Privacy Act of 1974; System of Records, 9100-9102 [06-1576]
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9100
Federal Register / Vol. 71, No. 35 / Wednesday, February 22, 2006 / Notices
The
Uniform Formulary Beneficiary
Advisory Panel will only review and
comment on the development of the
Uniform Formulary as reflected in the
recommendations of the DoD Pharmacy
and Therapeutics (P&T) Committee
coming out of that body’s meeting in
February 2006. The P&T Committee
information and subject matter
concerning drug classes reviewed for
that meeting are available at https://
pec.ha.osd.mil. Any private citizen is
permitted to file a written statement
with the advisory panel. Statements
must be submitted electronically to
richard.martel.ctr@tma.osd.mil no later
than March 23, 2006. Any private
citizen is permitted to speak at the
Beneficiary Advisory Panel meeting,
time permitting. One hour will be
reserved for public comments, and
speaking times will be assigned only to
the first twelve citizens to sign up at the
meeting, on a first-come, first-served
basis. The amount of time allocated to
a speaker will not exceed five minutes.
SUPPLEMENTARY INFORMATION:
February 15, 2006.
L.M. Bynum,
Alternate OSD Federal Register Liaison
Officer, DoD.
[FR Doc. 06–1575 Filed 2–21–06; 8:45 am]
Office of the Secretary
Privacy Act of 1974; System of
Records
Office of the Secretary, DoD.
ACTION: Notice to Alter a System of
Records.
cprice-sewell on PROD1PC66 with NOTICES
AGENCY:
SUMMARY: The Office of the Secretary of
Defense is altering a system of records
to its existing inventory of record
systems subject to the Privacy Act of
1974 (5 U.S.C. 552a), as amended.
DATES: The changes will be effective on
March 24, 2006, unless comments are
received that would result in a contrary
determination.
ADDRESSES: Send comments to the OSD
Privacy Act Coordinator, Records
Management Section, Washington
Headquarters Services, 1155 Defense
Pentagon, Washington, DC 20301–1155.
FOR FURTHER INFORMATION CONTACT: Ms.
Juanita Irvin at (703) 696–4940.
SUPPLEMENTARY INFORMATION: The Office
of the Secretary of Defense notices for
systems of records subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended,
have been published in the Federal
Register and are available from the
address above.
Jkt 208001
DWHS P43
SYSTEM NAME:
Emergency Personnel Locator Records
(February 22, 1993, 58 FR 10227).
*
*
*
*
*
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Delete entry and replace with: ‘‘5
U.S.C. 301, Departmental Regulation; 10
U.S.C Chapter 2, Secretary of Defense;
Executive Order 12656, Assignment of
Emergency Preparedness
Responsibilities, November 18, 1988, as
amended; Presidential Decision
Directive 67, Enduring Constitutional
Government and Continuity of
Government Operations, October 21,
1998; Federal Preparedness Circular 65,
Federal Executive Branch Continuity of
Operations, June 15, 2004; Deputy
Secretary of Defense Memorandum,
Implementation of National Security
Policy Direction of Enduring
Constitutional Government and
Continuity of Operations, February 17,
1999; DoD Directive 3020.26, Defense
Continuity Program, September 8, 2004;
DoD Directive 3020.36, Assignment of
National Security Emergency
PO 00000
Preparedness (NSEP) Responsibilities to
DoD Components, November 2, 1988;
and DoD Directive 5110.4, Washington
Headquarters Services, October 19,
2001.’’
*
*
*
*
*
SAFEGUARDS:
Add the following sentence: ‘‘Access
to personal information is further
restricted by lock and key in secure
containers, and in a computer system
with intrusion safeguards.’’
RETENTION AND DISPOSAL:
Delete entry and replace with:
‘‘Records are retained until information
is no longer current and then destroyed.
Obsolete paper information is destroyed
by tearing into pieces, shredding,
pulping, macerating, or burning.
Obsolete computer records are erased or
overwritten.’’
SYSTEMS MANAGER(S) AND ADDRESS:
CHANGES:
Add the following addresses to entry:
‘‘Washington Headquarters Services,
Information Technology Management
Directorate, Pentagon Room 1C1065A,
Washington, DC 20301–1155.
Washington Headquarters Services,
Information Technology Management
Directorate, Crystal Gateway 3, Suite
1204, 1215 South Clark Street,
Arlington, VA 22202–4387.
AT&T Internet Date Center (IDC), 480
Arsenal Street, Watertown, MA 02472–
2805.
Qwest, 350 East Cermak Road, Suite
700, Chicago, IL 60616–1568.’’
*
*
*
*
*
DEPARTMENT OF DEFENSE
14:35 Feb 21, 2006
Dated: February 14, 2006.
L.M. Bynum,
OSD Federal Register Liaison Officer,
Department of Defense.
SYSTEM LOCATION:
BILLING CODE 5001–06–M
VerDate Aug<31>2005
The proposed systems reports, as
required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, were
submitted (date) to the House
Committee on Government Reform, the
Senate Committee on Homeland
Security and Governmental Affairs, and
the Office of Management and Budget
(OMB) pursuant to paragraph 4c of
Appendix I to OMB Circular No. A–310,
‘Federal Agency Responsibilities for
Maintaining Records About
Individuals,’ dated February 8, 1996
(February 20, 1996, 61 FR 6427).
Frm 00020
Fmt 4703
Sfmt 4703
Add the following addresses:
‘‘Program Manager, Washington
Headquarters Services, Information
Technology Management Directorate,
Crystal Gateway #1, Suite 940, 1235
South Clark Street, Arlington, VA
22202–3283
Program Manager, Washington
Headquarters Services, Information
Technology Management Directorate,
Crystal Gateway #3, Suite 1204, 1215
South Clark Street, Arlington, VA
22202–4387.’’
NOTIFICATION PROCEDURE:
Delete first paragraph and replace
with: ‘‘Individuals seeking to determine
whether information about themselves
is contained in this system should
address written inquires to the
Administration & Program Support
Directorate (APSD), Attn: COOP
Program Manager, Crystal Gateway #1,
Suite 940, 1235 South Clark Street,
Arlington, VA 22202–3283.’’
RECORD ACCESS PROCEDURES:
Delete first paragraph and replace
with: ‘‘Individuals seeking access to
records about themselves should
address written inquires to the
Administration & Program Support
Directorate (APSD), Attn: COOP
Program Manager, Crystal Gateway #1,
Suite 940, 1235 South Clark Street,
Arlington, VA 22202–3283.’’
*
*
*
*
*
DWHS P43
SYSTEM NAME:
Emergency Personnel Locator
Records.
E:\FR\FM\22FEN1.SGM
22FEN1
Federal Register / Vol. 71, No. 35 / Wednesday, February 22, 2006 / Notices
SYSTEM LOCATION(S):
Segments are maintained within the
Office of the Secretary of Defense (OSD),
The Joint Staff, and all other activities
deriving administrative support from
Washington Headquarters Services.
Washington Headquarters Services,
Information Technology Management
Directorate, Pentagon Room 1C1065A,
Washington, DC 20301–1155.
Washington Headquarters Services,
Information Technology Management
Directorate, Crystal Gateway 3, Suite
1204, 1215 South Clark Street,
Arlington, VA 22202–4387.
AT&T Internet Data Center (IDC), 480
Arsenal Street, Watertown, MA 02472–
2805.
Qwest, 350 East Cermak Road, Suite
700. Chicago, IL 60616–1568.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Civilian employees and military
personnel, and in some instances, their
dependents, consultants, contractors,
both in and out of government, with
whom the Office of the Secretary of
Defense, The Joint Staff, and all other
activities deriving administrative
support from Washington Headquarters
Services (WHS) conduct official
business. Inclusion is at the discretion
of the maintaining office.
CATEGORIES OF RECORDS IN THE SYSTEM:
Individual’s Social Security Number
and/or name, organizational address,
home address or unit of assignment,
work and home telephone numbers and
related information. Emergency
personnel rosters, contact listing files,
organizational telephone directories,
and listings of office personnel.
cprice-sewell on PROD1PC66 with NOTICES
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental
Regulation; 10 U.S.C Chapter 2,
Secretary of Defense; Executive Order
12656, Assignment of Emergency
Preparedness Responsibilities,
November 18, 1988, as amended;
Presidential Decision Directive 67,
Enduring Constitutional Government
and Continuity of Government
Operations, October 21, 1998; Federal
Preparedness Circular 65, Federal
Executive Branch Continuity of
Operations, June 15, 2004; Deputy
Secretary of Defense Memorandum,
Implementation of National Security
Policy Direction of Enduring
Constitutional Government and
Continuity of Operations, February 17,
1999; DoD Directive 3020.26, Defense
Continuity Program, September 8, 2004;
DoD Directive 3020.36, Assignment of
National Security Emergency
Preparedness (NSEP) Responsibilities to
VerDate Aug<31>2005
14:35 Feb 21, 2006
Jkt 208001
DoD Components, November 2, 1988;
and DoD Directive 5110.4, Washington
Headquarters Services, October 19,
2001.
PURPOSE(S):
Records support agency requirements
for emergency notification of personnel;
establishment of locator listings, and all
other official management functions
where personnel and organizational
point of contact information is required.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records
or information contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
The ‘Blanket Routine Uses’ set forth at
the beginning of OSD’s compilation of
systems of records notices apply to this
system.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records are maintained in file
folders, index cards, Rolodex-type files,
loose-leaf and bound notebooks.
Computer files are maintained on
magnetic tape, diskette, or other
machine-readable media.
RETRIEVABILITY:
Files are retrieved by Social Security
Number and/or name of employee or
individual.
SAFEGUARDS:
Facilities where the systems are
maintained are locked when not
occupied. Paper records are kept in
filing cabinets and other storage places
which are locked when office is not
occupied. Electronic records are on
computer terminals in supervised areas
using a system with software access
control safeguards. Only persons on a
need-to-know basis and trained in the
handling of information protected by
the Privacy Act have access to the
system. Access to personal information
is further restricted by lock and key in
secure containers, and in a computer
system with intrusion safeguards.
9101
SYSTEM MANAGER(S) AND ADDRESS:
Office of the Secretary of Defense
Privacy Act Officer, OSD Records
Management and Privacy Act Branch,
Washington Headquarters Services,
1155 Defense Pentagon, Washington, DC
20301–1155.
Program Manager, Washington
Headquarters Services, Information
Technology Management Directorate,
Crystal Gateway #1, Suite 940, 1235
South Clark Street, Arlington, VA
22202–3283.
Program Manager, Washington
Headquarters Services, Information
Technology Management Directorate,
Crystal Gateway #3, Suite 1204, 1215
South Clark Street, Arlington, VA
22202–4387.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system should
address written inquiries to the
Administration & Program Support
Directorate (APSD), Attn: COOP
Program Manager, Crystal Gateway #1,
Suite 940, 1235 South Clark Street,
Arlington, VA 22202–3283.
The individual should make reference
to the office where he/she is/was
assigned or affiliated and include
address and telephone number
applicable to the period during which
the record was maintained. Social
Security number should be included in
the inquiry for positive identification.
RECORD ACCESS PROCEDURES:
Individuals seeking access to records
about themselves should address
written inquiries to the Administration
& Program Support Directorate (APSD),
Attn: COOP Program Manager, Crystal
Gateway #1, Suite 940, 1235 South
Clark Street, Arlington, VA 22202–3283.
The individual should make reference
to the office where he/she is/was
assigned or affiliated and include
address and telephone number
applicable to the period during which
the record was maintained. Social
Security Number should be included in
the inquiry for positive identification.
CONTESTING RECORD PROCEDURES:
RETENTION AND DISPOSAL:
Records are retained until information
is no longer current and then destroyed.
Obsolete paper information is destroyed
by tearing into pieces, shredding,
pulping, macerating, or burning.
Obsolete computer records are erased or
overwritten.
The OSD rules for accessing records,
for contesting contents and appealing
initial agency determinations are
published in OSD Administrative
Instruction 81; 32 CFR part 311; or may
be obtained from the system manager.
RECORD SOURCE CATEGORIES:
PO 00000
Frm 00021
Fmt 4703
Sfmt 4703
Information is obtained from the
subject individual, and official
personnel office documents.
E:\FR\FM\22FEN1.SGM
22FEN1
9102
Federal Register / Vol. 71, No. 35 / Wednesday, February 22, 2006 / Notices
EXEMPTIONS CLAIMED FOR THE SYSTEM:
SYSTEM LOCATION:
National Security Labor Relations
Board (NSLRB), 1401 Wilson Boulevard,
Arlington, VA 22209–2325.
None.
[FR Doc. 06–1576 Filed 2–21–06; 8:45 am]
BILLING CODE 5001–06–M
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Current and former civilian Federal
Government employees who have filed
unfair labor practice charges,
negotiability disputes, exceptions to
arbitration awards, and impasses with
the National Security Labor Relations
Board (NSLRB) pursuant to the National
Security Personnel System (NSPS).
DEPARTMENT OF DEFENSE
Office of the Secretary
Privacy Act of 1974; System of
Records
AGENCY:
ACTION:
Office of the Secretary, DoD.
Notice to add a system of
CATEGORIES OF RECORDS IN THE SYSTEM:
records.
SUMMARY: The Office of the Secretary of
Defense proposes to add a system of
records to its inventory of record
systems subject to the Privacy Act of
1974 (5 U.S.C. 552a), as amended.
The changes will be effective on
March 24, 2006 unless comments are
received that would result in a contrary
determination.
DATES:
Send comments to OSD
Privacy Act Coordinator, Records
Management Section, Washington
Headquarters Services, 1155 Defense
Pentagon, Washington, DC 20301–1155.
ADDRESSES:
FOR FURTHER INFORMATION CONTACT:
Ms.
Juanita Irvin at (703) 696–4940.
The Office
of the Secretary of Defense notices for
systems of records subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended,
have been published in the Federal
Register and are available from the
address above.
The proposed systems reports, as
required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, were
submitted on February 7, 2006, to the
House Committee on Government
Reform, the Senate Committee on
Homeland Security and Governmental
Affairs, and the Office of Management
and Budget (OMB) pursuant to
paragraph 4c of Appendix I to OMB
Circular No. A–130, ‘Federal Agency
Responsibilities for Maintaining
Records About Individuals,’ dated
February 8, 1996 (February 20, 1996, 61
FR 6427).
cprice-sewell on PROD1PC66 with NOTICES
SUPPLEMENTARY INFORMATION:
Dated: February 14, 2006.
L.M. Bynum,
OSD Federal Register Liaison Officer,
Department of Defense.
NSLRB 01
SYSTEM NAME:
The National Security Labor Relations
Board (NSLRB).
VerDate Aug<31>2005
14:35 Feb 21, 2006
Jkt 208001
Documents relating to the proceedings
before the Board, including the name of
the individual initiating NSLRB action,
statements of witnesses, reports of
interviews and hearings, examiner’s
findings and recommendations, a copy
of the original decision, and related
correspondence and exhibits.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Defense Authorization
Act for FY 2004, Pub. Law 108–136,
Section 1101; 5 U.S.C. 9902(m), Labor
Management Relations in the
Department of Defense; and 5 CFR
9901.907, National Security Labor
Relations Board.
PURPOSE(S):
To establish a system of records that
will document adjudication of unfair
labor practice charges, negotiability
disputes, exceptions to arbitration
awards, and impasses filed with the
National Security Labor Relations
Board.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records
or information contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
To The Federal Labor Relations
Authority (FLRA) or the Equal
Employment Opportunity Commission,
when requested, for performance of
functions authorized by law.
To disclose, in response to a request
for discovery or for appearance of a
witness, information that is relevant to
the subject matter involved in a pending
judicial or administrative proceeding.
To provide information to officials of
labor organizations recognized under 5
U.S.C. 71 when relevant and necessary
to their duties of exclusive
representation concerning personnel
policies, practices, and matters affecting
work conditions.
PO 00000
Frm 00022
Fmt 4703
Sfmt 4703
The DoD ‘Blanket Routine Uses’ set
forth at the beginning of OSD’s
compilation of systems of records
notices apply to this system.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on electronic
storage media and paper.
RETRIEVABILITY:
Records will be retrieved in the
system by the following identifiers:
Assigned case number; individual’s
name; labor organizations filing the
unfair labor practice charges;
negotiability disputes; exceptions to
arbitration awards; date, month, year or
filing; complaint type; and the
organizational component from which
the complaint arises.
SAFEGUARDS:
Records are maintained in a
controlled facility. Physical entry is
restricted by the use of locks, guards,
and is accessible only to authorized
personnel. Access to records is limited
to person(s) responsible for servicing the
record in performance of their official
duties and who are properly screened
and cleared for need-to-know. Access to
computerized data is restricted by
passwords, which are changed
periodically.
RETENTION AND DISPOSAL:
Records are disposed of 5 years after
final resolution of case.
SYSTEM MANAGER(S) AND ADDRESS:
Executive Director, National Security
Personnel System, Program Executive
Office, 1401 Wilson Boulevard,
Arlington, VA 22209–2325.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether this system of records contains
information about themselves should
address written inquiries to the
Executive Director, National Security
Personnel System, Program Executive
Office, 1401 Wilson Boulevard,
Arlington, VA 22209–2325.
Request should contain name;
assigned case number; approximate case
date (day, month, and year); case type;
the names of the individuals and/or
labor organizations filed the unfair labor
practice charges; negotiability disputes;
exceptions to arbitration awards; and
impasses.
RECORD ACCESS PROCEDURES:
Individuals seeking access to records
about themselves contained in this
system of records should address
E:\FR\FM\22FEN1.SGM
22FEN1
]]>Agencies
[Federal Register Volume 71, Number 35 (Wednesday, February 22, 2006)]
[Notices]
[Pages 9100-9102]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 06-1576]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary, DoD.
ACTION: Notice to Alter a System of Records.
-----------------------------------------------------------------------
SUMMARY: The Office of the Secretary of Defense is altering a system of
records to its existing inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The changes will be effective on March 24, 2006, unless comments
are received that would result in a contrary determination.
ADDRESSES: Send comments to the OSD Privacy Act Coordinator, Records
Management Section, Washington Headquarters Services, 1155 Defense
Pentagon, Washington, DC 20301-1155.
FOR FURTHER INFORMATION CONTACT: Ms. Juanita Irvin at (703) 696-4940.
SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The proposed systems reports, as required by 5 U.S.C. 552a(r) of
the Privacy Act of 1974, as amended, were submitted (date) to the House
Committee on Government Reform, the Senate Committee on Homeland
Security and Governmental Affairs, and the Office of Management and
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No.
A-310, `Federal Agency Responsibilities for Maintaining Records About
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
Dated: February 14, 2006.
L.M. Bynum,
OSD Federal Register Liaison Officer, Department of Defense.
DWHS P43
System name:
Emergency Personnel Locator Records (February 22, 1993, 58 FR
10227).
CHANGES:
* * * * *
System Location:
Add the following addresses to entry: ``Washington Headquarters
Services, Information Technology Management Directorate, Pentagon Room
1C1065A, Washington, DC 20301-1155.
Washington Headquarters Services, Information Technology Management
Directorate, Crystal Gateway 3, Suite 1204, 1215 South Clark Street,
Arlington, VA 22202-4387.
AT&T Internet Date Center (IDC), 480 Arsenal Street, Watertown, MA
02472-2805.
Qwest, 350 East Cermak Road, Suite 700, Chicago, IL 60616-1568.''
* * * * *
Authority for maintenance of the system:
Delete entry and replace with: ``5 U.S.C. 301, Departmental
Regulation; 10 U.S.C Chapter 2, Secretary of Defense; Executive Order
12656, Assignment of Emergency Preparedness Responsibilities, November
18, 1988, as amended; Presidential Decision Directive 67, Enduring
Constitutional Government and Continuity of Government Operations,
October 21, 1998; Federal Preparedness Circular 65, Federal Executive
Branch Continuity of Operations, June 15, 2004; Deputy Secretary of
Defense Memorandum, Implementation of National Security Policy
Direction of Enduring Constitutional Government and Continuity of
Operations, February 17, 1999; DoD Directive 3020.26, Defense
Continuity Program, September 8, 2004; DoD Directive 3020.36,
Assignment of National Security Emergency Preparedness (NSEP)
Responsibilities to DoD Components, November 2, 1988; and DoD Directive
5110.4, Washington Headquarters Services, October 19, 2001.''
* * * * *
Safeguards:
Add the following sentence: ``Access to personal information is
further restricted by lock and key in secure containers, and in a
computer system with intrusion safeguards.''
Retention and disposal:
Delete entry and replace with: ``Records are retained until
information is no longer current and then destroyed. Obsolete paper
information is destroyed by tearing into pieces, shredding, pulping,
macerating, or burning. Obsolete computer records are erased or
overwritten.''
Systems manager(s) and address:
Add the following addresses: ``Program Manager, Washington
Headquarters Services, Information Technology Management Directorate,
Crystal Gateway 1, Suite 940, 1235 South Clark Street,
Arlington, VA 22202-3283
Program Manager, Washington Headquarters Services, Information
Technology Management Directorate, Crystal Gateway 3, Suite
1204, 1215 South Clark Street, Arlington, VA 22202-4387.''
Notification procedure:
Delete first paragraph and replace with: ``Individuals seeking to
determine whether information about themselves is contained in this
system should address written inquires to the Administration & Program
Support Directorate (APSD), Attn: COOP Program Manager, Crystal Gateway
1, Suite 940, 1235 South Clark Street, Arlington, VA 22202-
3283.''
Record access procedures:
Delete first paragraph and replace with: ``Individuals seeking
access to records about themselves should address written inquires to
the Administration & Program Support Directorate (APSD), Attn: COOP
Program Manager, Crystal Gateway 1, Suite 940, 1235 South
Clark Street, Arlington, VA 22202-3283.''
* * * * *
DWHS P43
System name:
Emergency Personnel Locator Records.
[[Page 9101]]
System location(s):
Segments are maintained within the Office of the Secretary of
Defense (OSD), The Joint Staff, and all other activities deriving
administrative support from Washington Headquarters Services.
Washington Headquarters Services, Information Technology Management
Directorate, Pentagon Room 1C1065A, Washington, DC 20301-1155.
Washington Headquarters Services, Information Technology Management
Directorate, Crystal Gateway 3, Suite 1204, 1215 South Clark Street,
Arlington, VA 22202-4387.
AT&T Internet Data Center (IDC), 480 Arsenal Street, Watertown, MA
02472-2805.
Qwest, 350 East Cermak Road, Suite 700. Chicago, IL 60616-1568.
Categories of individuals covered by the system:
Civilian employees and military personnel, and in some instances,
their dependents, consultants, contractors, both in and out of
government, with whom the Office of the Secretary of Defense, The Joint
Staff, and all other activities deriving administrative support from
Washington Headquarters Services (WHS) conduct official business.
Inclusion is at the discretion of the maintaining office.
Categories of records in the system:
Individual's Social Security Number and/or name, organizational
address, home address or unit of assignment, work and home telephone
numbers and related information. Emergency personnel rosters, contact
listing files, organizational telephone directories, and listings of
office personnel.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulation; 10 U.S.C Chapter 2,
Secretary of Defense; Executive Order 12656, Assignment of Emergency
Preparedness Responsibilities, November 18, 1988, as amended;
Presidential Decision Directive 67, Enduring Constitutional Government
and Continuity of Government Operations, October 21, 1998; Federal
Preparedness Circular 65, Federal Executive Branch Continuity of
Operations, June 15, 2004; Deputy Secretary of Defense Memorandum,
Implementation of National Security Policy Direction of Enduring
Constitutional Government and Continuity of Operations, February 17,
1999; DoD Directive 3020.26, Defense Continuity Program, September 8,
2004; DoD Directive 3020.36, Assignment of National Security Emergency
Preparedness (NSEP) Responsibilities to DoD Components, November 2,
1988; and DoD Directive 5110.4, Washington Headquarters Services,
October 19, 2001.
Purpose(s):
Records support agency requirements for emergency notification of
personnel; establishment of locator listings, and all other official
management functions where personnel and organizational point of
contact information is required.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of OSD's
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records are maintained in file folders, index cards, Rolodex-
type files, loose-leaf and bound notebooks. Computer files are
maintained on magnetic tape, diskette, or other machine-readable media.
Retrievability:
Files are retrieved by Social Security Number and/or name of
employee or individual.
Safeguards:
Facilities where the systems are maintained are locked when not
occupied. Paper records are kept in filing cabinets and other storage
places which are locked when office is not occupied. Electronic records
are on computer terminals in supervised areas using a system with
software access control safeguards. Only persons on a need-to-know
basis and trained in the handling of information protected by the
Privacy Act have access to the system. Access to personal information
is further restricted by lock and key in secure containers, and in a
computer system with intrusion safeguards.
Retention and disposal:
Records are retained until information is no longer current and
then destroyed. Obsolete paper information is destroyed by tearing into
pieces, shredding, pulping, macerating, or burning. Obsolete computer
records are erased or overwritten.
System manager(s) and address:
Office of the Secretary of Defense Privacy Act Officer, OSD Records
Management and Privacy Act Branch, Washington Headquarters Services,
1155 Defense Pentagon, Washington, DC 20301-1155.
Program Manager, Washington Headquarters Services, Information
Technology Management Directorate, Crystal Gateway 1, Suite
940, 1235 South Clark Street, Arlington, VA 22202-3283.
Program Manager, Washington Headquarters Services, Information
Technology Management Directorate, Crystal Gateway 3, Suite
1204, 1215 South Clark Street, Arlington, VA 22202-4387.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Administration & Program Support Directorate (APSD), Attn: COOP
Program Manager, Crystal Gateway 1, Suite 940, 1235 South
Clark Street, Arlington, VA 22202-3283.
The individual should make reference to the office where he/she is/
was assigned or affiliated and include address and telephone number
applicable to the period during which the record was maintained. Social
Security number should be included in the inquiry for positive
identification.
Record access procedures:
Individuals seeking access to records about themselves should
address written inquiries to the Administration & Program Support
Directorate (APSD), Attn: COOP Program Manager, Crystal Gateway
1, Suite 940, 1235 South Clark Street, Arlington, VA 22202-
3283.
The individual should make reference to the office where he/she is/
was assigned or affiliated and include address and telephone number
applicable to the period during which the record was maintained. Social
Security Number should be included in the inquiry for positive
identification.
Contesting record procedures:
The OSD rules for accessing records, for contesting contents and
appealing initial agency determinations are published in OSD
Administrative Instruction 81; 32 CFR part 311; or may be obtained from
the system manager.
Record source categories:
Information is obtained from the subject individual, and official
personnel office documents.
[[Page 9102]]
Exemptions claimed for the system:
None.
[FR Doc. 06-1576 Filed 2-21-06; 8:45 am]
BILLING CODE 5001-06-M
