Office of the Inspector General; Privacy Act of 1974; System of Records, 32312-32313 [06-5088]

Agencies

• DEPARTMENT OF DEFENSE

[Federal Register Volume 71, Number 107 (Monday, June 5, 2006)]
[Notices]
[Pages 32312-32313]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 06-5088]


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DEPARTMENT OF DEFENSE

[DOD-2006-OS-0113]


Office of the Inspector General; Privacy Act of 1974; System of 
Records

AGENCY: Office of the Inspector General, DoD.

ACTION: Notice to amend systems of records.

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SUMMARY: The Office of the Inspector General (OIG) is amending a system 
of records notice in its existing inventory of record systems subject 
to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
July 5, 2006 unless comments are received which result in a contrary 
determination.

ADDRESSES: Send comments to Chief, FOIA/PA Office, Office of the 
Inspector General, Department of Defense, 400 Army Navy Drive, Room 
201, Arlington, VA 22202-4704.

FOR FURTHER INFORMATION CONTACT: Mr. Darryl R. Aaron at (703) 604-9785.

SUPPLEMENTARY INFORMATION: The Office of the Inspector General (OIG) 
systems of records notices subject to the Privacy Act of 1974, (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: May 26, 2206.
C.R. Choate,
Alternate OSD Federal Register Liaison officer, Department of Defense.
CIG-21

System name:
    Congressional Correspondence Tracking System (December 9, 2003, 68 
FR 68606).

Changes:
* * * * *

System location:
    Delete entry and replace with: ``Assistant Inspector General for 
Office of Communications and Congressional Liaison, Office of the 
Inspector General of the Department of Defense, 400 Army Navy Drive, 
Arlington, VA 22202-4704.''
* * * * *

Categories of records in the system:
    Delete entry and replace with: ``Correspondence and related records 
from and to members of Congress pertaining to requests for 
congressional assistance in resolving problems. Records contain 
representative's name, constituent's name, subject matter, and case 
control number. The records may also contain the constituent's Social 
Security Number, home address, home telephone number, or related 
personal information provided by the representative making the 
inquiry.''
* * * * *

System manager(s) and address:
    Delete entry and replace with: ``Assistant Inspector General for 
Office of Communications and Congressional Liaison, Office of the 
Inspector General of the Department of Defense, 400 Army Navy Drive, 
Arlington, VA 22202-4704.''

Notification procedure:
    Delete entry and replace with: ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the Assistant Inspector General for Office 
of Communications and Congressional Liaison, Office of the Inspector 
General of the Department of Defense, 400 Army Navy Drive, Arlington, 
VA 22202-4704.
    Written requests should contain the individual's full name, all 
former names and alias under which the file may be maintained and 
signature.''

Record access procedures:
    Delete entry and replace with: ``Individuals seeking access to 
records about themselves contained in this system of records should 
address written requests to the Freedom of Information Act Requester 
Service Center/Privacy Act Office, 400 Army Navy Drive, Arlington, VA 
22202-4704.
    Written requests should contain the individual's full name, all 
former names and alias under which the file may be maintained and 
signature.''
* * * * *
CIG-21

System name:
    Congressional Correspondence Tracking System (December 9, 2003, 68 
FR 68606).

System location:
    Assistant Inspector General for Office of Communications and 
Congressional Liaison, Office of the Inspector General of the 
Department of Defense, 400 Army Navy Drive, Arlington, VA 22202-4704.

Categories of individuals covered by the system:
    Any individual who contacts a member of Congress requesting that 
the member solicit information from the Office of the Inspector General 
of the Department of Defense A(OIG DoD) on their behalf.

Categories of records in the system:
    Correspondence and related records from and to members of Congress 
pertaining to requests for congressional assistance in resolving 
problems. Records contain representative's name, constituent's name, 
subject matter, and case control number. The records may also contain 
the constituent's Social Security Number, home address, home telephone 
number, or related personal information provided by the representative 
making the inquiry.

Authority for maintenance of the system:
    The Inspector General Act of 1978 (Pub. L. 95-452), as amended; DoD 
Directive 5106.1, Inspector General of the Department of Defense; OIG 
Regulation 5545.1, Participation in Congressional Activities; and E.O. 
9397 (SSN).

Purpose(s):
    To maintain a record of all Congressional inquiries and the OIG, 
DoD response, and to conduct the necessary research so as to provide 
information responsive to Congressional

[[Page 32313]]

inquiries. Routine uses of records maintained in the system, including 
categories of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a of the Privacy Act, these records of information contained therein 
may specifically be disclosed outside the DoD as a routine use pursuant 
to 5 U.S.C. 552a(b)(3) as follows:
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
OIG compilation of system of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and electronic records are stored in file folders, safes, 
computerized index listings and electronic storage media on local area 
network.

Retrievability:
    Retrieved by constituent's name, representative's name, or by case 
control number(s).

Safeguards:
    Records are secured in a locked or guarded building and locked 
cabinets during non-duty hours. Paper records are stored in file 
cabinets located in an office suite, accessible only to OIG DoD 
personnel who must use the records to perform their duties. Computer 
systems in which records reside are protected through the use of 
assigned user identification(s) and multiple levels of passwords 
restricting access.

Retention and disposal:
    Records are permanent. Retire to the Washington National Records 
Center. Transfer to National Archives in two-year blocks when most 
recent record is 8-years old.

System manager(s) and address:
    Assistant Inspector General for Office of Communications and 
Congressional Liaison, Office of the Inspector General of the 
Department of Defense, 400 Army Navy Drive, Arlington, VA 22202-4704.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Assistant Inspector General for Office of Communications and 
Congressional Liaison, Office of the Inspector General of the 
Department of Defense, 400 Army Navy Drive, Arlington, VA 22202-4704.
    Written requests should contain the individual's full name, all 
former names and alias under which the file may be maintained and 
signature.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written requests to the Freedom 
of Information Act Requester Service Center/Privacy Act Office, 400 
Army Navy Drive, Arlington, VA 22202-4704.
    Written requests should contain the individual's full name, all 
former names and alias under which the file may be maintained and 
signature.

Contesting record procedures:
    The OIG's rules for accessing records and for contesting contents 
and appealing initial agency determinations are published in 32 CFR 
part 312 or may be obtained from the system manager.

Record source categories:
    The files are composed of correspondence or memoranda from Members 
of Congress or their staffs.

Exemptions claimed for the system:
    During the course of processing a Congressional inquiry, exempt 
materials from other systems of records may in turn become part of the 
case records in this system. To the extent that copies of exempt 
records from those ``other'' systems of records are entered into this 
system of records, the Office of the Inspector General, DoD hereby 
claims the same exemptions for the records from those ``other'' systems 
that are entered into this system, as claimed for the original primary 
systems of records which they are a part.
    An exemption rule for this system has been promulgated in 
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) 
and (e) and published in 32 CFR part 312. For additional information 
contact the system manager.

[FR Doc. 06-5088 Filed 6-2-06; 8:45 am]
BILLING CODE 5001-06-M