Privacy Act of 1974; Proposed Privacy Act System of Records, 13402-13403 [06-2560]

Agencies

• General Services Administration

[Federal Register Volume 71, Number 50 (Wednesday, March 15, 2006)]
[Notices]
[Pages 13402-13403]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 06-2560]



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GENERAL SERVICES ADMINISTRATION


Privacy Act of 1974; Proposed Privacy Act System of Records

AGENCY: General Services Administration

ACTION: Notice of a system of records subject to the Privacy Act of 
1974

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SUMMARY: The General Services Administration (GSA) is providing notice 
of the establishment of the record system, Federal Procurement Data 
System--Next Generation (FPDS-NG), (GSA/OAP-3). FPDS-NG fulfills GSA's 
mission to provide a comprehensive mechanism for assembling, 
organizing, and presenting contract procurement data for the Federal 
Government. The system collects, processes, and disseminates official 
statistical data on Federal contracting. The data is used to generate 
reports for the three branches of government, federal agencies and the 
general public.

DATES: This privacy notification for the Federal Procurement Data 
System--Next Generation (FPDS-NG) will become effective 40 days after 
April 24, 2006 unless comments received on or before that date result 
in a contrary determination.

ADDRESSES: Comments should be directed to the Federal Procurement Data 
Center Program Manager, Integrated Acquisition Environment (GSA/IAE/
VSI), Office of The Chief Acquisition Officer, Suite 911, Crystal Park 
I, 2011 Crystal Drive, Arlington VA 22202.

FOR FURTHER INFORMATION CONTACT: GSA Privacy Act Officer (CIB), General 
Services Administration, 1800 F Street NW, Washington DC 20405; 
telephone (202) 501-1452.



    Dated: March 10, 2006.
June V. Huber,
Director, Office of Information Management.

GSA/OAP-3

    System name: Federal Procurement Data System--Next Generation 
(FPDS-NG)
    System location: Electronic records are maintained by the FPDS-NG 
contractor in a secure computer facility. Contact the system manager 
for additional information.
    Categories of individuals covered by the system: FPDS-NG includes 
information on individuals who are sole proprietors who have or had 
contracts with the Federal Government.
    Categories of Records in the System: The system collects, 
processes, and maintains official statistical data on Federal 
contracting, including:
    a. Information on individual federal contractors that may include 
name, Duns (Data Universal Numbering System) number, and Social 
Security Number as the Taxpayer Identification Number (TIN).
    b. Contracts that are unclassified but may be considered sensitive 
due to insight they may provide into federal government activities in 
conjunction with data from other federal contracts.
    Authorities for maintenance of the system: P.L. 93-400 Office of 
Federal Procurement Policy Act, as amended; 41 U.S.C. 405, 417.
    Purpose: To establish and maintain a system for assembling, 
organizing, and presenting contract procurement data for the federal 
government and the public sector.
    Routine uses of the system records, including categories of users 
and their purpose for using the system:
    Information in this system may be disclosed as a routine use:
    a. In any legal proceeding, where pertinent, to which GSA is a 
party before a court or administrative body.
    b. To a Federal, State, local, or foreign agency responsible for 
investigating, prosecuting, enforcing, or carrying out a statute, rule, 
regulation, or order when GSA becomes aware of a violation or potential 
violation of civil or criminal law or regulation.
    c. To an authorized appeal or grievance examiner, formal complaints 
examiner, equal employment opportunity investigator, arbitrator, or 
other duly authorized official engaged in investigation or settlement 
of a grievance, complaint, or appeal filed by an individual to whom the 
information pertains.
    d. To the Office of Management and Budget (OMB) and the Government 
Accountability Office (GAO) in accordance with their responsibilities 
for evaluating Federal programs.
    e. To a Member of Congress or his or her staff on behalf of and at 
the request of the individual who is the subject of the record.
    f. To authorized officials of the agency that provided the 
information for inclusion in the system.
    g. To an expert, consultant, or contractor in the performance of a 
Federal duty to which the information is relevant.
    h. To provide recurring or special reports to the President, 
Congress, the Government Accountability Office, Federal Executive 
agencies, and the general public.
    i. As a means of measuring and assessing the impact of Federal 
contracting on the nation's economy and the extent to which small, 
veteran-owned small, service-disabled veteran-owned small, HUBZone 
small, small disadvantaged and woman-owned small business concerns are 
sharing in Federal contracts.
    j. To provide information for policy and management control 
purposes.
    Policies and practices for storing, retrieving, accessing, 
retaining, and disposing of system records:
    Storage: Information may be collected electronically and may be 
stored on electronic media, as appropriate. Electronic records are kept 
on server hard drives and electronic backup devices.
    Retrievability: Records are retrievable by a variety of fields, the 
key for individual records being the unique Procurement Instrument 
Identifier (PIID).
    Safeguards: System records are safeguarded in accordance with the 
requirements of the Privacy Act, the Computer Security Act, and the 
FPDS-NG System Security Plan. Technical, administrative, and personnel 
security measures are implemented to ensure confidentiality and 
integrity of the system data that is stored, processed, and 
transmitted. Electronic records are protected by passwords and other 
appropriate security measures.
    Data entry is limited to authorized users whose names and levels of 
access are maintained by federal agencies and the information is 
securely stored online. Unclassified but sensitive contract data in the 
system is restricted to those who have access within the federal 
agency. Agencies determine when their contract information may be made 
available for viewing by other agencies and the public.
    Retention and disposal: Disposition of records is according to the 
National Archives and Records Administration (NARA) guidelines, as set 
forth in the GSA Records Maintenance and Disposition System handbooks 
OAD P 1820.2A and CIO P 1820.1, and authorized GSA records schedules.
    System manager and address: Federal Procurement Data Center Program 
Manager, Integrated Acquisition Environment (GSA/IAE/VSI), Office of 
The Chief Acquisition Officer, Suite 911, Crystal Park I, 2011 Crystal 
Drive, Arlington, VA 22202.
    Notification procedure: An individual may obtain information on 
whether the system contains his or her record by registering with FPDS-
NG as a public user and using one or more of the various search 
capabilities to search for the record, or by addressing the inquiry to 
the system manager. Requests for

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system information that is releasable under the Freedom of Information 
Act (FOIA) may be directed to the Federal Procurement Data Center 
Program Manager through the FOIA Requestor Service Center, 1800 F St. 
NW, Room 7126, Washington DC 20405.
    Record access procedures: Any individual may register with FPDS-NG 
as a public user and use one or more of the various search capabilities 
to search for federal contracts after they have been awarded and 
entered into FPDS-NG. Individuals also may request access to their 
information from the system manager. The public may obtain releasable 
information by submitting a FOIA request to the Federal Procurement 
Data Center Program Manager through the FOIA Requestor Service Center.
    Contesting record procedures: GSA establishes the rules for access 
to federal contracts. Individuals may contest the contents of a 
contract by contacting the contracting office in the department or 
agency that awarded the contract.
    Record source categories: Information is obtained from federal 
agencies who report federal contracts after award according to the 
reporting requirements included in the Federal Acquisition Regulation 
Subpart 4.6--Contract Reporting. These records may contain the names of 
individuals, their DUNs number, and Taxpayer Identification Number 
(TIN).
[FR Doc. 06-2560 Filed 3-14-06; 8:45 am]
BILLING CODE 6820-34-S