Privacy Act of 1974; Systems of Records, 32320-32321 [06-5093]

Download as PDF 32320 Federal Register / Vol. 71, No. 107 / Monday, June 5, 2006 / Notices who have the authority to recommend or make offers of employment; a supervisory or management official having authority to take or recommend adverse personnel actions against a subject employee. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: In order to comply with the provision of 5 U.S.C. 7301 the DIA ‘‘Blanket Routine Uses’’ do not apply to this system or records. To a court of competent jurisdiction where required by the United States Government to defend against any challenge against any adverse personnel action. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: Paper records maintained in file folders. Automated records in a database, diskette, or other machinereadable media. RETRIEVABILITY: Test results are retrieved by surname of applicant or employee Social Security Number. Other retrieval fields include date of testing and personal identification number. SAFEGUARDS: File folders are stored in cabinets that are locked when not being used. Electronic records are accessed on computer terminals in supervised areas. All personnel having access to this record system have been trained for proper handling of Privacy Act information. Electronic records are maintained on a classified and password protected system. cprice-sewell on PROD1PC66 with NOTICES RETENTION AND DISPOSAL: Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Freedom of Information Act Office (DAN–1A/FOIA), Defense Intelligence Agency, Washington, DC 20340–5100. Individuals should provide their full name, current address, telephone number and Social Security Number. RECORD ACCESS PROCEDURES: Individuals seeking access to information about themselves contained in this system should address written inquiries to the Freedom of Information Act Office (DAN–IA/FOIA), Defense Intelligence Agency, Washington, DC 20340–5100. Individuals should provide their full name, current address, telephone number and Social Security Number. DIA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DIA Regulation 12–12: Defense Intelligence Agency Privacy Program’’; 32 CFR part 319—Defense Intelligence Agency Privacy Program; or may be obtained from the system manager. SYSTEM MANAGER(S) AND ADDRESS: Deputy Director for Human Capital, ATTN: HCH, Defense Intelligence Jkt 208001 5, 2006 unless comments are received that would result in a contrary determination. Freedom of Information Office, Defense Intelligence Agency (DAN–1A), 200 MacDill Blvd., Washington, DC 20340–5100. FOR FURTHER INFORMATION CONTACT: Ms. Theresa Lowery at (202) 231–1193. SUPPLEMENTARY INFORMATION: The Defense Intelligence Agency notices for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The specific changes to the record system being amended are set forth below followed by the notice, as amended, published in its entirety. The proposed amendment is not within the purview of subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, which requires the submission of a new or altered system report. ADDRESSES: Dated: May 26, 2006. C.R. Choate, Alternate OSD Federal Register Liaison Officer, Department of Defense. LDIA 0008 SYSTEM NAME: Vehicle Registration Information Files (February 22, 1993, 58 FR 10613). RECORD SOURCE CATEGORIES: The test subject, medical review officials, collection personnel and others on a case-by-case basis. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. [FR Doc. 06–5092 Filed 6–2–06; 8:45 am] BILLING CODE 5001–06–M Privacy Act of 1974; Systems of Records Defense Intelligence Agency, DoD. ACTION: Notice to amend a system of records. The Defense Intelligence Agency is amending a system of records notice to its existing inventory of record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. DATES: This proposed action will be effective without further notice on July SUMMARY: PO 00000 Frm 00020 Fmt 4703 Sfmt 4703 * * * * * CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Delete ‘‘civilian contractors’’ and replace with ‘‘military affiliated personnel’’. Delete ‘‘parking permit’’ and replace with ‘‘decal’’. Delete ‘‘home address,’’ and ‘‘vehicle identification,’’ and replace with ‘‘license tag number.’’ * * * * * Defense Intelligence Agency AGENCY: CHANGES: CATEGORIES OF RECORDS IN THE SYSTEM: DEPARTMENT OF DEFENSE [DOD–2006–OS–0118] Files on applicants for positions are maintained for a period not to exceed twelve months. Employee files are retained for two years. In instances of a positive test finding resulting in the separation of an employee, retention is for a period of six years and three months after the case is closed. Destruction of paper records is accomplished by shredding or burning. Electronic records are erased and overwritten. 15:33 Jun 02, 2006 NOTIFICATION PROCEDURE: CONTESTING RECORD PROCEDURES: STORAGE: VerDate Aug<31>2005 Agency, 200 MacDill Blvd., Washington, DC 20340–5100. PURPOSE(S): Delete ‘‘parking permits’’ and replace with ‘‘decals’’. * * * * * STORAGE: Delete ‘‘on a microcomputer’’ and replace with ‘‘electronically in a database’’. RETRIEVABILITY: Delete entry and replace with: ‘‘Name, Social Security Number, decal number, or state license tag’’. E:\FR\FM\05JNN1.SGM 05JNN1 Federal Register / Vol. 71, No. 107 / Monday, June 5, 2006 / Notices 32321 SAFEGUARDS: SYSTEM LOCATION: RETENTION AND DISPOSAL: Delete entry and replace with: ‘‘Access to records in this system are limited to personnel authorized to handle vehicle registrations and issue parking permits. Building access is controlled and office door is locked during non-duty hours. Electronic records are maintained on a classified and password protected system.’’ Defense Intelligence Agency, Washington, DC 20340–5100. Paper records are maintained for one year after departure or loss of eligibility and then destroyed. In the case of automated files, they are deleted from the database. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: DIA employees and military affiliated personnel who register vehicles in order to gain entrance to DoD installations and those who may apply for a decal. SYSTEM MANAGER(S) AND ADDRESS: CATEGORIES OF RECORDS IN THE SYSTEM: Delete last sentence and replace with: ‘‘In the case of automated files, they are deleted from the database.’’ Individual’s name, Social Security Number, license tag number, office symbol, work telephone number, and related information. Building Manager, Building Services Branch, Defense Intelligence Agency, Washington, DC 20340–5100. NOTIFICATION PROCEDURE: SYSTEM MANAGER(S) AND ADDRESS: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Delete entry and replace with: ‘‘Building Manager, Building Services Branch, Defense Intelligence Agency, Washington, DC 20340–5100.’’ The Federal Property and Administrative Services Act of 1949; 10 U.S.C. 8012; 44 U.S.C. 3101; and E.O. 9397. RETENTION AND DISPOSAL: PURPOSES(S): NOTIFICATION PROCEDURE: Delete entry and replace with: ‘‘Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Freedom of Information Act Office (DAN–1A/FOIA), Defense Intelligence Agency, 200 MacDill Blvd., Washington, DC 20340–5100. Individuals should provide their full name, current address, telephone number and Social Security Number.’’ RECORD ACCESS PROCEDURES: Delete entry and replace with: ‘‘Individuals seeking access to information about themselves contained in this system should address written inquiries to the Freedom of Information Act Office (SVI–1 DAN–1A/FOIA), Defense Intelligence Agency, 200 MacDill Blvd., Washington, DC 20340– 5100. Individuals should provide their full name, current address, telephone number and Social Security Number.’’ cprice-sewell on PROD1PC66 with NOTICES Delete entry and replace with: ‘‘DIA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DIA Regulation 12–12 ‘Defense Intelligence Agency Privacy Program’; 32 CFR part 319—Defense Intelligence Agency Privacy Program; or may be obtained from the system manager.’’ * * * * * SYSTEM NAME: Vehicle Registration Information Files. VerDate Aug<31>2005 15:33 Jun 02, 2006 Jkt 208001 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The ‘‘Blanket Routine Uses’’ set forth at the beginning of the DIA’s compilation of systems of records notices apply to this system. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: CONTESTING RECORD PROCEDURES: LDIA 0008 To provide a record for control of privately-owned vehicles which are authorized to operate on DoD installations; to assign decals to eligible military and civilian personnel and to maintain a record of decals and vehicle registration data; to identify vehicles and their owners in the event of an emergency or traffic problem. Application cards, forms, and accountability logs. Data is also stored and maintained electronically in a database. RETRIEVABILITY: Name, Social Security Number, decal number, or state license tag. SAFEGUARDS: Access to records in this system are limited to personnel authorized to handle vehicle registrations and issue parking permits. Building access is controlled and office door is locked during non-duty hours. Electronic records are maintained on a classified and password protected system. PO 00000 Frm 00021 Fmt 4703 Sfmt 4703 Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Freedom of Information Act Office DAN–1A/FOIA), Defense Intelligence Agency, 200 MacDill Blvd., Washington, DC 20340–5100. Individuals should provide their full name, current address, telephone number and Social Security Number. RECORD ACCESS PROCEDURES: Individuals seeking access to information about themselves contained in this system should address written inquiries to the Freedom of Information Act Office (SVI–1 DAN–1A/FOIA), Defense Intelligence Agency, 200 MacDill Blvd., Washington, DC 20340– 5100. Individuals should provide their full name, current address, telephone number and Social Security Number. CONTESTING RECORD PROCEDURES: DIA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DIA Regulation 12–12 ‘‘Defense Intelligence Agency Privacy Program’’; 32 CFR part 319—Defense Intelligence Agency Privacy Program; or may be obtained from the system manager. RECORD SOURCE CATEGORIES: Individual concerned, agency officials, Ambassadors, educational institutions, parent service of individual and immediate supervisor on station, and other Government officials. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. [FR Doc. 06–5093 Filed 6–2–06; 8:45 am] BILLING CODE 5001–06–M E:\FR\FM\05JNN1.SGM 05JNN1

Agencies

[Federal Register Volume 71, Number 107 (Monday, June 5, 2006)]
[Notices]
[Pages 32320-32321]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 06-5093]


-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE

Defense Intelligence Agency

[DOD-2006-OS-0118]


Privacy Act of 1974; Systems of Records

AGENCY: Defense Intelligence Agency, DoD.

ACTION: Notice to amend a system of records.

-----------------------------------------------------------------------

SUMMARY: The Defense Intelligence Agency is amending a system of 
records notice to its existing inventory of record systems subject to 
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
July 5, 2006 unless comments are received that would result in a 
contrary determination.

ADDRESSES: Freedom of Information Office, Defense Intelligence Agency 
(DAN-1A), 200 MacDill Blvd., Washington, DC 20340-5100.

FOR FURTHER INFORMATION CONTACT: Ms. Theresa Lowery at (202) 231-1193.

SUPPLEMENTARY INFORMATION: The Defense Intelligence Agency notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendment is not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: May 26, 2006.
C.R. Choate,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
LDIA 0008

System name:
    Vehicle Registration Information Files (February 22, 1993, 58 FR 
10613).

Changes:
* * * * *

Categories of Individuals Covered by the System:
    Delete ``civilian contractors'' and replace with ``military 
affiliated personnel''. Delete ``parking permit'' and replace with 
``decal''.

Categories of Records in the System:
    Delete ``home address,'' and ``vehicle identification,'' and 
replace with ``license tag number.''
* * * * *

Purpose(s):
    Delete ``parking permits'' and replace with ``decals''.
* * * * *

Storage:
    Delete ``on a microcomputer'' and replace with ``electronically in 
a database''.

Retrievability:
    Delete entry and replace with: ``Name, Social Security Number, 
decal number, or state license tag''.

[[Page 32321]]

Safeguards:
    Delete entry and replace with: ``Access to records in this system 
are limited to personnel authorized to handle vehicle registrations and 
issue parking permits. Building access is controlled and office door is 
locked during non-duty hours. Electronic records are maintained on a 
classified and password protected system.''

Retention and Disposal:
    Delete last sentence and replace with: ``In the case of automated 
files, they are deleted from the database.''

System Manager(s) and Address:
    Delete entry and replace with: ``Building Manager, Building 
Services Branch, Defense Intelligence Agency, Washington, DC 20340-
5100.''

Notification Procedure:
    Delete entry and replace with: ``Individuals seeking to determine 
whether information about themselves is contained in this system of 
records should address written inquiries to the Freedom of Information 
Act Office (DAN-1A/FOIA), Defense Intelligence Agency, 200 MacDill 
Blvd., Washington, DC 20340-5100.
    Individuals should provide their full name, current address, 
telephone number and Social Security Number.''

Record Access Procedures:
    Delete entry and replace with: ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to the Freedom of Information Act Office (SVI-1 DAN-
1A/FOIA), Defense Intelligence Agency, 200 MacDill Blvd., Washington, 
DC 20340-5100.
    Individuals should provide their full name, current address, 
telephone number and Social Security Number.''

Contesting Record Procedures:
    Delete entry and replace with: ``DIA's rules for accessing records, 
for contesting contents and appealing initial agency determinations are 
published in DIA Regulation 12-12 `Defense Intelligence Agency Privacy 
Program'; 32 CFR part 319--Defense Intelligence Agency Privacy Program; 
or may be obtained from the system manager.''
* * * * *
LDIA 0008

System name:
    Vehicle Registration Information Files.

System location:
    Defense Intelligence Agency, Washington, DC 20340-5100.

Categories of individuals covered by the system:
    DIA employees and military affiliated personnel who register 
vehicles in order to gain entrance to DoD installations and those who 
may apply for a decal.

Categories of records in the system:
    Individual's name, Social Security Number, license tag number, 
office symbol, work telephone number, and related information.

Authority for maintenance of the system:
    The Federal Property and Administrative Services Act of 1949; 10 
U.S.C. 8012; 44 U.S.C. 3101; and E.O. 9397.

Purposes(s):
    To provide a record for control of privately-owned vehicles which 
are authorized to operate on DoD installations; to assign decals to 
eligible military and civilian personnel and to maintain a record of 
decals and vehicle registration data; to identify vehicles and their 
owners in the event of an emergency or traffic problem.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The ``Blanket Routine Uses'' set forth at the beginning of the 
DIA's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Application cards, forms, and accountability logs. Data is also 
stored and maintained electronically in a database.

Retrievability:
    Name, Social Security Number, decal number, or state license tag.

Safeguards:
    Access to records in this system are limited to personnel 
authorized to handle vehicle registrations and issue parking permits. 
Building access is controlled and office door is locked during non-duty 
hours. Electronic records are maintained on a classified and password 
protected system.

Retention and disposal:
    Paper records are maintained for one year after departure or loss 
of eligibility and then destroyed. In the case of automated files, they 
are deleted from the database.

System manager(s) and address:
    Building Manager, Building Services Branch, Defense Intelligence 
Agency, Washington, DC 20340-5100.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Freedom of Information Act Office DAN-1A/
FOIA), Defense Intelligence Agency, 200 MacDill Blvd., Washington, DC 
20340-5100.
    Individuals should provide their full name, current address, 
telephone number and Social Security Number.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Freedom of Information Act Office (SVI-1 DAN-1A/FOIA), Defense 
Intelligence Agency, 200 MacDill Blvd., Washington, DC 20340-5100.
    Individuals should provide their full name, current address, 
telephone number and Social Security Number.

Contesting record procedures:
    DIA's rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DIA Regulation 
12-12 ``Defense Intelligence Agency Privacy Program''; 32 CFR part 
319--Defense Intelligence Agency Privacy Program; or may be obtained 
from the system manager.

Record source categories:
    Individual concerned, agency officials, Ambassadors, educational 
institutions, parent service of individual and immediate supervisor on 
station, and other Government officials.

Exemptions claimed for the system:
    None.

[FR Doc. 06-5093 Filed 6-2-06; 8:45 am]
BILLING CODE 5001-06-M