Privacy Act of 1974: Notice of Establishment of New Systems of Records, 6085-6089 [E6-1548]

Agencies

• Federal Housing Enterprise Oversight Office
• DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
• Federal Energy Regulatory Commission
• Office of Federal Housing Enterprise Oversight

[Federal Register Volume 71, Number 24 (Monday, February 6, 2006)]
[Notices]
[Pages 6085-6089]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E6-1548]


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DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

Office of Federal Housing Enterprise Oversight


Privacy Act of 1974: Notice of Establishment of New Systems of 
Records

AGENCY: Office of Federal Housing Enterprise Oversight, HUD.

ACTION: Notice of New Systems of Records.

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SUMMARY: In accordance with the Privacy Act of 1974, as amended, 5 
U.S.C. 552a (Privacy Act), the Office of Federal Housing Enterprise 
Oversight (OFHEO) is issuing public notice of its intent to establish 
three new Privacy Act systems of records. The three systems are titled 
Emergency Contingency Plan and Personnel Locator System, Mortgage Fraud 
System, and Computer Systems Activity and Access Records System. OFHEO 
seeks comment on the new systems of records described in this notice.
    The Emergency Contingency Plan and Personnel Locator System will be 
established to maintain emergency contact information for use in 
developing and implementing an emergency plan, including a continuity 
of operations and essential functions plan, and to maintain a 
facilities evacuation plan. This system will enable OFHEO to adequately 
coordinate a plan for preparedness and facilities evacuation in the 
event of an emergency. The Mortgage Fraud System will maintain 
information of mortgage fraud or possible mortgage fraud involving the 
Federal National Mortgage Association and the Federal Home Loan 
Mortgage Association (collectively referred to as the ``Enterprises''). 
This system is being established so that OFHEO may respond 
appropriately to mortgage fraud in furtherance of the safe and sound 
operations of the Enterprises. The Computer Systems Activity and Access 
Records System will be established to maintain, plan, and manage 
computer system services. It is necessary to ensure security and proper 
use of OFHEO electronic information and computer systems and services.

[[Page 6086]]


DATES: Written comments must be received before March 8, 2006. The 
proposed new systems of records will become effective on March 20, 2006 
unless OFHEO receives comments that would result in changes to the 
system of records.

ADDRESSES: You may submit your comments on the proposed new Privacy Act 
systems of records, identified by ``Systems of Records,'' by any of the 
following methods:
     U.S. Mail, United Parcel Post, Federal Express, or Other 
Mail Service: The mailing address for comments is: David A. Felt, 
Acting General Counsel, Attention: Comments/Systems of Records, Office 
of Federal Housing Enterprise Oversight, Fourth Floor, 1700 G Street, 
NW., Washington, DC 20552.
     Hand Delivery/Courier: The hand delivery address is: David 
A. Felt, Acting General Counsel, Attention: Comments/Systems of 
Records, Office of Federal Housing Enterprise Oversight, Fourth Floor, 
1700 G Street, NW., Washington, DC 20552. The package should be logged 
at the Guard Desk, First Floor, on business days between 9 a.m. and 5 
p.m.
     E-mail: RegComments@OFHEO.gov. Comments to David A. Felt, 
Acting General Counsel, may be sent by e-mail at RegComments@OFHEO.gov. 
Please include ``Systems of Records'' in the subject line of the 
message.
    Posting of comments: All comments received will be posted without 
change to https://www.ofheo.gov, including any personal information 
provided. Copies of all comments received will be available for 
examination by the public on business days between the hours of 10 a.m. 
and 3 p.m., at the Office of Federal Housing Enterprise Oversight, 
Fourth Floor, 1700 G Street NW., Washington, DC 20552. To make an 
appointment to inspect comments, please call the Office of General 
Counsel at (202) 414-3751. See SUPPLEMENTARY INFORMATION for additional 
information on posting of comments.

FOR FURTHER INFORMATION CONTACT: Mary Alice Donner, Senior Counsel, 
telephone (202) 343-1319 (not a toll-free number); Office of Federal 
Housing Enterprise Oversight, Fourth Floor, 1700 G Street, NW., 
Washington, DC 20552. The telephone number for the Telecommunications 
Device for the Deaf is (800) 877-8339.

SUPPLEMENTARY INFORMATION
    Instructions: OFHEO requests that comments to the proposed new 
systems include the reference ``Systems of Records'' as well as your 
name and other contact information in the body of your comment. OFHEO 
further requests that comments submitted in hard copy also be 
accompanied by the electronic version in Microsoft[supreg] Word or in 
portable document format (PDF) on 3.5'' disk or CD-ROM. If OFHEO cannot 
read your comment due to technical difficulties and cannot contact you 
for clarification, OFHEO may not be able to consider your comment. 
Electronic files should avoid the use of special characters, and any 
form of encryption, and be free of any defects or viruses.
    Introduction: This notice informs the public that OFHEO proposes to 
establish and maintain three new systems of records. This notice 
satisfies the Privacy Act requirement that an agency publish a system 
of records notice in the Federal Register when there is a revision, 
change, or addition to an agency's system of records. The proposed new 
systems of records are as follows:

OFHEO-06--Emergency Contingency Plan and Personnel Locator System
OFHEO-07--Mortgage Fraud System
OFHEO-08--Computer Systems Activity and Access Records System

    As required by 5 U.S.C. 552a(r) of the Privacy Act and OMB Circular 
A-130, OFHEO has submitted a report describing the new systems of 
records covered by this notice to the Office of Management and Budget 
and to Congress. The three proposed new systems of records described 
above are set forth in their entirety below.

Stephen A. Blumenthal,
Acting Director.
OFHEO-06

System Name:
    Emergency Contingency Plan and Personnel Locator System.

System Location:
    The Emergency Contingency Plan and Personnel Locator System is 
located in the Office of Federal Housing Enterprise Oversight, 1700 G 
Street, NW., Fourth Floor, Washington, DC 20552, and any alternate work 
site utilized by employees of the Office of Federal Housing Enterprise 
Oversight (OFHEO) or individuals assisting such employees.

Categories Of Individuals Covered By The System:
    The Emergency Contingency Plan and Personnel Locator System 
contains information about:
    1. Current employees and contractors of OFHEO;
    2. Private or Federal employees and contractors located at any 
OFHEO facility (headquarters, alternate work sites utilized by OFHEO 
employees, and off-site or emergency facility); and,
    3. Other individuals including but not limited to employees of the 
Federal National Mortgage Association and the Federal Home Loan 
Mortgage Association (collectively referred to as the ``Enterprises''), 
employees of the District of Columbia, and other key governmental and 
non-governmental persons essential to the successful implementation of 
an emergency preparedness and security plan.

Categories Of Records In The System:
    The Emergency Contingency Plan and Personnel Locator System 
includes emergency notification rosters, fliers, files, and emergency 
assignments. It includes records of personal information on covered 
individuals including name, job title, work and home addresses, work 
and home phone and facsimile machine numbers, cell phone numbers, pager 
numbers, personal electronic mail addresses, and other emergency 
contact information (including personal local and out of area telephone 
numbers of Federal employees and their emergency contacts). System 
records may also include finger prints, and special needs and health 
information such as medical, mobility, and transportation requirements 
of individuals, and names of physicians of OFHEO employees and 
contractors and other information associated with identifying and 
contacting personnel in event of an emergency.

Authority For Maintenance Of The System:
    The system is established and maintained pursuant to 12 U.S.C. 
4513(b)(9), and Executive Order 12656.

Purposes:
    The purpose of this system of records is to maintain emergency 
contact and other information for use in developing, maintaining, and 
implementing emergency plans, including a continuity of operations 
(COOP) and essential functions plan; and to maintain a facilities 
evacuation plan for OFHEO. The records maintained in this system will 
be used to notify, locate, and mobilize individuals as necessary, and 
evacuate facilities as necessary during emergency and threat 
situations.

Routine Uses Of Records Maintained In The System, Including Categories 
Of Users And The Purposes Of Such Uses:
    In addition to the conditions of disclosure under 5 U.S.C. 552a(b) 
and in addition to the general routine uses identified in the Prefatory 
Statement of General Routine Uses, 63 FR 9007 (February 23, 1998), 
OFHEO staff may provide information in these records to:

[[Page 6087]]

    1. Any Federal or local government authority responsible for 
responding to an emergency situation;
    2. Facilities management personnel for all OFHEO locations 
(headquarters, alternate work sites utilized by OFHEO employees, and 
off-site or emergency facilities);
    3. Other individuals, including employees of the Enterprises and 
other employees located at OFHEO facilities, as necessary to 
coordinate, review, implement, or practice OFHEO's COOP and essential 
functions plan or other emergency preparedness or security plan 
developed in response to security threats or Department of Homeland 
Security alerts.

Disclosure To Consumer Reporting Agencies:
    None.

Policies And Practices For Storing, Retrieving, Accessing, Retaining, 
And Disposing Of Records In The System:
Storage:
    Records are stored in electronic and paper format. Paper records 
are maintained in file folders, index cards, rolodex-type files, 
notebooks, or files. Computer files are maintained on magnetic tape, 
diskette, or other machine readable format.

Retrievability:
    Records are retrievable by name, location, or other personal 
identifier listed above under ``Categories of Records in the System.''

Safeguards:
    Access to the records is restricted to those who require the 
records for the purpose for which the system is maintained.

Retention And Disposal:
    Records are retained and disposed of in accordance with the 
appropriate National Archives and Records Administration General 
Records Schedule, and will be updated as appropriate.

System Manager and Address:
    Executive Director, Office of Federal Housing Enterprise Oversight, 
1700 G Street, NW., Washington, DC 20552.

Notification Procedure:
    Contact the Privacy Act Officer, Office of Federal Housing 
Enterprise Oversight, 1700 G Street, NW., Fourth Floor, Washington, DC 
20552.

Record Access Procedure:
    The OFHEO regulation for providing access to records appears at 12 
CFR part 1702. If additional information or assistance is required, 
contact the Privacy Act Officer, Office of Federal Housing Enterprise 
Oversight, 1700 G Street, NW., Fourth Floor, Washington, DC 20552.

Contesting Record Procedures:
    The OFHEO regulation for contesting records procedures appears at 
12 CFR part 1702. If additional information or assistance is required, 
contact the Privacy Act Appeals Officer, Office of Federal Housing 
Enterprise Oversight, 1700 G Street, NW., Fourth Floor, Washington, DC 
20552.

Record Source Categories:
    The information contained in these records is provided by or 
verified by the individual who is the subject of the record, the 
individual's supervisors, or official personnel or employment records.

Exemptions Claimed for the System:
    None.
OFHEO--07

System Name:
    Mortgage Fraud System.

System Location:
    The Mortgage Fraud System is located in the Office of Federal 
Housing Enterprise Oversight, 1700 G Street, NW., Fourth Floor, 
Washington, DC 20552, and in any alternate work site utilized by 
employees of the Office of Federal Housing Enterprise Oversight (OFHEO) 
or individuals assisting such employees.

Categories of Individuals Covered by the System:
    The Mortgage Fraud System contains information about:
    1. Individuals or entities that are known perpetrators or suspected 
perpetrators of a known or possible mortgage fraud committed or 
attempted against the Federal National Mortgage Association (Fannie 
Mae) or the Federal Home Loan Mortgage Corporation (Freddie Mac) 
(collectively, the Enterprises).
    2. In connection with any such known or possible mortgage fraud:
    (a) Individuals who are directors, officers, employees, agents, of 
an Enterprise;
    (b) Individuals or entities that are actual or potential victims of 
mortgage fraud;
    (c) Individuals or entities involved;
    (d) Individuals who are named as possible witnesses;
    (e) Individuals or entities who have or might have information 
about reported matters;
    (f) Individuals or entities named as preparers of any reports; or
    (g) Individuals or entities named as persons to be contacted for 
assistance by OFHEO.

Categories of Records in the System:
    The records in the Mortgage Fraud System contain information about 
the categories of persons or entities specified in ``Categories of 
Individuals Covered by the System.'' The records may also contain 
information pertaining to criminal prosecutions, civil actions, 
enforcement proceedings, and investigations resulting from or relating 
to the records.

Authority for Maintenance of the System:
    The system is established and maintained pursuant to 12 U.S.C. 4513 
and 12 CFR part 1731.

Purposes:
    Mortgage fraud or possible mortgage fraud information is used by 
OFHEO in furtherance of its supervisory responsibilities to ensure the 
safe and sound operations of the Enterprises.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    In addition to the conditions of disclosure under 5 U.S.C. 552a(b), 
and in addition to the general routine uses identified in the Prefatory 
Statement of General Routine Uses in 63 FR 9007 (February 23, 1998), 
OFHEO may use the records contained in Mortgage Fraud System, to:
    1. Provide information derived from the system to the Financial 
Crimes Enforcement Network, the Department of Housing and Urban 
Development, and other government authorities, as determined by OFHEO 
to be appropriate;
    2. Disclose information or records to individuals or entities in 
furtherance of eliciting information pertinent to the supervisory 
responsibilities of OFHEO; and
    3. Furnish analytic and statistical reports to government 
authorities and the public providing information about trends and 
patterns derived from information contained in the system, in a form in 
which individual identities are not revealed.

Disclosure to Consumer Reporting Agencies:
    None.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records are stored in electronic and paper format. Paper records 
are

[[Page 6088]]

maintained in file folders, index cards, rolodex-type files, notebooks, 
or files. Computer files are maintained on magnetic tape, diskette, or 
other machine readable format.

Retrievability:
    Data in the Mortgage Fraud System may be retrieved by sectionalized 
data fields or by the use of search and selection criteria, such as an 
individual's name.

Safeguards:
    The system is located in a guarded building that has restricted 
access. Access to the computer facilities and any paper records is 
subject to additional physical safeguards that restrict access. Access 
to any electronic records in the system is restricted by means of 
passwords and non-transferable identifiers. Back-up magnetic tapes are 
kept in an off-site storage facility in Sterling, VA. Records in hard 
copy are maintained in locked file cabinets. Access is limited to those 
individuals who have an official need to know.

Retention and Disposal:
    Records in this system will be updated periodically to reflect 
changes, and will be maintained in electronic form as long as needed 
for the purpose for which the information was collected. Records will 
be disposed of in accordance with applicable law.

System Manager(s) and Address:
    Chief Information Officer, Office of Technology and Information 
Management, Office of Federal Housing Enterprise Oversight, 1700 G 
Street, NW., Fourth Floor, Washington, DC 20552.

Notification Procedure:
    Contact the Privacy Act Officer, OFHEO, 1700 G Street, NW., Fourth 
Floor, Washington, DC 20552.

Record Access Procedure:
    The OFHEO regulation for providing access to records appears at 12 
CFR part 1702. If additional information or assistance is required, 
contact the Privacy Act Officer at OFHEO, 1700 G Street, NW., Fourth 
Floor, Washington, DC 20552.

Contesting Record Procedures:
    The procedures for contesting initial denials for access to or 
amendment of records appears at 12 CFR part 1702. If additional 
information or assistance is required, contact the Privacy Act Appeals 
Officer at OFHEO, 1700 G Street, NW., Fourth Floor, Washington, DC 
20552.

Record Source Categories:
    Records in this system may be provided by the Enterprises and 
members of the public.

Exemptions Claimed For The System:
    None.
OFHEO-08

System Name:
    Computer Systems Activity and Access Records System.

System Location:
    The Computer Systems Activity and Access Records System is located 
in the Office of Federal Housing Enterprise Oversight, 1700 G Street, 
NW., Fourth Floor, Washington, DC 20552, and in any alternate work site 
utilized by employees of the Office of Federal Housing Enterprise 
Oversight (OFHEO) or individuals assisting such employees.

Categories of Individuals Covered by the System:
    All individuals who access, with or without authorization, OFHEO 
personal computers or mainframe servers, including individuals who send 
and receive electronic communications from or to OFHEO computers, 
access Internet/Intranet sites, or access system databases, files, or 
applications from OFHEO computers; and including individuals who access 
OFHEO systems from their personal residence or other remote location 
(remote access).

Categories of Records In The System:
    Records and reports in the Computer Systems Activity and Access 
Records System may include:
    1. The source Internet Protocol (IP) address to the computer used 
to access the system and date and time of log-on and log-off to the 
system;
    2. The destination IP address of the site visited, which could 
include the Uniform Resource Locator (URL) address, date and time of 
the connection and disconnection, and size of the transmission;
    3. Keywords propagated by Internet/Intranet Web sites;
    4. Technical machine data as the system may generate, such as 
machine-name field and media access control address;
    5. Electronic mail systems, including the e-mail address of sender 
and receiver of the electronic mail message, subject, date, and time;
    6. Records on user access to OFHEO office automation networks as 
well as denials of access;
    7. Records relating to mainframe/enterprise server access;
    8. Verification and authorization records, such as user 
identifications, passwords, user names, title, and agency; and
    9. Telecommunications logs and other information necessary to 
monitor and spot-check an individual's use of the OFHEO access systems 
and services and compliance with the OFHEO information systems 
guidelines and procedures, including those for remote access.

Authority For Maintenance of the System:
    The system is established and maintained pursuant to 12 U.S.C. 
4513(b)(9) and 44 U.S.C. 3544.

Purposes:
    The underlying data in this system of records is used by OFHEO 
computer systems and security employees or persons authorized to assist 
these employees to plan and manage computer system services and to 
otherwise perform their official duties. Authorized OFHEO employees or 
contractors may use the records in the system to monitor an 
individual's use of the OFHEO access services, and to ensure compliance 
with the OFHEO information systems guidelines and procedures, including 
those for remote access. Authorized OFHEO employees or contractors may 
use the records in this system to investigate improper access or use 
related to the computer system; to initiate disciplinary or other 
actions related to improper access or use; or, where the record(s) may 
appear to indicate a violation or potential violation of law, to refer 
such record(s) to the appropriate investigative office within OFHEO or 
law enforcement agencies for investigation.

Routine Uses of Records Maintained In The System, Including categories 
of Users and the Purposes of Such Uses:
    Routine uses shall be, in addition to the conditions of disclosure 
under 5 U.S.C. 552a(b), the general routine uses identified in the 
Prefatory Statement of General Routine Uses in 63 FR 9007 (February 23, 
1998).

Disclosure To Consumer Reporting Agencies:
    None.

Polices and Practices For Storing, retrieving, Accessing, Retaining, 
and Disposing of Records In The System Storage:
    Records are stored in electronic and paper format. Paper records 
are maintained in file folders, index cards, rolodex-type files, 
notebooks, or files. Computer files are maintained on magnetic tape, 
diskette, or other machine readable format.

[[Page 6089]]

Retrievability:
    The information can be retrieved by user name, user identification 
(ID), e-mail address, or other identifying search term employed, 
depending on the record category. OFHEO does not usually connect 
Internet Protocol (IP) addresses with a person, or retrieve information 
by user ID. However, in some instances, for official government 
business and law enforcement purposes, or to ensure compliance with the 
OFHEO information systems guidelines and procedures, including those 
for remote access, OFHEO may connect the IP address with an individual 
and may retrieve records by IP address, and information by user ID.

Safeguards:
    Access is limited to those who have an official need to know. Only 
computer systems and security employees or individuals authorized to 
assist such employees have access to automated records and magnetic 
storage media. These records are kept in a locked room with controlled 
entry. The use of password protection identification features and other 
automated data processing system protection methods also restrict 
access. The back-up magnetic tapes are kept in an off-site storage 
facility in Sterling, VA. Records in hard copy are maintained in locked 
file cabinets and access is limited to those individuals who have an 
official need to know.

Retention and Disposal:
    Records are retained and disposed of in accordance with the 
appropriate National Archives and Records Administration General 
Records Schedule, and will be updated as appropriate.

System Manager(s) and Address:
    Chief Information Officer, Office of Technology and Information 
Management, Office of Federal Housing Enterprise Oversight, 1700 G 
Street, NW., Fourth Floor, Washington, DC 20552.

Notification Procedure:
    Contact the Privacy Act Officer, OFHEO, 1700 G Street, NW., Fourth 
Floor, Washington, DC 20552.

Record Access Procedure:
    The OFHEO regulation for providing access to records appears at 12 
CFR part 1702. If additional information or assistance is required, 
contact the Privacy Act Officer at OFHEO, 1700 G Street, NW., Fourth 
Floor, Washington, DC 20552.

Contesting Record Procedures:
    The procedures for contesting initial denials for access to or 
amendment of records appears at 12 CFR part 1702. If additional 
information or assistance is required, contact the Privacy Act Appeals 
Officer at OFHEO, 1700 G Street, NW., Fourth Floor, Washington, DC 
20552.

Record Source Categories:
    Information is collected from OFHEO personal computers and file 
servers. Most records are generated internally, such as by computer 
activity logs, individuals covered by the system, and management 
officials.

Exemptions Claimed For The System:
    None.
 [FR Doc. E6-1548 Filed 2-3-06; 8:45 am]
BILLING CODE 4210-27-P