Privacy Act of 1974; System of Records, 20651-20653 [06-3805]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Army
• Army Department

[Federal Register Volume 71, Number 77 (Friday, April 21, 2006)]
[Notices]
[Pages 20651-20653]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 06-3805]


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DEPARTMENT OF DEFENSE

Department of the Army

[Docket No. DOD-2006-0S-0064]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to alter a system of records.

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SUMMARY: The Department of the Army proposes to alter a system of 
records notice in its inventory of records systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
May 22, 2006 unless comments are received which result in a contrary 
determination.

ADDRESSES: Send comments to Department of the Army, Freedom of 
Information/Privacy Division, U.S. Army Records Management and 
Declassification Agency, ATTN: AHRC-

[[Page 20652]]

PDD-EPZ, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 
22325-3905.

FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 428-6503.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on April 14, 2006, to 
the House Committee on Government Reform, the Senate Committee on 
Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130, `Federal Agency Responsibilities for 
Maintaining Records About Individuals,' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: April 17, 2006.
L.M. Bynum,
Federal Register Liaison Officer, Department of Defense.
A0210-50 DAIM

System name:
    Army Housing Operations Management System (HOMS) (January 20, 2000, 
65 FR 3217).

Changes:
* * * * *

System location:
    Delete address and replace with: ``2511 Jefferson Davis Hwy, 
Arlington, VA 22202-3926.''

Categories of individuals covered by the system:
    Add the following: ``Military personnel, their dependents, and 
Department of Defense civilian personnel''.

Categories of records in the system:
    Delete the following from the entry: ``appropriate travel orders;'' 
and ``reports of liaison with real estate boards, realtors, brokers and 
other Government agencies;''
* * * * *

Purpose(s):
    Delete the following from the entry: ``necessary'' and ``to 
determine housing adequacy/suitability; to document cost data for 
alterations/repair of units; to establish rental rates; to provide 
guidance and referral service; to reflect liaison with real estate 
boards, brokers, and other Government agencies;''
* * * * *

Retention and disposal:
    Delete entry and replace with: ``Installation troop housing files 
are destroyed after 3 years; installation housing project tenancy files 
are destroyed 3 years after termination of quarters occupancy; family 
housing leasing files are destroyed 3 years after lease terminates is 
canceled, lapses, or after any litigation is concluded; housing, 
facility and complaint records are destroyed after 10 years; housing 
referral services are destroyed after 5 years; off-post rental housing 
reports are destroyed after 2 years; and off-post housing complaints 
and investigation are destroyed 10 years after completion at office 
having Army-wide responsibility.''
* * * * *
A0210-50 DAIM

System name:
    Army Housing Operations Management System (HOMS).

System location:
    Office of the Assistant Chief of Staff for Installation Management, 
Directorate of Facilities and Housing, ATTN: DAIM-FDH, 2511 Jefferson 
Davis Hwy, Arlington, VA 22202-3926.
    Secondary location: Offices of Facilities and Housing at major Army 
commands, field operating agencies, installations and activities, Army-
Wide. Official mailing addresses are published as an appendix to the 
Army's compilation of systems of records notices.

Categories of individuals covered by the system:
    Military personnel, their dependents, and Department of Defense 
civilian personnel.

Categories of records in the system:
    Applications for on/off post housing containing name, service/
Social Security Number, rank/grand and date, service data, organization 
of assignment, home address and telephone number; locator data; records 
reflecting housing availability/assignment/termination; housing 
financial records; referral services; property inventories, inventory 
listing, and issue slips; cost control, job orders; survey data; other 
management reports regarding the Army housing system, complaints and 
investigations; and similar relevant documents.

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army; DoD Directive 4165.63, DoD 
Housing: Army Regulation 210-50, Housing Management; and E.O. 9397 
(SSN).

Purpose(s):
    To provide information relating to the management, operation, and 
control of the Army housing program; to provide housing for military 
personnel, their dependents, and qualified civilian employees; to 
render reports; to investigate complaints and related matters.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 55a(b)(3) as follows:
    To the Department of Housing and Urban Development to resolve and/
or adjudicate matters falling within their jurisdiction.
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices also to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records, computer tapes, discs, and printouts.

RETRIEVABILITY:
    By individuals surname and/or Social Security Number.

SAFEGUARDS:
    Records are maintained in areas accessible only to authorized 
persons having official need. Records are housed in buildings protected 
by security guards or locked when not in use. Information in automated 
medial is further protected by physical security devices; access to or 
update of information in the system is protected through a system of 
passwords, thereby preserving integrity of data.

RETENTION AND DISPOSAL:
    Installation troop housing files are destroyed after 3 years; 
installation housing project tenancy files are destroyed 3 years after 
termination of quarters occupancy; family housing leasing files are 
destroyed 3 years after lease terminated is canceled, lapses, or after 
any litigation is concluded; housing, facility and complaint records 
are destroyed after 10 years; housing referral services are destroyed 
after 5 years; off-post rental housing reports are destroyed after 2 
years; and off-post

[[Page 20653]]

housing complaints and investigation are destroyed 10 years after 
completion at office having Army-wide responsibility.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Army Hosing Automation, Office of the Assistant Chief of 
Staff for Installation Management, Directorate of Facilities and 
Housing, ATTN: DAIM--FDH, 600 Army Pentagon, Washington, DC 20310-0600.

NOTIFICATION PROCEDURES:
    Individuals seeking to determine whether information about 
themselves is contained in the system should address written inquiries 
to the directorate of Public Works, Chief of Housing Division at 
appropriate installation. Official mailing addresses are published as 
an appendix to the Army's compilation of system of records notices.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Director of Public Works, Chief Housing Division at the appropriate 
installation. Official mailing addresses are published as an appendix 
to the Army's compilation of systems of records notices.
    Individual should provide his/her name, address and last assignment 
location.

CONTESTING RECORD PROCEDURES:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

RECORD SOURCE CATEGORIES:
    From the individual, his/her personnel records, tenants/landlords 
and realty activities, financial institutions, and previous employers/
commanders, and the Defense Enrollment Eligibility Reporting System 
(DEERS) database.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
[FR Doc. 06-3805 Filed 4-20-06; 8:45 am]
BILLING CODE 5001-06-M