Privacy Act of 1974; System of Records, 34321-34322 [06-5394]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Navy
• Navy Department

[Federal Register Volume 71, Number 114 (Wednesday, June 14, 2006)]
[Notices]
[Pages 34321-34322]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 06-5394]


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DEPARTMENT OF DEFENSE

Department of the Navy

[USN-2006-0026]


Privacy Act of 1974; System of Records

AGENCY: Department of the Navy, DoD.

ACTION: Notice to add systems of records.

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SUMMARY: The Department of the Navy proposes to add a system of records 
to its inventory of record systems subject to the Privacy Act of 1974 
(5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective on July 14, 2006 unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy 
Branch, Chief of Naval Operations (DNS-36), 2000 Navy Pentagon, 
Washington, DC 20350-2000.

FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-325-6545.

SUPPLEMENTARY INFORMATION: The Department of the Navy's notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act, were submitted on June 6, 2006, to the House Committee 
on Government Reform, the Senate Committee on Homeland Security and 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996, (February 20, 1996, 61 FR 6427).

    Dated: June 7, 2006.
C.R. Choate,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
NM01700-1

System name:
    DON General Moral, Welfare, and Recreation Records.

System location:
    Organizational elements of the Department of the Navy. Official 
mailing addresses are published in the Standard Navy Distribution List 
that is available at https://neds.daps.dla.mil/sndl.htm.
    Commander, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite 
200, Norfolk, VA 23551-2488.
    Commander, U.S. Pacific Command, P.O. Box 64028, Camp H.M. Smith, 
HI 96861-4028.

Categories of individuals covered by the system:
    Personnel authorized to use DON-sponsored Morale, Welfare, 
Recreation (MWR) services, youth services, athletic and recreational 
services, Armed Forces Recreation Centers, DON recreation machines, 
and/or to participate in MWR-type activities, to include: Bingo games; 
professional entertainment groups recognized by the Armed Forces 
Entertainment; DON athletic team members; ticket holders of athletic 
events; and units of national youth groups such as Boy Scouts, Girl 
Scouts, and 4-H Clubs.

Categories of records in the system:
    Name; branch of service; home and duty station addresses; home, 
business, and cell telephone numbers; military/civilian status; Social 
Security Number; Unit Identification Code (UIC); travel orders/
vouchers; security check results; command contact person; boat and 
mooring storage agreement; insurance information; contact address; 
contract, waiver, release, and indemnification agreements; check out 
and control sheets; bingo pay-out control sheet indicating individual 
name, grade, Social Security Number, duty station, dates and amount of 
bingo winnings

[[Page 34322]]

paid; and Internal Revenue Forms W2-G and 5754, (Gambling Winnings and 
Statement by Person(s) Receiving Gambling Winnings, respectively).

Authority for maintenance of the system:
    10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, 
Headquarters, Marine Corps, Section 6041, Internal Revenue Code; BUPERS 
Instruction 1710.13A, Regulations, Policies and Procedures for Navy 
Food, Beverage and Entertainment Operations 1996; MCOP-1700.27, Ch1; 
NAVSO P-3520; and E.O. 9397 (SSN).

Purpose(s):
    To administer programs devoted to the mental and physical well-
being of DON personnel and other authorized users; to document the 
approval and conduct of specific contests, shows, entertainment 
programs, sports activities/competitions, and other MWR-type activities 
and events sponsored or sanctioned by the DON.
    Information will be used to market and promote similar MWR type 
activities conducted by other DoD organizations.
    To provide a means of paying, recording, accounting, reporting, and 
controlling expenditures and merchandise inventories associated with 
bingo games.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the Internal Revenue Service to report all monies and items of 
merchandise paid to winners of games whose one-time winnings are $1,200 
or more.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders, cards, magnetic tapes, discs, 
computer printouts, and electronic storage media.

Retrievability:
    Name and Social Security Number of patron.

Safeguards:
    Password controlled system, file, and element access based on 
predefined need-to-know. Physical access to terminals, terminal rooms, 
buildings and activities' grounds are controlled by locked terminals 
and rooms, guards, personnel screening and visitor registers.

Retention and disposal:
    Bingo records are maintained on-site for four years and then 
shipped to a Federal Records Center for storage for an additional three 
years. After seven years, records are destroyed.
    All other documents are destroyed after 2 years, unless required 
for current operation.

System manager(s) and address:
    Policy Officials: For Navy activities--Commander, Navy Personnel 
Command (Pers-655C2), 5720 Integrity Drive, Millington, TN 38055-6500; 
For Marine Corps activities--Commandant of the Marine Corps, Personal 
and Family Readiness Division (MRX), 3044 Catlin Avenue, Quantico, VA 
22134-5099.
    Record Holders: Commanding officer of the activity in question. 
Official mailing addresses are published in the Standard Navy 
Distribution List that is available at https://neds.daps.dla.mil/
sndl.htm.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the commanding officer of the activity in question. Official mailing 
addresses are published in the Standard Navy Distribution List that is 
available at https://neds.daps.dla.mil/sndl.htm. The request should 
include full name, Social Security Number, and address of the 
individual concerned and should be signed.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the 
commanding officer of the activity in question. Official mailing 
addresses are published in the Standard Navy Distribution List that is 
available at https://neds.daps.dla.mil/sndl.htm. The request should 
include full name, Social Security Number, and address of the 
individual concerned and should be signed.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Individual or group receiving the service and bingo pay-out control 
sheets.

Exemptions claimed for the system:
    None.

[FR Doc. 06-5394 Filed 6-13-06; 8:45 am]
BILLING CODE 5001-06-M