Defense Finance and Accounting Service, Privacy Act of 1974; Systems of Records, 14179-14182 [06-2681]
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Federal Register / Vol. 71, No. 54 / Tuesday, March 21, 2006 / Notices
Dated: March 15, 2006.
David M. Spooner,
Assistant Secretary for Import
Administration.
[FR Doc. E6–4069 Filed 3–20–06; 8:45 am]
BILLING CODE 3510–DS–S
DEPARTMENT OF DEFENSE
Office of the Secretary
[No. DoD–2006–OS–0045]
Proposed Collection; Comment
Request
Office of the Under Secretary of
Defense for Acquisition, Technology
and Logistics, Department of Defense.
ACTION: Notice.
sroberts on PROD1PC70 with NOTICES
AGENCY:
In compliance with section
35006(c)(2)(A) of the Paperwork
Reduction Act of 1995, the Under
Secretary of Defense for Acquisition,
Technology, and Logistics announces
the proposed extension of a public
information collection for the proper
performance of the functions of the
agency, including whether the
information shall have practical utility;
the accuracy of Dod’s estimate of the
burden of the proposed information
collection; ways to enhance the quality,
utility, and clarity of the information to
be collected; and ways to minimize the
burden of the information collection on
respondents, including through the use
of automated collection techniques or
forms of information technology.
DATES: Consideration will be given to all
comments received by May 22, 2006.
ADDRESSES: You may submit comments,
identified by docket number and title,
by any of the following methods:
• Federal eRulemaking Portal: https://
www.regulations.gov. Follow the
instructions for submitting comments.
• Mail: Federal Docket Management
System Office, 1160 Defense Pentagon,
Washington, DC 20301–1160.
Instructions: All submissions received
must include the agency name, docket
number and title for this Federal
Register document. The general policy
for comments and other submissions
from members of the public is to make
these submissions available for public
viewing on the Internet at https://
www.regulations.gov as they are
received without change, including any
personal identifiers or contact
information.
To
request more information on this
proposed information collection or to
obtain a copy of the proposal and
associated collection instruments,
FOR FURTHER INFORMATION CONTACT:
VerDate Aug<31>2005
19:01 Mar 20, 2006
Jkt 208001
please write to the Defense
Standardization Program Office (DSPO),
Defense Logistics Agency, J–307,
Attention: Ms. Karen Bond, 8725 John J.
Kingman Road, Mail Stop 6233, Fort
Belvoir, VA 20060–6221, or contact the
Defense Standardization Program Office
(DSPO) at (703) 767–6871.
Title, Associated Forms, and OMB
Number: Acquisition Management
Systems and Data Requirements Control
List (AMSDL); Numerous Forms; 0704–
0188.
Needs and Uses: The Acquisition
Management Systems and Data
Requirements Control List (AMSDL) is a
list of data requirements used in
Department of Defense (DoD) contracts.
The information collected will be used
by DoD personnel and other DoD
contractors to support the design, test,
manufacture, training, operation, and
maintenance of procured items,
including weapons systems critical to
the national defense.
Affected Public: Business or Other
For-Profit; Not-For-Profit Institutions.
Annual Burden Hours: 26,915,328.
Number of Respondents: 944.
Responses Per Respondent: 432.
Average Burden Per Response: 66
hours.
Frequency: On occasion.
14179
Dated: March 13, 2006.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
[FR Doc. 06–2680 Filed 3–20–06; 8:45 am]
BILLING CODE 5001–06–M
DEPARTMENT OF DEFENSE
Defense Finance and Accounting
Service, Privacy Act of 1974; Systems
of Records
Defense Finance and
Accounting Service; DoD.
AGENCY:
ACTION:
Notice to alter a system of
records.
SUMMARY: The Defense Finance and
Accounting Service is proposing to alter
a system of records notice in its existing
inventory of records systems subject to
the Privacy Act of 1974, (5 U.S.C. 552a),
as amended.
This proposed action will be
effective without further notice on April
20, 2006 unless comments are received
which result in a contrary
determination.
DATES:
SUPPLEMENTARY INFORMATION:
Freedom of Information
Act/Privacy Act Program Manager,
Defense Finance and Accounting
Service, Denver, 6760 E. Irvington Place,
Denver, CO 80279–8000.
Summary of Information Collection
FOR FURTHER INFORMATION CONTACT:
The Acquisition Management Systems
and Data Requirements Control List
(AMSDL) is a list of data requirements
used in Department of Defense
contracts. Information collection
requests are contained in DoD contract
actions for supplies, services, hardware,
and software. This information is
collected and used by DoD and its
component Military Departments and
Agencies to support the design, test,
manufacture, training, operation,
maintenance, and logistical support of
procured items, including weapons
systems. The collection of such data is
essential to accomplishing the assigned
mission of the Department of Defense.
Failure to collect this information
would have a detrimental effect on the
DoD acquisition programs and the
National Security.
Note: The AMSDL is in coordination for
cancellation. The Defense Standardization
Program Office is waiting for the
coordination of two Services. All others have
coordinated. Once cancelled, the information
used to prepare the burden hours will be
contained in the ASSIST Online database.
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ADDRESSES:
Ms.
Linda Krabbenhoft at (303) 676–6045.
The
Defense Finance and Accounting
Service systems of records notices
subject to the Privacy Act of 1974, (5
U.S.C. 552a), as amended, have been
published in the Federal Register and
are available from the address above.
The proposed system report, as
required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was
submitted on March 9, 2006, to the
House Committee on Government
Reform, the Senate Committee on
Homeland Security and Governmental
Affairs, and the Office of Management
and Budget (OMB) pursuant to
paragraph 4c of Appendix I to OMB
Circular No. A–130, ‘Federal Agency
Responsibilities for Maintaining
Records About Individuals,’ dated
February 8, 1996 (February 20, 1996, 61
FR 6427).
SUPPLEMENTARY INFORMATION:
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14180
Federal Register / Vol. 71, No. 54 / Tuesday, March 21, 2006 / Notices
Dated: March 15, 2006.
L.M. Bynum,
OSD Federal Register Liaison Officer,
Department of Defense.
T7340
SYSTEM NAME:
Defense Joint Military Pay System—
Active Component (April 12, 1999, 64
FR 17629)
CHANGES:
*
*
*
*
*
SYSTEM LOCATION:
Delete Marine Corps location and
replace with: ‘‘Director, Area Command
Mechanicsburg, 5450 Carlisle Pike,
Building 309, Mechanicsburg, PA
17055–0975.’’
official request for information with
respect to law enforcement,
investigatory procedures, criminal
prosecution, civil court action and
regulatory order.’’
‘‘To Federal, state and local revenue
departments to credit members for taxes
withheld.’’
‘‘To the National Finance Center,
Office of Thrift Savings Plan, for
participating service members.’’
‘‘To the Department of Veterans
Affairs to provide payroll information
for members who participated in
making contributions to the Veterans
Educational Assistance Program
(VEAP), and the Montgomery GI Bill
program.’’
*
*
*
*
*
RETRIEVABILITY:
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Delete the following in the first
sentence: ‘‘and their dependents; retired
and separated military personnel’’ and
‘‘former armed forces personnel who are
entitled to receive either voluntary
separation incentive (VSI) or special
separation benefit (SSB)’’.
Delete entry and replace with:
‘‘Computerized, conventional indices,
other identification numbers or system
identifiers are required to retrieve
individual records from the system.
Normally, information is retrieved by
individual’s name and Social Security
number.’’
CATEGORIES OF RECORDS IN THE SYSTEM:
SAFEGUARDS:
Delete last sentence from the second
paragraph.
Delete third paragraph and replace
with: ‘‘DEDUCTIONS FROM PAY:
Federal and state income tax
withholding rate and amount (including
authorization control files), withholding
for Federal Insurance Contributions Act
(FICA), Servicemember’s Group Life
Insurance (SGLI), and Family
Servicemember’s Group Life Insurance
(FSGLI) deductions, Thrift Savings Plan
(TSP) voluntary deductions, allotments
(including allottee name and address,
amount, term (in months), and account
or policy number), bond authorizations
(including bond owner and co-owner/
beneficiary names and Social Security
Numbers, and recipient’s address),
health care coverage deductions,
Veterans Educational Assistance
Program (VEAP), and Montgomery GI
Bill allotments, indebtedness and
collections.’’
*
*
*
*
*
Delete entry and replace with:
‘‘Records are stored in office buildings
protected by guards, controlled
screening, use of visitor registers,
electronic access, and/or locks. Access
to records is limited to individuals who
are properly screened and cleared on a
need-to-know basis in the performance
of their official duties. Passwords and
digital signatures are used to control
access to the systems data, and
procedures are in place to deter and
detect browsing and unauthorized
access. Physical and electronic access
are limited to persons responsible for
servicing and authorized to use the
record system.’’
sroberts on PROD1PC70 with NOTICES
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Add the following routine uses:
‘‘To the Department of Justice in
connection with litigation, law
enforcement or other matters under the
legal representation of the Executive
Branch agencies.’’
‘‘To Federal, state, and local
governmental agencies in response to an
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19:01 Mar 20, 2006
Jkt 208001
RETENTION AND DISPOSAL:
Delete entry and replace with:
‘‘Records may be temporary in nature
and destroyed when actions are
completed, superseded, obsolete, or no
longer needed. Other records may be cut
off at the end of the payroll year or fiscal
year, and destroyed 6 years and 3
months after cutoff. Active duty pay
records created prior to automation
were cut off on conversion to the
Defense Joint Military Payroll System
(DJMS), and will be destroyed October
1, 2033, or 56 years after
implementation of DJMS. The records
are destroyed by tearing, shredding,
pulping, macerating, burnings or
degaussing the electronic storage
media.’’
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Fmt 4703
Sfmt 4703
SYSTEM MANAGER(S) AND ADDRESS:
Delete entry and replace with: ‘‘For
Air Force military members, the system
manager is the Director, Military Pay
Operations, Military and Civilian Pay
Services, Defense Finance and
Accounting Service, Indianapolis, 8899
East 56th Street, Indianapolis, IN
46249.’’
‘‘For Army military members, the
system manager is the Director, Military
Pay Operations, Military and Civilian
Pay Services, Defense Finance and
Accounting Service, Indianapolis, 8899
East 56th Street, Indianapolis, IN
46249.’’
‘‘For Navy military members, the
system manager is the Director, Military
Pay Operations, Military and Civilian
Pay Services, Defense Finance and
Accounting Service, Indianapolis, 8899
East 56th Street, Indianapolis, IN
46249.’’
‘‘For Marine Corps active duty
military members see the Marine Corps’
Privacy Act system notice MFD00003,
Marine Corps Total Forces System
(MCTFS) on the procedures for
obtaining your personnel and payroll
records.’’
*
*
*
*
*
T7340
SYSTEM NAME:
Defense Joint Military Pay SystemActive Component.
SYSTEM LOCATION:
Air Force military member records are
located at the Defense Accounting and
Finance Service—Denver Center, 6760
East Irvington Place, Denver, CO 80279–
3000.
Army military members records are
located at the Defense Finance and
Accounting Service—Indianapolis
Center, 8899 E. 56th Street,
Indianapolis, IN 46249–0001.
Navy military member records are
located at the Defense Finance and
Accounting Service—Cleveland Center,
1240 East Ninth Street, Cleveland, OH
44199–2055.
Marine Corps military member
records are located at the Director, Area
Command Mechanicsburg, 5450 Carlisle
Pike, Building 309, Mechanicsburg, PA
17055–0975.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Active duty military members officers
of the Air Reserve, Army Reserve, and
Air National Guard on extended active
duty; officers and airmen of the Air
Reserve and Air National Guard on
active duty where strength
accountability remains with the reserve
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Federal Register / Vol. 71, No. 54 / Tuesday, March 21, 2006 / Notices
component; individuals to whom active
duty military personnel authorize a
direct payment of a portion of their pay;
military academy cadets; Navy Reserve
on extended active duty; and Armed
Forces Health Professions Scholarship
Program (AFHPSP) students.
sroberts on PROD1PC70 with NOTICES
CATEGORIES OF RECORDS IN THE SYSTEM:
Types of Records: Master individual
military pay accounts; wage and tax
summaries; leave and earnings
statements; Basic Military Training
master record; and other generated
records substantiating or authorizing
Active Component military pay and
allowance entitlement, deduction, or
collection actions.
Pay Entitlement and Allowances: Base
pay; allowances (such as basic
allowance for subsistence, basic
allowance for quarters, family
separations, clothing maintenance, and
monetary allowances); death gratuities;
time-in-service; special compensation
for positions such as medical, dental,
veterinary, and optometry; special pay
and bonus, such as foreign duty,
proficiency, hostile fire, and diving
duty; incentive pay such as flying duty,
parachute duty, and submarine duty;
and other entitlement in accordance
with the DoD Pay and Allowance
Entitlement Manual.
Deduction from Pay: Federal and state
income tax withholding rate and
amount (including authorization control
files), withholding for Federal insurance
Contributions Act (FICA),
Servicemember’s Group Life Insurance
(SGLI), and Family Servicemember’s
Group Life Insurance (FSGLI)
deductions, Thrift Savings Plan (TSP)
voluntary deductions, allotments
(including allottee name and address,
amount, term (in months), and account
or policy number), bond authorizations
(including bond owner and co-owner/
beneficiary names and Social Security
Numbers, and recipient’s address),
health care coverage deductions,
Veterans Educational Assistance
Program (VEAP), and Montgomery GI
Bill allotments, indebtedness and
collections.
Other Pay Information: Name, pay
grade, Social Security Number, check
issue, pay dates, leave account, payment
address, and Form W–2 address.
Duty Status: Status adjustments
relating to leave, entrance on active
duty, absent without leave,
confinement, desertion, sick, injured,
mentally incompetent, missing,
interned, promotions and demotions,
and separation document code; and
Armed Forces Health Professions
Scholarship Program gain.
VerDate Aug<31>2005
19:01 Mar 20, 2006
Jkt 208001
Personnel Information: Rank;
enlistment contract or officer acceptance
from identification; duty information
(duty station, personnel assignment, and
unit); security investigation; test scores;
language proficiency; military and
civilian off-duty education; training;
awards, combat tours; aviation, pilot,
and flying time data; lineal precedence
number; limited duty officer/warrant
officer footnote; temporary active duty
data; power of attorney; years in service;
promotional data.
Personal Information: Date of birth,
citizenship, marital status, home of
record, dependent information, record
of emergency data, population group,
sex, ethnic group, and health care
coverage.
Supporting Documentation: Includes,
but is not limited to, travel orders and
requests; payroll attendance lists and
rosters; document records establishing,
supporting, reducing, or canceling
entitlement; certificates and statements
changing address, name, military
assignment, and other individual data
necessary to identify and provide
accurate and timely military pay and
performance credit; allotment start,
stop, or change records; declarations of
benefits and waivers; military pay and
personnel orders; medical certifications
and determinations; death and disability
documents; check issuing and
cancellation records and schedules;
payroll vouchers; money lists and
accounting records; pay adjustment
authorization records; system input
certifications; member indebtedness and
tax levy documentation; earnings
statements; employees; wage and tax
reports and statements; casual payment
authorization and control logs; and
other documentation authorizing or
substantiating Active Component
military pay and allowances,
entitlement, deductions, or collections.
Also inquiry files, sundry lists, reports,
letters, correspondence, and rosters
including, but not limited to,
Congressional inquiries, Internal
Revenue Service notices and reports,
state tax and insurance reports, Social
Security Administration reports,
Department of Veterans Affairs reports,
inter-DoD requests, Treasury
Department reports, and health
education and institution inquiries.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental
Regulations; 37 U.S.C.; and E.O. 9397
(SSN).
PURPOSE(S):
To ensure accurate and timely
military pay and allowances to active
component military members (including
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Fmt 4703
Sfmt 4703
14181
those who are enrolled at a military
academy and those who participate in
voluntary separation pay, Armed Forces
Health Professions Scholarship
Program, basic military trainees or
payment to a financial organization
through electronic fund transfer
program (including allotments and
issuance and cancellation of United
States treasury checks and bonds)); to
document and account for military pay
and allowance disbursements and
collections; to verify and account for
system input transactions; to identify,
correct, and collect overpayment; to
establish, control, and maintain member
indebtedness notices and levies; and to
provide timely, complete master
individual pay account review; and to
provide internal and external managers
with statistical and monetary reports
and to maintain a record of related
personnel data.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records
or information contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
To the Treasury Department to
provide information on check issues
and electronic funds transfers.
To the Internal Revenue Service to
report taxable earnings and taxes
withheld, and tax audits, and to
compute or resolve tax liability or tax
levies.
To Federal, state, and local agencies
to conduct computer matching programs
regulated by the privacy act of 1974, for
those programs authorized by law.
To the Social Security Administration
to report earned wages by members for
the Federal Insurance Contribution Act
(FICA), accounting for tax audits, and
death notices.
To the Department of Veterans Affairs
to report compensation, waivers, and
audits, life insurance accounting,
disbursement and benefit
determinations, and death notices.
To the American Red Cross and
military relief societies to assist military
personnel and their dependents in
determining the status of monthly pay,
dependents’ allotments, loans, and
related financial transactions; and to
perform other relief-related duties as
requested by the service member.
To Federal Reserve banks to distribute
payments made through the direct
deposit system to financial
organizations or their processing agents
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14182
Federal Register / Vol. 71, No. 54 / Tuesday, March 21, 2006 / Notices
authorized by individuals to receive and
deposit payments in their accounts.
To the Department of Justice in
connection with litigation, law
enforcement or other matters under the
legal representation of the Executive
Branch agencies.
To Federal, state, and local
governmental agencies in response to an
official request for information with
respect to law enforcement,
investigatory procedures, criminal
prosecution, civil court action and
regulatory order.
To Federal, state and local revenue
departments to credit members for taxes
withheld.
To the National Finance Center,
Office of Thrift Savings Plan, for
participating service members.
To the Department of Veterans Affairs
to provide payroll information for
members who participated in making
contributions to the Veterans
Educational Assistance Program
(VEAP), and the Montgomery GI Bill
program.
The ‘Blanket Routine Uses’ published
at the beginning of the DFAS
compilation of systems of records
notices also deeply to this system.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
Disclosures pursuant to 5 U.S.C.
552a(b)(12) may be made from this
system to ‘consumer reporting agencies’
as defined in the Fair Credit Reporting
Act of 1966, 31 U.S.C. 3701(a)(3). The
purpose of this disclosure is to aid in
the collection of outstanding debts owed
to the Federal government; typically to
provide an incentive for debtors to
repay delinquent Federal government
debts by making these debt part of their
credit records.
The disclosure is limited to
information necessary to establish the
identity of the individual, including
name, address, and taxpayer
identification number (Social Security
Number); the amount, status, and
history of the claim, and the agency or
program under which the claim arose
for the sole purpose of allowing the
consumer reporting agency to prepare a
commercial credit report.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
sroberts on PROD1PC70 with NOTICES
STORAGE:
Data is recorded on magnetic tapes
and disks, computer printouts,
computer output products (microform
and reports); file folders, notebooks,
binders, card filed, and bulk storage,
and other documents.
VerDate Aug<31>2005
19:01 Mar 20, 2006
Jkt 208001
RETRIEVABILITY:
NOTIFICATION PROCEDURE:
Computerized, conventional indices,
other identification numbers or system
identifiers are required to retrieve
individual records from the system.
Normally, information is retrieved by
individual’s name and Social Security
number.
Individuals seeking to determine
whether information about themselves
is contained in this system of records
should address written inquiries to the
Privacy Act Officer at the appropriate
DFAS Center.
Individual should furnish full name,
Social Security Number, current
address, and telephone number.
SAFEGUARDS:
Records are stored in office buildings
protected by guards, controlled
screening, use of visitor registers,
electronic access, and/or locks. Access
to records is limited to individuals who
are properly screened and cleared on a
need-to-know basis in the performance
of their official duties. Passwords and
digital signatures are used to control
access to the systems data, and
procedures are in place to deter and
detect browsing and unauthorized
access. Physical and electronic access
are limited to persons responsible for
servicing and authorized to use the
record system.
RETENTION AND DISPOSAL:
Records may be temporary in nature
and destroyed when actions are
completed, superseded, obsolete, or no
longer needed. Other records may be cut
off at the end of the payroll year or fiscal
year, and destroyed 6 years and 3
months after cutoff. Active duty pay
records created prior to automation
were cut off on conversion to the
Defense Joint Military Payroll System
(DJMS), and will be destroyed October
1, 2003, or 56 years after
implementation of DJMS. The records
are destroyed by tearing, shredding,
pulping, macerating, burnings or
degaussing the electronic storage media.
SYSTEM MANAGER(S) AND ADDRESS:
For Air Force military members, the
system manager is the Director, Military
Pay Operations, Military and Civilian
Pay Services, Defense Finance and
Accounting Service, Indianapolis, 8899
East 56th Street, Indianapolis, IN 46249.
For Army military members, the
system manager is the Director, Military
Pay Operations, Military and Civilian
pay Services, Defense Finance and
Accounting Service, Indianapolis, 8899
East 56th Street, Indianapolis, IN 46249.
For Navy military members, the
system manager is the Director, Military
Pay Operations, Military and Civilian
Pay Services, Defense Finance and
Accounting Service, Indianapolis, 8899
East 56th Street, Indianapolis, IN 46249.
For Marine Corps active duty military
members see the Marine Corps’ Privacy
Act system notice MFD00003, Marine
Corps Total Forces System (MCTFS) on
the procedures for obtaining your
personnel and payroll records.
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Fmt 4703
Sfmt 4703
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about themselves contained
in this system of records should address
written inquiries to the Privacy Act
Officer at the appropriate DFAS Center.
Individual should furnish full name,
Social Security Number, current
address, and telephone number.
CONTESTING RECORD PROCEDURES:
The DFAS rules for accessing records,
for contesting contents and appealing
initial agency determinations are
published in DFAS Regulation 5400.11–
R; 32 CFR part 324; or may be obtained
from the Freedom of Information/
Privacy Act Program Manager, Office of
Corporate Communications, 6760 E.
Irvington Place, Denver, CO 80279–
8000.
RECORD SOURCE CATEGORIES:
Individual members; DoD staff and
field installations; recruiting,
disbursing, and administrative offices;
allotment and bond authorization forms;
Social Security Administration,
Treasury Department, Internal Revenue
Service, Department of Veterans Affairs,
and other Federal agencies; financial,
medical, and educational institutions;
DoD Components; the on-line
Allotment/Bond Authorization process,
and the End-User Computer Equipment
(EUCE); and state and local government
agencies.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. 06–2681 Filed 3–20–06; 8:45 am]
BILLING CODE 5001–06–M
DEPARTMENT OF DEFENSE
Defense Finance and Accounting
Service; Privacy Act of 1974; Systems
of Records
Defense Finance and
Accounting Service.
ACTION: Notice to alter a system of
records.
AGENCY:
SUMMARY: The Defense Finance and
Accounting Service is proposing to alter
a system of records notice in its existing
inventory of records systems subject to
E:\FR\FM\21MRN1.SGM
21MRN1
Agencies
[Federal Register Volume 71, Number 54 (Tuesday, March 21, 2006)]
[Notices]
[Pages 14179-14182]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 06-2681]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Defense Finance and Accounting Service, Privacy Act of 1974;
Systems of Records
AGENCY: Defense Finance and Accounting Service; DoD.
ACTION: Notice to alter a system of records.
-----------------------------------------------------------------------
SUMMARY: The Defense Finance and Accounting Service is proposing to
alter a system of records notice in its existing inventory of records
systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as
amended.
DATES: This proposed action will be effective without further notice on
April 20, 2006 unless comments are received which result in a contrary
determination.
ADDRESSES: Freedom of Information Act/Privacy Act Program Manager,
Defense Finance and Accounting Service, Denver, 6760 E. Irvington
Place, Denver, CO 80279-8000.
FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (303) 676-
6045.
SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service
systems of records notices subject to the Privacy Act of 1974, (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on March 9, 2006, to the
House Committee on Government Reform, the Senate Committee on Homeland
Security and Governmental Affairs, and the Office of Management and
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No.
A-130, `Federal Agency Responsibilities for Maintaining Records About
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
[[Page 14180]]
Dated: March 15, 2006.
L.M. Bynum,
OSD Federal Register Liaison Officer, Department of Defense.
T7340
System name:
Defense Joint Military Pay System--Active Component (April 12,
1999, 64 FR 17629)
Changes:
* * * * *
System location:
Delete Marine Corps location and replace with: ``Director, Area
Command Mechanicsburg, 5450 Carlisle Pike, Building 309, Mechanicsburg,
PA 17055-0975.''
Categories of individuals covered by the system:
Delete the following in the first sentence: ``and their dependents;
retired and separated military personnel'' and ``former armed forces
personnel who are entitled to receive either voluntary separation
incentive (VSI) or special separation benefit (SSB)''.
Categories of records in the system:
Delete last sentence from the second paragraph.
Delete third paragraph and replace with: ``DEDUCTIONS FROM PAY:
Federal and state income tax withholding rate and amount (including
authorization control files), withholding for Federal Insurance
Contributions Act (FICA), Servicemember's Group Life Insurance (SGLI),
and Family Servicemember's Group Life Insurance (FSGLI) deductions,
Thrift Savings Plan (TSP) voluntary deductions, allotments (including
allottee name and address, amount, term (in months), and account or
policy number), bond authorizations (including bond owner and co-owner/
beneficiary names and Social Security Numbers, and recipient's
address), health care coverage deductions, Veterans Educational
Assistance Program (VEAP), and Montgomery GI Bill allotments,
indebtedness and collections.''
* * * * *
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Add the following routine uses:
``To the Department of Justice in connection with litigation, law
enforcement or other matters under the legal representation of the
Executive Branch agencies.''
``To Federal, state, and local governmental agencies in response to
an official request for information with respect to law enforcement,
investigatory procedures, criminal prosecution, civil court action and
regulatory order.''
``To Federal, state and local revenue departments to credit members
for taxes withheld.''
``To the National Finance Center, Office of Thrift Savings Plan,
for participating service members.''
``To the Department of Veterans Affairs to provide payroll
information for members who participated in making contributions to the
Veterans Educational Assistance Program (VEAP), and the Montgomery GI
Bill program.''
* * * * *
Retrievability:
Delete entry and replace with: ``Computerized, conventional
indices, other identification numbers or system identifiers are
required to retrieve individual records from the system. Normally,
information is retrieved by individual's name and Social Security
number.''
Safeguards:
Delete entry and replace with: ``Records are stored in office
buildings protected by guards, controlled screening, use of visitor
registers, electronic access, and/or locks. Access to records is
limited to individuals who are properly screened and cleared on a need-
to-know basis in the performance of their official duties. Passwords
and digital signatures are used to control access to the systems data,
and procedures are in place to deter and detect browsing and
unauthorized access. Physical and electronic access are limited to
persons responsible for servicing and authorized to use the record
system.''
Retention and disposal:
Delete entry and replace with: ``Records may be temporary in nature
and destroyed when actions are completed, superseded, obsolete, or no
longer needed. Other records may be cut off at the end of the payroll
year or fiscal year, and destroyed 6 years and 3 months after cutoff.
Active duty pay records created prior to automation were cut off on
conversion to the Defense Joint Military Payroll System (DJMS), and
will be destroyed October 1, 2033, or 56 years after implementation of
DJMS. The records are destroyed by tearing, shredding, pulping,
macerating, burnings or degaussing the electronic storage media.''
System manager(s) and address:
Delete entry and replace with: ``For Air Force military members,
the system manager is the Director, Military Pay Operations, Military
and Civilian Pay Services, Defense Finance and Accounting Service,
Indianapolis, 8899 East 56th Street, Indianapolis, IN 46249.''
``For Army military members, the system manager is the Director,
Military Pay Operations, Military and Civilian Pay Services, Defense
Finance and Accounting Service, Indianapolis, 8899 East 56th Street,
Indianapolis, IN 46249.''
``For Navy military members, the system manager is the Director,
Military Pay Operations, Military and Civilian Pay Services, Defense
Finance and Accounting Service, Indianapolis, 8899 East 56th Street,
Indianapolis, IN 46249.''
``For Marine Corps active duty military members see the Marine
Corps' Privacy Act system notice MFD00003, Marine Corps Total Forces
System (MCTFS) on the procedures for obtaining your personnel and
payroll records.''
* * * * *
T7340
System name:
Defense Joint Military Pay System-Active Component.
System location:
Air Force military member records are located at the Defense
Accounting and Finance Service--Denver Center, 6760 East Irvington
Place, Denver, CO 80279-3000.
Army military members records are located at the Defense Finance
and Accounting Service--Indianapolis Center, 8899 E. 56th Street,
Indianapolis, IN 46249-0001.
Navy military member records are located at the Defense Finance and
Accounting Service--Cleveland Center, 1240 East Ninth Street,
Cleveland, OH 44199-2055.
Marine Corps military member records are located at the Director,
Area Command Mechanicsburg, 5450 Carlisle Pike, Building 309,
Mechanicsburg, PA 17055-0975.
Categories of individuals covered by the system:
Active duty military members officers of the Air Reserve, Army
Reserve, and Air National Guard on extended active duty; officers and
airmen of the Air Reserve and Air National Guard on active duty where
strength accountability remains with the reserve
[[Page 14181]]
component; individuals to whom active duty military personnel authorize
a direct payment of a portion of their pay; military academy cadets;
Navy Reserve on extended active duty; and Armed Forces Health
Professions Scholarship Program (AFHPSP) students.
Categories of records in the system:
Types of Records: Master individual military pay accounts; wage and
tax summaries; leave and earnings statements; Basic Military Training
master record; and other generated records substantiating or
authorizing Active Component military pay and allowance entitlement,
deduction, or collection actions.
Pay Entitlement and Allowances: Base pay; allowances (such as basic
allowance for subsistence, basic allowance for quarters, family
separations, clothing maintenance, and monetary allowances); death
gratuities; time-in-service; special compensation for positions such as
medical, dental, veterinary, and optometry; special pay and bonus, such
as foreign duty, proficiency, hostile fire, and diving duty; incentive
pay such as flying duty, parachute duty, and submarine duty; and other
entitlement in accordance with the DoD Pay and Allowance Entitlement
Manual.
Deduction from Pay: Federal and state income tax withholding rate
and amount (including authorization control files), withholding for
Federal insurance Contributions Act (FICA), Servicemember's Group Life
Insurance (SGLI), and Family Servicemember's Group Life Insurance
(FSGLI) deductions, Thrift Savings Plan (TSP) voluntary deductions,
allotments (including allottee name and address, amount, term (in
months), and account or policy number), bond authorizations (including
bond owner and co-owner/beneficiary names and Social Security Numbers,
and recipient's address), health care coverage deductions, Veterans
Educational Assistance Program (VEAP), and Montgomery GI Bill
allotments, indebtedness and collections.
Other Pay Information: Name, pay grade, Social Security Number,
check issue, pay dates, leave account, payment address, and Form W-2
address.
Duty Status: Status adjustments relating to leave, entrance on
active duty, absent without leave, confinement, desertion, sick,
injured, mentally incompetent, missing, interned, promotions and
demotions, and separation document code; and Armed Forces Health
Professions Scholarship Program gain.
Personnel Information: Rank; enlistment contract or officer
acceptance from identification; duty information (duty station,
personnel assignment, and unit); security investigation; test scores;
language proficiency; military and civilian off-duty education;
training; awards, combat tours; aviation, pilot, and flying time data;
lineal precedence number; limited duty officer/warrant officer
footnote; temporary active duty data; power of attorney; years in
service; promotional data.
Personal Information: Date of birth, citizenship, marital status,
home of record, dependent information, record of emergency data,
population group, sex, ethnic group, and health care coverage.
Supporting Documentation: Includes, but is not limited to, travel
orders and requests; payroll attendance lists and rosters; document
records establishing, supporting, reducing, or canceling entitlement;
certificates and statements changing address, name, military
assignment, and other individual data necessary to identify and provide
accurate and timely military pay and performance credit; allotment
start, stop, or change records; declarations of benefits and waivers;
military pay and personnel orders; medical certifications and
determinations; death and disability documents; check issuing and
cancellation records and schedules; payroll vouchers; money lists and
accounting records; pay adjustment authorization records; system input
certifications; member indebtedness and tax levy documentation;
earnings statements; employees; wage and tax reports and statements;
casual payment authorization and control logs; and other documentation
authorizing or substantiating Active Component military pay and
allowances, entitlement, deductions, or collections. Also inquiry
files, sundry lists, reports, letters, correspondence, and rosters
including, but not limited to, Congressional inquiries, Internal
Revenue Service notices and reports, state tax and insurance reports,
Social Security Administration reports, Department of Veterans Affairs
reports, inter-DoD requests, Treasury Department reports, and health
education and institution inquiries.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; 37 U.S.C.; and E.O. 9397
(SSN).
Purpose(s):
To ensure accurate and timely military pay and allowances to active
component military members (including those who are enrolled at a
military academy and those who participate in voluntary separation pay,
Armed Forces Health Professions Scholarship Program, basic military
trainees or payment to a financial organization through electronic fund
transfer program (including allotments and issuance and cancellation of
United States treasury checks and bonds)); to document and account for
military pay and allowance disbursements and collections; to verify and
account for system input transactions; to identify, correct, and
collect overpayment; to establish, control, and maintain member
indebtedness notices and levies; and to provide timely, complete master
individual pay account review; and to provide internal and external
managers with statistical and monetary reports and to maintain a record
of related personnel data.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To the Treasury Department to provide information on check issues
and electronic funds transfers.
To the Internal Revenue Service to report taxable earnings and
taxes withheld, and tax audits, and to compute or resolve tax liability
or tax levies.
To Federal, state, and local agencies to conduct computer matching
programs regulated by the privacy act of 1974, for those programs
authorized by law.
To the Social Security Administration to report earned wages by
members for the Federal Insurance Contribution Act (FICA), accounting
for tax audits, and death notices.
To the Department of Veterans Affairs to report compensation,
waivers, and audits, life insurance accounting, disbursement and
benefit determinations, and death notices.
To the American Red Cross and military relief societies to assist
military personnel and their dependents in determining the status of
monthly pay, dependents' allotments, loans, and related financial
transactions; and to perform other relief-related duties as requested
by the service member.
To Federal Reserve banks to distribute payments made through the
direct deposit system to financial organizations or their processing
agents
[[Page 14182]]
authorized by individuals to receive and deposit payments in their
accounts.
To the Department of Justice in connection with litigation, law
enforcement or other matters under the legal representation of the
Executive Branch agencies.
To Federal, state, and local governmental agencies in response to
an official request for information with respect to law enforcement,
investigatory procedures, criminal prosecution, civil court action and
regulatory order.
To Federal, state and local revenue departments to credit members
for taxes withheld.
To the National Finance Center, Office of Thrift Savings Plan, for
participating service members.
To the Department of Veterans Affairs to provide payroll
information for members who participated in making contributions to the
Veterans Educational Assistance Program (VEAP), and the Montgomery GI
Bill program.
The `Blanket Routine Uses' published at the beginning of the DFAS
compilation of systems of records notices also deeply to this system.
Disclosure to consumer reporting agencies:
Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from this
system to `consumer reporting agencies' as defined in the Fair Credit
Reporting Act of 1966, 31 U.S.C. 3701(a)(3). The purpose of this
disclosure is to aid in the collection of outstanding debts owed to the
Federal government; typically to provide an incentive for debtors to
repay delinquent Federal government debts by making these debt part of
their credit records.
The disclosure is limited to information necessary to establish the
identity of the individual, including name, address, and taxpayer
identification number (Social Security Number); the amount, status, and
history of the claim, and the agency or program under which the claim
arose for the sole purpose of allowing the consumer reporting agency to
prepare a commercial credit report.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Data is recorded on magnetic tapes and disks, computer printouts,
computer output products (microform and reports); file folders,
notebooks, binders, card filed, and bulk storage, and other documents.
Retrievability:
Computerized, conventional indices, other identification numbers or
system identifiers are required to retrieve individual records from the
system. Normally, information is retrieved by individual's name and
Social Security number.
Safeguards:
Records are stored in office buildings protected by guards,
controlled screening, use of visitor registers, electronic access, and/
or locks. Access to records is limited to individuals who are properly
screened and cleared on a need-to-know basis in the performance of
their official duties. Passwords and digital signatures are used to
control access to the systems data, and procedures are in place to
deter and detect browsing and unauthorized access. Physical and
electronic access are limited to persons responsible for servicing and
authorized to use the record system.
Retention and disposal:
Records may be temporary in nature and destroyed when actions are
completed, superseded, obsolete, or no longer needed. Other records may
be cut off at the end of the payroll year or fiscal year, and destroyed
6 years and 3 months after cutoff. Active duty pay records created
prior to automation were cut off on conversion to the Defense Joint
Military Payroll System (DJMS), and will be destroyed October 1, 2003,
or 56 years after implementation of DJMS. The records are destroyed by
tearing, shredding, pulping, macerating, burnings or degaussing the
electronic storage media.
System manager(s) and address:
For Air Force military members, the system manager is the Director,
Military Pay Operations, Military and Civilian Pay Services, Defense
Finance and Accounting Service, Indianapolis, 8899 East 56th Street,
Indianapolis, IN 46249.
For Army military members, the system manager is the Director,
Military Pay Operations, Military and Civilian pay Services, Defense
Finance and Accounting Service, Indianapolis, 8899 East 56th Street,
Indianapolis, IN 46249.
For Navy military members, the system manager is the Director,
Military Pay Operations, Military and Civilian Pay Services, Defense
Finance and Accounting Service, Indianapolis, 8899 East 56th Street,
Indianapolis, IN 46249.
For Marine Corps active duty military members see the Marine Corps'
Privacy Act system notice MFD00003, Marine Corps Total Forces System
(MCTFS) on the procedures for obtaining your personnel and payroll
records.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the Privacy Act Officer at the appropriate DFAS
Center.
Individual should furnish full name, Social Security Number,
current address, and telephone number.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system of records should address written inquiries to
the Privacy Act Officer at the appropriate DFAS Center.
Individual should furnish full name, Social Security Number,
current address, and telephone number.
Contesting record procedures:
The DFAS rules for accessing records, for contesting contents and
appealing initial agency determinations are published in DFAS
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from the
Freedom of Information/Privacy Act Program Manager, Office of Corporate
Communications, 6760 E. Irvington Place, Denver, CO 80279-8000.
Record source categories:
Individual members; DoD staff and field installations; recruiting,
disbursing, and administrative offices; allotment and bond
authorization forms; Social Security Administration, Treasury
Department, Internal Revenue Service, Department of Veterans Affairs,
and other Federal agencies; financial, medical, and educational
institutions; DoD Components; the on-line Allotment/Bond Authorization
process, and the End-User Computer Equipment (EUCE); and state and
local government agencies.
Exemptions claimed for the system:
None.
[FR Doc. 06-2681 Filed 3-20-06; 8:45 am]
BILLING CODE 5001-06-M