnel. Access to record is 
limited to person(s) responsible for servicing the records in the 
performance of their official duties and who are properly screened and 
cleared for need-to-know. All individuals granted access to this system 
of records have received Privacy Act training.

Retention and disposal:
     Documents relating to the disbursement of transportation subsidies 
to employees, including applications of employees no longer in the 
program, superseded applications, certification logs, vouchers, 
spreadsheets, and other forms used to document the disbursement of 
subsidies are destroyed when 3 years old.
     Documents relating to cash reimbursements for transportation 
expenses associated with transit passes or vanpools, specifically 
Standard Form (SF) 1164, entitled ``Claim for Reimbursement for 
Expenditures on Official Business,'' are destroyed 6 years and 3 months 
after period covered by account.

System manager(s) and address:
     ONCR Program Manager, Headquarters, Defense Logistics Agency, 8725 
John J. Kingman Road, Stop 6220, ATTN: DES-B, Fort Belvoir, VA 22060-
6221, and the ONCR Mass Transportation Fringe Benefit Program Points of 
Contact at the Defense Logistics Agency Field Activities. Official 
mailing addresses are published as an appendix to DLA's compilation of 
systems of records notice.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Privacy Act Officer, Headquarters, Defense Logistics Agency, 
ATTN: DP, 8725 John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060-
6221, or to the Privacy Act Officer of the DLA Field Activity providing 
the subsidy. Official mailing addresses are published as an appendix to 
DLA's compilation of systems of records notices.
    Written requests for information should contain the full name of 
the individual, current address, telephone number, and the DLA Field 
Activity which provided the subsidy.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquires to the Privacy 
Act Officer, Headquarters, Defense Logistics Agency, ATTN: DP, 8725 
John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060-6221, or to the 
Privacy Act Officer of the DLA Field Activity providing the subsidy. 
Official mailing addresses are published as an appendix to DLA's 
compilation of systems of records notices.
    Written requests for information should contain the full name of 
the individual, current address, telephone number, and the DLA Field 
Activity which provided the subsidy.

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents, and 
appealing initial agency determinations are contained in 32 CFR part 
323, or may be obtained from the Privacy Act Officer, Headquarters, 
Defense Logistics Agency, ATTN: DP, 8725 John J. Kingman Road, Stop 
2533, Fort Belvoir, VA 22060-6221.

Record source categories:
    Applicant requesting transit subsidies; vanpool owner/operator; 
other federal agencies providing information regarding fare subsidies; 
and from periodic certifications and reports regarding fare subsidies.

Exemptions claimed for the system:
    None.

[FR Doc. 06-5405 Filed 6-13-06; 8:45 am]
BILLING CODE 5001-06-M