Office of the Inspector General; Privacy Act of 1974; System of Records, 32310-32312 [06-5087]

Download as PDF 32310 Federal Register / Vol. 71, No. 107 / Monday, June 5, 2006 / Notices written inquires to the Freedom of Information Act Requester Service Center/Privacy Act Office, 400 Army Navy Drive, Arlington, VA 22202–4704. Individual should provide full name and Social Security Number.’’ * * * * * ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552(a)(b)(3) as follows: To the Department of Labor in connection with a claim filed by an employee for compensation due to a jobconnected injury or illness; where leave donor and leave recipient are employed by different Federal agencies, to the personnel and pay offices of the Federal agency involved to effectuate the leave transfer. The DoD ‘‘Blanket Routine Uses’’ set forth at the beginning of the OIG’s compilation of systems of records notices also apply to this system. Individuals who have volunteered to participate in the leave transfer program as either a donor or a recipient. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: CATEGORIES OF RECORDS IN THE SYSTEM: STORAGE: CIG–17 SYSTEM NAME: Voluntary Leave Transfer Program Records. SYSTEM LOCATION: Human Capital Management Directorate, Department of Defense Office of the Inspector General, 400 Army Navy Drive, Arlington, VA 22202–4704. Leave recipient records contain the individual’s name, organization, office telephone number, Social Security Number, position title, grade, pay level, leave balances, number of hours requested, brief description of the medical or personal hardship which qualifies the individual for inclusion in the program, and the status of that hardship. The file may also contain medical or physician certifications and agency approvals or denials. Donor records include the individual’s name, organization, office telephone number, Social Security Number, position title, grade, and pay level, leave balances, number of hours donated and the name of the designated recipient. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 6331 et seq., Leave; 5 CFR part 630, Absence and Leave; IG Instruction 1424.630, Leave Administration Policy and Procedures; and E.O. 9397 (SSN). PURPOSE(S): cprice-sewell on PROD1PC66 with NOTICES system of records should address written inquiries to the Freedom of Information Act Requester Service Center/Privacy Act Office, 400 Army Navy Drive, Arlington, VA 22202–4704. Individual should provide full name and Social Security Number. The file is used in managing the Department of Defense Office of the Inspector General, Voluntary Leave Transfer Program. The recipient’s name, position data, organization, and a brief hardship description are published internally for passive solicitation purposes. The Social Security Number is sought to effectuate the transfer of leave from the donor’s account to the recipient’s account. VerDate Aug<31>2005 15:33 Jun 02, 2006 Jkt 208001 Records are stored in paper and computerized form. RETRIEVABILITY: Records are retrieved by name of Social Security Number. SAFEGUARDS: Records are accessed by custodian of the records or by persons responsible for servicing the record system in performance of their official duties. Records are stored in locked cabinets or rooms and are controlled by personnel screening and computer software. RETENTION AND DISPOSAL: Records are destroyed one year after the end of the year in which the file is closed. SYSTEM MANGER(S) AND ADDRESS: Human Capital Management Directorate, Department of Defense Office of the Inspector General, 400 Army Navy Drive, Arlington, VA 22202–4704. NOTIFICATION PROCEDURES: Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Freedom of Information Act Requester Service Center/Privacy Act Office, 400 Army Navy Drive, Arlington, VA 22202–4704. Individual should provide full name and Social Security Number. RECORD ACCESS PROCEDURES: Individuals seeking access to records about themselves contained in this PO 00000 Frm 00010 Fmt 4703 Sfmt 4703 CONTESTING RECORD PROCEDURES: The OIG’s rules for accessing records, and for contesting contents are appealing initial agency determinations are published in 32 CFR part 312 and may be obtained from the system manager. RECORD SOURCE CATEGORIES: Information is provided primarily by the record subject; however, some data may be obtained from personnel and leave records. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. [FR Doc. 06–5086 Filed 6–2–06; 8:45 am] BILLING CODE 5001–06–M DEPARTMENT OF DEFENSE [DOD–2006–OS–0112] Office of the Inspector General; Privacy Act of 1974; System of Records AGENCY: Office of the Inspector General, DoD. ACTION: Notice to amend systems of records. SUMMARY: The Office of the Inspector General (OIG) is amending a system of records notice in its existing inventory of record systems subject to the Privacy Act of 1973, (5 U.S.C. 552a), as amended. This proposed action will be effective without further notice on July 5, 2006 unless comments are received which result in a contrary determination. DATES: Send comments to Chief, FOIA/PA Office, Inspector General, Department of Defense, 400 Army Navy Drive, Room 201, Arlington, VA 22202– 4704. FOR FURTHER INFORMATION CONTACT: Mr. Darryl R. Aaron at (703) 604–9785. SUPPLEMENTARY INFORMATION: The Office of the Inspector General (OIG) systems of records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The specific changes to the record system being amended are set forth below followed by the notice, as ADDRESSES: E:\FR\FM\05JNN1.SGM 05JNN1 Federal Register / Vol. 71, No. 107 / Monday, June 5, 2006 / Notices amended, published in its entirety. The proposed amendments are not within the purview of subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, which requires the submission of a new or altered system report. Dated: May 26, 2006. C.R. Choate, Alternate OSD Federal Register Liaison Officer, Department of Defense. CIG–18 RECORD ACCESS PROCEDURES: Delete entry and replace with: ‘‘Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Freedom of Information Act Requester Service Center/Privacy Act Office, 400 Army Navy Drive, Arlington, VA 22202–4704. Written requests for information should include the full name.’’ * * * * * CIG–18 SYSTEM NAME: Grievance Records (June 16, 2003, 68 FR 35636). SYSTEM NAME: CHANGES: SYSTEM LOCATION: * * * * * SYSTEM LOCATION: Delete entry and replace with: ‘‘Records are maintained by Department of Defense Office of the Inspector General, Human Capital Management Directorate, Workforce Relations Division, 400 Army Navy Drive, Suite 115, Arlington, VA 22202–4704.’’ * * * * * PURPOSE(S): Delete entry and replace with: ‘‘The information will be issued by the Department of Defense Office of the Inspector General to control and process grievances; to investigate the allegations; conduct interviews; and render the final decision.’’ * * * * * SAFEGUARDS: Delete entry and replace with: ‘‘Records are maintained in locked metal file cabinets, to which only DoD OIG authorized personnel have access.’’ * * * * * SYSTEM MANAGER(S) AND ADDRESS: Delete entry and replace with: ‘‘Human Capital Management Directorate, Department of Defense Office of the Inspector General, 400 Army Navy Drive, Arlington, VA 22202–4707.’’ cprice-sewell on PROD1PC66 with NOTICES Delete entry and replace with: ‘‘Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Freedom of Information Act Requester Service Center/Privacy Act Office, 400 Army Navy Drive, Arlington, VA 22202–4707. Written requests for information should include the full name.’’ 15:33 Jun 02, 2006 Jkt 208001 Records are maintained by Department of Defense Office of the Inspector General, Human Capital Management Directorate, Workforce Relations Division, 400 Army Navy Drive, Suite 115, Arlington, VA 22202– 4704. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Current or former Inspector General, Department of Defense employees who have submitted grievances in accordance with 5 CFR Part 771, DoD Directive 1400.25–M Subchapter 771 and DoD Inspector General Instruction 1400.5. CATEGORIES OF RECORDS IN THE SYSTEM: The case files contains all documents related to grievances including reports of interviews and hearings, examiner’s findings and recommendations, copy of the original and final decision, and related correspondence and exhibits. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 2302, Prohibited personnel practices; 5 U.S.C. 7121, Grievance procedures; 5 CFR part 771; DoD 1400.25–M, Subchapter 771, Administrative Grievance System; DoD Inspector General Instruction 1400.5; and E.O. 9397 (SSN). PURPOSE(S): NOTIFICATION PROCEDURE: VerDate Aug<31>2005 Grievance Records. The information will be used by the Department of Defense Office of the Inspector General to control and process grievances; to investigate the allegations; conduct interviews; and render the final decision. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the PO 00000 Frm 00011 Fmt 4703 Sfmt 4703 32311 DoD as a routine use pursuant to 5 U.S.C. 552(a)(b)(3) as follows: To disclose information to any source from which additional information is requested in the course of processing a grievance, to the extent necessary to identify the individual, inform the source of the purpose(s) of the request, and identify the type of information requested. To disclose in response to a request for discovery or for appearance of a witness, information that is relevant to the subject matter involved in a pending or judicial or administrative proceeding. To provide information to officials of labor organization reorganized under the Civil Service Reform Act when relevant and necessary to their duties, exclusive representation concerning personnel policies, practices, and mater affecting work conditions. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Records are stored in paper form. RETRIEVABILITY: Records are retrieved by names of the individuals on whom the records are maintained. SAFEGUARDS: Records are maintained in locked metal file cabinets, to which only DoD OIG authorized personnel have access. RETENTION AND DISPOSAL: Records are destroyed four years after the case is closed. SYSTEM MANAGER(S) AND ADDRESS: Human Capital Management Directorate, Department of Defense Office of the Inspector General, 400 Army Navy Drive, Arlington, VA 22202–4704. NOTIFICATION PROCEDURE: Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Freedom of Information Act Requester Service Center/Privacy Act Office, 400 Army Navy Drive, Arlington, VA 22202–4704. Written requests for information should include the full name. RECORD ACCESS PROCEDURES: Delete entry and replace with: ‘‘Individuals seeking access to records about themselves contained in this system of records should address written inquires to the Freedom of Information Act Requester Service Center/Privacy Act Office, 400 Army E:\FR\FM\05JNN1.SGM 05JNN1 32312 Federal Register / Vol. 71, No. 107 / Monday, June 5, 2006 / Notices Navy Drive, Arlington, VA 22202– 4704.’’ Written requests for information should include the full name. CONTESTING RECORD PROCEDURES: The OIG’s rules for addressing records, and for contesting contents and appealing initial agency determinations are published in 32 CFR part 312 and may be obtained from the system manager. RECORD SOURCE CATEGORIES: Information is provided by the individual on whom the record is maintained; by testimony of witnesses; by Agency officials; or from related correspondence from organizations or persons. EXEMPTIONS CLAIMED FOR THE SYSTEM: BILLING CODE 5001–06–M DEPARTMENT OF DEFENSE [DOD–2006–OS–0113] Office of the Inspector General; Privacy Act of 1974; System of Records DoD. ACTION: Notice to amend systems of records. SUMMARY: The Office of the Inspector General (OIG) is amending a system of records notice in its existing inventory of record systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended. This proposed action will be effective without further notice on July 5, 2006 unless comments are received which result in a contrary determination. DATES: Send comments to Chief, FOIA/PA Office, Office of the Inspector General, Department of Defense, 400 Army Navy Drive, Room 201, Arlington, VA 22202–4704. ADDRESSES: FOR FURTHER INFORMATION CONTACT: Mr. Darryl R. Aaron at (703) 604–9785. The Office of the Inspector General (OIG) systems of records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The specific changes to the record system being amended are set forth below followed by the notice, as amended, published in its entirety. The cprice-sewell on PROD1PC66 with NOTICES SUPPLEMENTARY INFORMATION: VerDate Aug<31>2005 15:33 Jun 02, 2006 CHANGES: CIG–21 CIG–21 SYSTEM NAME: * * * * * SYSTEM NAME: CATEGORIES OF RECORDS IN THE SYSTEM: Office of the Inspector General, Jkt 208001 RECORD ACCESS PROCEDURES: Congressional Correspondence Tracking System (December 9, 2003, 68 FR 68606). Dated: May 26, 2206. C.R. Choate, Alternate OSD Federal Register Liaison officer, Department of Defense. Delete entry and replace with: ‘‘Assistant Inspector General for Office of Communications and Congressional Liaison, Office of the Inspector General of the Department of Defense, 400 Army Navy Drive, Arlington, VA 22202– 4704.’’ * * * * * [FR Doc. 06–5087 Filed 6–2–06; 8:45 am] and alias under which the file may be maintained and signature.’’ Delete entry and replace with: ‘‘Individuals seeking access to records about themselves contained in this system of records should address written requests to the Freedom of Information Act Requester Service Center/Privacy Act Office, 400 Army Navy Drive, Arlington, VA 22202–4704. Written requests should contain the individual’s full name, all former names and alias under which the file may be maintained and signature.’’ * * * * * SYSTEM LOCATION: None. AGENCY: proposed amendments are not within the purview of subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, which requires the submission of a new or altered system report. Delete entry and replace with: ‘‘Correspondence and related records from and to members of Congress pertaining to requests for congressional assistance in resolving problems. Records contain representative’s name, constituent’s name, subject matter, and case control number. The records may also contain the constituent’s Social Security Number, home address, home telephone number, or related personal information provided by the representative making the inquiry.’’ * * * * * SYSTEM MANAGER(S) AND ADDRESS: Delete entry and replace with: ‘‘Assistant Inspector General for Office of Communications and Congressional Liaison, Office of the Inspector General of the Department of Defense, 400 Army Navy Drive, Arlington, VA 22202– 4704.’’ NOTIFICATION PROCEDURE: Delete entry and replace with: ‘‘Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Assistant Inspector General for Office of Communications and Congressional Liaison, Office of the Inspector General of the Department of Defense, 400 Army Navy Drive, Arlington, VA 22202–4704. Written requests should contain the individual’s full name, all former names PO 00000 Frm 00012 Fmt 4703 Sfmt 4703 Congressional Correspondence Tracking System (December 9, 2003, 68 FR 68606). SYSTEM LOCATION: Assistant Inspector General for Office of Communications and Congressional Liaison, Office of the Inspector General of the Department of Defense, 400 Army Navy Drive, Arlington, VA 22202–4704. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Any individual who contacts a member of Congress requesting that the member solicit information from the Office of the Inspector General of the Department of Defense A(OIG DoD) on their behalf. CATEGORIES OF RECORDS IN THE SYSTEM: Correspondence and related records from and to members of Congress pertaining to requests for congressional assistance in resolving problems. Records contain representative’s name, constituent’s name, subject matter, and case control number. The records may also contain the constituent’s Social Security Number, home address, home telephone number, or related personal information provided by the representative making the inquiry. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: The Inspector General Act of 1978 (Pub. L. 95–452), as amended; DoD Directive 5106.1, Inspector General of the Department of Defense; OIG Regulation 5545.1, Participation in Congressional Activities; and E.O. 9397 (SSN). PURPOSE(S): To maintain a record of all Congressional inquiries and the OIG, DoD response, and to conduct the necessary research so as to provide information responsive to Congressional E:\FR\FM\05JNN1.SGM 05JNN1

Agencies

[Federal Register Volume 71, Number 107 (Monday, June 5, 2006)]
[Notices]
[Pages 32310-32312]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 06-5087]


-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE

[DOD-2006-OS-0112]


Office of the Inspector General; Privacy Act of 1974; System of 
Records

AGENCY: Office of the Inspector General, DoD.

ACTION: Notice to amend systems of records.

-----------------------------------------------------------------------

SUMMARY: The Office of the Inspector General (OIG) is amending a system 
of records notice in its existing inventory of record systems subject 
to the Privacy Act of 1973, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
July 5, 2006 unless comments are received which result in a contrary 
determination.

ADDRESSES: Send comments to Chief, FOIA/PA Office, Inspector General, 
Department of Defense, 400 Army Navy Drive, Room 201, Arlington, VA 
22202-4704.

FOR FURTHER INFORMATION CONTACT: Mr. Darryl R. Aaron at (703) 604-9785.

SUPPLEMENTARY INFORMATION: The Office of the Inspector General (OIG) 
systems of records notices subject to the Privacy Act of 1974, (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as

[[Page 32311]]

amended, published in its entirety. The proposed amendments are not 
within the purview of subsection (r) of the Privacy Act of 1974, (5 
U.S.C. 552a), as amended, which requires the submission of a new or 
altered system report.

    Dated: May 26, 2006.
C.R. Choate,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
CIG-18

System name:
    Grievance Records (June 16, 2003, 68 FR 35636).

Changes:
* * * * *

System location:
    Delete entry and replace with: ``Records are maintained by 
Department of Defense Office of the Inspector General, Human Capital 
Management Directorate, Workforce Relations Division, 400 Army Navy 
Drive, Suite 115, Arlington, VA 22202-4704.''
* * * * *

Purpose(s):
    Delete entry and replace with: ``The information will be issued by 
the Department of Defense Office of the Inspector General to control 
and process grievances; to investigate the allegations; conduct 
interviews; and render the final decision.''
* * * * *

Safeguards:
    Delete entry and replace with: ``Records are maintained in locked 
metal file cabinets, to which only DoD OIG authorized personnel have 
access.''
* * * * *

System manager(s) and address:
    Delete entry and replace with: ``Human Capital Management 
Directorate, Department of Defense Office of the Inspector General, 400 
Army Navy Drive, Arlington, VA 22202-4707.''

Notification procedure:
    Delete entry and replace with: ``Individuals seeking to determine 
whether this system of records contains information about themselves 
should address written inquiries to the Freedom of Information Act 
Requester Service Center/Privacy Act Office, 400 Army Navy Drive, 
Arlington, VA 22202-4707.
    Written requests for information should include the full name.''

Record access procedures:
    Delete entry and replace with: ``Individuals seeking access to 
records about themselves contained in this system of records should 
address written inquiries to the Freedom of Information Act Requester 
Service Center/Privacy Act Office, 400 Army Navy Drive, Arlington, VA 
22202-4704.
    Written requests for information should include the full name.''
* * * * *
CIG-18

System name:
    Grievance Records.

System location:
    Records are maintained by Department of Defense Office of the 
Inspector General, Human Capital Management Directorate, Workforce 
Relations Division, 400 Army Navy Drive, Suite 115, Arlington, VA 
22202-4704.

Categories of individuals covered by the system:
    Current or former Inspector General, Department of Defense 
employees who have submitted grievances in accordance with 5 CFR Part 
771, DoD Directive 1400.25-M Subchapter 771 and DoD Inspector General 
Instruction 1400.5.

Categories of records in the system:
    The case files contains all documents related to grievances 
including reports of interviews and hearings, examiner's findings and 
recommendations, copy of the original and final decision, and related 
correspondence and exhibits.

Authority for maintenance of the system:
    5 U.S.C. 2302, Prohibited personnel practices; 5 U.S.C. 7121, 
Grievance procedures; 5 CFR part 771; DoD 1400.25-M, Subchapter 771, 
Administrative Grievance System; DoD Inspector General Instruction 
1400.5; and E.O. 9397 (SSN).

Purpose(s):
    The information will be used by the Department of Defense Office of 
the Inspector General to control and process grievances; to investigate 
the allegations; conduct interviews; and render the final decision.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552(a)(b)(3) as follows:
    To disclose information to any source from which additional 
information is requested in the course of processing a grievance, to 
the extent necessary to identify the individual, inform the source of 
the purpose(s) of the request, and identify the type of information 
requested.
    To disclose in response to a request for discovery or for 
appearance of a witness, information that is relevant to the subject 
matter involved in a pending or judicial or administrative proceeding.
    To provide information to officials of labor organization 
reorganized under the Civil Service Reform Act when relevant and 
necessary to their duties, exclusive representation concerning 
personnel policies, practices, and mater affecting work conditions.

Policies and practices for storing, retrieving, accessing, retaining 
and disposing of records in the system:
Storage:
    Records are stored in paper form.

Retrievability:
    Records are retrieved by names of the individuals on whom the 
records are maintained.

Safeguards:
    Records are maintained in locked metal file cabinets, to which only 
DoD OIG authorized personnel have access.

Retention and disposal:
    Records are destroyed four years after the case is closed.

System manager(s) and address:
    Human Capital Management Directorate, Department of Defense Office 
of the Inspector General, 400 Army Navy Drive, Arlington, VA 22202-
4704.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Freedom of Information Act Requester Service Center/Privacy Act 
Office, 400 Army Navy Drive, Arlington, VA 22202-4704.
    Written requests for information should include the full name.

Record access procedures:
    Delete entry and replace with: ``Individuals seeking access to 
records about themselves contained in this system of records should 
address written inquires to the Freedom of Information Act Requester 
Service Center/Privacy Act Office, 400 Army

[[Page 32312]]

Navy Drive, Arlington, VA 22202-4704.''
    Written requests for information should include the full name.

Contesting record procedures:
    The OIG's rules for addressing records, and for contesting contents 
and appealing initial agency determinations are published in 32 CFR 
part 312 and may be obtained from the system manager.

Record source categories:
    Information is provided by the individual on whom the record is 
maintained; by testimony of witnesses; by Agency officials; or from 
related correspondence from organizations or persons.

Exemptions claimed for the system:
    None.

[FR Doc. 06-5087 Filed 6-2-06; 8:45 am]
BILLING CODE 5001-06-M
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