Privacy Act of 1974; Systems of Records, 32318-32320 [06-5092]
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32318
Federal Register / Vol. 71, No. 107 / Monday, June 5, 2006 / Notices
Operations Services Office, Defense
Intelligence Agency, Washington, DC
20340–5100.’’
NOTIFICATION PROCEDURE:
Delete entry and replace with:
‘‘Individuals seeking to determine
whether information about themselves
in contained in this system of records
should address written inquiries to the
Freedom of Information Act Office
(DAN–1A/FOIA), Defense Intelligence
Agency, 200 MacDill Blvd., Washington,
DC 20340–5100.
Individuals should provide their full
name, current address, telephone
number and Social Security Number.’’
RECORD ACCESS PROCEDURES:
Delete entry and replace with:
‘‘Individuals seeking access to
information about themselves contained
in this system should address written
inquires to the Freedom of Information
Act Office (DAN–1A/FOIA), Defense
Intelligence Agency, 200 MacDill Blvd.,
Washington DC 20340–5100.
Individuals should provide their full
name, current address, telephone
number and Social Security Number.’’
CONTESTING RECORD PROCEDURES:
Delete entry and replace with: ‘‘DIA’s
rules for accessing records, for
contesting contents and appealing
initial agency determinations are
published in DIA Regulation 12–12
‘Defense Intelligence Agency Privacy
Program’; 32 CFR part 319—Defense
Intelligence Agency Privacy Program; or
may be obtained from the system
manager.’’
*
*
*
*
*
LDIA 0800
SYSTEM NAME:
Defense Intelligence Agency,
Washington, DC 20340–5100.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the privacy Act, these records
or information contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
The ‘‘Blanket Routine Users’’ set forth
at the beginning of the DIA’s
compilation of a systems of records
notices apply to this system.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Automated on magnetic tapes and
discs, microfilm and aperture cards and
manual in paper files.
SAFEGUARDS:
Records are maintained in a building
protected by security guards and are
stored in vaults, safes or locked cabinets
and are accessible only to authorized
personnel who properly screened,
cleared and trained in the protection of
privacy information. Electronic records
are maintained on a classified and
password protected systsm.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals involved in foreign
intelligence and/or training activities
conducted by the Department of
Defense, who are of interest either
because of the actual, apparent, or
potential use.
CATEGORIES OF RECORDS IN THE SYSTEM:
cprice-sewell on PROD1PC66 with NOTICES
Information is collected to support the
administration, operation, and
management of foreign intelligence and/
or training activities conducted by the
Department of Defense. To provide
information within the Department of
Defense and other Federal agencies for
the conduct of foreign intelligence
operations and to provide staff
management over foreign intelligence
training conducted by the Department of
Defense.
Alphabetically by surname of
individual.
SYSTEM LOCATION:
Files include operational, biographic,
policy, management, training, and
administrative matters related to the
foreign intelligence activities of the
Department of Defense.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Pursuant to the authority contained in
the National Security Act of 1947, as
15:33 Jun 02, 2006
PURPOSE(S):
RETRIEVABILITY:
Operation Record System.
VerDate Aug<31>2005
amended, the Secretary of Defense
issued Department of Defense Directive
5105.21 which created the Defense
Intelligence Agency as a separate agency
of the Department of Defense and
charged the Agency’s Director with the
responsibility for the maintenance of
necessary and appropriate records.
Jkt 208001
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system of records
should address written inquiries to the
Freedom of Information Act Office
(DAN–1A/FOIA), Defense Intelligence
Agency, 200 MacDill Blvd., Washington,
DC 20340–5100.
Individuals should provide their full
name, current address, telephone
number and Social Security Number.
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about themselves contained
in this system should address written
inquiries to the Freedom of Information
Act Office (DAN–1A/FOIA), Defense
Intelligence Agency, 200 MacDill Blvd.,
Washington, DC 20340–5100.
Individuals should provide their full
name, current address, telephone
number and Social Security Number.
CONTESTING RECORD PROCEDURES:
DIA’s rules for accessing records, for
contesting contents and appealing
initial agency determinations are
published in DIA Regulation 12–12
‘‘Defense Intelligence Agency Privacy
Program’’; 32 CFR part 319—Defense
Intelligence Agency Privacy Program; or
may be obtained from the system
manager.
RECORD SOURCE CATEGORIES:
DoD, other intelligence agencies,
educational institutions, Federal
agencies, research institutions, foreign
governments and open source literature.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Parts of this system may be exempt
under 5 U.S.C. 552a(k)(2) and (k)(5), as
applicable. An exemption rule for this
record system has been promulgated in
accordance with the requirements of 5
U.S.C. 553(b)(1), (2), and (3), (c) and (e)
and published in 32 CFR part 319. For
more information contact the system
manager.
[FR Doc. 06–5091 Filed 6–2–06; 8:45 am]
BILLING CODE 5001–06–M
DEPARTMENT OF DEFENSE
Defense Intelligence Agency
RETENTION AND DISPOSAL:
[DOD–2006–OS–0117]
Master files are retained indefinitely.
Temporary records are destroyed.
Privacy Act of 1974; Systems of
Records
SYSTEM MANAGER(S) AND ADDRESS:
Collection Management Center,
Operations Services Office, Defense
Intelligence Agency, Washington, DC
20340–5100.
AGENCY:
DoD.
PO 00000
Frm 00018
Fmt 4703
Sfmt 4703
ACTION:
Defense Intelligence Agency,
Notice to amend a system of
records.
E:\FR\FM\05JNN1.SGM
05JNN1
Federal Register / Vol. 71, No. 107 / Monday, June 5, 2006 / Notices
SUMMARY: The Defense Intelligence
Agency is amending a system of records
notice to its existing inventory of record
systems subject to the Privacy Act of
1974 (5 U.S.C. 552a), as amended.
DATES: This proposed action will be
effective without further notice on July
5, 2006 unless comments are received
that would result in a contrary
determination.
Freedom of Information
Office, Defense Intelligence Agency
(DAN–1A), 200 MacDill Blvd.,
Washington, DC 20340–5100.
FOR FURTHER INFORMATION CONTACT: Ms.
Theresa Lowery at (202) 231–1193.
SUPPLEMENTARY INFORMATION: The
Defense Intelligence Agency notices for
systems of records subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended,
have been published in the Federal
Register and are available from the
address above.
The specific changes to the record
system being amended are set forth
below followed by the notice, as
amended, published in its entirety. The
proposed amendment is not within the
purview of subsection (r) of the Privacy
Act of 1974, (5 U.S.C. 552a), as
amended, which requires the
submission of a new or altered system
report.
ADDRESSES:
PURPOSE(S):
Delete second paragraph and replace
with: ‘‘Records are used by the
employee’s of the Deputy Director for
Human Capital who have the authority
to recommend or make offers of
employment; a supervisory or
management official having authority to
take or recommend adverse personnel
actions against a subject employee.’’
*
*
*
*
*
STORAGE:
Delete entry and replace with: ‘‘Paper
records maintained in file folders.
Automated records in a database,
diskette, or other machine-readable
media.’’
Delete entry and replace with: ‘‘Test
results are retrieved by surname of
applicant or employee Social Security
Number. Other retrieval fields include
date of testing and personal
identification number.’’
SAFEGUARDS:
Dated: May 26, 2006
C.R. Choate,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
LDIA 0450
RETENTION AND DISPOSAL:
SYSTEM NAME:
Delete entry and replace with: ‘‘Files
on applicants for positions are
maintained for a period not to exceed
twelve months. Employee files are
retained for two years. In instances of a
positive test finding resulting in the
separation of an employee, retention is
for a period of six years and three
months after the case is closed.
Destruction of paper records is
accomplished by shredding or burning.
Electronic records are erased and
overwritten.’’
CHANGES:
*
*
*
*
*
SYSTEM LOCATION:
Delete ‘‘0001’’ and replace with:
‘‘5100’’.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Delete entry and replace with:
‘‘Civilian employees of, and applicants
for positions in, the Defense Intelligence
Agency’’.
cprice-sewell on PROD1PC66 with NOTICES
CATEGORIES OF RECORDS IN THE SYSTEM:
Delete entry and replace with:
‘‘Records relating to the selection,
notification, and testing of employees
and applicants, tests results
information, and related reports to
include disciplinary action due to failed
tests, refusal of test, accident, reasonable
suspicion, voluntary test.’’
*
*
*
*
*
VerDate Aug<31>2005
15:33 Jun 02, 2006
Jkt 208001
SYSTEM MANAGER(S) AND ADDRESS:
Delete entry and replace with:
‘‘Deputy Director for Human Capital,
ATTN: HCH, Defense Intelligence
Agency, 200 MacDill Blvd., Washington
DC 20340–5100’’
NOTIFICATION PROCEDURE:
Delete entry and replace with:
‘‘Individuals seeking to determine
whether information about themselves
is contained in this system of records
should address written inquiries to the
Freedom of Information Act Office
PO 00000
Frm 00019
Fmt 4703
(DAN–1A/FOIA), Defense Intelligence
Agency, Washington, DC 20340–5100.
Individuals should provide their full
name, current address, telephone
number and Social Security Number.’’
RECORD ACCESS PROCEDURES:
Delete entry and replace with:
‘‘Individuals seeking access to
information about themselves contained
in this system should address written
inquiries to the Freedom of Information
Act Office (DAN–1A/FOIA), Defense
Intelligence Agency, Washington, DC
20340–5100.
Individuals should provide their full
name, current address, telephone
number and Social Security Number.’’
CONTESTING RECORD PROCEDURES:
RETRIEVABILITY:
Delete entry and replace with: ‘‘File
folders are stored in cabinets that are
locked when not being used. Electronic
records are accessed on computer
terminals in supervised areas. All
personnel having access to this record
system have been trained for proper
handling of Privacy Act information.
Electronic records are maintained on a
classified and password protected
system.’’
Drug-Free Workplace Files (February
22, 1993, 58 FR 10613).
32319
Sfmt 4703
Delete entry and replace with: ‘‘DIA’s
rules for accessing records, for
contesting contents and appealing
initial agency determinations are
published in DIA Regulation 12–12
‘Defense Intelligence Agency Privacy
Program’; 32 CFR part 319—Defense
Intelligence Agency Privacy Program; or
may be obtained from the system
manager.’’
*
*
*
*
*
LDIA 0450
SYSTEM NAME:
Drug-Free workplace Files.
SYSTEM LOCATION:
Defense Intelligence Agency,
Washington, DC 20340–5100.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Civilian employees of, and applicants
for positions in, the Defense Intelligence
Agency.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records relating to the selection,
notification, and testing of employees
and applicants, tests results
information, and related reports to
include disciplinary action due to failed
tests, refusal of test, accident, reasonable
suspicion, voluntary test.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 7301 and 7361; Public Law
100–71; and E.O.s 12564, Drug-Free
Federal Workplace and 9397.
PURPOSE(S):
The system is used to maintain Drug
Testing Program Coordinator records
relating to the implementation of the
program, administration, selection,
notification and testing of DIA
employees and applicants for
employment for use of illegal drugs.
Records are used by the employee’s of
the Deputy Director for Human Capital
E:\FR\FM\05JNN1.SGM
05JNN1
32320
Federal Register / Vol. 71, No. 107 / Monday, June 5, 2006 / Notices
who have the authority to recommend
or make offers of employment; a
supervisory or management official
having authority to take or recommend
adverse personnel actions against a
subject employee.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records
or information contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows: In order to
comply with the provision of 5 U.S.C.
7301 the DIA ‘‘Blanket Routine Uses’’
do not apply to this system or records.
To a court of competent jurisdiction
where required by the United States
Government to defend against any
challenge against any adverse personnel
action.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
Paper records maintained in file
folders. Automated records in a
database, diskette, or other machinereadable media.
RETRIEVABILITY:
Test results are retrieved by surname
of applicant or employee Social Security
Number. Other retrieval fields include
date of testing and personal
identification number.
SAFEGUARDS:
File folders are stored in cabinets that
are locked when not being used.
Electronic records are accessed on
computer terminals in supervised areas.
All personnel having access to this
record system have been trained for
proper handling of Privacy Act
information. Electronic records are
maintained on a classified and
password protected system.
cprice-sewell on PROD1PC66 with NOTICES
RETENTION AND DISPOSAL:
Individuals seeking to determine
whether information about themselves
is contained in this system of records
should address written inquiries to the
Freedom of Information Act Office
(DAN–1A/FOIA), Defense Intelligence
Agency, Washington, DC 20340–5100.
Individuals should provide their full
name, current address, telephone
number and Social Security Number.
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about themselves contained
in this system should address written
inquiries to the Freedom of Information
Act Office (DAN–IA/FOIA), Defense
Intelligence Agency, Washington, DC
20340–5100.
Individuals should provide their full
name, current address, telephone
number and Social Security Number.
DIA’s rules for accessing records, for
contesting contents and appealing
initial agency determinations are
published in DIA Regulation 12–12:
Defense Intelligence Agency Privacy
Program’’; 32 CFR part 319—Defense
Intelligence Agency Privacy Program; or
may be obtained from the system
manager.
SYSTEM MANAGER(S) AND ADDRESS:
Deputy Director for Human Capital,
ATTN: HCH, Defense Intelligence
Jkt 208001
5, 2006 unless comments are received
that would result in a contrary
determination.
Freedom of Information
Office, Defense Intelligence Agency
(DAN–1A), 200 MacDill Blvd.,
Washington, DC 20340–5100.
FOR FURTHER INFORMATION CONTACT: Ms.
Theresa Lowery at (202) 231–1193.
SUPPLEMENTARY INFORMATION: The
Defense Intelligence Agency notices for
systems of records subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended,
have been published in the Federal
Register and are available from the
address above.
The specific changes to the record
system being amended are set forth
below followed by the notice, as
amended, published in its entirety. The
proposed amendment is not within the
purview of subsection (r) of the Privacy
Act of 1974, (5 U.S.C. 552a), as
amended, which requires the
submission of a new or altered system
report.
ADDRESSES:
Dated: May 26, 2006.
C.R. Choate,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
LDIA 0008
SYSTEM NAME:
Vehicle Registration Information Files
(February 22, 1993, 58 FR 10613).
RECORD SOURCE CATEGORIES:
The test subject, medical review
officials, collection personnel and
others on a case-by-case basis.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. 06–5092 Filed 6–2–06; 8:45 am]
BILLING CODE 5001–06–M
Privacy Act of 1974; Systems of
Records
Defense Intelligence Agency,
DoD.
ACTION:
Notice to amend a system of
records.
The Defense Intelligence
Agency is amending a system of records
notice to its existing inventory of record
systems subject to the Privacy Act of
1974 (5 U.S.C. 552a), as amended.
DATES: This proposed action will be
effective without further notice on July
SUMMARY:
PO 00000
Frm 00020
Fmt 4703
Sfmt 4703
*
*
*
*
*
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Delete ‘‘civilian contractors’’ and
replace with ‘‘military affiliated
personnel’’. Delete ‘‘parking permit’’
and replace with ‘‘decal’’.
Delete ‘‘home address,’’ and ‘‘vehicle
identification,’’ and replace with
‘‘license tag number.’’
*
*
*
*
*
Defense Intelligence Agency
AGENCY:
CHANGES:
CATEGORIES OF RECORDS IN THE SYSTEM:
DEPARTMENT OF DEFENSE
[DOD–2006–OS–0118]
Files on applicants for positions are
maintained for a period not to exceed
twelve months. Employee files are
retained for two years. In instances of a
positive test finding resulting in the
separation of an employee, retention is
for a period of six years and three
months after the case is closed.
Destruction of paper records is
accomplished by shredding or burning.
Electronic records are erased and
overwritten.
15:33 Jun 02, 2006
NOTIFICATION PROCEDURE:
CONTESTING RECORD PROCEDURES:
STORAGE:
VerDate Aug<31>2005
Agency, 200 MacDill Blvd., Washington,
DC 20340–5100.
PURPOSE(S):
Delete ‘‘parking permits’’ and replace
with ‘‘decals’’.
*
*
*
*
*
STORAGE:
Delete ‘‘on a microcomputer’’ and
replace with ‘‘electronically in a
database’’.
RETRIEVABILITY:
Delete entry and replace with: ‘‘Name,
Social Security Number, decal number,
or state license tag’’.
E:\FR\FM\05JNN1.SGM
05JNN1
]]>Agencies
[Federal Register Volume 71, Number 107 (Monday, June 5, 2006)]
[Notices]
[Pages 32318-32320]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 06-5092]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Defense Intelligence Agency
[DOD-2006-OS-0117]
Privacy Act of 1974; Systems of Records
AGENCY: Defense Intelligence Agency, DoD.
ACTION: Notice to amend a system of records.
-----------------------------------------------------------------------
[[Page 32319]]
SUMMARY: The Defense Intelligence Agency is amending a system of
records notice to its existing inventory of record systems subject to
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
July 5, 2006 unless comments are received that would result in a
contrary determination.
ADDRESSES: Freedom of Information Office, Defense Intelligence Agency
(DAN-1A), 200 MacDill Blvd., Washington, DC 20340-5100.
FOR FURTHER INFORMATION CONTACT: Ms. Theresa Lowery at (202) 231-1193.
SUPPLEMENTARY INFORMATION: The Defense Intelligence Agency notices for
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a),
as amended, have been published in the Federal Register and are
available from the address above.
The specific changes to the record system being amended are set
forth below followed by the notice, as amended, published in its
entirety. The proposed amendment is not within the purview of
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended,
which requires the submission of a new or altered system report.
Dated: May 26, 2006
C.R. Choate,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
LDIA 0450
System name:
Drug-Free Workplace Files (February 22, 1993, 58 FR 10613).
Changes:
* * * * *
System Location:
Delete ``0001'' and replace with: ``5100''.
Categories of Individuals Covered by the System:
Delete entry and replace with: ``Civilian employees of, and
applicants for positions in, the Defense Intelligence Agency''.
Categories of Records in the System:
Delete entry and replace with: ``Records relating to the selection,
notification, and testing of employees and applicants, tests results
information, and related reports to include disciplinary action due to
failed tests, refusal of test, accident, reasonable suspicion,
voluntary test.''
* * * * *
Purpose(s):
Delete second paragraph and replace with: ``Records are used by the
employee's of the Deputy Director for Human Capital who have the
authority to recommend or make offers of employment; a supervisory or
management official having authority to take or recommend adverse
personnel actions against a subject employee.''
* * * * *
Storage:
Delete entry and replace with: ``Paper records maintained in file
folders. Automated records in a database, diskette, or other machine-
readable media.''
Retrievability:
Delete entry and replace with: ``Test results are retrieved by
surname of applicant or employee Social Security Number. Other
retrieval fields include date of testing and personal identification
number.''
Safeguards:
Delete entry and replace with: ``File folders are stored in
cabinets that are locked when not being used. Electronic records are
accessed on computer terminals in supervised areas. All personnel
having access to this record system have been trained for proper
handling of Privacy Act information. Electronic records are maintained
on a classified and password protected system.''
Retention and Disposal:
Delete entry and replace with: ``Files on applicants for positions
are maintained for a period not to exceed twelve months. Employee files
are retained for two years. In instances of a positive test finding
resulting in the separation of an employee, retention is for a period
of six years and three months after the case is closed. Destruction of
paper records is accomplished by shredding or burning. Electronic
records are erased and overwritten.''
System Manager(s) and Address:
Delete entry and replace with: ``Deputy Director for Human Capital,
ATTN: HCH, Defense Intelligence Agency, 200 MacDill Blvd., Washington
DC 20340-5100''
Notification Procedure:
Delete entry and replace with: ``Individuals seeking to determine
whether information about themselves is contained in this system of
records should address written inquiries to the Freedom of Information
Act Office (DAN-1A/FOIA), Defense Intelligence Agency, Washington, DC
20340-5100.
Individuals should provide their full name, current address,
telephone number and Social Security Number.''
Record Access Procedures:
Delete entry and replace with: ``Individuals seeking access to
information about themselves contained in this system should address
written inquiries to the Freedom of Information Act Office (DAN-1A/
FOIA), Defense Intelligence Agency, Washington, DC 20340-5100.
Individuals should provide their full name, current address,
telephone number and Social Security Number.''
Contesting Record Procedures:
Delete entry and replace with: ``DIA's rules for accessing records,
for contesting contents and appealing initial agency determinations are
published in DIA Regulation 12-12 `Defense Intelligence Agency Privacy
Program'; 32 CFR part 319--Defense Intelligence Agency Privacy Program;
or may be obtained from the system manager.''
* * * * *
LDIA 0450
System name:
Drug-Free workplace Files.
System location:
Defense Intelligence Agency, Washington, DC 20340-5100.
Categories of individuals covered by the system:
Civilian employees of, and applicants for positions in, the Defense
Intelligence Agency.
Categories of records in the system:
Records relating to the selection, notification, and testing of
employees and applicants, tests results information, and related
reports to include disciplinary action due to failed tests, refusal of
test, accident, reasonable suspicion, voluntary test.
Authority for maintenance of the system:
5 U.S.C. 7301 and 7361; Public Law 100-71; and E.O.s 12564, Drug-
Free Federal Workplace and 9397.
Purpose(s):
The system is used to maintain Drug Testing Program Coordinator
records relating to the implementation of the program, administration,
selection, notification and testing of DIA employees and applicants for
employment for use of illegal drugs.
Records are used by the employee's of the Deputy Director for Human
Capital
[[Page 32320]]
who have the authority to recommend or make offers of employment; a
supervisory or management official having authority to take or
recommend adverse personnel actions against a subject employee.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows: In order to comply with the
provision of 5 U.S.C. 7301 the DIA ``Blanket Routine Uses'' do not
apply to this system or records.
To a court of competent jurisdiction where required by the United
States Government to defend against any challenge against any adverse
personnel action.
policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
storage:
Paper records maintained in file folders. Automated records in a
database, diskette, or other machine-readable media.
retrievability:
Test results are retrieved by surname of applicant or employee
Social Security Number. Other retrieval fields include date of testing
and personal identification number.
safeguards:
File folders are stored in cabinets that are locked when not being
used. Electronic records are accessed on computer terminals in
supervised areas. All personnel having access to this record system
have been trained for proper handling of Privacy Act information.
Electronic records are maintained on a classified and password
protected system.
Retention and disposal:
Files on applicants for positions are maintained for a period not
to exceed twelve months. Employee files are retained for two years. In
instances of a positive test finding resulting in the separation of an
employee, retention is for a period of six years and three months after
the case is closed. Destruction of paper records is accomplished by
shredding or burning. Electronic records are erased and overwritten.
system manager(s) and address:
Deputy Director for Human Capital, ATTN: HCH, Defense Intelligence
Agency, 200 MacDill Blvd., Washington, DC 20340-5100.
notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the Freedom of Information Act Office (DAN-1A/
FOIA), Defense Intelligence Agency, Washington, DC 20340-5100.
Individuals should provide their full name, current address,
telephone number and Social Security Number.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Freedom of Information Act Office (DAN-IA/FOIA), Defense Intelligence
Agency, Washington, DC 20340-5100.
Individuals should provide their full name, current address,
telephone number and Social Security Number.
Contesting record procedures:
DIA's rules for accessing records, for contesting contents and
appealing initial agency determinations are published in DIA Regulation
12-12: Defense Intelligence Agency Privacy Program''; 32 CFR part 319--
Defense Intelligence Agency Privacy Program; or may be obtained from
the system manager.
Record source categories:
The test subject, medical review officials, collection personnel
and others on a case-by-case basis.
Exemptions claimed for the system:
None.
[FR Doc. 06-5092 Filed 6-2-06; 8:45 am]
BILLING CODE 5001-06-M
