Privacy Act of 1974; System of Records, 7547-7549 [06-1263]

Agencies

• Office of the Secretary
• DEPARTMENT OF DEFENSE

[Federal Register Volume 71, Number 29 (Monday, February 13, 2006)]
[Notices]
[Pages 7547-7549]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 06-1263]


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DEPARTMENT OF DEFENSE

Office of the Secretary


Privacy Act of 1974; System of Records

AGENCY: Office of the Inspector General, DoD.

ACTION: Notice to amend systems of records.

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SUMMARY: The Office of the Inspector General (OIG) is amending a system 
of records notice in its existing inventory of record systems subject 
to the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
March 15, 2006 unless comments are received which result in a contrary 
determination.

ADDRESSES: Send comments to Chief, FOIA/PA Office, Inspector General,

[[Page 7548]]

Department of Defense, 400 Army-Navy Drive, Room 201, Arlington, VA 
22202-4704.

FOR FURTHER INFORMATION CONTACT: Mr. Darryl R. Aaron at (703) 604-9785.

SUPPLEMENTARY INFORMATION: The Office of the Inspector General (OIG) 
systems of records notices subject to the Privacy Act of 1974 (5 U.S.C. 
552a), as amended, have been published in the Federal Register and are 
available from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: February 7, 2006.
L.M. Bynum,
OSD Federal Register Liaison Officer, Department of Defense.
CIG-01

System name:
    Privacy Act and Freedom of Information Act Case Files (June 16, 
2003, 68 FR 35636).

Changes:
* * * * *

System location:
    Delete entry and replace with: ``Freedom of Information Act and 
Privacy Act Office, Assistant Inspector General for Communications and 
Congressional Liaison, Office of the Inspector General of the 
Department of Defense, 400 Army Navy Drive, Arlington, VA 22202-4704.''
* * * * *

Authority for maintenance of the system:
    Delete entry and replace with: ``5 U.S.C. 301, Departmental 
Regulations; 5 U.S.C. 552a, as amended; DoD 5400.11-R, Department of 
Defense Privacy Program; 5 U.S.C. 552, The Freedom of Information Act, 
as amended; DoD 5400.7-R, DoD Freedom of Information Act Program; DoD 
IG Instruction 5400.7; and DoD IG Instruction 5400.7; and DoD IG 
Instruction 5400.11.''
* * * * *

System manager(s) and address:
    Delete entry and replace with: ``Chief, Freedom of Information Act 
and Privacy Act Office, Assistant Inspector General for Communications 
and Congressional Liaison, Office of the Inspector General, DoD, 400 
Army Navy Drive, Arlington, VA 22202-4704.''
* * * * *

Notification procedure:
    Delete first paragraph and replace with: ``Individuals seeking to 
determine whether information about themselves is contained in this 
system should address written inquiries to the Chief, Freedom of 
Information Act and Privacy Act Office, Assistant Inspector General for 
Communications and Congressional Liaison, Office of the Inspector 
General DoD, 400 Army Navy Drive, Arlington, VA 22202-4704.''
* * * * *

Record access procedures:
    Delete first paragraph and replace with: ``Individuals seeking 
access to information about themselves contained in this system should 
address written inquiries to the Chief, Freedom of Information Act and 
Privacy Act Office, Assistant Inspector General for Communications and 
Congressional Liaison, Office of the Inspector General and 
Congressional Liaison, Office of the Inspector General, DoD, 400 Army 
Navy Drive, Arlington, VA 22202-4704.''
* * * * *
CIG-01

System name:
    Privacy Act and Freedom of Information Act Case Files.

System location:
    Freedom of Information Act and Privacy Act Office, Assistant 
Inspector General for Communications and Congressional Liaison, Office 
of the Inspector General of the Department of Defense, 400 Army Navy 
Drive, Arlington, VA 22202-4704.

Categories of individuals covered by the system:
    All individuals who submit Freedom of Information Act (FOIA) and 
Privacy Act (PA) requests and administrative appeals to the Office of 
the Inspector General (OIG), DoD and other activities receiving 
administrative FOIA and Privacy Act support from the OIG; individuals 
whose FOIA and Privacy Act support from the OIG; individuals whose FOIA 
and Privacy Act requests and/or records have been referred by other 
Federal agencies to the OIG for release to the requester; attorneys 
representing individuals submitting such requests and appeals, 
individuals who are the subject of such requests and appeals, and/or 
the OIG personnel assigned to handle such requests and appeals.

Categories of records in the system:
    Records created or compiled in response to FOIA and Privacy Act 
requests and administrative appeals, i.e., original requests and 
administrative appeals; responses to such requests and administrative 
appeals; all related memoranda, correspondence, notes, and other 
related or supporting documentation; and copies of requested records 
and records under administrative appeal.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulation; 5 U.S.C. 552, as amended; 
DoD 5400.11-R, Department of Defense Privacy Program; 5 U.S.C. 552, The 
Freedom of Information Act, as amended; DoD 5400.7-R, DoD Freedom of 
Information Act Program; DoD IG Instruction 5400.7; and DoD IG 
Instruction 5400.11.

Purpose(s):
    Information is being collected and maintained for the purpose of 
processing FOIA and Privacy Act requests and administrative appeals; 
for participating in litigation regarding agency action on such 
requests and appeals; for amendment to records made under the Privacy 
Act and to document OIG actions in response to these requests; and for 
assisting the Office of the Inspector General, DoD in carrying out any 
other responsibilities under the FOIA.
    Also, information may be provided to the appropriate OIG element 
when further action is needed to verify assertions of the requester or 
to obtain permission to release information obtained from sources.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information from this system may be provided to other Federal 
agencies and state and local agencies when it is necessary to 
coordinate responses or denials.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
OIG's compilation of systems of records notices also apply to this 
system.

[[Page 7549]]

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and on electronic storage media.

Retrievability:
    Retrieved by individual's name, subject matter, date of document, 
and request number.

Safeguards:
    Records are stored in locked security containers accessible only to 
authorized personnel.

Retention and disposal:
    FOIA and Privacy Act paper records that are granted in full are 
destroyed 2 years after the date of reply. Paper records that are 
denied in whole or in part, no records responses, responses to 
requesters who do not adequately describe records being sought, do not 
state a willingness to pay fees, and records which are appealed or 
litigated, are destroyed 6 years after final FOIA action and 5 years 
after final Privacy Act action, or three years after final adjudication 
by courts, whichever is later. Electronic records are deleted within 
180 days or when no longer needed to support office business needs.

System manager(s) and address:
    Chief, Freedom of Information Act and Privacy Act Office, Assistant 
Inspector General for Communications and Congressional Liaison, Office 
of the Inspector General, DoD, 400 Army Navy Drive, Arlington, VA 
22202-4704.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Chief, Freedom of Information Act and Privacy Act Office, 
Assistant Inspector General for Communications and Congressional 
Liaison, Office of the Inspector General, DoD, 400 Army Navy Drive, 
Arlington, VA 22202-4704.
    Please include full information regarding the previous request such 
as date, subject matter, and if available, copies of the previous OIG 
reply.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the Chief, 
Freedom of Information Act and Privacy Act Office, Assistant Inspector 
General for Communications and Congressional Liaison, Office of the 
Inspector General, DoD, 400 Army Navy Drive, Arlington, VA 22202-4704.
    Please include full information regarding the previous request such 
as date, subject matter, and if available, copies of the previous OIG 
reply.

Contesting record procedures:
    The OIG's rules for accessing records and for contesting contents 
and appealing initial agency determinations are published in 32 CFR 
part 312 or may be obtained from the system manager.

Record source categories:
    From the individuals on whom records are maintained and official 
records.

Exemptions claimed for the system:
    During the course of a FOIA and Privacy Act action, exempt 
materials from other systems of records may in turn become part of the 
case records in this system. To the extent that copies of exempt 
records from those `other' systems of records are entered into this 
FOIA or Privacy Act case record, Office of the Inspector General hereby 
claims the same exemptions for the records from those `other' systems 
that are entered into this system, as claimed for the original primary 
systems of records which they are a part.
    An exemption rule for this system has been promulgated in 
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) 
and (e) and published in 32 CFR part 312. For additional information 
contact the system manager.

[FR Doc. 06-1263 Filed 2-10-06; 8:45 am]
BILLING CODE 5001-06-M