Privacy Act of 1974; Systems of Records, 32325-32327 [06-5098]

Agencies

• DEPARTMENT OF DEFENSE
• Defense Logistics Agency

[Federal Register Volume 71, Number 107 (Monday, June 5, 2006)]
[Notices]
[Pages 32325-32327]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 06-5098]


-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE

Defense Logistics Agency

[DOD-2006-OS-0123]


Privacy Act of 1974; Systems of Records

AGENCY: Defense Logistics Agency.

ACTION: Notice to amend a system of records.

-----------------------------------------------------------------------

SUMMARY: The Defense Logistics Agency is amending a system of records 
notice to its existing inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This action will be effective without further notice on July 5, 
2006 unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send comments to the Privacy Act Officer, Headquarters, 
Defense Logistics Agency, ATTN: DP, 8725 John J. Kingman Road, Stop 
2533, Fort Belvoir, VA 22060-6221.

FOR FURTHER INFORMATION CONTACT: Ms. Susan Salus at (703) 767-6183.

SUPPLEMENTARY INFORMATION: The Defense Logistics Agency notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendment is not within the purview of 
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: May 26, 2006.
C.R. Choate,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S600.20 MMDI

System name:
    Firefighter/Emergency Medical Technician (EMT) Records (September 
22, 1993, 58 FR 49290).

Changes:
System identifier:
    Delete ``MMDI'' from entry.

System name:
    Delete entry and replace with: ``DLA Fire and Emergency Services 
Program Records.''

System location:
    Delete entry and replace with: ``Defense Logistics Agency Field

[[Page 32326]]

Activities. Official mailing addresses are published as an appendix to 
DLA's compilation of systems of records notices.''
* * * * *

Categories of records in the system:
    Add to entry: ``Note: Any information relating to an individual's 
religious preference is collected and maintained only if the individual 
has made an informed decision to voluntarily provide the information.''

Authority for maintenance of the system:
    Delete entry and replace with: ``5 U.S.C. 301, Departmental 
Regulations; 10 U.S.C. 136, Under Secretary of Defense for Personnel 
and Readiness; DoD Instruction 6055.6, DoD Fire and Emergency Services 
Program; and E.O. 9397 (SSN).''

Purpose(s):
    Delete entry and replace with: ``Records are used to manage the DLA 
Fire and Emergency Services Program, and to provide data concerning the 
professional qualifications, training requirements, and health and 
readiness of the DLA Field Activity firefighters and emergency medical 
technicians. Records are also used for identification and emergency 
notification in case of accident or casualty.''
* * * * *

Safeguards:
    Delete entry and replace with: ``Records are accessible only to the 
custodian of the records or by persons responsible for servicing the 
record system in performance of their official duties. Electronic files 
are deployed on accredited systems with access restricted to authorized 
users. Records are stored in locked cabinets or rooms and are 
controlled by personnel screening and computer software. All 
individuals granted access to this system of records have received 
Privacy Act training.''

Retention and disposal:
    Delete entry and replace with: ``Disposition pending. Until the 
National Archives and Records Administration has approved the 
disposition of these records, treat them as permanent.''

System manager(s) and address:
    Delete entry and replace with: ``Heads of the Defense Logistics 
Agency Field Activities. Official mailing addresses are published as an 
appendix to DLA's compilation of systems of records notices.''

Notification procedure:
    Delete entry and replace with: ``Individuals seeking to determine 
whether information about themselves is contained in this system of 
records should address written inquiries to the Privacy Act Officer of 
the particular Defense Logistics Agency Field Activity involved. 
Official mailing addresses are published as an appendix to DLA's 
compilation of systems of records notices.
    Individual should provide their full name, Social Security number, 
employee number, and/or station number.''

Record access procedures:
    Delete entry and replace with: ``Individuals seeking access to 
information about themselves contained in this system of records should 
address written inquiries to the Privacy Act Officer of the particular 
Defense Logistics Agency Field Activity involved. Official mailing 
addresses are published as an appendix to DLA's compilation of systems 
of records notices.
    Individual should provide their full name, Social Security number, 
employee number, and/or station number.''

Contesting record procedures:
    Delete entry and replace with: ``The DLA rules for accessing 
records, for contesting contents, and appealing initial agency 
determinations are contained in 32 CFR part 323, or may be obtained 
from the Privacy Act Officer, Headquarters, Defense Logistics Agency, 
ATTN: DP, 8725 John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060-
6221.''
* * * * *
S600.20

System name:
    DLA Fire and Emergency Services Program Records.

System location:
    Defense Logistics Agency Field Activities. Official mailing 
addresses are published as an appendix to DLA's compilation of systems 
of records notices.

Categories of individuals covered by the system:
    Individuals assigned firefighting and emergency medical technician 
duties within the Defense Logistics Agency.

Categories of records in the system:
    Individual's name, Social Security number, home address and 
telephone number, education and training data, professional 
certifications, emergency notification data, religion, and driver's 
license number and expiration date. File also contains personal health 
information such as physical limitations, allergies, medications, 
height, weight, blood type, need for eye glasses or contact lenses, 
tobacco use, and health insurance data.


    Note: Any information relating to an individual's religious 
preference is collected and maintained only if the individual has 
made an informed decision to voluntarily provide the information.


Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 136, Under 
Secretary of Defense for Personnel and Readiness; DoD Instruction 
76055.6, DoD Fire and Emergency Services Program; and E.O. 9397 (SSN).

Purpose(s):
    Records are used to manage the DLA Fire and Emergency Services 
Program, and to provide data concerning the professional 
qualifications, training requirements, and health and readiness of the 
DLA Field Activity firefighters and emergency medical technicians. 
Records are also used for identification and emergency notification in 
case of accident or casualty.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To local fire departments for training or assistance in 
firefighting operations.
    To local hospitals and medical personnel for emergency treatment in 
case of accident or casualty.
    To Federal and nonfederal schools, academies, and similar 
institutions for training or certification purposes.
    To the General Services Administration and the U.S. Departments of 
Interior and Agriculture when responding to forest, acreage, or 
building fires or emergencies on federally owned or controlled 
property.
    To the Environmental Protection Agency in situations involving 
hazardous materials or chemical, biological, radiological, nuclear, and 
explosives incidents.
    To Federal, state, or local disaster relief agencies for mutual 
aid.
    The DoD ``Blanket Routine Uses'' set forth at the beginning of 
DLA's

[[Page 32327]]

compilation of systems of records notices apply to this record system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored on paper and electronic storage media.

Retrievability:
    Records are retrieved by individual's name, Social Security number, 
employee number, and/or station number.

Safeguards:
    Records are accessible only to the custodian of the records or by 
persons responsible for servicing the record system in performance of 
their official duties. Electronic files are deployed on accredited 
systems with access restricted to authorized users. Records are stored 
in locked cabinets or rooms and are controlled by personnel screening 
and computer software. All individuals granted access to this system of 
records have received Privacy Act training.

Retention and disposal:
    Disposition is pending. Until the National Archives and Records 
Administration has approved the disposition of these records, treat 
them as permanent.

System manager(s) and address:
    Heads of the Defense Logistics Agency Field Activities. Official 
mailing addresses are published as an appendix to DLA's compilation of 
systems of records notices.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Privacy Act Officer of the particular Defense 
Logistics Agency Field Activity involved. Official mailing addresses 
are published as an appendix to DLA's compilation of systems of records 
notices.
    Individual should provide their full name, Social Security number, 
employee number, and/or station number.

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents, and 
appealing initial agency determinations are contained in 32 CFR part 
323, or may be obtained from the Privacy Act Officer, Headquarters, 
Defense Logistics Agency, ATTN: DP, 8725 John J. Kingman Road, Stop 
2533, Fort Belvoir, VA 22060-6221.

Record source categories:
    Information is provided by the record subject, training and 
educational institutions, and medical records.

Exemptions claimed for the system:
    None.

[FR Doc. 06-5098 Filed 6-2-06; 8:45 am]
BILLING CODE 5001-06-M