Medicare Part D Subsidies, 77664-77685 [05-24633]
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Federal Register / Vol. 70, No. 250 / Friday, December 30, 2005 / Rules and Regulations
SOCIAL SECURITY ADMINISTRATION
20 CFR Part 418
RIN 0960–AG03
Medicare Part D Subsidies
AGENCY:
Social Security Administration
(SSA).
ACTION:
Final rules.
SUMMARY: We are adding to our
regulations a new part to contain rules
that we will apply when we evaluate
applications for premium and costsharing subsidies under the Medicare
program. We are including a new
subpart, Medicare Part D Subsidies, to
this part. This new subpart contains the
rules that we use to determine eligibility
for premium and cost-sharing subsidies
under the Medicare Part D program,
which was added by the Medicare
Prescription Drug, Improvement, and
Modernization Act of 2003 (Medicare
Modernization Act or MMA). These
final rules describe: What the new
subpart is about; how we determine
whether you are eligible for premium
and cost-sharing subsidies; how we
redetermine your eligibility for a
subsidy; how you apply for a subsidy;
how we evaluate your income and
resources; when your eligibility for
premium and cost-sharing subsidies
terminates; how you may report changes
in your circumstances; and how you can
appeal a determination we make under
the Part D subsidy program.
DATES: These final rules are effective on
December 30, 2005.
FOR FURTHER INFORMATION CONTACT:
Craig Streett, Team Leader, Office of
Income Security Programs, Social
Security Administration, 252 Altmeyer
Building, 6401 Security Boulevard,
Baltimore, MD 21235–6401, 410–965–
9793 or TTY 1–800–966–5906, for
information about this Federal Register
document. For information on eligibility
or filing for benefits, call our national
toll-free number, 1–800–772–1213 or
TTY 1–800–325–0778, or visit our
Internet site, Social Security Online, at
https://www.socialsecurity.gov.
SUPPLEMENTARY INFORMATION:
Electronic Version
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The electronic file of this document is
available on the date of publication in
the Federal Register at https://
www.gpoaccess.gov/fr/.
Statutory Provisions
Section 101 of the Medicare
Modernization Act (Pub. L. 108–173),
which was enacted into law December
8, 2003, adds sections 1860D–1 through
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1860D–24 to the Social Security Act (the
Act), and establishes a new Part D
program for voluntary prescription drug
coverage effective January 1, 2006. The
Centers for Medicare & Medicaid
Services (CMS) has overall
responsibility for implementing the
voluntary Medicare Part D prescription
drug benefit and published final rules
on January 28, 2005 at 70 FR 4193. As
described in these final rules, we are
responsible only for the premium and
cost-sharing subsidy (the subsidy)
portion of the Medicare Part D
prescription drug benefit program. We
are authorized to make eligibility
determinations, provide appeal
procedures, and perform eligibility
redeterminations for the Part D subsidy
in the 50 States and the District of
Columbia. We are not authorized to
undertake this task for Medicare
beneficiaries who live in the territories
or who live outside of the 50 States or
the District of Columbia.
Section 702(a)(5) of the Act allows us
to make the rules and regulations
necessary or appropriate to carry out the
functions of SSA. Section 1860D–14 of
the Act provides for premium and costsharing subsidies of prescription drug
coverage for certain individuals with
low income and resources. An
individual must be entitled to benefits
under Medicare Part A or enrolled in
Medicare Part B in order to receive a
subsidy. Section 1860D–14(a)(3)(B)
directs us to make subsidy
determinations. It also requires us to
provide appeal procedures for subsidy
eligibility determinations and to
perform redeterminations. (State
Medicaid agencies have similar
responsibilities that are covered in CMS’
final rules. Additionally, CMS will
conduct annual redeterminations of
deemed status and will reconsider
certain CMS low income subsidy (LIS)
determinations; CMS LIS
reconsideration procedures will be
addressed in the agency’s operating
instructions.) Generally, the agency that
processes the subsidy application will
handle redeterminations and appeals
related to that initial eligibility
determination.
Background
The purpose of the subsidy program
is to assist some Medicare beneficiaries
who have limited financial means with
paying for voluntary Medicare
prescription drug coverage under the
Medicare Part D program. If you have
limited income and resources, you may
be eligible for a subsidy to help you pay
your monthly premium, your
copayments, and the annual deductible
under your Medicare Part D prescription
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drug plan. If you are a Medicare
beneficiary or are applying for Medicare
benefits and you want to receive a
subsidy, you must follow a two-step
process to obtain prescription drug
benefits:
• File a subsidy application either
with us or with your State Medicaid
Agency to see if you qualify for a
subsidy; and
• Enroll with an authorized
prescription drug provider for the
Medicare Part D prescription drug
benefit; i.e., a prescription drug plan.
(We do not enroll beneficiaries for
Medicare Part D. If you are a Medicare
beneficiary, you must take the necessary
steps to enroll yourself with a
participating approved prescription
drug plan or Medicare Advantage plan
that offers prescription drug coverage.
Sections 423.32–423.34 of 42 CFR
discuss the enrollment process,
including the enrollment of full benefit
dual-eligible individuals. You also may
obtain information about enrolling on
the Internet at www.medicare.gov or by
calling CMS at 1–800-Medicare.)
You may take these 2 steps in any
order. However, if you have Medicare
and receive Medicaid coverage, are
enrolled in a Medicare Savings Program
within your State, or receive
Supplemental Security Income (SSI),
you will be deemed eligible for the
subsidy effective with the first month
you meet any one of these conditions;
and you do not need to file a subsidy
application.
Certain individuals with both
Medicare and Medicaid, with Medicare
Savings Programs, or with Medicare and
receiving SSI payments but who have
not enrolled in a prescription drug plan,
will be able to take advantage of special
enrollment processes. The special
enrollment processes are discussed in
the preamble to CMS’ final rules
published January 28, 2005 at 70 FR
4205–4209 and in CMS’s regulations at
42 CFR 423.34.
How To Become Eligible for a Subsidy
Section 1860D–14 of the Act requires
us to take applications for subsidies
from individuals who are applying for
Medicare Part D prescription drug
coverage. These final rules describe the
requirements you must meet to become
eligible for a subsidy and what
conditions will prevent you from
receiving a subsidy. Criteria for
eligibility include:
• You must be entitled to benefits
under Medicare Part A (Hospital
Insurance) and/or enrolled in Medicare
Part B (Supplementary Medical
Insurance) under title XVIII of the Act;
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• You must be enrolled in a Medicare
prescription drug plan or Medicare
Advantage plan with prescription drug
coverage by the end of your enrollment
period;
• You must reside in the United
States as defined in § 418.3010;
• You (and your living with spouse,
if applicable) must meet the income and
resource requirements of the subsidy
program; and
• You must apply for the subsidy.
Conditions that could prevent you
from receiving a subsidy include:
• You lose entitlement to or are not
enrolled in Medicare Part A and you
also lose eligibility for or are not
enrolled in Medicare Part B, or
• You do not enroll or you are no
longer enrolled with a Medicare
prescription drug plan or Medicare
Advantage plan with prescription drug
coverage.
These final rules also tell you that if
we made the original determination of
subsidy eligibility, we will periodically
review your subsidy eligibility to make
sure that you are still eligible for a
subsidy and to determine whether you
should receive a full or partial subsidy.
The amount of subsidies for Part D
premiums, deductibles, and copayments will be based on the amount
of your income and resources (and those
of your spouse, if applicable) and your
family size.
Section 1860D–14(a)(3)(B)(ii) of the
Act specifies that initial subsidy
determinations will remain in effect for
a period to be determined by the
Secretary of Health and Human Services
(HHS) but not to exceed 1 year. Section
1860D–14(a)(3)(B)(iv) provides that we
shall conduct redeterminations
periodically. We interpret these
provisions together as envisioning
prospective determinations that remain
unchanged until we conduct the next
redetermination of eligibility. To
comply with the 1-year limitation in
section 1860D–14(a)(3)(B)(ii), we will
conduct the first redetermination within
12 months of our determination that you
are eligible for a subsidy.
However, we recognize that certain
life events could have a significant
impact on your income, resources or
family size which in turn could impact
your eligibility for a subsidy or the
amount of your subsidy. Therefore,
these final rules contain an exception to
the general rule that a determination
remains in effect until we conduct the
next redetermination.
Under that exception, if you are a
subsidy-eligible individual and your
income, resources or family size
changes because of marriage, divorce,
annulment, separation, resumption of
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members of a couple living together, or
the death of your spouse, you may ask
us to redetermine your subsidy based on
your new circumstances. When you
report such a change or we receive such
a report from another source, we will
send you a redetermination form. You
must complete the form and return it to
us so that we can redetermine your
subsidy. The redetermined subsidy, if
any, will be effective with the month
after the month you request us to
redetermine your subsidy. We will
process other changes, such as the loss
of a job, which you would report, in
conjunction with your next
redetermination.
Eligibility and Applying for a Subsidy
Attaining eligibility for the subsidy
under Medicare Part D is a two-step
process. You must:
• Apply for the subsidy with us or
your State Medicaid agency, and
• Enroll in Medicare Part D by
enrolling in a Medicare prescription
drug plan or Medicare Advantage plan
with prescription drug coverage.
You may take either step first, but the
subsidy will not begin until you are
enrolled in a Medicare Part D plan or
Medicare Advantage plan with
prescription drug coverage. If you file
your application for the subsidy before
the month you are enrolled in a
Medicare Part D plan or Medicare
Advantage plan with prescription drug
coverage, the earliest month you can
receive the subsidy is the month you are
enrolled in such a plan.
These final rules apply when you file
for a Medicare Part D subsidy with us.
As a condition of eligibility for the
subsidy, section 1860D–14(a)(3) of the
Act requires that you, or your personal
representative (as defined in 42 CFR
423.772), file an application with us or
a State office that accepts Medicaid
applications. Our application may be
printed in paper form, completed by our
employees on computer screens, or
available on our Internet Web site,
Social Security Online at https://
www.socialsecurity.gov.
When you file an application we will
determine your eligibility and provide
you with appeal rights. If we find that
you are eligible for the subsidy, we will
also determine whether you should
receive a full or partial subsidy. Timely
filing also assures that you can receive
the subsidy for any months you are
eligible. If you inquire orally or in
writing about the subsidy and tell us
you want to file a subsidy application,
or if you partially complete the subsidy
application on our Internet Web site, we
will use the date of your inquiry or the
date we receive a partially completed
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Internet subsidy application from our
Web site as your filing date for the
subsidy if the requirements in
§ 418.3230 are met.
Your application for the subsidy
remains in effect until we make a final
determination on it. As stated in
§ 418.3620, our initial determination is
binding unless you request an appeal
within the time period stated in
§ 418.3630(a) and our decision on the
appeal is binding unless you file an
action in Federal district court seeking
review of our final decision (see
§ 418.3675). If you timely file an appeal
of our initial determination, your
application for the subsidy remains in
effect until we make a decision on your
appeal. If you are not enrolled in a
Medicare Part D plan or Medicare
Advantage plan with prescription drug
coverage when you file your subsidy
application, we will write and tell you
about your eligibility for the subsidy
and that you must be enrolled in such
a plan in order to receive a subsidy.
How We Evaluate Your Income
Section 1860D–14(a)(1)–(3) of the Act
establishes income limits for eligibility
for the Medicare Part D subsidy.
Therefore, we will require you to
provide information about the income
you receive. If you are married and
living with your spouse, we will also
require you to provide information
about your spouse’s income. These final
rules explain what we consider income,
what we exclude from income counting,
and how we will compute the amount
of an individual’s countable income.
We will count both earned income
and unearned income. Earned income
consists of wages and net earnings from
self-employment. Unearned income is
any income that is not wages or net
earnings from self-employment.
Unearned income includes Social
Security benefits, Veterans benefits,
public and private pensions, annuities,
and any support and maintenance
provided to you.
We will not count all of the money
you receive when we determine your
eligibility for the subsidy. We will apply
certain exclusions to income you
receive when we determine countable
income. As directed by the new
legislation, these exclusions are
modeled after the exclusions used in the
SSI program. For example, we will
exclude up to $20 per month ($240 per
year) of your income. In addition, we
will exclude from unearned income the
first $60 per calendar quarter of income
that is irregular or infrequent; e.g., cash
received as a birthday gift, and the first
$30 per calendar quarter of earned
income that is irregular or infrequent.
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We will also exclude all interest and
dividends.
We will exclude up to $65 per month
($780 per year) and one-half of the
remainder of your earned income (or
your and your spouse’s combined
earned income). We also will exclude a
portion of earned income if you are
disabled under Social Security rules and
have expenses related to your
impairment that you must pay in order
for you to work. We call these expenses
impairment-related work expenses.
Similarly, we will exclude a portion of
your earned income if you are blind
under Social Security rules and have
expenses that must be paid in order for
you to work. We will apply these
exclusions based on these percentages
in lieu of determining the actual work
related expense in each case. The
amount we exclude will be equal to the
average percentage of gross earnings
excluded for SSI recipients who have
such expenses. Initially, the exclusion
for impairment-related work expenses
will be 16.3 percent of the gross
earnings; the exclusion for blind work
expenses will be 25 percent of the gross
earnings. However, if you have expenses
that exceed the average, we will give
you the opportunity to present evidence
of your actual expenses and adjust the
amount of earned income excluded
accordingly. We may adjust the
percentages if the average percentage of
gross earnings excluded for SSI
recipients with disability related or
blind work expenses changes. If we
make such a change we will publish a
notice in the Federal Register.
How We Evaluate Your Resources
Section 1860D–14(a)(3)(D) of the Act
establishes resource limits for eligibility
for the Medicare Part D subsidy.
Therefore, we will require you to
provide information about your
resources. If you are married and living
with your spouse we also will require
you to provide information about your
spouse’s resources. These final rules
explain what resources we will count
and what resources we will not count;
i.e., exclude from counting. As directed
by the legislation, the resource
exclusions are modeled after the
resource exclusions in the SSI program.
We will count liquid resources, which
are cash, financial accounts, financial
instruments, and other property that can
be converted to cash within 20
workdays. Liquid resources can include
stocks, bonds, mutual fund shares,
insurance policies, and financial
institution accounts, including checking
and savings accounts or retirement
accounts, such as individual retirement
accounts and 401(k) accounts, revocable
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trusts, and funds in an irrevocable trust
if the individual can direct the use of
those funds. We will presume that these
types of resources can be converted to
cash within 20 workdays and are
countable. However, if the individual
establishes that a particular resource
cannot be converted to cash within 20
workdays, we will not count it as a
resource in the subsidy determination.
We also will count the equity value of
real property that you own except for
the home that is your principal place of
residence and the land it resides on. We
will not count other nonliquid resources
such as motor vehicles and irrevocable
trusts.
Verification
We will compare the information you
provide on your application to
information in our records and
information we obtain from other
Federal agencies. If necessary, we will
contact you to reconcile any
discrepancies between the information
on your application and the information
from the Federal agencies. We may ask
you to submit documents, such as bank
statements, to resolve discrepancies.
Changes in Your Subsidy
Section 1860D–14(a)(3)(B)(iv) of the
Act requires us to redetermine your
continuing subsidy eligibility
periodically. During those
redeterminations, we will reevaluate
your income and resources to see if you
continue to be eligible for a subsidy. If
you are still eligible there may be an
increase or decrease in the amount of
your subsidy. These final rules explain
how we will make adjustments to or
terminate subsidies as a result of
periodic redeterminations or
redeterminations based on reports of
death, marriage, divorce, annulment,
separation, or resumption of living
together. Any determinations made as a
result of changes in your circumstances
will be a new initial determination, and
we will notify you of the determination
in writing and explain your right to
appeal that determination.
If You Disagree With Our
Determination of Your Subsidy
Section 1860D–14(a)(3)(B)(iv)(II) of
the Act requires us to establish appeal
procedures for subsidy eligibility
determinations similar to the appeal
procedure for the SSI program. The
procedures in these final rules will
apply only if we, not a State Medicaid
agency, make the initial determination.
If CMS determines that you no longer
meet deemed status because you are no
longer eligible for SSI (and CMS
determines you are not eligible for
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Medicaid or the Medicare Savings
Program), CMS may refer you to us
about your SSI eligibility.
We have a process for you to appeal
our eligibility determination on your
subsidy application, and our
determinations of whether you can
receive a full or partial subsidy, of an
adjustment to your subsidy, or of a
termination of your subsidy eligibility.
We also explain the rights of your
spouse whose eligibility could be
adversely affected by your appeal. In
these final rules, the term ‘‘the appeal
process,’’ means the same as ‘‘the
administrative review process,’’ and we
use these terms interchangeably
throughout.
The administrative review process
will provide you one level of
administrative review. Under these final
rules, if you decide you want to appeal,
you may choose between either a
hearing via telephone or a case review.
Both the telephone hearing and the case
review are at the same level of the
appeals process. You will have an
opportunity to review the information
we use in making a decision and to give
us more information that you may want
us to consider. You can also have
witnesses at your hearing if you choose.
In addition, you can have a personal
representative help you with your
appeal or represent you. We will work
with your representative just as we
would work with you. CMS regulations
(42 CFR 423.772), which we will apply
here, define a personal representative
as:
• An individual who is authorized to
act on behalf of the applicant;
• If the applicant is incapacitated or
incompetent, someone acting
responsibly on his or her behalf, or
• An individual of the applicant’s
choice who is requested by the
applicant to act as his or her
representative in the application
process.
You must contact us within 60 days
of the date you receive notice of the
initial determination to ask for an
appeal of your subsidy determination. If
you miss the deadline for requesting an
appeal, you can request more time if
you can show us you have good cause
for missing the deadline. Once we make
a decision on your appeal, we will send
you a written notice explaining our
decision. If you are dissatisfied with our
final decision, you may file an action in
Federal district court. As we explain in
§ 418.3670, if we dismiss your appeal,
we will mail a written notice of the
dismissal to you, but the dismissal is
not subject to judicial review and is
binding on you unless we vacate it.
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The issues that we will review are the
issues with which you disagree. We may
consider other issues, but we will
provide you with advance notice of
these other issues, as explained in
§ 418.3625.
We may correct clerical errors if
discovered within 60 days of the date of
our initial determination. We will notify
you of our revised determination as
explained in § 418.3678.
Explanation of Part 418
Part 418 consists of four subparts. We
are reserving subparts A–C for future
use. We are adding a new subpart D,
Medicare Part D Subsidies, which
contains the rules that we use to make
determinations and decisions about
eligibility for the subsidy.
Following is a description of each
section for subpart D.
Introduction, General Provisions, and
Definitions
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Eligibility for a Medicare Prescription
Drug Subsidy
• Section 418.3101 lists the
requirements that you must meet to
establish eligibility for a subsidy.
• Section 418.3105 provides a crossreference to CMS’ regulations
concerning who does not need to file an
application for a subsidy.
• Section 418.3110 explains what
happens when you apply for a subsidy.
• Section 418.3115 describes what
will prevent you from becoming eligible
for a subsidy, even if you meet the
requirements in § 418.3101.
• Section 418.3120 describes the
changes in your circumstances that may
affect your eligibility for a subsidy or
whether you can receive a full or partial
subsidy, explains when we may make a
redetermination of your eligibility when
your circumstances change, and
explains that we will notify you of our
determination.
• Section 418.3123 explains when a
change in your subsidy is effective.
• Section 418.3125 defines the term
‘‘redetermination’’ and explains when
we conduct redeterminations.
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• Section 418.3201 explains that an
application is usually necessary for a
subsidy and why.
• Section 418.3205 explains when an
application for a subsidy becomes a
claim for a subsidy.
• Section 418.3210 describes an
application for a subsidy.
• Section 418.3215 explains who may
file an application for a subsidy.
• Section 418.3220 explains when we
consider an application for a subsidy
filed and lists places it can be filed.
• Section 418.3225 explains how long
an application for a subsidy will remain
in effect.
• Section 418.3230 explains when we
will use the date you make an oral or
written inquiry indicating your intent to
file for the subsidy as your subsidy
application filing date.
Income
• Section 418.3001 describes what
subpart D is about, lists the groups of
sections, and the subject of each group.
• Section 418.3005 explains that the
purpose of the subsidy program is to
offer help with prescription drug costs
to individuals with limited financial
means who meet specific requirements.
• Section 418.3010 contains
definitions of terms used throughout
this subpart.
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Filing of Applications
• Section 418.3301 provides the
general definition of income that will be
used for subsidy determinations.
• Section 418.3305 provides a general
description of what is not considered
income for purposes of determining
eligibility for a subsidy and if eligible,
whether you should receive a full or
partial subsidy.
• Section 418.3310 explains whose
income will be counted when we
determine eligibility for a subsidy and if
eligible, whether you should receive a
full or partial subsidy.
• Section 418.3315 describes earned
income.
• Section 418.3320 explains how we
count earned income, including when it
is considered received, how we count
net earnings from self-employment, how
we count royalties and honoraria, and
how we determine the time periods for
which the earned income is counted.
• Section 418.3325 explains that not
all earned income will be counted and
lists the earned income exclusions that
may apply.
• Section 418.3330 provides the
general definition of unearned income.
• Section 418.3335 describes the
types of unearned income that will be
counted.
• Section 418.3340 describes how we
count unearned income, including
when it is considered received, how we
determine how much of your income is
countable, and how we determine the
time periods for which the unearned
income is counted.
• Section 418.3345 explains how we
will determine the value of unearned
income, if any, received in the form of
in-kind support and maintenance.
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• Section 418.3350 explains that not
all unearned income is countable and
lists the exclusions that may apply.
Resources
• Section 418.3401 provides the
general definition of resources that will
be used for purposes of subsidy
eligibility determinations.
• Section 418.3405 describes the
types of resources that are considered
for purposes of subsidy eligibility
determinations and lists the type of
resources that are considered liquid.
• Section 418.3410 explains whose
resources will be counted.
• Section 418.3415 explains that we
determine the value of countable
resources as of the first day of the month
for which a determination will be made.
• Section 418.3420 explains how we
count funds held in financial institution
accounts.
• Section 418.3425 provides a list of
assets that will not be counted as
resources.
Adjustments and Terminations
• Section 418.3501 explains the types
of events that could cause us to increase
or reduce your subsidy or to terminate
your eligibility for a subsidy.
• Section 418.3505 describes the
effects of increases, reductions, and
terminations of subsidies.
• Section 418.3510 explains that
before we increase, reduce, or terminate
your subsidy, we must send you a
written notice with appeal rights.
• Section 418.3515 explains that after
we terminate a subsidy, you must
generally file a new application to be
eligible for a subsidy again.
Determinations and the Administrative
Review Process
• Section 418.3601 explains your
rights and your spouse’s rights under
the administrative review process.
• Section 418.3605 explains that
initial determinations are
determinations we make that are subject
to administrative and judicial review
and provides examples of
determinations that are initial
determinations.
• Section 418.3610 lists
administrative actions that are not
initial determinations. Although we
may review these actions, they are not
subject to administrative or judicial
review.
• Section 418.3615 explains that we
will mail you a notice whenever we
make an initial determination in your
case. The notice will tell you what our
determination is, our reasons for making
the determination, and your right to
request an appeal of the determination.
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• Section 418.3620 explains that an
initial determination is binding unless
you request an appeal within the stated
time period or we revise it as explained
in § 418.3678.
• Section 418.3625 describes the
administrative review process. This
section also explains that if you are
dissatisfied with our final decision, you
may request judicial review.
• Section 418.3630 explains how to
file a request for a hearing and that you
may ask for more time to request your
appeal if you had good cause for
missing the 60-day deadline.
• Section 418.3635 explains who can
request administrative review on your
behalf.
• Section 418.3640 explains the
standards we follow in determining
whether you had good cause for missing
the 60-day deadline to request a review.
• Section 418.3645 explains under
what circumstances the decision-maker
may be disqualified.
• Section 418.3650 explains that we
make a decision based on the
information we have and any other
information you provide.
• Section 418.3655 explains that we
will send you a notice of our decision
on the appeal that gives you the right to
judicial review.
• Section 418.3665 explains under
what circumstances your request for
administrative review may be
dismissed.
• Section 418.3670 explains how we
will notify you if your request for
administrative review is dismissed.
• Section 418.3675 explains that our
final decision on appeal is binding
unless you request judicial review
within the stated time or we revise it as
explained in § 418.3678.
• Section 418.3678 explains the
process for correcting Agency clerical
errors.
• Section 418.3680 explains what
happens if a Federal court remands your
case to us.
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Public Comments
On March 4, 2005, we published
proposed rules in the Federal Register
at 70 FR 10558 and provided a 60-day
period for interested persons to
comment. We received comments from
22 organizations and one individual.
Because some of the comments received
were quite detailed, we have condensed,
summarized or paraphrased them in the
following discussion. We have tried to
present all views adequately and
carefully address all of the issues raised
by the commenters that are within the
scope of the proposed rules.
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Introduction, General Provisions and
Definitions
Comment: One commenter
recommended that we revise the
proposed rules to provide guidance to
States on how to verify income and
resources, and how to process
redeterminations and appeals.
Response: As noted in the preamble to
the proposed rules, these rules only
address our processing of applications,
redeterminations and appeals. We have
no authority to regulate the States in
this area. CMS oversees the State’s
participation in this program and issued
its own rules that the States are
expected to follow on January 28, 2005
(70 FR 4193). CMS also issued
additional guidance to the States in a
document dated May 25, 2005. This
guidance is available on CMS’ Web site
at https://www.cms.hhs.gov/States/
03_lowincomesubsidy.asp.
Comment: Six commenters suggested
that the final rules include time limits
within which we must process
applications, redeterminations, and
appeals.
Response: We have designed a largely
automated process to ensure timely
processing of applications,
redeterminations and appeals. We
intend to complete all actions as quickly
as possible. We expect that most
applications and redeterminations will
be processed expeditiously. However,
there are several aspects of the process
that make it impossible to guarantee a
specific processing time. For example, if
information reported on the application
conflicts with information obtained
from other Federal agencies regarding
an applicant’s income or resources, we
will need to contact the applicant to
reconcile the discrepancy, which might
increase the time needed to process the
application. We also expect to receive
some applications that have not been
fully completed that will require
additional time to complete before
processing. Furthermore, because this is
a new program, it is difficult to
anticipate the volumes of applications,
redeterminations, or appeals that we
will receive. The volume of receipts
could impact the processing time and
make it inappropriate to set specific
time limits for acting on an appeal.
Lastly, the legislation imposes no such
time limits, and we do not believe it
advisable for us to do so.
In evaluating this comment and
reviewing the relevant proposed rules,
we detected an inadvertent error in
§ 418.3225(c). That section stated that
individuals who applied for the subsidy
but were not yet entitled to Medicare
Part A or enrolled in Medicare Part B
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would receive a letter explaining their
eligibility for the subsidy provided they
become so entitled and/or enrolled.
However, because entitlement to
Medicare Part A or enrollment in
Medicare Part B is a criterion for
eligibility for a subsidy (in addition to
enrollment in a Part D plan), we will not
be able to make a subsidy eligibility
determination in the absence of
entitlement to or enrollment in
Medicare Part A or Part B. (The CMS
regulations at 42 CFR 423.774 permit a
subsidy eligibility determination to be
made for Medicare beneficiaries not yet
enrolled in a prescription drug plan, but
they do not provide similar authority
regarding individuals who do not yet
have Medicare coverage.) Therefore, we
are revising § 418.3225(c) to state that if
you apply for the subsidy before you are
entitled to Medicare Part A and/or
enrolled in Medicare Part B but you
appear to be in an enrollment period,
the notice we send will advise you that
we will not take any action on your
application until you become entitled to
Medicare Part A and/or enrolled in
Medicare Part B. If you do not appear
to be in an enrollment period, the notice
will advise you that you are not eligible
for the subsidy because you are not
entitled to Medicare Part A or enrolled
in Medicare Part B. This letter will also
explain your appeal rights.
Comment: One commenter stated that
the Notice of Termination should be
sent 30 days prior to the termination
date.
Response: The MMA instructed us to
establish a simplified program. In
keeping with the directive, we are
following notice guidelines used in
other programs that we administer. As
a result, the Notice of Termination
explains that the beneficiary will
receive continuation of their subsidy if
he or she appeals within 10 days, and
further explains that the beneficiary has
60 days to appeal. Additionally, the
beneficiary can request good cause for
late filing of an appeal if he/she fails to
meet the 10 and 60-day deadlines.
Comment: One commenter suggested
that the regulations should include a
provision requiring us to issue all
notices in alternate language formats
upon claimant request.
Response: Although this is a valid
concern that warrants further
consideration, we have not adopted this
comment. The only alternate language
format for notices we are currently able
to offer is Spanish; however, this is not
available to Railroad Retirement
beneficiaries because we do not have a
record of their preference for a Spanish
notice. We will investigate expanding
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our ability to offer other alternate
language formats in the future.
Comment: One commenter stated that
we should hire enough staff to handle
the new workload.
Response: This comment is not within
the scope of these rules. However, we
have put a great deal of effort into
determining the amount of staff that will
be needed, as well as the hiring and
training of the additional staff.
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Eligibility for a Medicare Prescription
Drug Subsidy
Comment: Nine commenters said that
the rules should state that the lowincome subsidy shall not negatively
affect the eligibility of any recipient for
other Federal benefits programs.
Response: Since the Act does not
address the effect of the subsidy on
other Federal programs or provide a
specific exclusion, and since we have
no authority to instruct other agencies,
this recommendation is beyond the
scope of these rules. However, CMS has
prepared several fact sheets explaining
the impact of the subsidy on various
Federal programs. Those fact sheets are
available at CMS’ Web site,
www.Medicare.gov. In evaluating this
comment, we noticed that our proposed
rules were not sufficiently clear about
how income excluded by other Federal
programs would be treated for purposes
of determining eligibility for the
subsidy. Therefore, we are revising
§ 418.3350(b), by adding a reference to
§ 416.1124(b) of our rules to clarify that
income, excluded by the SSI program
because it is excluded under other
Federal statutes, will also be excluded
for purposes of determining eligibility
for the subsidy.
Comment: Nine commenters
suggested that we add explicit language
to explain when eligibility is effective
for beneficiaries with deemed eligibility
status.
Response: We agree with this
comment and have revised § 418.3105 to
clarify that if beneficiaries have deemed
eligibility status because they receive
Medicaid coverage, are enrolled in a
Medicare Savings Program within their
State, or receive SSI and have Medicare,
then their subsidy is effective with the
first month they have deemed eligibility
status.
Comment: Nine commenters said that
the rules should include a procedure to
screen applicants for eligibility for
Medicare Savings Programs.
Response: We believe that this is a
procedural matter that does not require
us to revise our rules. However, our
operating guides include instructions on
screening for these cases.
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Comment: Nine commenters said that
we should adopt a policy of continuous
eligibility where beneficiaries retain
eligibility for a full 12 months,
regardless of any income changes.
Response: Following the guidelines in
CMS regulations at 42 CFR 423.780, we
will determine eligibility and subsidy
percentage for a calendar year. CMS will
make the subsidy amount
determination. These determinations
will remain in effect throughout the
year, unless a beneficiary reports a
subsidy-changing event described in
§ 418.3120(a) or the beneficiary becomes
deemed eligible for a full subsidy.
Comment: Two commenters said that
we should use data exchange
information to determine if beneficiaries
qualify for a more generous subsidy.
Response: The rules state at
§ 418.3120(b)(1) that we will use
information we receive from the
beneficiary or from data exchanges with
Federal agencies to determine the
correct subsidy amount. Depending on
the new information we receive, the
subsidy may increase, decrease, or
remain unchanged. Except as provided
in § 418.3120(a), we will use any
income or resource information
obtained via data exchange when we
determine a person’s continuing
eligibility for the next calendar year.
Comment: One commenter said that
we should specify a time frame for
enrollment in a Medicare Advantage
plan.
Response: Medicare Advantage plans
and enrollment rules fall under the
jurisdiction of HHS and CMS.
Therefore, we do not have the authority
to implement rules governing Medicare
Advantage plans.
Comment: One commenter said that
we should develop processes to advise
applicants whose application for the
subsidy has been denied that they might
qualify for Medicaid or a Medicare
Savings Program.
Response: We are aware of the
importance of making referrals to other
programs. Our notices will advise all
applicants of their potential eligibility
for a Medicare Savings Program.
Comment: One commenter said that
late enrollment penalties should not be
assessed for individuals who have their
applications denied when they are not
enrolled in a plan but later have their
claims allowed.
Response: The policies for late
enrollment penalties are under the
control of CMS. Therefore, we are not
authorized to implement policies
governing late enrollment penalties.
Comment: Three commenters asked
that we provide greater detail in the
regulations about how we will conduct
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redeterminations of subsidy eligibility.
They suggested that we adopt a
‘‘passive’’ redetermination process, in
which we advise the beneficiary about
the information we have, and the
beneficiary is only required to respond
if the information is inaccurate. They
suggested that we limit the number of
times we will conduct a redetermination
in a given period. The commenters
explain that this would enable a simple
redetermination process that would not
be a burden on us or on beneficiaries.
Response: We agree that the
redetermination process should be
simple and should not be burdensome.
For these reasons, we plan to use a
‘‘passive’’ redetermination process for a
beneficiary’s first scheduled
redetermination. Further, we do not
plan to conduct a redetermination for
every beneficiary every year, but will
instead schedule redeterminations
based on the likelihood that an
individual’s situation may change. We
expect this process to fulfill our
responsibility to maintain the integrity
and accuracy of the subsidy program,
while minimizing burdens placed on us
and on beneficiaries. However, without
further experience we cannot commit
ourselves to the ‘‘passive’’
redetermination process or any
particular redetermination frequency,
and therefore we are not revising the
regulation to address these issues.
Experience may tell us that a different
process better serves the integrity of the
program and interests of beneficiaries.
The law gives us broad discretion,
which we exercise in these regulations,
to determine the procedures for
conducting redeterminations. However,
based on these comments, we are
changing § 418.3110(c) and
§ 418.3225(b) to eliminate the statement
that we will terminate subsidy
eligibility if an individual has not yet
enrolled in a prescription drug plan at
the time of a redetermination. We are
making this change because some
situations could develop in the future
where an individual will be enrolled in
a drug plan but the effective date will
be later than our redetermination. We
plan to monitor our redetermination
process in order to determine whether
any further changes are warranted.
Comment: Four commenters suggest
that changes that would affect the
subsidy amount, such as in income,
resources, household composition, or
enrollment in a Medicare Savings
Program, could be reported at any time
and should become effective
immediately, or a month after the month
of the report of the change, rather than
delaying the effect. They are concerned
about the fact that these changes are not
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effective until the January following the
report. They believe this would be
disadvantageous for beneficiaries who
have a decrease in income or resources,
but will continue to receive the same
subsidy amount until a redetermination
is completed.
Response: Section 418.3110(d)(3) of
these final rules clarify that a person
who has been denied eligibility for a
prescription drug subsidy may reapply
any time their situation changes.
Individuals already receiving a subsidy
may report significant changes at any
time. However, in keeping with the
direction provided by section 1860D–14
of the Act, we established a simplified
application form and process for this
program. One technique that we
adopted to maintain a simplified
process was that eligibility
determinations will be based on
determinations of yearly income and
resource amounts. The determination
remains in effect for a calendar year
unless the beneficiary reports one of the
six subsidy changing events listed in the
rules, appeals the initial determination,
or becomes eligible for a program that
would cause deemed eligibility for a full
subsidy. This approach ensures that the
individuals found eligible for subsidies
will have continuous eligibility and will
not be impacted by monthly income
changes. Also, beneficiaries are not
burdened with reporting
responsibilities. This comment did alert
us to one possible subsidy-changing
event that we inadvertently omitted,
that of a change in household
composition due to a separated married
couple resuming living together. We
have revised § 418.3120 to reflect this
change.
Filing of Application
Comment: One commenter said that
we should use a term such as ‘‘helper’’
as synonymous with ‘‘representative’’
and specify that representatives are
always allowed to sign an application.
Response: We follow CMS’ policy
concerning representatives in the
Medicare program as defined by CMS’
regulations at 42 CFR 423.772. This
definition makes it clear, however, that
representatives are fully authorized to
act on a person’s behalf.
Comment: One commenter suggested
that we eliminate the penalty clause on
the application. Another commenter
said that the form should not have been
drafted prior to the issuance of these
rules and that it should be revised to
consider any comments received on
these rules.
Response: We published three notices
in the Federal Register on July 30, 2004
(69 FR 45879), September 30, 2004 (69
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FR 58578) and November 17, 2004 (69
FR 67379). In these notices, we gave the
public an opportunity to comment on
the application form. We received a
number of comments on the form which
we evaluated before the final version
was approved. None of the comments
received on these rules will impact the
application. However, we will continue
to evaluate and revise the form when
changes appear necessary.
Comment: Ten commenters made the
following comments about various
aspects of the application process:
• Allow more time to submit
requested information, so that
applicants who may be mentally or
physically unable to comply will have
an adequate opportunity to respond.
• Clarify how we will assist when an
applicant fails to submit requested
information.
• Contact the applicant and explain
what is needed to complete the
application.
• Give the applicant 180 days to
complete the application.
• Specify a time frame to process
incomplete applications and clarify the
rules we will follow to process them.
• State that we will send a written
notice giving a deadline to submit the
required information.
Response: These comments deal with
procedural issues and are not within the
scope of these rules. However, we have
reviewed the operating instructions and
believe they address the concerns raised
by the commenters. We will continue to
monitor the process and make changes
if necessary.
Income
Comment: Five commenters
recommended that we revise § 418.3335
to remove in-kind support and
maintenance from consideration as
countable income. They asserted that
under MMA, we have the authority to
exclude consideration of in-kind
support and maintenance in making
eligibility determinations. Four of the
five commenters pointed out that the
Medicare Savings Program uses SSI
methodology to determine countable
income but the model Medicare Savings
Program application created by CMS
does not include in-kind support and
maintenance. They further pointed out
that it could be difficult for individuals
to provide information about household
expenses which might discourage
potential beneficiaries from filing a
claim.
Response: After careful consideration,
we decided not to adopt this
recommended change. Section 1860D–
14(a)(3)(C)(i) of the Act provides that
income for subsidy eligibility shall be
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determined in the manner prescribed in
section 1905(p)(1)(B) of the Act without
regard to the application of section
1902(r)(2). Section 1905(p)(1)(B) of the
Act provides that income will be
determined under section 1612 of the
Act. Section 1902(r)(2) provides the
authority for States to use income and
resources methodologies for certain
groups of Medicaid eligibles that are
less strict than those used in the SSI
program, but section 1860D–
14(a)(3)(C)(i) specifically precludes us
from using those less strict rules.
Therefore, we must follow the incomecounting requirements of section 1612
which provides that in-kind support
and maintenance will be counted as
income with a maximum value of onethird of the applicable SSI Federal
benefit rate, although we have
simplified some of the rules consistent
with Congress’ intent.
Comment: One commenter
recommended that we simplify the inkind support and maintenance
determination described in § 418.3345
by allowing beneficiaries to use a
default dollar value equal to one-third of
the SSI Federal benefit rate unless the
beneficiary alleges a dollar amount less
than the default value.
Response: We do not agree that
permitting beneficiaries to use a default
dollar value equal to one-third of the
SSI Federal benefit rate would simplify
in-kind support and maintenance
determinations. In addition, we are
concerned that offering individuals the
option of using a default amount could
inappropriately encourage individuals
to allege the default amount instead of
the actual amount which could be lower
and, therefore, beneficial to the
individual. Section 418.3345(b) of the
final rules states that we will count inkind support and maintenance as
income only up to one-third of the
applicable SSI Federal benefit rate.
Section 418.3345(a) of the final rules
states that the amount of income
derived from in-kind support and
maintenance is the current market value
of the food and shelter provided by
other people. When the current market
value of the in-kind support and
maintenance is less than one-third of
the applicable Federal benefit rate, only
the current market value is counted as
income. However, to make this clear in
the regulations, we have revised
§ 418.3345(b) to state that if the current
market value of in-kind support and
maintenance the individual receives is
worth less than one-third of the
applicable monthly SSI Federal benefit
rate, we count only the current market
value as income.
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Comment: One commenter stated that
the rules in § 418.3345 do not offer a
streamlined approach that enables
beneficiaries to determine how much, if
any, in-kind support and maintenance
they receive. The commenter
recommended that we reduce the
amount of the maximum countable inkind support and maintenance to below
one-third of the Federal SSI benefit rate.
The commenter further recommended
that we provide a streamlined
methodology for beneficiaries to
calculate in-kind support and
maintenance.
Response: After careful consideration,
we decided not to adopt these
recommended changes. The authority to
count in-kind support and maintenance
as income is derived from section
1612(a) of the Act. This section provides
that the countable income derived from
in-kind support and maintenance is
equal to one-third of the Federal SSI
benefit rate. The statute does not
provide the authority to establish a
lower maximum countable amount. We
will count less than the maximum
amount as income when the beneficiary
receives in-kind support and
maintenance that is worth less than the
maximum. Furthermore, we are
providing a streamlined process for
determining in-kind support and
maintenance which requires that the
beneficiary answer only one question on
the subsidy application. By limiting the
application to only one question, we
have developed a process that is very
streamlined, and is much simpler than
the SSI process for determining in-kind
support and maintenance.
Comment: Nine commenters stated
that the Student Earned Income
Exclusion (SEIE) should be applied to
individuals who apply for the subsidy.
In the SSI program, the SEIE applies to
individuals under age 22 who are
regularly attending school and who
have earned income. The SEIE excludes
earned income up to a maximum of
$5670 (in 2005) per year. The
commenters state that this exclusion
would permit disabled students to gain
work experience without jeopardizing
eligibility for the subsidy.
Response: We expect that prescription
drug subsidy claims involving
individuals who could meet all of the
requirements for the student earned
income exclusion will be very rare. We
are still analyzing the potential impact
of the prescription drug subsidy on the
disabled student population who have
Medicare coverage and will revisit this
area in subsequent regulations if
appropriate.
Comment: Nine commenters stated
that the rules in § 418.3325 should
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provide an exclusion for earned income
received by a Social Security Disability
Insurance (SSDI) beneficiary during a
trial work period or an unsuccessful
work attempt. The same commenters
stated that the regulation also should
provide an exclusion for earned income
of an SSDI beneficiary received as a
result of a work-related subsidy or
special condition. Under SSDI rules, a
work-related subsidy exclusion is
applied when an individual’s earnings
exceed the reasonable value of the work
performed, and we count only the pay
that is actually earned. Under SSDI
rules, if work is done under special
conditions, we may determine that the
work does not show that the individual
can perform substantial gainful activity.
These commenters also stated that the
regulations should permit SSDI
beneficiaries to deduct unincurred
business expenses when determining
countable self employment income. An
unincurred business expense occurs
when a sponsoring agency or another
person pays certain business expenses
for the individual who is attempting to
work. The commenters stated that not
providing these earned income
exclusions would be a disincentive for
SSDI beneficiaries who might not try
working because their earnings could
cause them to lose eligibility for the
subsidy.
Response: After careful consideration,
we decided not to adopt these
recommended changes. The earned
income exclusions proposed by the
commenters pertain only to the SSDI
program under title II of the Act. For
purposes of determining subsidy
eligibility, section 1860D–14(a)(3)(C) of
the Act provides that income is
determined in the manner described in
section 1905(p)(1)(B) of the Act; that is,
under the SSI methodology provided in
section 1612 of the Act. Section 1612
describes what income is countable and
what income is excludable and does not
provide for these earned income
exclusions.
Comment: Fourteen commenters
stated that the rules in § 418.3325(b)(5)
and (b)(7) should provide that
impairment related work expenses
(IRWE) and blind work expenses (BWE)
should exclude the average percentage
of gross earnings or the actual expenses,
whichever is greater.
Response: The rules in
§ 418.3325(b)(5) and (b)(7) already
provide that actual expenses for IRWE
and BWE will be used if they are greater
than the average percentage of such
expenses. If the actual expenses are not
greater, then the average percentage will
be excluded automatically when the
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individual indicates on the application
that he or she has such expenses.
Comment: One commenter stated that
if greater than average IRWEs and BWEs
are not automatically considered, a clear
procedure and timeline for establishing
greater than average IRWEs and BWEs
must be established so that beneficiaries
are aware that their actual expenses will
be considered if higher than the average
expenses. The commenter further stated
that the rules lack procedural
availability or timelines within which
SSA must respond to requests to
consider actual expenses.
Response: The specific procedures
and timeline for determining higher
than average IRWE and BWE expenses
will not be addressed in the regulations.
These are operational issues and not
appropriate to include in regulations.
However, § 418.3325 clearly states that
we will exclude greater than average
IRWE or BWE expenses when the
individual’s actual IRWE or BWE
expenses are greater than the average.
The notices that we send to
beneficiaries will state how much
income we are counting and how much
income is excluded because of IRWE or
BWE. The notices will inform the
beneficiaries to contact us if they
disagree with our income
determination. If a beneficiary contacts
us with a question about the IRWE or
BWE exclusion amount, we will help
the individual to establish the actual
amount of IRWE or BWE expenses that
should be excluded.
Comment: Four commenters who
approved of our decision to use the
average percentage for computing IRWE
encouraged us to make the process of
proving higher than average IRWE as
easy for beneficiaries as possible. One of
these four commenters recommended
that we permit self-attestation of higher
IRWE to make the process simpler for
beneficiaries and for us.
Response: We agree with the
commenter that the process for proving
higher than average IRWE and BWE
should be as easy as possible for
beneficiaries. However, we do not
believe a change in the regulation is
necessary. The procedures we have
developed are based on the recognition
that determining dollar amounts for
IRWE or BWE can be difficult because
of the wide variety of expenses that
potentially qualify for this exclusion.
Therefore, under our procedures our
staff will assist beneficiaries establish a
higher than average IRWE or BWE
exclusion and in obtaining any
documentation that might be required to
establish a higher than average IRWE or
BWE exclusion. We will issue operating
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instructions explaining these
procedures.
Comment: One commenter
recommended that income deductions
should be afforded to individuals who
use service dogs or guide dogs and incur
expenses related to use of these dogs.
Response: The procedures for
determining the exclusion of expenses
associated with service dogs or guide
dogs are provided in our operating
instructions and will not be addressed
in these regulations. Our procedures
exclude expenses associated with
service dogs and guide dogs and all
associated expenses under either the
IRWE or BWE exclusion if the dogs are
needed for employment-related activity.
To make it clear that BWE exclusions
such as guide dogs also apply to subsidy
determinations, we are adding a crossreference in § 418.3325(b)(7) that refers
to the SSI BWE provision in
§ 416.1112(c)(8) of our rules.
Comment: One commenter
recommended that we clarify the
regulations by stating that cost-of-living
increases in Federal benefits are not
counted as income until the month
following the annual publication of the
updated Federal poverty guidelines.
Response: We have clarified
§ 418.3340(f) of the final rules to state
that we will not count the amount of the
cost-of-living adjustment (COLA) for
Social Security benefits for any month
before the Federal poverty guidelines
are published. Section 1905(p)(2)(D)(i)
of the Act provides that the income of
an individual who is entitled to
monthly insurance benefits under title II
shall not include any amounts
attributable to a COLA for each month
through the month following the month
in which the annual revision of the
Federal poverty guidelines are
published. However, the statutory
authority to not count the COLA applies
only to monthly insurance benefits
under title II and not to other Federal
benefits. Therefore, we have also revised
§ 418.3120(a)(7) for consistency.
Resources
Comment: One commenter stated that
our description in § 418.3405 of liquid
resources as those which can be
converted to cash within 20 workdays is
ambiguous. The commenter stated that
§ 418.3405 of the rules should include a
finite list of the resources that will be
counted and a statement that anything
not listed will not be counted.
Response: The purpose of § 418.3405
is to describe the types of financial
accounts and instruments that will be
counted as resources. Liquid resources
are resources that are held in financial
accounts or other instruments that can
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be converted to cash within 20
workdays. We will presume that these
types of resources can be converted to
cash within 20 workdays and are
countable. However, if the individual
establishes that a particular resource
(other than nonhome real property)
cannot be converted to cash within 20
workdays, we will not count it as a
resource in the subsidy determination.
We refer to ‘‘liquid resources’’ in order
to differentiate them from ‘‘non-liquid’’
resources which, except for equity in
nonhome real property, will not be
counted for purposes of determining
subsidy eligibility (e.g., vehicles,
household goods, jewelry, musical
instruments, etc.). We are adding
language to § 418.3405 to clarify that
‘‘20 days’’ means ‘‘20 workdays.’’ This
is how we described this rule in the
preamble of the Notice of Proposed
Rulemaking (NPRM) and it was an
unintended omission that we did not
say ‘‘workdays’’ in § 418.3405 in the
NPRM.
Based on over 30 years of experience
making resource determinations for the
SSI program, we are convinced that it is
not feasible for us, or beneficial to the
individual, to provide a finite list of all
countable resources. A list could be
developed to include most of the
common types of financial instruments,
but it would not capture all of the many
types of financial instruments in
existence now. In addition, new types of
financial instruments and investment
vehicles are being created regularly and
often are given names in order to
differentiate them from existing
products. It would be very difficult to
maintain such a list in our regulations.
Using a list could also result in unequal
treatment of beneficiaries because we
would exclude from resource counting
some financial products just because
they are not on the list even if they are
very similar to financial products on the
list that are countable.
To further improve the clarity of what
resources are generally considered
liquid, we will add the following
examples to the list of resources that are
ordinarily considered liquid, ‘‘trusts if
they are revocable or if the trust
beneficiary can direct the use of the
funds in the trust.’’ We consider a
revocable trust to be a liquid resource
because it can be converted to cash.
Also, if a trust beneficiary can direct the
use of the funds in a trust, the funds in
the trust are a liquid resource because
the beneficiary can use those funds for
support and maintenance.
Comment: Two commenters
recommended that the cash value of life
insurance should not count as a
resource because life insurance policies
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may not be easily convertible to cash
and therefore would not meet the
definition of liquid assets adopted by
CMS in 42 CFR 423.772 which states
that liquid resources are resources that
can be converted to cash in 20
workdays. The commenters also
expressed concern that determining the
cash value of life insurance could be
difficult for beneficiaries and would
slow down the application process and
could result in some beneficiaries not
filing for the subsidy.
Response: After careful consideration,
we decided not to adopt this
recommended change. As already
discussed in this document, we will
presume that a financial instrument
such as a life insurance policy can be
converted to cash within 20 workdays.
If the individual establishes that a
particular resource (other than nonhome
real property) cannot be converted to
cash within 20 workdays, it will not be
counted as a resource. Normally,
information about the cash value of an
insurance policy is readily available to
the policy owner, and we have
procedures to assist beneficiaries who
need help determining the value of their
insurance policies.
Comment: One commenter expressed
concern that the requirement to provide
the cash value of life insurance policies
would be a significant burden on
beneficiaries. The commenter
recommended that SSA should work
with insurance companies and
organizations to develop a process to
help beneficiaries get this information
quickly and accurately.
Response: We agree with the
commenter that it is important to
establish procedures that are not
burdensome for beneficiaries. The
procedure we have developed provides
a flexible approach for beneficiaries to
make it as simple as possible to provide
us with the correct information. We
have issued operating instructions
explaining these procedures. In
addition, our staff will assist
beneficiaries who find it difficult to
provide this information. We have also
held discussions with representatives of
the American Council of Life Insurers
and the National Association of
Insurance Commissioners to ask for
their assistance in notifying insurers
about the kind of information we need
about an individual’s policies and how
they can help their clients.
Comment: One commenter
recommended that we automatically
exclude $1,500 in assets for all
beneficiaries under the burial exclusion
in § 418.3425(j). The commenter
expressed concern that some
beneficiaries could be disadvantaged if
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they did not understand the burial
exclusion question and answered it
incorrectly.
Response: After careful consideration,
we decided not to adopt this
recommended change. The $1,500
burial fund exclusion is based on the
$1,500 SSI burial fund exclusion in
section 1613(d)(1) of the Act. This
section creates this exclusion, sets the
$1,500 limit, and establishes the
requirement that the individual must
expect to use a portion of his or her
money for burial and related expenses
of the individual or spouse. The statute
does not permit the $1,500 burial
exclusion for an individual who does
not expect any of his or her money to
be used for burial expenses.
Comment: Two commenters
recommended that pre-paid burial
contracts should be excluded from
determinations of resources because
such contracts should not be considered
liquid resources due to the difficulty in
converting them to cash. One of the two
commenters also recommended that
irrevocable burial trusts should also be
excluded for the same reason and that
the regulations should provide an
explicit statement that these burial
arrangements are not counted as
resources.
Response: Although we did not
specifically mention prepaid burial
contracts and burial trusts in this
regulation, irrevocable burial contracts
and irrevocable burial trusts will not be
considered as countable resources for
purposes of determining eligibility for
the subsidy. With the exception of
equity in nonhome real property, we
count only liquid resources for purposes
of subsidy eligibility. We have revised
§ 418.3425(b) to clarify that irrevocable
burial trusts and the irrevocable portion
of prepaid burial contracts will not be
counted as resources.
Comment: One commenter pointed
out that § 418.3425(j) provides for a
$1,500 exclusion of funds being saved
explicitly for burial expense but does
not incorporate by reference the SSI
burial fund exclusion in § 416.1231(b) of
our rules. Section 416.1231(b) of our
rules describes the types of funds
covered under this exclusion for SSI
purposes as well as exceptions to the
amount of excluded burial funds.
Because § 418.3425(j) does not
incorporate § 416.1231(b) of our rules by
reference, the commenter recommends
that our operating instructions should
discuss the types of resources that will
be considered excludable as burial
funds and any applicable reductions to
the excluded amount of burial funds.
Response: We did not incorporate
§ 416.1231(b) of our rules by reference
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because the $1,500 burial exclusion
applicable for SSI resource
determinations is different from the
$1,500 burial exclusion applicable to
subsidy determinations. Our operating
instructions make it clear that for
purposes of determining subsidy
eligibility, the $1,500 burial fund
exclusion is applied to any of a
beneficiary’s countable liquid resources
if the beneficiary states that he or she
expects that some of the money will be
used for burial expenses. Our operating
instructions also make it clear that this
$1,500 exclusion, unlike the SSI burial
fund exclusion, is not reduced by the
value of other burial arrangements that
the beneficiary may have such as life
insurance, a prepaid burial contract, or
a burial trust. We believe that this
approach is consistent with
Congressional intent that we simplify
the subsidy program. However, as
explained earlier we will count
revocable burial contracts and revocable
burial trusts as resources.
Determinations and the Administrative
Review Process
Comment: Three commenters asked
that we allow reopening of our decision,
after an initial determination has been
made and an appeal has been filed
when the applicant uncovers new
information.
Response: When we receive
information after an appeal has been
filed that would result in a favorable
appeal determination, we will make our
determination using the new
information received while the appeal is
pending. Also, if we discover clerical
errors within 60 days after we have
made an initial determination or
decision, we will correct those errors
and send notice of our revised
determination with appeal rights to a
hearing. We have added a new section
to these rules at § 418.3678 to clarify
this.
Comment: Seven commenters
suggested adding another administrative
level of appeal in addition to the
hearing, and revising the hearing
process to allow the individual with the
option of having a face-to-face,
videoconference, or telephone hearing.
They also recommended that the
regulations specify that TDD/TTY
facilities are available if needed. The
commenters voiced concern that we
were not providing adequate due
process to this low-income population
by providing one level of appeal, i.e., a
hearing by either telephone or case
review, as some of these individuals
cannot afford to file a civil action in
Federal district court.
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Response: Section 1860D–14
authorizes us to establish procedures for
appeals of subsidy determinations that
are similar to the specified SSI appeal
procedures, but not identical. The issues
arising in a claim for a subsidy do not
involve the types of complicated
medical or vocational issues, or issues
involving credibility, that are involved
in claims for SSI disability benefits. The
issues involved in subsidy hearings can
be readily resolved with a case review
or a hearing by telephone.
Generally, the issues in a subsidy
appeal are the amount of an individual’s
income and resources, living
arrangements, and marital status. We
have developed a simplified application
and appeals process in keeping with the
intent of Congress expressed in the
language of the MMA. We disagree with
the commenters’ contention that these
rules do not provide individuals with
adequate due process. In fact, the
appeals process affords the individual
with similar due process rights that are
provided under the SSI program,
including reasonable notice and
opportunity to request and be provided
with a review of our determination, the
opportunity to examine information and
submit new information, and the right
to present witnesses before we make a
decision on appeal. Verification of
information will consist of a comparison
of claimant-provided information to
data obtained from other Federal
agencies. We should be able to resolve
most issues or discrepancies by a
telephone call. In addition, individuals
who appear to be ineligible for a subsidy
will receive a pre-decisional notice that
gives them an opportunity to rebut any
issues explained in our notice prior to
our issuing the initial determination on
the application. Those who do not
provide information or provide
information that does not change the
determination will then receive another
notice explaining our initial
determination and their appeal rights.
We believe that the subsidy hearing
provides a simple appeals process that
ensures subsidy applicants receive
decisions quickly. It also provides an
opportunity for a personal contact with
the hearing decision-maker who is
reviewing the initial determination on
the subsidy claim and making the
appeal decision. A hearing by telephone
does not require activities such as travel
to a hearing, and thus gives the
individual quick and easy access,
generally in his or her own home, to the
appeal decision-maker. Consequently,
the appeals process established in these
rules provides an efficient and effective
means for discussing the issues in
question. We plan to provide
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individuals who are hearing-impaired or
non-English speaking the special
accommodations they need.
Comment: Five commenters requested
that when an individual requests an
appeal of a subsidy initial determination
we provide a hearing before an
independent, impartial, and qualified
third party who is not employed by the
agency making the initial determination,
preferably an administrative law judge
(ALJ).
Response: The hearing decisions will
be made by qualified and impartial
specialists who have had no
involvement in the initial
determination. These specially-trained
hearing decision-makers are looking at
factual information, i.e., income and
resources, living arrangements, family
size, and marital status in making a
decision. They are well-trained in the
policies and procedures relating to the
eligibility requirements of the Part D
subsidy program and administrative
review process. To ensure compliance
and consistency with our policies, their
telephone interviews will be monitored
and a sample of their hearing decisions
reviewed. We anticipate that our quality
assurance efforts will lead to
expeditious and accurate decisions for
these subsidy applicants.
Comment: One commenter asked that
we specify whether the case review is a
de novo determination or a strictly
appellate review. A de novo case review
would require evaluation of the relevant
claims file evidence along with
applicable law. A strictly appellate
review accepts the initial decision’s
factual determinations, and then focuses
on whether or not the adjudicator
properly applied relevant law to those
facts.
Response: The decision made on
appeal will be a de novo review. This
is consistent with the policies we apply
in the SSI program. The operating
procedures as well as the regulations
require that the appeal decision-maker
must review all facts in the case
including those that were used in
making the initial determination in
addition to the information received
subsequent to the initial determination.
Comment: Eight commenters have
asked that the regulations specify a time
frame for rendering a decision after an
appeal has been requested.
Response: Our goal is to implement
an appeals process that is similar to the
current SSI hearing process, but which
minimizes processing time frames and
ensures the individual will have our
final decision on his or her subsidy
claim in an expeditious manner.
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Comment: One commenter voiced
concern over the lack of aid pending the
outcome of an appeal.
Response: The MMA legislation did
not authorize us to provide a subsidy for
applicants awaiting the outcome of the
appeal on his or her subsidy
application. However, once we find the
individual to be eligible for a subsidy,
if the requirements explained in our
regulations are met, he or she will be
entitled to receive his or her subsidy
until the appeal of our determination to
reduce the subsidy or to terminate
eligibility for a subsidy is decided.
Comment: Five commenters voiced
concern over the lack of standards for
the hearing appeal decision-maker to
use in making a decision.
Response: We believe that these rules
and our operating instructions contain
the standards for our decision-makers.
Our primary role is to determine the
individual’s resources and his or her
income in relation to the poverty level
for the family of the size involved and
whether or not the individual will be
eligible for a full or partial subsidy. The
hearing decision-makers are specialists
trained in the policies and procedures
relating to the eligibility requirements of
the Part D subsidy program and
administrative review process. As we
noted previously, to ensure compliance,
the hearing decision process for the
subsidy program will be evaluated
continuously. We anticipate that our
policies and procedures will lead to
expeditious and accurate decisions.
Comment: One commenter believes
there are a number of areas in which the
administrative review process is
deficient, i.e., a telephone rather than an
in-person hearing; lack of impartial,
independent and qualified decisionmaker, such as an ALJ; only one level
of administrative review; process not
commensurate with the right to judicial
review; process not similar to title XVI;
does not meet requirements of due
process under the Fifth Amendment. In
addition, the commenter expressed
concern about whether SSA has tested
the concept of telephone hearings for
millions of low-income individuals;
how the appeal decision-maker will
determine that the person participating
in the telephone hearing is the
applicant; how the appeal decisionmaker will corroborate the identity of
witnesses and make determinations of
witness credibility over the phone; how
an individual will judge whether the
appeal decision-maker is prejudiced or
partial; and what constitutes the record
that is subject to review in the Federal
district court.
Response: We believe that we have
already addressed some of the concerns
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of this commenter in our responses to
prior comments. The MMA requires the
Commissioner to establish appeal
procedures for Part D subsidy
determinations which are similar to the
procedures in section 1631(c)(1)(A) of
the Act. While section 1631(c)(1)(A)
provides a statutory right to a hearing,
it does not require a hearing before an
ALJ. Our decision not to use ALJs for
this workload is based on our
conclusion that the specially-trained
paralegal professionals making the
hearing decisions are capable of making
findings of fact which are involved in
making a subsidy eligibility decision.
Because the hearing decision-makers are
SSA employees, as are the ALJs, they
are bound by the Agency’s policies and
procedures in making a subsidy
decision. Moreover, their actions and
decisions will be monitored and
evaluated.
As we have stated in our response to
prior comments, the subsidy
determination hearing process conforms
to the MMA legislation and the
requirements of section 1631(c)(1)(A) of
the Act. It provides all the due process
rights afforded individuals under the
current insurance programs, i.e., proper
notice, right to a hearing, right to review
and right to submit information used in
the decision, and right to present and
question witnesses. Further, we believe
that we are implementing a process that
replicates the current procedures when
a civil action is filed, and we have
prepared instructions concerning how a
case should be documented and
prepared for judicial review. We will
perform an ongoing evaluation of these
court procedures, and plan to make
adjustments that are found to be
necessary.
The remaining comments on client
identification verification, testing, and
determining prejudicial decision-makers
will be addressed in operating
instructions as well. We are using SSA’s
current process for verifying the identity
of the individual with whom we are
conducting business. Furthermore, we
will review our operating instructions
and determine whether further guidance
should be considered on these matters.
Again, the evaluation of SSA’s
administrative review policies and
procedures and the functions of the
hearing decision-makers will be an
ongoing initiative and adjustments will
be made accordingly.
Other Changes
In addition to any changes already
discussed, we have made a few other
non-substantive editorial corrections.
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Regulatory Procedures
Executive Order 12866
We have consulted with the Office of
Management and Budget (OMB) and
determined that these final rules meet
the criteria for a significant regulatory
action under Executive Order 12866, as
amended by Executive Order 13258.
Thus, they were reviewed by OMB. Any
effect on the economy is attributable to
the legislation, not to these final rules.
For an analysis of the economic impact
of the entire Medicare Part D program,
see CMS’ final rules published in the
Federal Register on January 28, 2005 at
70 FR 4454 through 4524.
We have also determined that these
final rules meet the plain language
requirement of Executive Order 12866,
as amended by Executive Order 13258.
In addition, we find good cause for
dispensing with the 30-day effective
date of a substantive rule, as provided
for by 5 U.S.C. 553(d)(3). The MMA
establishes the Part D prescription drug
program effective January 1, 2006.
Starting in May 2005, we began to mail
out paper applications with a cover
letter and a postage-paid business reply
envelope to low-income Medicare
beneficiaries who appear eligible for the
subsidy based on financial data
available to us. The mailing continued
through August 2005. In addition,
beginning July 1, 2005, individuals
could apply online on our Web site
(Social Security Online) for a subsidy.
In light of the effective date of this
program and our obligation to process
the subsidy applications, we find it is in
the public interest to make these rules
effective upon publication.
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Regulatory Flexibility Act
We certify that these final rules will
not have a significant economic impact
on a substantial number of small entities
as they affect individuals only.
Therefore, a regulatory flexibility
analysis as provided in the Regulatory
Flexibility Act, as amended, is not
required. However, for an analysis of the
economic impact of the entire Medicare
Part D program, see CMS’ final rules
published in the Federal Register on
January 28, 2005 at 70 FR 4454 through
4524.
Federalism Impact and Unfunded
Mandates Impact
We have reviewed these final rules
under the threshold criteria of Executive
Order 13132 and the Unfunded
Mandates Reform Act and have
determined that they do not have
substantial direct effects on the States,
on the relationship between the national
government and the States, on the
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distribution of power and
responsibilities among the various
levels of government, or on imposing
any costs on State, local, or tribal
governments. These final rules do not
affect the roles of the State, local, or
tribal governments but rather, offer an
option as intended by the legislation,
i.e., whether to apply for a subsidy to
SSA or to the States. For an analysis of
the Federalism and Unfunded Mandates
impact of the entire Medicare Part D
program, see CMS’ final rules published
in the Federal Register on January 28,
2005 at 70 FR 4454 through 4524.
Paperwork Reduction Act
The Paperwork Reduction Act (PRA)
of 1995 says that no persons are
required to respond to a collection of
information unless it displays a valid
OMB control number. In accordance
with the PRA, SSA is providing notice
that OMB has approved the information
collection requirements contained in
§§ 418.3120 through 418.3670 of these
final rules. The OMB Control Number
for these collections is 0960–0702,
expiring May 31, 2008.
(Catalog of Federal Domestic Assistance
Program Nos. 93.773, Medicare—Hospital
Insurance and 93.774, Medicare—
Supplementary Medical Insurance Program)
List of Subjects in 20 CFR Part 418
Administrative practice and
procedure, Aged, Blind, Disability
benefits, Public assistance programs,
Reporting and recordkeeping
requirements, Supplemental Security
Income (SSI), Medicare subsidies.
Dated: November 18, 2005.
Jo Anne B. Barnhart,
Commissioner of Social Security.
For the reasons set out in the
preamble, we are adding a new part 418
to chapter III of title 20 of the Code of
Federal Regulations as follows:
I
PART 418—MEDICARE SUBSIDIES
Subparts A–C—[Reserved]
Subpart D—Medicare Part D Subsidies
Introduction, General Provisions and
Definitions
Sec.
418.3001 What is this subpart about?
418.3005 Purpose and administration of the
program.
418.3010 Definitions.
Eligibility for a Medicare Prescription Drug
Subsidy
418.3101 How do you become eligible for a
subsidy?
418.3105 Who does not need to file an
application for a subsidy?
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418.3110 What happens when you apply
for a subsidy?
418.3115 What events will make you
ineligible for a subsidy?
418.3120 What happens if your
circumstances change after we determine
you are eligible for a subsidy?
418.3123 When is a change in your subsidy
effective?
418.3125 What are redeterminations?
Filing of Application
418.3201 Must you file an application to
become eligible for a subsidy?
418.3205 What makes an application a
claim for a subsidy?
418.3210 What is a prescribed application
for a subsidy?
418.3215 Who may file your application for
a subsidy?
418.3220 When is your application
considered filed?
418.3225 How long will your application
remain in effect?
418.3230 When will we use your subsidy
inquiry as your filing date?
Income
418.3301 What is income?
418.3305 What is not income?
418.3310 Whose income do we count?
418.3315 What is earned income?
418.3320 How do we count your earned
income?
418.3325 What earned income do we not
count?
418.3330 What is unearned income?
418.3335 What types of unearned income
do we count?
418.3340 How do we count your unearned
income?
418.3345 How do we determine the value of
in-kind support and maintenance?
418.3350 What types of unearned income
do we not count?
Resources
418.3401 What are resources?
418.3405 What types of resources do we
count?
418.3410 Whose resources do we count?
418.3415 How do we determine countable
resources?
418.3420 How are funds held in financial
institution accounts counted?
418.3425 What resources do we exclude
from counting?
Adjustments and Terminations
418.3501 What could cause us to increase
or reduce your subsidy or terminate your
subsidy eligibility?
418.3505 How would an increase, reduction
or termination affect you?
418.3510 When would an increase,
reduction or termination start?
418.3515 How could you qualify for a
subsidy again?
Determinations and the Administrative
Review Process
418.3601 When do you have the right to
administrative review?
418.3605 What is an initial determination?
418.3610 Is there administrative or judicial
review for administrative actions that are
not initial determinations?
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418.3615 Will we mail you a notice of the
initial determination?
418.3620 What is the effect of an initial
determination?
418.3625 What is the process for
administrative review?
418.3630 How do you request
administrative review?
418.3635 Can anyone request
administrative review on your behalf?
418.3640 How do we determine if you had
good cause for missing the deadline to
request administrative review?
418.3645 Can you request that the decisionmaker be disqualified?
418.3650 How do we make our decision
upon review?
418.3655 How will we notify you of our
decision after our review?
418.3665 Can your request for a hearing or
case review be dismissed?
418.3670 How will you be notified of the
dismissal?
418.3675 How does our decision affect you?
418.3678 What is the process for correcting
Agency clerical errors?
418.3680 What happens if your case is
remanded by a Federal court?
Subparts A–C—[Reserved]
Subpart D—Medicare Part D Subsidies
Authority: Secs. 702(a)(5) and 1860D–1,
1860D–14 and –15 of the Social Security Act
(42 U.S.C. 902(a)(5),1395w–101, 1395w–114,
and –115).
Introduction, General Provisions, and
Definitions
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§ 418.3001
What is this subpart about?
This subpart D relates to sections
1860D–1 through 1860D–24 of title
XVIII of the Social Security Act (the
Act) as added by section 101 of the
Medicare Prescription Drug,
Improvement, and Modernization Act of
2003 (Pub. L. 108–173). Sections
1860D–1 through 1860D–24 established
Part D of title XVIII of the Act to create
a Medicare program known as the
Voluntary Prescription Drug Benefit
Program. Section 1860D–14, codified
into the Act by section 101, includes a
provision for subsidies of prescription
drug premiums and of Part D costsharing requirements for Medicare
beneficiaries whose income and
resources do not exceed certain levels.
The regulations in this subpart explain
how we decide whether you are eligible
for a Part D premium subsidy as defined
in 42 CFR 423.780 and cost-sharing
subsidy as defined in 42 CFR 423.782.
The rules are divided into the following
groups of sections according to subject
content:
(a) Sections 418.3001 through
418.3010 contain the introduction, a
statement of the general purpose
underlying the subsidy program for the
Voluntary Prescription Drug Benefit
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Program under Medicare Part D, general
provisions that apply to the subsidy
program, a description of how we
administer the program, and definitions
of terms that we use in this subpart.
(b) Sections 418.3101 through
418.3125 contain the general
requirements that you must meet in
order to be eligible for a subsidy. These
sections set forth the subsidy eligibility
requirements of being a Medicare
beneficiary, of having income and
resources below certain levels, and of
filing an application. These sections
also explain when we will redetermine
your eligibility for a subsidy and the
period covered by a redetermination.
(c) Sections 418.3201 through
418.3230 contain the rules that relate to
the filing of subsidy applications.
(d) Sections 418.3301 through
418.3350 contain the rules that explain
how we consider your income (and your
spouse’s income, if applicable) and
define what income we count when we
decide whether you are eligible for a
subsidy.
(e) Sections 418.3401 through
418.3425 contain the rules that explain
how we consider your resources (and
your spouse’s resources, if applicable)
and define what resources we count
when we decide whether you are
eligible for a subsidy.
(f) Sections 418.3501 through
418.3515 contain the rules that explain
when we will adjust or when we will
terminate your eligibility for a subsidy.
(g) Sections 418.3601 through
418.3680 contain the rules that we
apply when you appeal our
determination regarding your subsidy
eligibility or our determination of
whether you should receive a full or
partial subsidy. They also contain the
rules that explain that our decision is
binding unless you file an action in
Federal district court seeking review of
our final decision and what happens if
your case is remanded by a Federal
court
§ 418.3005 Purpose and administration of
the program.
The purpose of the subsidy program
is to offer help with the costs of
prescription drug coverage for
individuals who meet certain income
and resources requirements under the
law as explained in this subpart. The
Centers for Medicare & Medicaid
Services (CMS) in the Department of
Health and Human Services has
responsibility for administration of the
Medicare program, including the new
Medicare Part D Voluntary Prescription
Drug Benefit Program. We notify
Medicare beneficiaries who appear to
have limited income, based on our
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records, about the availability of the
subsidy if they are not already eligible
for this help, and take applications for
and determine the eligibility of
individuals for a subsidy.
§ 418.3010
Definitions.
(a) Terms relating to the Act and
regulations.
(1) CMS means the Centers for
Medicare & Medicaid Services in the
Department of Health and Human
Services.
(2) Commissioner means the
Commissioner of Social Security.
(3) Section means a section of the
regulations in part 418 of this chapter
unless the context indicates otherwise.
(4) The Act means the Social Security
Act, as amended.
(5) Title means a title of the Act.
(6) We, our or us means the Social
Security Administration (SSA).
(b) Miscellaneous.
(1) Claimant means the person who
files an application for himself or
herself or the person on whose behalf an
application is filed.
(2) Date you receive a notice means 5
calendar days after the date on the
notice, unless you show us you did not
receive it within the 5-day period.
(3) Decision means the decision we
make after a hearing.
(4) Determination means the initial
determination that we make as defined
in § 418.3605.
(5) Family size, for purposes of this
subpart, means family size as defined in
42 CFR 423.772.
(6) Federal poverty line, for purposes
of this subpart, has the same meaning as
Federal poverty line in 42 CFR 423.772.
(7) Full-benefit dual eligible
individual for purposes of this subpart,
has the same meaning as full-benefit
dual eligible individual in 42 CFR
423.772.
(8) Medicare beneficiary means an
individual who is entitled to or enrolled
in Medicare Part A (Hospital Insurance)
or enrolled in Part B (Supplementary
Medical Insurance) or both under title
XVIII of the Act.
(9) Periods of limitations ending on
Federal non-workdays Title XVIII of the
Act and regulations in this subpart
require you to take certain actions
within specified time periods or you
may lose your right to a portion of or
your entire subsidy. If any such period
ends on a Saturday, Sunday, Federal
legal holiday, or any other day all or
part of which is declared to be a
nonworkday for Federal employees by
statute or Executive Order, you will
have until the next Federal workday to
take the prescribed action.
(10) Representative or personal
representative means a personal
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representative as defined in 42 CFR
423.772.
(11) State, unless otherwise indicated,
means:
(i) A State of the United States; or
(ii) The District of Columbia.
(12) Subsidy eligible individual, for
purposes of this subpart, has the same
meaning as subsidy eligible individual
as defined in 42 CFR 423.773.
(13) Subsidy means an amount CMS
will pay on behalf of Medicare
beneficiaries who are eligible for a
subsidy of their Medicare Part D costs.
The amount of a subsidy for a Medicare
beneficiary depends on the beneficiary’s
income as related to household size,
resources, and late enrollment penalties
(if any) as explained in 42 CFR 423.780
and 42 CFR 423.782. We do not
determine the amount of the subsidy,
only whether or not the individual is
eligible for a full or partial subsidy.
(14) United States when used in a
geographical sense means:
(i) The 50 States; and
(ii) The District of Columbia
(1) You or your means the person who
applies for the subsidy, the person for
whom an application is filed or anyone
who may consider applying for a
subsidy.
Eligibility for a Medicare Prescription
Drug Subsidy
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§ 418.3101 How do you become eligible for
a subsidy?
Unless you are deemed eligible as
explained in § 418.3105 and 42 CFR
423.773(c), you are eligible for a
Medicare Part D prescription drug
subsidy if you meet all of the following
requirements:
(a) You are entitled to or enrolled in
Medicare Part A (Hospital Insurance) or
enrolled in Medicare Part B
(Supplementary Medical Insurance) or
both under title XVIII of the Act.
(b) You are enrolled in a Medicare
prescription drug plan or Medicare
Advantage plan with prescription drug
coverage. We can also determine your
eligibility for a subsidy before you
enroll in one of the above programs.
However, as explained in § 418.3225(b),
if we determine that you would be
eligible for a subsidy before you have
enrolled in a Medicare prescription drug
plan or Medicare Advantage plan with
prescription drug coverage, you must
enroll in one of these plans to actually
receive a subsidy.
(c) You reside in the United States as
defined in § 418.3010.
(d) You (and your spouse, if
applicable) meet the income
requirements as explained in
§§ 418.3301 through 418.3350 and 42
CFR 423.773.
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(e) You (and your spouse, if
applicable) meet the resources
requirements as explained in
§§ 418.3401 through 418.3425 and 42
CFR 423.773.
(f) You or your personal
representative file an application for a
subsidy as explained in §§ 418.3201
through 418.3230.
§ 418.3105 Who does not need to file an
application for a subsidy?
Regulations in 42 CFR 423.773(c)
explain who is deemed eligible and
does not need to file an application for
a subsidy to be eligible for this
assistance. Full-benefit dual eligible
beneficiaries are in this category. If
beneficiaries have deemed eligibility
status because they receive Medicaid
coverage, are enrolled in a Medicare
Savings Program within their State, or
receive SSI and have Medicare, then
their subsidy is effective with the first
month they have deemed eligibility
status.
§ 418.3110 What happens when you apply
for a subsidy?
(a) When you or your personal
representative apply for a subsidy, we
will ask for information that we need to
determine if you meet all the
requirements for a subsidy. You must
give us complete information. If, based
on the information you present to us,
you do not meet all the requirements for
eligibility listed in § 418.3101, or if one
of the events listed in § 418.3115 exists,
or you fail to submit information we
request, we will deny your claim.
(b) If you meet all the requirements
for eligibility listed in § 418.3101, or
you meet all the requirements except for
enrollment in a Medicare Part D plan or
Medicare Advantage plan with
prescription drug coverage, we will
send you a notice telling you the
following:
(1) You are eligible for a full or partial
subsidy for a period not to exceed 1
year;
(2) What information we used to make
this determination including how we
calculated your income and resources;
(3) What you may do if your
circumstances change as described in
§ 418.3120; and
(4) Your appeal rights.
(c) If you are not already enrolled
with a Medicare prescription drug plan
or a Medicare Advantage plan with
prescription drug coverage, you must
enroll in order to receive your subsidy.
(d) If you do not meet all the
requirements for eligibility listed in
§ 418.3101 or if § 418.3115 applies to
you except for enrollment in a Medicare
Part D plan or Medicare Advantage plan
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with prescription drug coverage as
described in § 418.3225, we will send
you a notice telling you the following:
(1) You are not eligible for a subsidy;
(2) The information we used to make
this determination including how we
calculated your income or resources;
(3) You may reapply if your situation
changes; and
(4) Your appeal rights.
§ 418.3115 What events will make you
ineligible for a subsidy?
Generally, even if you meet the other
requirements in §§ 418.3101 through
418.3125, we will deny your claim or
you will lose your subsidy if any of the
following apply to you:
(a) You lose entitlement to or are not
enrolled in Medicare Part A and are not
enrolled in Medicare Part B.
(b) You do not enroll or lose your
enrollment in a Medicare Part D plan or
Medicare Advantage plan with
prescription drug coverage.
(c) You do not give us information we
need to determine your eligibility and if
eligible, whether you should receive a
full or partial subsidy; or you do not
give us information we need to
determine whether you continue to be
eligible for a subsidy and if eligible,
whether you should receive a full or
partial subsidy.
(d) You knowingly give us false or
misleading information.
§ 418.3120 What happens if your
circumstances change after we determine
you are eligible for a subsidy?
(a) After we determine that you are
eligible for a subsidy, your subsidy
eligibility could change if:
(1) You marry.
(2) You and your spouse, who lives
with you, divorce.
(3) Your spouse, who lives with you,
dies.
(4) You and your spouse separate (i.e.,
you or your spouse move out of the
household and you are no longer living
with your spouse) unless the separation
is a temporary absence as described in
§ 404.347 of this chapter.
(5) You and your spouse resume
living together after having been
separated.
(6) You and your spouse, who lives
with you, have your marriage annulled.
(7) You (or your spouse, who lives
with you, if applicable) expect your
estimated annual income to increase or
decrease in the next calendar year.
(8) You (or your spouse, who lives
with you, if applicable) expect your
resources to increase or decrease in the
next calendar year.
(9) Your family size as defined in 42
CFR 423.772 has changed or will change
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(other than a change resulting from one
of the events in paragraphs (a)(1)
through (6) of this section).
(10) You become eligible for one of
the programs listed in 42 CFR
423.773(c).
(b)(1) When you report one of the
events listed in paragraphs (a)(1)
through (a)(6) of this section, or we
receive such a report from another
source (e.g., a data exchange of reports
of death), we will send you a
redetermination form upon receipt of
the report. You must return the
completed form within 90 days of the
date of the form.
(2) When you report one of the events
listed in paragraphs (a)(7) through (a)(9)
of this section or we receive such a
report from another source (e.g., a data
exchange involving income records), we
will send you a redetermination form
between August and December to
evaluate the change. You must return
the completed form to us within 30 days
of the date of the form.
(3) If we increase, decrease, or
terminate your subsidy as a result of the
redetermination, we will send you a
notice telling you:
(i) Whether you can receive a full or
partial subsidy as described in 42 CFR
423.780 and 423.782.
(ii) How we calculated your income
and resources;
(iii) When the change in your subsidy
is effective;
(iv) Your appeal rights;
(v) What to do if your situation
changes.
(c) If you become eligible for one of
the programs listed in 42 CFR
423.773(c), CMS will notify you of any
change in your subsidy.
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§ 418.3123 When is a change in your
subsidy effective?
(a) If we redetermine your subsidy as
described in § 418.3120(b)(1), any
change in your subsidy will be effective
the month following the month of your
report.
(b) If we redetermine your subsidy as
described in § 418.3120(b)(2), any
change in your subsidy will be effective
in January of the next year.
(c) If you do not return the
redetermination form described in
§ 418.3120(b)(1), we will terminate your
subsidy effective with the month
following the expiration of the 90-day
period described in § 418.3120(b)(1).
(d) If you do not return the
redetermination forms described in
§ 418.3120(b)(2), we will terminate your
subsidy effective in January of the next
year.
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§ 418.3125
What are redeterminations?
(a) Redeterminations defined. A
redetermination is a periodic review of
your eligibility to make sure that you are
still eligible for a subsidy and if so, to
determine whether you should continue
to receive a full or partial subsidy. This
review deals with evaluating your
income and resources (and those of your
spouse, who lives with you) and will
not affect past months of eligibility. It
will be used to determine your future
subsidy eligibility and whether you
should receive a full or partial subsidy
for future months. We will redetermine
your eligibility if we made the initial
determination of your eligibility or if
you are deemed eligible because you
receive SSI benefits. Rules regarding
redeterminations of initial eligibility
determinations made by a State are
described in 42 CFR 423.774.
(b) When we make redeterminations.
(1) We will redetermine your subsidy
eligibility within one year after we
determine that you are eligible for the
subsidy.
(2) After the first redetermination, we
will redetermine your subsidy eligibility
at intervals determined by the
Commissioner. The length of time
between redeterminations varies
depending on the likelihood that your
situation may change in a way that
affects your eligibility and whether you
should receive a full or partial subsidy.
(3) We may also redetermine your
eligibility and whether you should
receive a full or partial subsidy when
you tell us of a change in your
circumstances described in § 418.3120.
(4) We may redetermine your
eligibility when we receive information
from you or from data exchanges with
Federal and State agencies that may
affect whether you should receive a full
or partial subsidy or your eligibility for
the subsidy.
(5) We will also redetermine
eligibility on a random sample of cases
for quality assurance purposes. For each
collection of sample cases, all factors
affecting eligibility and/or whether you
should receive a full or partial subsidy
may be verified by contact with primary
repositories of information relevant to
each individual factor (e.g., we may
contact employers to verify wage
information). Consequently, we may
contact a variety of other sources, in
addition to recontacting you, to verify
the completeness and accuracy of our
information.
Filing of Application
§ 418.3201 Must you file an application to
become eligible for a subsidy?
Unless you are a person covered by
§ 418.3105, in addition to meeting other
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requirements, you or your personal
representative must file an application
to become eligible for a subsidy. If you
believe you may be eligible for a
subsidy, you should file an application.
Filing a subsidy application does not
commit you to participate in the Part D
program. Filing an application will:
(a) Permit us to make a formal
determination on your eligibility for the
subsidy and whether you should receive
a full or partial subsidy;
(b) Assure that you can receive the
subsidy for any months that you are
eligible and are enrolled in a Medicare
Part D plan or Medicare Advantage plan
with prescription drug coverage; and
(c) Give you the right to appeal if you
disagree with our determination.
§ 418.3205 What makes an application a
claim for a subsidy?
We will consider your application a
claim for the subsidy if:
(a) You, or someone acting on your
behalf as described in § 418.3215,
complete an application on a form
prescribed by us;
(b) You, or someone acting on your
behalf as described in § 418.3215, file
the application with us pursuant to
§ 418.3220; and
(c) You are alive on the first day of the
month in which the application is filed.
§ 418.3210 What is a prescribed
application for a subsidy?
If you choose to apply with SSA, you
must file for the subsidy on an
application prescribed by us. A
prescribed application may include a
printed form, an application our
employees complete on computer
screens, or an application available
online on our Internet Web site
(www.socialsecurity.gov). See
§ 418.3220 for places where an
application for the subsidy may be filed
and when it is considered filed.
§ 418.3215 Who may file your application
for a subsidy?
You or your personal representative
(as defined in 42 CFR 423.772) may
complete and file your subsidy
application.
§ 418.3220 When is your application
considered filed?
(a) General rule. We consider an
application for a subsidy as described in
§ 418.3210 to be filed with us on the day
it is received by either one of our
employees at one of our offices or by
one of our employees who is authorized
to receive it at a place other than one of
our offices or it is considered filed on
the day it is submitted electronically
through our Internet Web site. If a State
Medicaid agency forwards to us a
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subsidy application that you gave to it,
we will consider the date you submitted
that application to the State Medicaid
agency as the filing date. (See 42 CFR
423.774 for applications filed with a
State Medicaid agency.)
(b) Exceptions. (1) When we receive
an application that is mailed, we will
assume that we received it 5 days earlier
(unless you can show us that you did
not receive it within the 5 days) and use
the earlier date as the application filing
date if it would result in another month
of subsidy eligibility.
(2) We may consider an application to
be filed on the date a written or oral
inquiry about your subsidy eligibility is
made, or the date we receive a partially
completed Internet subsidy application
from our Internet Web site where the
requirements set forth in § 418.3230 are
met.
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§ 418.3225 How long will your application
remain in effect?
(a) Your application will remain in
effect until our determination or
decision has become final and binding
under § 418.3620. If you appeal our
initial determination, the determination
does not become final until we issue a
decision on any appeal you have filed
under § 418.3655 (see § 418.3675) or
dismiss the request for a hearing under
§ 418.3670.
(b) If, at the time your application is
filed or before our determination or
decision becomes final and binding, you
meet all the requirements for a subsidy
as described in 42 CFR 423.773 except
for enrollment in a Medicare Part D plan
or Medicare Advantage plan with
prescription drug coverage, we will
send you a notice advising you of your
eligibility for the subsidy and the
requirement to enroll in such a plan.
(c) If you are not entitled to Medicare
Part A and/or enrolled in Medicare Part
B at the time your subsidy application
is filed but you appear to be in an
enrollment period, we will send you a
notice advising you that we will not
make a determination on your
application until you become entitled to
Medicare Part A and/or enrolled in
Medicare Part B. If you are not entitled
to Medicare Part A and/or enrolled in
Medicare Part B at the time your
application is filed and you do not
appear to be in an enrollment period,
we will send you a notice advising you
that you are not eligible for the subsidy
because you are not entitled to Medicare
Part A and/or enrolled in Medicare Part
B and explain your appeal rights.
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§ 418.3230 When will we use your subsidy
inquiry as your filing date?
If you or your personal representative
(as defined in 42 CFR 423.772) make an
oral or written inquiry about the
subsidy, or partially complete an
Internet subsidy application on our Web
site, we will use the date of the inquiry
or the date the partial Internet
application was started as your filing
date if the following requirements are
met:
(a) The written or oral inquiry
indicates your intent to file for the
subsidy, or you submit a partially
completed Internet application to us;
(b) The inquiry, whether in person, by
telephone, or in writing, is directed to
an office or an official described in
§ 418.3220, or a partially completed
Internet subsidy application is received
by us;
(c) You or your personal
representative (as defined in 42 CFR
423.772) file an application (as defined
in § 418.3210) within 60 days after the
date of the notice we will send in
response to the inquiry. The notice will
say that we will make an initial
determination of your eligibility for a
subsidy, if an application is filed within
60 days after the date of the notice. We
will send the notice to you. Where you
are a minor or adjudged legally
incompetent and your personal
representative made the inquiry, we will
send the notice to your personal
representative; and
(d) You are alive on the first day of
the month in which the application is
filed.
Income
§ 418.3301
§ 418.3305
What is income?
What is not income?
Some things you receive are not
considered income because you cannot
use them to meet your needs for food or
shelter. The things that are not income
for purposes of determining eligibility
and whether you should receive a full
or partial subsidy are described in
§ 416.1103 of this chapter.
§ 418.3310
Whose income do we count?
(a) We count your income. If you are
married and live with your spouse in
the month you file for a subsidy, or
when we redetermine your eligibility for
a subsidy as described in § 418.3125, we
count your income and your spouse’s
income regardless of whether one or
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both of you apply or are eligible for the
subsidy.
(b) We will determine your eligibility
based on your income alone if you are
not married or if you are married but
you are separated from your spouse (i.e.,
you or your spouse move out of the
household and you are no longer living
with your spouse) at the time you apply
for a subsidy or when we redetermine
your eligibility for a subsidy as
described in § 418.3125.
(c) If your subsidy is based on your
income and your spouse’s income and
we redetermine your subsidy as
described in § 418.3120(b)(1), we will
stop counting the income of your spouse
in the month following the month that
we receive a report that your marriage
ended due to death, divorce, or
annulment; or a report that you and
your spouse stopped living together.
(d) If your subsidy is based on your
income and your spouse’s income, we
will continue counting the income of
both you and your spouse if one of you
is temporarily away from home as
described in § 404.347 of this chapter.
§ 418.3315
What is earned income?
Earned income is defined in
§ 416.1110 of this chapter and may be in
cash or in kind. We may count more of
your earned income than you actually
receive. We count gross income, which
is more than you actually receive, if
amounts are withheld from earned
income because of a garnishment, or to
pay a debt or other legal obligation such
as taxes, or to make any other similar
payments.
§ 418.3320
income?
Income is anything you and your
spouse, who lives with you, receive in
cash or in-kind that you can use to meet
your needs for food and shelter. Income
can be earned income or unearned
income.
77679
How do we count your earned
(a) Wages. We count your wages at the
earliest of the following points: when
you receive them, when they are
credited to you, or when they are set
aside for your use.
(b) Net earnings from selfemployment. We count net earnings
from self-employment on a taxable year
basis. If you have net losses from selfemployment, we deduct them from your
other earned income. We do not deduct
the net losses from your unearned
income.
(c) Payments for services performed in
a sheltered workshop or work activities
center. We count payments you receive
for services performed in a sheltered
workshop or work activities center
when you receive them or when they
are set aside for your use.
(d) In-kind earned income. We count
the current market value of in-kind
earned income. For purposes of this
part, we use the definition of current
market value in § 416.1101 of this
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chapter. If you receive an item that is
not fully paid for and you are
responsible for the unpaid balance, only
the paid-up value is income to you (see
example in § 416.1123(c) of this
chapter).
(e) Certain honoraria and royalties.
We count honoraria for services
rendered and royalty payments that you
receive in connection with any
publication of your work. We will
consider these payments as available to
you when you receive them, when they
are credited to your account, or when
they are set aside for your use,
whichever is earliest.
(f) Period for which earned income is
counted. For purposes of determining
subsidy eligibility and, if eligible,
whether you should receive a full or
partial subsidy, we consider all of the
countable earned income you receive (or
expect to receive) during the year for
which we are determining your
eligibility for this subsidy. However, in
the first year that you or your spouse
apply for the subsidy, we consider all of
the countable earned income you and
your living-with spouse receive (or
expect to receive) starting in the month
for which we determine your eligibility
based on your application for a subsidy
through the end of the year for which
we are determining your eligibility. If
we count your income for only a portion
of the year, the income limit for subsidy
eligibility will be adjusted accordingly.
For example, if we count your income
for 6 consecutive months of the year
(July through December), the income
limit for subsidy eligibility will be half
of the income limit applicable for the
full year.
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§ 418.3325
count?
What earned income do we not
(a) While we must know the source
and amount of all of your earned
income, we do not count all of it to
determine your subsidy eligibility and
whether you should receive a full or
partial subsidy. We apply these income
exclusions in the order listed in
paragraph (b) of this section to your
income. We never reduce your earned
income below zero or apply any unused
earned income exclusion to unearned
income.
(b) For the year or partial year that we
are determining your eligibility for the
subsidy, we do not count as earned
income:
(1) Any refund of Federal income
taxes you or your living-with spouse
receive under section 32 of the Internal
Revenue Code (relating to the earned
income tax credit) and payment you
receive from an employer under section
3507 of the Internal Revenue Code
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(relating to advance payments of earned
income tax credit);
(2) Earned income which is received
infrequently or irregularly as explained
in § 416.1112(c)(2) of this chapter;
(3) Any portion of the $20 per month
exclusion described in § 416.1124(c)(12)
of this chapter which has not been
excluded from your combined unearned
income (or the combined unearned
income of you and your living-with
spouse);
(4) $65 per month of your earned
income (or the combined earned income
you and your living-with spouse receive
in that same year);
(5) Earned income you use to pay
impairment-related work expenses
described in § 416.976 of this chapter, if
you are receiving a social security
disability insurance benefit, your
disabling condition(s) does not include
blindness and you are under age 65. We
consider that you attain age 65 on the
day before your 65th birthday. In lieu of
determining the actual amount of these
expenses, we will assume that the value
of these work expenses is equal to a
standard percentage of your total earned
income per month if you tell us that you
have impairment-related work expenses.
The amount we exclude will be equal to
the average percentage of gross earnings
excluded for SSI recipients who have
such expenses. Initially, the exclusion
for impairment-related work expenses
will be 16.3 percent of the gross
earnings. We may adjust the percentages
if the average percentage of gross
earnings excluded for supplemental
security income (SSI) recipients
changes. If we make such a change we
will publish a notice in the Federal
Register. If excluding impairmentrelated work expenses greater than the
standard percentage of your earned
income would affect your eligibility or
subsidy amount, you may establish that
your actual expenses are greater than
the standard percentage of your total
earned income. You may do so by
contacting us and providing evidence of
your actual expenses. The exclusion of
impairment-related work expenses also
applies to the earnings of your livingwith spouse if he or she is receiving a
social security disability insurance
benefit, the disabling condition(s) does
not include blindness and he or she is
under age 65;
(6) One-half of your remaining earned
income (or combined earned income of
you and your living-with spouse); and
(7) Earned income as described in
§ 416.1112(c)(8) of this chapter that you
use to meet any expenses reasonably
attributable to the earning of the income
if you receive a social security disability
insurance benefit based on blindness
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and you are under age 65. We consider
that you attain age 65 on the day before
your 65th birthday. In lieu of
determining the actual amount of these
expenses, we will assume that the value
of these expenses is equal to a standard
percentage of your total earned income
per month. The amount we exclude will
be equal to the average percentage of
gross earnings excluded for SSI
recipients who have such expenses.
Initially, the exclusion for blind work
expenses will be 25 percent of the gross
earnings. We may adjust the percentages
if the average percentage of gross
earnings excluded for SSI recipients
changes. If we make such a change we
will publish a notice in the Federal
Register. If excluding work expenses
greater than the standard percentage of
your earned income would affect your
eligibility or subsidy amount, you may
establish that your actual expenses are
greater than the standard percentage of
your earned income. You may do so by
contacting us and providing evidence of
your actual expenses. The exclusion of
work expenses also applies to the
earnings of your living-with spouse if he
or she receives a social security
disability insurance benefit based on
blindness and is under age 65.
§ 418.3330
What is unearned income?
Unearned income is all income that is
not earned income. We describe some of
the types of unearned income we count
in § 418.3335.
§ 418.3335 What types of unearned income
do we count?
(a) Some of the types of unearned
income we count are described in
§ 416.1121(a) through (g) of this chapter.
(b) We also count in-kind support and
maintenance as unearned income. Inkind support and maintenance is any
food and shelter that is given to you or
that you receive because someone else
pays for it (see § 418.3345).
§ 418.3340 How do we count your
unearned income?
(a) When income is received. We
count unearned income as available to
you at the earliest of the following
points: when you receive it, when it is
credited to your account, or when it is
set aside for your use.
(b) When income is counted. For
purposes of determining eligibility and
whether you should receive a full or
partial subsidy, we consider all of the
countable unearned income you and
your living-with spouse receive (or
expect to receive) during the year for
which we are determining your
eligibility for this benefit. However, in
the first year you or your spouse apply
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for the subsidy, we consider all of the
countable unearned income both you
and your living-with spouse receive (or
expect to receive) starting in the month
for which we determine eligibility for
you or your living-with spouse based on
an application for the subsidy. If we
count your income for only a portion of
the year, the income limits for subsidy
eligibility will be adjusted accordingly.
For example, if we count your income
for 6 consecutive months of the year
(July through December), the income
limit for subsidy eligibility will be half
of the income limit applicable for the
full year.
(c) Amount considered as income. We
may include more or less of your
income than you actually receive.
(1) We include more than you actually
receive where another benefit payment
(such as a social security benefit) has
been reduced to recover an
overpayment. In such a situation, you
are repaying a legal obligation through
the withholding of portions of your
benefit amount, and the amount of this
withholding is part of your unearned
income.
(2) We also include more than you
actually receive if amounts are withheld
from unearned income because of a
garnishment, or to pay a debt or other
legal obligation, or to make any other
payment such as payment of your
Medicare premiums.
(3) We include less than you actually
receive if part of the payment is for an
expense you had in getting the payment.
For example, if you are paid for
damages you receive in an accident, we
subtract from the amount of the
payment your medical, legal, or other
expenses connected with the accident. If
you receive a retroactive check from a
benefit program, we subtract legal fees
connected with the claim. We do not
subtract from any taxable unearned
income the part you have to use to pay
personal income taxes. The payment of
taxes is not an expense you have in
getting income.
(d) Retroactive benefits. We count
retroactive monthly benefits such as
social security benefits as unearned
income in the year you receive the
retroactive benefits.
(e) Certain veterans benefits. If you
receive a veterans benefit that includes
an amount paid to you because of a
dependent, we do not count as your
unearned income the amount paid to
you because of the dependent. If you are
a dependent of an individual who
receives a veterans benefit and a portion
of the benefit is attributable to you as a
dependent, we count the amount
attributable to you as your unearned
income if you reside with the veteran or
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you receive your own separate payment
from the Department of Veterans Affairs.
(f) Social Security Cost-of-Living
Adjustment. We will not count as
income the amount of the cost-of-living
adjustment for social security benefits
for any month through the month
following the month in which the
annual revision of the Federal poverty
guidelines is published.
§ 418.3345 How do we determine the value
of in-kind support and maintenance?
(a) You can receive in-kind support
and maintenance, such as food and
shelter, if you live alone, with others, or
in a facility, or in an institution. The
amount of income you derive from inkind support and maintenance is the
current market value of the food and
shelter provided to you and your livingwith spouse by someone other than you
or your living-with spouse. Shelter
includes room, rent, mortgage
payments, real property taxes, heating
fuel, gas, electricity, water, sewerage,
and garbage collection services.
(b) The maximum amount of income
we count from in-kind support and
maintenance during a month is limited
to one-third of the monthly SSI Federal
benefit rate for an eligible individual (as
described in § 416.410 of this chapter)
that is in effect for the period for which
you are applying or are eligible for a
subsidy. If you are married and living
with your spouse, the maximum amount
of income you and your spouse receive
from in-kind support and maintenance
during a month is limited to one-third
of the monthly SSI Federal benefit rate
for an eligible couple (as described in
§ 416.412 of this chapter). If the current
market value of the in-kind support and
maintenance you receive is less than
one-third of the applicable monthly SSI
Federal benefit rate, we count only the
current market value as income.
§ 418.3350 What types of unearned income
do we not count?
(a) While we must know the source
and amount of all of your unearned
income, we do not count all of it to
determine your eligibility for the
subsidy. We apply to your unearned
income the exclusions in § 418.3350(b)
in the order listed. However, we never
reduce your unearned income below
zero and we never apply any unused
unearned income exclusion to earned
income except for the $20 per month
exclusion described in § 416.1124(c)(12)
of this chapter. For purposes of
determining eligibility for a subsidy,
and whether you should receive a full
or partial subsidy, we treat the $20 per
month exclusion as a $240 per year
exclusion.
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(b) We do not count as income the
unearned income described in
§ 416.1124(b), (c)(1) through (c)(12), and
(c)(14) through (c)(21) of this chapter.
(c) We do not count as income any
dividends or interest earned on
resources you or your spouse own.
Resources
§ 418.3401
What are resources?
For purposes of this subpart,
resources are cash or other assets that an
individual owns and could convert to
cash to be used for his or her support
and maintenance.
§ 418.3405
count?
What types of resources do we
(a) We count liquid resources. Liquid
resources are cash, financial accounts,
and other financial instruments which
can be converted to cash within 20
workdays, excluding certain
nonworkdays as explained in
§ 416.120(d) of this chapter. Examples of
resources that are ordinarily liquid are
stocks, bonds, mutual fund shares,
promissory notes, mortgages, life
insurance policies, financial institution
accounts (including savings, checking,
and time deposits, also known as
certificates of deposit), retirement
accounts (such as individual retirement
accounts (IRA), 401(k) accounts), trusts
if they are revocable, funds in an
irrevocable trust if the trust beneficiary
can direct the use of the funds, and
similar items. We will presume that
these types of resources can be
converted to cash within 20 workdays
and are countable as resources for
subsidy determinations. However, if the
individual establishes that a particular
resource cannot be converted to cash
within 20 workdays, we will not count
it as a resource.
(b) We count the equity value of real
property as a resource regardless of
whether it can be sold within 20
workdays. However, we do not count
the home that is your principal place of
residence and the land on which it is
situated as a resource as defined in
§ 418.3425(a).
§ 418.3410
Whose resources do we count?
(a) We count your resources. We
count the resources of both you and
your spouse regardless of whether one
or both of you apply or are eligible for
the subsidy if you are married and live
with your spouse as of the month for
which we determine your eligibility
based on an application for a subsidy,
as of the month for which we
redetermine your eligibility for a
subsidy as described in § 418.3125, or as
of the month for which we determine
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your eligibility due to a change you
reported as described in § 418.3120.
(b) We will determine your eligibility
based on your resources alone if you are
not married or if you are married but
you are separated from your spouse at
the time you apply for a subsidy or at
the time we redetermine your eligibility
for a subsidy as described in § 418.3125.
(c) If your subsidy is based on the
resources of you and your spouse and
we redetermine your subsidy as
described in § 418.3120(b)(1), we will
stop counting the resources of your
spouse in the month following the
month that we receive a report that your
marriage ended due to death, divorce, or
annulment; or a report that you and
your spouse stopped living together.
(d) If your subsidy is based on the
resources of you and your spouse, we
will continue counting the resources of
both you and your spouse if one of you
is temporarily away from home as
described in § 404.347 of this chapter.
§ 418.3415 How do we determine
countable resources?
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(a) General rule. Your countable
resources are determined as of the first
moment of the month for which we
determine your eligibility based on your
application for a subsidy or for which
we redetermine your eligibility for a
subsidy. A resource determination is
based on what assets you (and your
living-with spouse, if any) have, what
their values are, and whether they are
excluded as of the first moment of the
month. We will use this amount as your
countable resources at the point when
we determine your eligibility for the
subsidy unless you report to us that the
value of your resources has changed as
described in § 418.3120.
(b) Equity value. Resources, other than
cash, are evaluated according to your
(and your spouse’s, if any) equity in the
resources. For purposes of this subpart,
the equity value of an item is defined as
the price for which that item, minus any
encumbrances, can reasonably be
expected to sell on the open market in
the particular geographic area involved.
(c) Relationship of income to
resources. Cash you receive during a
month is evaluated under the rules for
counting income during the month of
receipt. If you retain the cash until the
first moment of the following month,
the cash is countable as a resource
unless it is otherwise excludable.
§ 418.3420 How are funds held in financial
institution accounts counted?
(a) Owner of the account. Funds held
in a financial institution account
(including savings, checking, and time
deposits also known as certificates of
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deposit) are considered your resources if
you own the account and can use the
funds for your support and
maintenance. We determine whether
you own the account and can use the
funds by looking at how the account is
held.
(b) Individually-held account. If you
are designated as the sole owner by the
account title and you can withdraw and
use funds from that account for your
support and maintenance, all of that
account’s funds are your resource
regardless of the source. For as long as
these conditions are met, we presume
that you own 100 percent of the funds
in the account. This presumption is not
rebuttable.
(c) Jointly-held account. (1) If you are
the only subsidy claimant or subsidy
recipient who is an account holder on
a jointly held account, we presume that
all of the funds in the account belong to
you. If more than one subsidy claimant
or subsidy recipient are account
holders, we presume that the funds in
the account belong to those individuals
in equal shares.
(2) If you disagree with the ownership
presumption as described in paragraph
(c)(1) of this section, you may rebut the
presumption. Rebuttal is a procedure
which permits you to furnish evidence
and establish that some or all of the
funds in a jointly-held account do not
belong to you.
§ 418.3425 What resources do we exclude
from counting?
In determining your resources (and
the resources of your spouse, if any) the
following items shall be excluded:
(a) Your home. For purposes of this
exclusion, a home is any property in
which you (and your spouse, if any)
have an ownership interest and which
serves as your principal place of
residence. This property includes the
shelter in which an individual resides,
the land on which the shelter is located,
and outbuildings;
(b) Non-liquid resources, other than
nonhome real property. Non-liquid
resources are resources that are not
liquid resources as defined in
§ 418.3405. Irrevocable burial trusts and
the irrevocable portion of prepaid burial
contracts are considered non-liquid
resources;
(c) Property of a trade or business
which is essential to the means of selfsupport as provided in § 416.1222 of
this chapter;
(d) Nonbusiness property which is
essential to the means of self-support as
provided in § 416.1224 of this chapter;
(e) Stock in regional or village
corporations held by natives of Alaska
during the twenty-year period in which
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the stock is inalienable pursuant to the
Alaska Native Claims Settlement Act
(see § 416.1228 of this chapter);
(f) Life insurance owned by an
individual (and spouse, if any) to the
extent provided in § 416.1230 of this
chapter;
(g) Restricted allotted Indian lands as
provided in § 416.1234 of this chapter;
(h) Payments or benefits provided
under a Federal statute where exclusion
is required by such statute;
(i) Disaster relief assistance as
provided in § 416.1237 of this chapter;
(j) Funds up to $1,500 for the
individual and $1,500 for the spouse
who lives with the individual if these
funds are expected to be used for burial
expenses of the individual and spouse;
(k) Burial spaces, as provided in
§ 416.1231(a) of this chapter;
(l) Title XVI or title II retroactive
payments as provided in § 416.1233 of
this chapter;
(m) Housing assistance as provided in
§ 416.1238 of this chapter;
(n) Refunds of Federal income taxes
and advances made by an employer
relating to an earned income tax credit,
as provided in § 416.1235 of this
chapter;
(o) Payments received as
compensation incurred or losses
suffered as a result of a crime, as
provided in § 416.1229 of this chapter;
(p) Relocation assistance from a State
or local government, as provided in
§ 416.1239 of this chapter;
(q) Dedicated financial institution
accounts as provided in § 416.1247 of
this chapter;
(r) A gift to, or for the benefit of, an
individual who has not attained 18
years of age and who has a lifethreatening condition, from an
organization described in section
501(c)(3) of the Internal Revenue Code
of 1986 which is exempt from taxation
under section 501(a) of such Code. The
resource exclusion applies to any inkind gift that is not converted to cash,
or to a cash gift that does not exceed
$2,000; and
(s) Funds received and conserved to
pay for medical and/or social services as
provided in § 416.1103 of this chapter.
Adjustments and Terminations
§ 418.3501 What could cause us to
increase or reduce your subsidy or
terminate your subsidy eligibility?
(a) Certain changes in your
circumstances could cause us to
increase or reduce your subsidy or
terminate your subsidy eligibility. These
changes include (but are not limited to)
changes to:
(1) Your income;
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(2) Your spouse’s income if you are
married and living with your spouse;
(3) Your resources;
(4) Your spouse’s resources if you are
married and living with your spouse;
and
(5) Your family size.
(b) We will periodically review your
circumstances (as described in
§ 418.3125) to make sure you are still
eligible for a subsidy and, if eligible,
whether you should receive a full or
partial subsidy.
(c) If you report that your
circumstances have changed or we
receive other notice of such a change
after we determine that you are eligible,
we will review your circumstances as
described in § 418.3120 to determine if
you are still eligible.
§ 418.3505 How would an increase,
reduction or termination affect you?
(a) An increase in your subsidy means
that you would be able to pay a lower
premium to participate in the Medicare
Part D prescription drug program. An
increased subsidy may also result in a
reduction in any deductible or
copayments for which you are
responsible.
(b) A reduction in your subsidy means
that you would have to begin to pay a
premium or a higher premium to
participate in the Medicare Part D
prescription drug program. You may
also have to begin to pay a deductible
and higher copayments or increase the
amounts of these payments.
(c) A termination means that you
would no longer be eligible for a
subsidy under the Medicare Part D
prescription drug program.
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§ 418.3510 When would an increase,
reduction or termination start?
We are required to give you a written
notice of our proposed action before
increasing, reducing, or terminating
your subsidy. We will not give this
advance notice where we have factual
information confirming your death,
such as through a report by your
surviving spouse, a legal guardian, a
close relative, or a landlord. The notice
will tell you the first month that we
plan to make the change. The notice
will also give you appeal rights which
are explained in detail in §§ 418.3601
through 418.3670. Your appeal rights for
a reduction or termination will include
the right to continue to receive your
subsidy at the previously established
level until there is a decision on your
appeal request if your appeal is filed
within 10 days after you receive our
notice. You will not be required to pay
back any subsidy you received while
your appeal was pending.
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§ 418.3515 How could you qualify for a
subsidy again?
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You have the right to an
administrative review of the initial
determination we make about your
eligibility and about your continuing
eligibility for a subsidy and any other
matter that gives you the right to further
review as discussed in § 418.3605. If
you are married and living with your
spouse and your spouse’s eligibility for
a subsidy may be adversely affected by
our decision upon review, we will
notify your spouse before our review
and give him or her the opportunity to
present additional information for us to
consider.
last known address. Generally, we will
not send a notice if your premium
subsidy stops because of your death or
if the initial determination is a
redetermination that your eligibility for
a subsidy and the amount of your
subsidy has not changed.
(b) The written notice that we send
will tell you:
(1) What our initial determination is;
(2) The reasons for our determination;
and
(3) The effect of our determination on
your right to further review.
(c) We will mail you a written notice
before increasing, reducing, or
terminating your subsidy. The notice
will tell you the first month that we
plan to make the change and give you
appeal rights. Your appeal rights for a
reduction or termination will include
the right to continue to receive your
subsidy at the previously established
level until there is a decision on your
appeal request if your appeal is filed
within 10 days after you receive our
notice.
§ 418.3605 What is an initial
determination?
§ 418.3620 What is the effect of an initial
determination?
Initial determinations are the
determinations we make that are subject
to administrative and judicial review.
The initial determination will state the
relevant facts and will give the reasons
for our conclusions. Examples of initial
determinations that are subject to
administrative and judicial review
include but are not limited to:
(a) The initial calculation of your
income and/or resources;
(b) The determination about whether
or not you are eligible for a subsidy and
if so, whether you receive a full or
partial subsidy;
(c) The determination to reduce your
subsidy; and
(d) The determination to terminate
your subsidy.
An initial determination is binding
unless you request an appeal within the
time period stated in § 418.3630(a) or
we revise it as provided in § 418.3678.
Unless you subsequently qualify as a
deemed eligible person (per 42 CFR
423.773(c)), you must file a new
application for a subsidy and meet all
the requirements in § 418.3101.
Determinations and the Administrative
Review Process
§ 418.3601 When do you have the right to
administrative review?
§ 418.3610 Is there administrative or
judicial review for administrative actions
that are not initial determinations?
Administrative actions that are not
initial determinations may be reviewed
by us, but they are not subject to the
administrative or judicial review
process as provided by these sections.
For example, changes in your
prescription drug program or voluntary
disenrollment in the Part D program are
not initial determinations that are
subject to the administrative review
process.
§ 418.3615 Will we mail you a notice of the
initial determination?
(a) We will mail a written notice of
the initial determination to you at your
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§ 418.3625 What is the process for
administrative review?
The process for administrative review
of initial determinations is either a
hearing conducted by telephone or a
case review. We will provide you with
a hearing by telephone when you appeal
the initial determination made on your
claim, unless you choose not to
participate in a telephone hearing. If
you choose not to participate in a
telephone hearing, the review will
consist of a case review. The hearing
will be conducted by an individual who
was not involved in making the initial
determination. The individual who
conducts the hearing will make the final
decision after the hearing. If you are
dissatisfied after we have made a final
decision, you may file an action in
Federal district court.
(a) Notice scheduling the telephone
hearing. Once you request a telephone
hearing, we will schedule the hearing
and send you a notice of the date and
time of the hearing at least 20 days
before the hearing. The notice will
contain a statement of the specific
issues to be decided and tell you that
you may designate a personal
representative (as defined in 42 CFR
423.772) to represent you during the
proceedings. The notice will explain the
opportunity and procedure for
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reviewing your file and for submitting
additional evidence prior to the hearing.
It also will provide a brief explanation
of the proceedings, of the right and
process to subpoena witnesses and
documents, of the procedures for
requesting a change in the time or date
of your hearing, and of the procedure for
requesting interpreter services.
(b) Opportunity to review your file.
Prior to the telephone hearing, you will
be able to review the information that
was used to make an initial
determination in your case. You can
provide us with additional information
you wish to have considered at the
hearing.
(c) Hearing waived, rescheduled, or
missed. If you decide you do not want
a hearing by telephone or if you are not
available at the time of the scheduled
hearing, the decision in your case will
be made by a case review. This means
that the decision will be based on the
information in your file and any
additional information you provide.
You may ask for a change in the time
and date of the telephone hearing; this
should be done at the earliest possible
opportunity prior to the hearing. Your
request must state your reason(s) for
needing the change in time or date and
state the new time and date you want
the hearing to be held. We will change
the time and date, but not necessarily to
your preferred time or date, of the
telephone hearing if you have good
cause. If you miss the scheduled hearing
and the decision in your case is decided
by a case review, we will provide a
hearing, at your written request, if we
decide you had good cause for missing
the scheduled hearing. Examples of
good cause include, but are not limited
to, the following:
(1) You have attempted to obtain a
representative but need additional time;
(2) Your representative was appointed
within 30 days of the scheduled hearing
and needs additional time to prepare for
the hearing;
(3) Your representative has a prior
commitment to be in court or at another
administrative hearing on the date
scheduled for your hearing;
(4) A witness who will testify to facts
material to your case would be
unavailable to participate in the
scheduled hearing and the evidence
cannot be obtained any other way;
(5) You are unrepresented, and you
are unable to respond to the notice of
hearing because of any physical, mental,
educational, or linguistic limitations
(including any lack of facility with the
English language) that you may have; or
(6) You did not receive notice of the
hearing appointment.
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(d) Witnesses at hearing. When we
determine that it is reasonably necessary
for the full presentation of a case, we
may issue a subpoena to compel the
production of certain evidence or
testimony.
(a) Time period for requesting review.
You must request administrative review
within 60 days after the date you receive
notice of the initial determination (or
within the extended time period if we
extend the time as provided in
paragraph (c) of this section). You can
request administrative review in person,
by phone, fax, or mail. If you miss the
time frame for requesting administrative
review, you may ask us for more time
to request a review. The process for
requesting an extension is explained
further in paragraph (c) of this section.
(b) Where to file your request. You can
request administrative review by
mailing or faxing a request or calling or
visiting any Social Security office.
(c) When we will extend the time
period to request administrative review.
If you want a review of the initial
determination but do not request one
within 60 days after the date you receive
notice of the initial determination, you
may ask us for more time to request a
review. Your request for an extension
must explain why it was not filed
within the stated time period. If you
show us that you had good cause for
missing the deadline, we will extend the
time period. To determine whether good
cause exists, we use the standards
explained in § 418.3640.
which prevented you from filing a
timely request or from understanding or
knowing about the need to file a timely
request for review.
(b) Examples of circumstances where
good cause may exist include, but are
not limited to, the following situations:
(1) You were seriously ill and were
prevented from contacting us in person,
in writing, or through a friend, relative,
or other person.
(2) There was a death or serious
illness in your immediate family.
(3) Important records were destroyed
or damaged by fire or other accidental
cause.
(4) You were trying very hard to find
necessary information to support your
claim but did not find the information
within the stated time periods.
(5) You asked us for additional
information explaining our action
within the time limit, and within 60
days of receiving the explanation you
requested a review.
(6) We gave you incorrect or
incomplete information about when and
how to request administrative review.
(7) You did not receive notice of the
initial determination.
(8) You sent the request to another
Government agency in good faith within
the time limit and the request did not
reach us until after the time period had
expired.
(9) Unusual or unavoidable
circumstances exist, including the
circumstances described in paragraph
(a)(4) of this section, which show that
you could not have known the need to
file timely, or which prevented you
from filing timely.
§ 418.3635 Can anyone request
administrative review on your behalf?
Your personal representative (as
defined in 42 CFR 423.772) may request
administrative review on your behalf.
That person can send additional
information to us on your behalf and
participate in the hearing.
§ 418.3645 Can you request that the
decision-maker be disqualified?
The person designated to conduct
your hearing will not conduct the
hearing if he or she is prejudiced or
partial with respect to any party or has
any interest in the matter pending for
decision. If you object to the person who
will be conducting your hearing, you
must notify us at your earliest
opportunity. The Commissioner or the
Commissioner’s designee will decide
whether to appoint another person to
conduct your hearing.
§ 418.3630 How do you request
administrative review?
§ 418.3640 How do we determine if you
had good cause for missing the deadline to
request administrative review?
(a) In determining whether you have
shown that you have good cause for
missing a deadline to request review we
consider:
(1) What circumstances kept you from
making the request on time;
(2) Whether our action misled you;
(3) Whether you did not understand
the requirements of the Act resulting
from amendments to the Act, other
legislation, or court decisions; and
(4) Whether you had any physical,
mental, educational, or linguistic
limitations (including any lack of
facility with the English language)
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§ 418.3650 How do we make our decision
upon review?
After you request review of our initial
determination, we will review the
information that we considered in
making the initial determination and
any other information we receive. We
will make our decision based on this
information. The issues that we will
review are the issues with which you
disagree. We may consider other issues,
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Federal Register / Vol. 70, No. 250 / Friday, December 30, 2005 / Rules and Regulations
but we will provide you with advance
notice of these other issues as explained
in § 418.3625. If you are dissatisfied
with our final decision, you may file an
action in Federal district court.
§ 418.3655 How will we notify you of our
decision after our review?
We will mail a written notice of our
decision on the issue(s) you appealed to
you at your last known address.
Generally, we will not send a notice if
your subsidy stops because of your
death. The written notice that we send
will tell you:
(a) What our decision is;
(b) The reasons for our decision;
(c) The effect of our decision; and
(d) Your right to judicial review of the
decision.
§ 418.3665 Can your request for a hearing
or case review be dismissed?
We will dismiss your request for a
hearing or case review under any of the
following conditions:
(a) At any time before notice of the
decision is mailed, you ask that your
request for administrative review be
withdrawn; or
(b) You failed to request
administrative review timely and did
not have good cause for missing the
deadline for requesting review.
§ 418.3670 How will you be notified of the
dismissal?
wwhite on PROD1PC65 with RULES3
We will mail a written notice of the
dismissal of your request for
administrative review to you at your last
known address. The dismissal is not
subject to judicial review and is binding
on you unless we vacate it. The
decision-maker may vacate any
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dismissal of your request for
administrative review if, within 60 days
after the date you receive the dismissal
notice, you request that the dismissal be
vacated and show good cause why the
request should not be dismissed. The
decision-maker shall advise you in
writing of any action he or she takes.
§ 418.3675
you?
How does our decision affect
Our decision is binding unless you
file an action in Federal district court
seeking review of our final decision or
we revise it as provided in § 418.3678.
You may file an action in Federal
district court within 60 days after the
date you receive notice of the decision.
You may request that the time for filing
an action in Federal district court be
extended. The request must be in
writing and it must give the reasons
why the action was not filed within the
stated time period. The request must be
filed with the decision-maker who
issued the final decision in your case. If
you show that you had good cause for
missing the deadline, we will extend the
deadline. We will use the standards in
§ 418.3640 to decide if you had good
cause to miss the deadline.
§ 418.3678 What is the process for
correcting Agency clerical errors?
If we become aware within 60 days of
the date of our initial determination or
our decision following a case review or
telephone hearing, that a clerical error
was made in determining whether or
not you are eligible for a subsidy (either
in whole or in part), we may issue a
revised initial determination which
would be effective back to the date you
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77685
originally filed your application or the
effective date of a subsidy changing
event, provided you meet the
requirements in § 418.3101. We may
revise an initial determination or
decision regardless of whether such
revised determination or decision is
favorable or unfavorable to you. If the
revised determination or decision
(which is a new initial determination) is
not favorable to you, you will not be
responsible for paying back any subsidy
received prior to the revised
determination or decision. We will mail
you a notice of the revised
determination which will explain to you
that we have made a revised
determination and that this
determination replaces an earlier
determination, how this determination
affects your subsidy eligibility, and your
right to request a hearing.
§ 418.3680 What happens if your case is
remanded by a Federal court?
When a Federal court remands a case
to the Commissioner for further
consideration, the decision-maker (as
described in § 418.3625) acting on
behalf of the Commissioner, may make
a decision. That component will follow
the procedures in § 418.3625, unless we
decide that we can make a decision that
is wholly favorable to you without
another hearing. Any issues relating to
your subsidy may be considered by the
decision-maker whether or not they
were raised in the administrative
proceedings leading to the final decision
in your case.
[FR Doc. 05–24633 Filed 12–29–05; 8:45 am]
BILLING CODE 4191–02–P
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Agencies
[Federal Register Volume 70, Number 250 (Friday, December 30, 2005)]
[Rules and Regulations]
[Pages 77664-77685]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 05-24633]
[[Page 77663]]
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Part V
Social Security Administration
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20 CFR Part 418
Medicare Part D Subsidies; Final Rule
Federal Register / Vol. 70, No. 250 / Friday, December 30, 2005 /
Rules and Regulations
[[Page 77664]]
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SOCIAL SECURITY ADMINISTRATION
20 CFR Part 418
RIN 0960-AG03
Medicare Part D Subsidies
AGENCY: Social Security Administration (SSA).
ACTION: Final rules.
-----------------------------------------------------------------------
SUMMARY: We are adding to our regulations a new part to contain rules
that we will apply when we evaluate applications for premium and cost-
sharing subsidies under the Medicare program. We are including a new
subpart, Medicare Part D Subsidies, to this part. This new subpart
contains the rules that we use to determine eligibility for premium and
cost-sharing subsidies under the Medicare Part D program, which was
added by the Medicare Prescription Drug, Improvement, and Modernization
Act of 2003 (Medicare Modernization Act or MMA). These final rules
describe: What the new subpart is about; how we determine whether you
are eligible for premium and cost-sharing subsidies; how we redetermine
your eligibility for a subsidy; how you apply for a subsidy; how we
evaluate your income and resources; when your eligibility for premium
and cost-sharing subsidies terminates; how you may report changes in
your circumstances; and how you can appeal a determination we make
under the Part D subsidy program.
DATES: These final rules are effective on December 30, 2005.
FOR FURTHER INFORMATION CONTACT: Craig Streett, Team Leader, Office of
Income Security Programs, Social Security Administration, 252 Altmeyer
Building, 6401 Security Boulevard, Baltimore, MD 21235-6401, 410-965-
9793 or TTY 1-800-966-5906, for information about this Federal Register
document. For information on eligibility or filing for benefits, call
our national toll-free number, 1-800-772-1213 or TTY 1-800-325-0778, or
visit our Internet site, Social Security Online, at https://
www.socialsecurity.gov.
SUPPLEMENTARY INFORMATION:
Electronic Version
The electronic file of this document is available on the date of
publication in the Federal Register at https://www.gpoaccess.gov/fr/
index.html.
Statutory Provisions
Section 101 of the Medicare Modernization Act (Pub. L. 108-173),
which was enacted into law December 8, 2003, adds sections 1860D-1
through 1860D-24 to the Social Security Act (the Act), and establishes
a new Part D program for voluntary prescription drug coverage effective
January 1, 2006. The Centers for Medicare & Medicaid Services (CMS) has
overall responsibility for implementing the voluntary Medicare Part D
prescription drug benefit and published final rules on January 28, 2005
at 70 FR 4193. As described in these final rules, we are responsible
only for the premium and cost-sharing subsidy (the subsidy) portion of
the Medicare Part D prescription drug benefit program. We are
authorized to make eligibility determinations, provide appeal
procedures, and perform eligibility redeterminations for the Part D
subsidy in the 50 States and the District of Columbia. We are not
authorized to undertake this task for Medicare beneficiaries who live
in the territories or who live outside of the 50 States or the District
of Columbia.
Section 702(a)(5) of the Act allows us to make the rules and
regulations necessary or appropriate to carry out the functions of SSA.
Section 1860D-14 of the Act provides for premium and cost-sharing
subsidies of prescription drug coverage for certain individuals with
low income and resources. An individual must be entitled to benefits
under Medicare Part A or enrolled in Medicare Part B in order to
receive a subsidy. Section 1860D-14(a)(3)(B) directs us to make subsidy
determinations. It also requires us to provide appeal procedures for
subsidy eligibility determinations and to perform redeterminations.
(State Medicaid agencies have similar responsibilities that are covered
in CMS' final rules. Additionally, CMS will conduct annual
redeterminations of deemed status and will reconsider certain CMS low
income subsidy (LIS) determinations; CMS LIS reconsideration procedures
will be addressed in the agency's operating instructions.) Generally,
the agency that processes the subsidy application will handle
redeterminations and appeals related to that initial eligibility
determination.
Background
The purpose of the subsidy program is to assist some Medicare
beneficiaries who have limited financial means with paying for
voluntary Medicare prescription drug coverage under the Medicare Part D
program. If you have limited income and resources, you may be eligible
for a subsidy to help you pay your monthly premium, your copayments,
and the annual deductible under your Medicare Part D prescription drug
plan. If you are a Medicare beneficiary or are applying for Medicare
benefits and you want to receive a subsidy, you must follow a two-step
process to obtain prescription drug benefits:
File a subsidy application either with us or with your
State Medicaid Agency to see if you qualify for a subsidy; and
Enroll with an authorized prescription drug provider for
the Medicare Part D prescription drug benefit; i.e., a prescription
drug plan. (We do not enroll beneficiaries for Medicare Part D. If you
are a Medicare beneficiary, you must take the necessary steps to enroll
yourself with a participating approved prescription drug plan or
Medicare Advantage plan that offers prescription drug coverage.
Sections 423.32-423.34 of 42 CFR discuss the enrollment process,
including the enrollment of full benefit dual-eligible individuals. You
also may obtain information about enrolling on the Internet at
www.medicare.gov or by calling CMS at 1-800-Medicare.)
You may take these 2 steps in any order. However, if you have
Medicare and receive Medicaid coverage, are enrolled in a Medicare
Savings Program within your State, or receive Supplemental Security
Income (SSI), you will be deemed eligible for the subsidy effective
with the first month you meet any one of these conditions; and you do
not need to file a subsidy application.
Certain individuals with both Medicare and Medicaid, with Medicare
Savings Programs, or with Medicare and receiving SSI payments but who
have not enrolled in a prescription drug plan, will be able to take
advantage of special enrollment processes. The special enrollment
processes are discussed in the preamble to CMS' final rules published
January 28, 2005 at 70 FR 4205-4209 and in CMS's regulations at 42 CFR
423.34.
How To Become Eligible for a Subsidy
Section 1860D-14 of the Act requires us to take applications for
subsidies from individuals who are applying for Medicare Part D
prescription drug coverage. These final rules describe the requirements
you must meet to become eligible for a subsidy and what conditions will
prevent you from receiving a subsidy. Criteria for eligibility include:
You must be entitled to benefits under Medicare Part A
(Hospital Insurance) and/or enrolled in Medicare Part B (Supplementary
Medical Insurance) under title XVIII of the Act;
[[Page 77665]]
You must be enrolled in a Medicare prescription drug plan
or Medicare Advantage plan with prescription drug coverage by the end
of your enrollment period;
You must reside in the United States as defined in Sec.
418.3010;
You (and your living with spouse, if applicable) must meet
the income and resource requirements of the subsidy program; and
You must apply for the subsidy.
Conditions that could prevent you from receiving a subsidy include:
You lose entitlement to or are not enrolled in Medicare
Part A and you also lose eligibility for or are not enrolled in
Medicare Part B, or
You do not enroll or you are no longer enrolled with a
Medicare prescription drug plan or Medicare Advantage plan with
prescription drug coverage.
These final rules also tell you that if we made the original
determination of subsidy eligibility, we will periodically review your
subsidy eligibility to make sure that you are still eligible for a
subsidy and to determine whether you should receive a full or partial
subsidy. The amount of subsidies for Part D premiums, deductibles, and
co-payments will be based on the amount of your income and resources
(and those of your spouse, if applicable) and your family size.
Section 1860D-14(a)(3)(B)(ii) of the Act specifies that initial
subsidy determinations will remain in effect for a period to be
determined by the Secretary of Health and Human Services (HHS) but not
to exceed 1 year. Section 1860D-14(a)(3)(B)(iv) provides that we shall
conduct redeterminations periodically. We interpret these provisions
together as envisioning prospective determinations that remain
unchanged until we conduct the next redetermination of eligibility. To
comply with the 1-year limitation in section 1860D-14(a)(3)(B)(ii), we
will conduct the first redetermination within 12 months of our
determination that you are eligible for a subsidy.
However, we recognize that certain life events could have a
significant impact on your income, resources or family size which in
turn could impact your eligibility for a subsidy or the amount of your
subsidy. Therefore, these final rules contain an exception to the
general rule that a determination remains in effect until we conduct
the next redetermination.
Under that exception, if you are a subsidy-eligible individual and
your income, resources or family size changes because of marriage,
divorce, annulment, separation, resumption of members of a couple
living together, or the death of your spouse, you may ask us to
redetermine your subsidy based on your new circumstances. When you
report such a change or we receive such a report from another source,
we will send you a redetermination form. You must complete the form and
return it to us so that we can redetermine your subsidy. The
redetermined subsidy, if any, will be effective with the month after
the month you request us to redetermine your subsidy. We will process
other changes, such as the loss of a job, which you would report, in
conjunction with your next redetermination.
Eligibility and Applying for a Subsidy
Attaining eligibility for the subsidy under Medicare Part D is a
two-step process. You must:
Apply for the subsidy with us or your State Medicaid
agency, and
Enroll in Medicare Part D by enrolling in a Medicare
prescription drug plan or Medicare Advantage plan with prescription
drug coverage.
You may take either step first, but the subsidy will not begin
until you are enrolled in a Medicare Part D plan or Medicare Advantage
plan with prescription drug coverage. If you file your application for
the subsidy before the month you are enrolled in a Medicare Part D plan
or Medicare Advantage plan with prescription drug coverage, the
earliest month you can receive the subsidy is the month you are
enrolled in such a plan.
These final rules apply when you file for a Medicare Part D subsidy
with us. As a condition of eligibility for the subsidy, section 1860D-
14(a)(3) of the Act requires that you, or your personal representative
(as defined in 42 CFR 423.772), file an application with us or a State
office that accepts Medicaid applications. Our application may be
printed in paper form, completed by our employees on computer screens,
or available on our Internet Web site, Social Security Online at http:/
/www.socialsecurity.gov.
When you file an application we will determine your eligibility and
provide you with appeal rights. If we find that you are eligible for
the subsidy, we will also determine whether you should receive a full
or partial subsidy. Timely filing also assures that you can receive the
subsidy for any months you are eligible. If you inquire orally or in
writing about the subsidy and tell us you want to file a subsidy
application, or if you partially complete the subsidy application on
our Internet Web site, we will use the date of your inquiry or the date
we receive a partially completed Internet subsidy application from our
Web site as your filing date for the subsidy if the requirements in
Sec. 418.3230 are met.
Your application for the subsidy remains in effect until we make a
final determination on it. As stated in Sec. 418.3620, our initial
determination is binding unless you request an appeal within the time
period stated in Sec. 418.3630(a) and our decision on the appeal is
binding unless you file an action in Federal district court seeking
review of our final decision (see Sec. 418.3675). If you timely file
an appeal of our initial determination, your application for the
subsidy remains in effect until we make a decision on your appeal. If
you are not enrolled in a Medicare Part D plan or Medicare Advantage
plan with prescription drug coverage when you file your subsidy
application, we will write and tell you about your eligibility for the
subsidy and that you must be enrolled in such a plan in order to
receive a subsidy.
How We Evaluate Your Income
Section 1860D-14(a)(1)-(3) of the Act establishes income limits for
eligibility for the Medicare Part D subsidy. Therefore, we will require
you to provide information about the income you receive. If you are
married and living with your spouse, we will also require you to
provide information about your spouse's income. These final rules
explain what we consider income, what we exclude from income counting,
and how we will compute the amount of an individual's countable income.
We will count both earned income and unearned income. Earned income
consists of wages and net earnings from self-employment. Unearned
income is any income that is not wages or net earnings from self-
employment. Unearned income includes Social Security benefits, Veterans
benefits, public and private pensions, annuities, and any support and
maintenance provided to you.
We will not count all of the money you receive when we determine
your eligibility for the subsidy. We will apply certain exclusions to
income you receive when we determine countable income. As directed by
the new legislation, these exclusions are modeled after the exclusions
used in the SSI program. For example, we will exclude up to $20 per
month ($240 per year) of your income. In addition, we will exclude from
unearned income the first $60 per calendar quarter of income that is
irregular or infrequent; e.g., cash received as a birthday gift, and
the first $30 per calendar quarter of earned income that is irregular
or infrequent.
[[Page 77666]]
We will also exclude all interest and dividends.
We will exclude up to $65 per month ($780 per year) and one-half of
the remainder of your earned income (or your and your spouse's combined
earned income). We also will exclude a portion of earned income if you
are disabled under Social Security rules and have expenses related to
your impairment that you must pay in order for you to work. We call
these expenses impairment-related work expenses. Similarly, we will
exclude a portion of your earned income if you are blind under Social
Security rules and have expenses that must be paid in order for you to
work. We will apply these exclusions based on these percentages in lieu
of determining the actual work related expense in each case. The amount
we exclude will be equal to the average percentage of gross earnings
excluded for SSI recipients who have such expenses. Initially, the
exclusion for impairment-related work expenses will be 16.3 percent of
the gross earnings; the exclusion for blind work expenses will be 25
percent of the gross earnings. However, if you have expenses that
exceed the average, we will give you the opportunity to present
evidence of your actual expenses and adjust the amount of earned income
excluded accordingly. We may adjust the percentages if the average
percentage of gross earnings excluded for SSI recipients with
disability related or blind work expenses changes. If we make such a
change we will publish a notice in the Federal Register.
How We Evaluate Your Resources
Section 1860D-14(a)(3)(D) of the Act establishes resource limits
for eligibility for the Medicare Part D subsidy. Therefore, we will
require you to provide information about your resources. If you are
married and living with your spouse we also will require you to provide
information about your spouse's resources. These final rules explain
what resources we will count and what resources we will not count;
i.e., exclude from counting. As directed by the legislation, the
resource exclusions are modeled after the resource exclusions in the
SSI program.
We will count liquid resources, which are cash, financial accounts,
financial instruments, and other property that can be converted to cash
within 20 workdays. Liquid resources can include stocks, bonds, mutual
fund shares, insurance policies, and financial institution accounts,
including checking and savings accounts or retirement accounts, such as
individual retirement accounts and 401(k) accounts, revocable trusts,
and funds in an irrevocable trust if the individual can direct the use
of those funds. We will presume that these types of resources can be
converted to cash within 20 workdays and are countable. However, if the
individual establishes that a particular resource cannot be converted
to cash within 20 workdays, we will not count it as a resource in the
subsidy determination. We also will count the equity value of real
property that you own except for the home that is your principal place
of residence and the land it resides on. We will not count other
nonliquid resources such as motor vehicles and irrevocable trusts.
Verification
We will compare the information you provide on your application to
information in our records and information we obtain from other Federal
agencies. If necessary, we will contact you to reconcile any
discrepancies between the information on your application and the
information from the Federal agencies. We may ask you to submit
documents, such as bank statements, to resolve discrepancies.
Changes in Your Subsidy
Section 1860D-14(a)(3)(B)(iv) of the Act requires us to redetermine
your continuing subsidy eligibility periodically. During those
redeterminations, we will reevaluate your income and resources to see
if you continue to be eligible for a subsidy. If you are still eligible
there may be an increase or decrease in the amount of your subsidy.
These final rules explain how we will make adjustments to or terminate
subsidies as a result of periodic redeterminations or redeterminations
based on reports of death, marriage, divorce, annulment, separation, or
resumption of living together. Any determinations made as a result of
changes in your circumstances will be a new initial determination, and
we will notify you of the determination in writing and explain your
right to appeal that determination.
If You Disagree With Our Determination of Your Subsidy
Section 1860D-14(a)(3)(B)(iv)(II) of the Act requires us to
establish appeal procedures for subsidy eligibility determinations
similar to the appeal procedure for the SSI program. The procedures in
these final rules will apply only if we, not a State Medicaid agency,
make the initial determination. If CMS determines that you no longer
meet deemed status because you are no longer eligible for SSI (and CMS
determines you are not eligible for Medicaid or the Medicare Savings
Program), CMS may refer you to us about your SSI eligibility.
We have a process for you to appeal our eligibility determination
on your subsidy application, and our determinations of whether you can
receive a full or partial subsidy, of an adjustment to your subsidy, or
of a termination of your subsidy eligibility. We also explain the
rights of your spouse whose eligibility could be adversely affected by
your appeal. In these final rules, the term ``the appeal process,''
means the same as ``the administrative review process,'' and we use
these terms interchangeably throughout.
The administrative review process will provide you one level of
administrative review. Under these final rules, if you decide you want
to appeal, you may choose between either a hearing via telephone or a
case review. Both the telephone hearing and the case review are at the
same level of the appeals process. You will have an opportunity to
review the information we use in making a decision and to give us more
information that you may want us to consider. You can also have
witnesses at your hearing if you choose.
In addition, you can have a personal representative help you with
your appeal or represent you. We will work with your representative
just as we would work with you. CMS regulations (42 CFR 423.772), which
we will apply here, define a personal representative as:
An individual who is authorized to act on behalf of the
applicant;
If the applicant is incapacitated or incompetent, someone
acting responsibly on his or her behalf, or
An individual of the applicant's choice who is requested
by the applicant to act as his or her representative in the application
process.
You must contact us within 60 days of the date you receive notice
of the initial determination to ask for an appeal of your subsidy
determination. If you miss the deadline for requesting an appeal, you
can request more time if you can show us you have good cause for
missing the deadline. Once we make a decision on your appeal, we will
send you a written notice explaining our decision. If you are
dissatisfied with our final decision, you may file an action in Federal
district court. As we explain in Sec. 418.3670, if we dismiss your
appeal, we will mail a written notice of the dismissal to you, but the
dismissal is not subject to judicial review and is binding on you
unless we vacate it.
[[Page 77667]]
The issues that we will review are the issues with which you
disagree. We may consider other issues, but we will provide you with
advance notice of these other issues, as explained in Sec. 418.3625.
We may correct clerical errors if discovered within 60 days of the
date of our initial determination. We will notify you of our revised
determination as explained in Sec. 418.3678.
Explanation of Part 418
Part 418 consists of four subparts. We are reserving subparts A-C
for future use. We are adding a new subpart D, Medicare Part D
Subsidies, which contains the rules that we use to make determinations
and decisions about eligibility for the subsidy.
Following is a description of each section for subpart D.
Introduction, General Provisions, and Definitions
Section 418.3001 describes what subpart D is about, lists
the groups of sections, and the subject of each group.
Section 418.3005 explains that the purpose of the subsidy
program is to offer help with prescription drug costs to individuals
with limited financial means who meet specific requirements.
Section 418.3010 contains definitions of terms used
throughout this subpart.
Eligibility for a Medicare Prescription Drug Subsidy
Section 418.3101 lists the requirements that you must meet
to establish eligibility for a subsidy.
Section 418.3105 provides a cross-reference to CMS'
regulations concerning who does not need to file an application for a
subsidy.
Section 418.3110 explains what happens when you apply for
a subsidy.
Section 418.3115 describes what will prevent you from
becoming eligible for a subsidy, even if you meet the requirements in
Sec. 418.3101.
Section 418.3120 describes the changes in your
circumstances that may affect your eligibility for a subsidy or whether
you can receive a full or partial subsidy, explains when we may make a
redetermination of your eligibility when your circumstances change, and
explains that we will notify you of our determination.
Section 418.3123 explains when a change in your subsidy is
effective.
Section 418.3125 defines the term ``redetermination'' and
explains when we conduct redeterminations.
Filing of Applications
Section 418.3201 explains that an application is usually
necessary for a subsidy and why.
Section 418.3205 explains when an application for a
subsidy becomes a claim for a subsidy.
Section 418.3210 describes an application for a subsidy.
Section 418.3215 explains who may file an application for
a subsidy.
Section 418.3220 explains when we consider an application
for a subsidy filed and lists places it can be filed.
Section 418.3225 explains how long an application for a
subsidy will remain in effect.
Section 418.3230 explains when we will use the date you
make an oral or written inquiry indicating your intent to file for the
subsidy as your subsidy application filing date.
Income
Section 418.3301 provides the general definition of income
that will be used for subsidy determinations.
Section 418.3305 provides a general description of what is
not considered income for purposes of determining eligibility for a
subsidy and if eligible, whether you should receive a full or partial
subsidy.
Section 418.3310 explains whose income will be counted
when we determine eligibility for a subsidy and if eligible, whether
you should receive a full or partial subsidy.
Section 418.3315 describes earned income.
Section 418.3320 explains how we count earned income,
including when it is considered received, how we count net earnings
from self-employment, how we count royalties and honoraria, and how we
determine the time periods for which the earned income is counted.
Section 418.3325 explains that not all earned income will
be counted and lists the earned income exclusions that may apply.
Section 418.3330 provides the general definition of
unearned income.
Section 418.3335 describes the types of unearned income
that will be counted.
Section 418.3340 describes how we count unearned income,
including when it is considered received, how we determine how much of
your income is countable, and how we determine the time periods for
which the unearned income is counted.
Section 418.3345 explains how we will determine the value
of unearned income, if any, received in the form of in-kind support and
maintenance.
Section 418.3350 explains that not all unearned income is
countable and lists the exclusions that may apply.
Resources
Section 418.3401 provides the general definition of
resources that will be used for purposes of subsidy eligibility
determinations.
Section 418.3405 describes the types of resources that are
considered for purposes of subsidy eligibility determinations and lists
the type of resources that are considered liquid.
Section 418.3410 explains whose resources will be counted.
Section 418.3415 explains that we determine the value of
countable resources as of the first day of the month for which a
determination will be made.
Section 418.3420 explains how we count funds held in
financial institution accounts.
Section 418.3425 provides a list of assets that will not
be counted as resources.
Adjustments and Terminations
Section 418.3501 explains the types of events that could
cause us to increase or reduce your subsidy or to terminate your
eligibility for a subsidy.
Section 418.3505 describes the effects of increases,
reductions, and terminations of subsidies.
Section 418.3510 explains that before we increase, reduce,
or terminate your subsidy, we must send you a written notice with
appeal rights.
Section 418.3515 explains that after we terminate a
subsidy, you must generally file a new application to be eligible for a
subsidy again.
Determinations and the Administrative Review Process
Section 418.3601 explains your rights and your spouse's
rights under the administrative review process.
Section 418.3605 explains that initial determinations are
determinations we make that are subject to administrative and judicial
review and provides examples of determinations that are initial
determinations.
Section 418.3610 lists administrative actions that are not
initial determinations. Although we may review these actions, they are
not subject to administrative or judicial review.
Section 418.3615 explains that we will mail you a notice
whenever we make an initial determination in your case. The notice will
tell you what our determination is, our reasons for making the
determination, and your right to request an appeal of the
determination.
[[Page 77668]]
Section 418.3620 explains that an initial determination is
binding unless you request an appeal within the stated time period or
we revise it as explained in Sec. 418.3678.
Section 418.3625 describes the administrative review
process. This section also explains that if you are dissatisfied with
our final decision, you may request judicial review.
Section 418.3630 explains how to file a request for a
hearing and that you may ask for more time to request your appeal if
you had good cause for missing the 60-day deadline.
Section 418.3635 explains who can request administrative
review on your behalf.
Section 418.3640 explains the standards we follow in
determining whether you had good cause for missing the 60-day deadline
to request a review.
Section 418.3645 explains under what circumstances the
decision-maker may be disqualified.
Section 418.3650 explains that we make a decision based on
the information we have and any other information you provide.
Section 418.3655 explains that we will send you a notice
of our decision on the appeal that gives you the right to judicial
review.
Section 418.3665 explains under what circumstances your
request for administrative review may be dismissed.
Section 418.3670 explains how we will notify you if your
request for administrative review is dismissed.
Section 418.3675 explains that our final decision on
appeal is binding unless you request judicial review within the stated
time or we revise it as explained in Sec. 418.3678.
Section 418.3678 explains the process for correcting
Agency clerical errors.
Section 418.3680 explains what happens if a Federal court
remands your case to us.
Public Comments
On March 4, 2005, we published proposed rules in the Federal
Register at 70 FR 10558 and provided a 60-day period for interested
persons to comment. We received comments from 22 organizations and one
individual. Because some of the comments received were quite detailed,
we have condensed, summarized or paraphrased them in the following
discussion. We have tried to present all views adequately and carefully
address all of the issues raised by the commenters that are within the
scope of the proposed rules.
Introduction, General Provisions and Definitions
Comment: One commenter recommended that we revise the proposed
rules to provide guidance to States on how to verify income and
resources, and how to process redeterminations and appeals.
Response: As noted in the preamble to the proposed rules, these
rules only address our processing of applications, redeterminations and
appeals. We have no authority to regulate the States in this area. CMS
oversees the State's participation in this program and issued its own
rules that the States are expected to follow on January 28, 2005 (70 FR
4193). CMS also issued additional guidance to the States in a document
dated May 25, 2005. This guidance is available on CMS' Web site at
https://www.cms.hhs.gov/States/03_lowincomesubsidy.asp.
Comment: Six commenters suggested that the final rules include time
limits within which we must process applications, redeterminations, and
appeals.
Response: We have designed a largely automated process to ensure
timely processing of applications, redeterminations and appeals. We
intend to complete all actions as quickly as possible. We expect that
most applications and redeterminations will be processed expeditiously.
However, there are several aspects of the process that make it
impossible to guarantee a specific processing time. For example, if
information reported on the application conflicts with information
obtained from other Federal agencies regarding an applicant's income or
resources, we will need to contact the applicant to reconcile the
discrepancy, which might increase the time needed to process the
application. We also expect to receive some applications that have not
been fully completed that will require additional time to complete
before processing. Furthermore, because this is a new program, it is
difficult to anticipate the volumes of applications, redeterminations,
or appeals that we will receive. The volume of receipts could impact
the processing time and make it inappropriate to set specific time
limits for acting on an appeal. Lastly, the legislation imposes no such
time limits, and we do not believe it advisable for us to do so.
In evaluating this comment and reviewing the relevant proposed
rules, we detected an inadvertent error in Sec. 418.3225(c). That
section stated that individuals who applied for the subsidy but were
not yet entitled to Medicare Part A or enrolled in Medicare Part B
would receive a letter explaining their eligibility for the subsidy
provided they become so entitled and/or enrolled. However, because
entitlement to Medicare Part A or enrollment in Medicare Part B is a
criterion for eligibility for a subsidy (in addition to enrollment in a
Part D plan), we will not be able to make a subsidy eligibility
determination in the absence of entitlement to or enrollment in
Medicare Part A or Part B. (The CMS regulations at 42 CFR 423.774
permit a subsidy eligibility determination to be made for Medicare
beneficiaries not yet enrolled in a prescription drug plan, but they do
not provide similar authority regarding individuals who do not yet have
Medicare coverage.) Therefore, we are revising Sec. 418.3225(c) to
state that if you apply for the subsidy before you are entitled to
Medicare Part A and/or enrolled in Medicare Part B but you appear to be
in an enrollment period, the notice we send will advise you that we
will not take any action on your application until you become entitled
to Medicare Part A and/or enrolled in Medicare Part B. If you do not
appear to be in an enrollment period, the notice will advise you that
you are not eligible for the subsidy because you are not entitled to
Medicare Part A or enrolled in Medicare Part B. This letter will also
explain your appeal rights.
Comment: One commenter stated that the Notice of Termination should
be sent 30 days prior to the termination date.
Response: The MMA instructed us to establish a simplified program.
In keeping with the directive, we are following notice guidelines used
in other programs that we administer. As a result, the Notice of
Termination explains that the beneficiary will receive continuation of
their subsidy if he or she appeals within 10 days, and further explains
that the beneficiary has 60 days to appeal. Additionally, the
beneficiary can request good cause for late filing of an appeal if he/
she fails to meet the 10 and 60-day deadlines.
Comment: One commenter suggested that the regulations should
include a provision requiring us to issue all notices in alternate
language formats upon claimant request.
Response: Although this is a valid concern that warrants further
consideration, we have not adopted this comment. The only alternate
language format for notices we are currently able to offer is Spanish;
however, this is not available to Railroad Retirement beneficiaries
because we do not have a record of their preference for a Spanish
notice. We will investigate expanding
[[Page 77669]]
our ability to offer other alternate language formats in the future.
Comment: One commenter stated that we should hire enough staff to
handle the new workload.
Response: This comment is not within the scope of these rules.
However, we have put a great deal of effort into determining the amount
of staff that will be needed, as well as the hiring and training of the
additional staff.
Eligibility for a Medicare Prescription Drug Subsidy
Comment: Nine commenters said that the rules should state that the
low-income subsidy shall not negatively affect the eligibility of any
recipient for other Federal benefits programs.
Response: Since the Act does not address the effect of the subsidy
on other Federal programs or provide a specific exclusion, and since we
have no authority to instruct other agencies, this recommendation is
beyond the scope of these rules. However, CMS has prepared several fact
sheets explaining the impact of the subsidy on various Federal
programs. Those fact sheets are available at CMS' Web site,
www.Medicare.gov. In evaluating this comment, we noticed that our
proposed rules were not sufficiently clear about how income excluded by
other Federal programs would be treated for purposes of determining
eligibility for the subsidy. Therefore, we are revising Sec.
418.3350(b), by adding a reference to Sec. 416.1124(b) of our rules to
clarify that income, excluded by the SSI program because it is excluded
under other Federal statutes, will also be excluded for purposes of
determining eligibility for the subsidy.
Comment: Nine commenters suggested that we add explicit language to
explain when eligibility is effective for beneficiaries with deemed
eligibility status.
Response: We agree with this comment and have revised Sec.
418.3105 to clarify that if beneficiaries have deemed eligibility
status because they receive Medicaid coverage, are enrolled in a
Medicare Savings Program within their State, or receive SSI and have
Medicare, then their subsidy is effective with the first month they
have deemed eligibility status.
Comment: Nine commenters said that the rules should include a
procedure to screen applicants for eligibility for Medicare Savings
Programs.
Response: We believe that this is a procedural matter that does not
require us to revise our rules. However, our operating guides include
instructions on screening for these cases.
Comment: Nine commenters said that we should adopt a policy of
continuous eligibility where beneficiaries retain eligibility for a
full 12 months, regardless of any income changes.
Response: Following the guidelines in CMS regulations at 42 CFR
423.780, we will determine eligibility and subsidy percentage for a
calendar year. CMS will make the subsidy amount determination. These
determinations will remain in effect throughout the year, unless a
beneficiary reports a subsidy-changing event described in Sec.
418.3120(a) or the beneficiary becomes deemed eligible for a full
subsidy.
Comment: Two commenters said that we should use data exchange
information to determine if beneficiaries qualify for a more generous
subsidy.
Response: The rules state at Sec. 418.3120(b)(1) that we will use
information we receive from the beneficiary or from data exchanges with
Federal agencies to determine the correct subsidy amount. Depending on
the new information we receive, the subsidy may increase, decrease, or
remain unchanged. Except as provided in Sec. 418.3120(a), we will use
any income or resource information obtained via data exchange when we
determine a person's continuing eligibility for the next calendar year.
Comment: One commenter said that we should specify a time frame for
enrollment in a Medicare Advantage plan.
Response: Medicare Advantage plans and enrollment rules fall under
the jurisdiction of HHS and CMS. Therefore, we do not have the
authority to implement rules governing Medicare Advantage plans.
Comment: One commenter said that we should develop processes to
advise applicants whose application for the subsidy has been denied
that they might qualify for Medicaid or a Medicare Savings Program.
Response: We are aware of the importance of making referrals to
other programs. Our notices will advise all applicants of their
potential eligibility for a Medicare Savings Program.
Comment: One commenter said that late enrollment penalties should
not be assessed for individuals who have their applications denied when
they are not enrolled in a plan but later have their claims allowed.
Response: The policies for late enrollment penalties are under the
control of CMS. Therefore, we are not authorized to implement policies
governing late enrollment penalties.
Comment: Three commenters asked that we provide greater detail in
the regulations about how we will conduct redeterminations of subsidy
eligibility. They suggested that we adopt a ``passive'' redetermination
process, in which we advise the beneficiary about the information we
have, and the beneficiary is only required to respond if the
information is inaccurate. They suggested that we limit the number of
times we will conduct a redetermination in a given period. The
commenters explain that this would enable a simple redetermination
process that would not be a burden on us or on beneficiaries.
Response: We agree that the redetermination process should be
simple and should not be burdensome. For these reasons, we plan to use
a ``passive'' redetermination process for a beneficiary's first
scheduled redetermination. Further, we do not plan to conduct a
redetermination for every beneficiary every year, but will instead
schedule redeterminations based on the likelihood that an individual's
situation may change. We expect this process to fulfill our
responsibility to maintain the integrity and accuracy of the subsidy
program, while minimizing burdens placed on us and on beneficiaries.
However, without further experience we cannot commit ourselves to the
``passive'' redetermination process or any particular redetermination
frequency, and therefore we are not revising the regulation to address
these issues. Experience may tell us that a different process better
serves the integrity of the program and interests of beneficiaries. The
law gives us broad discretion, which we exercise in these regulations,
to determine the procedures for conducting redeterminations. However,
based on these comments, we are changing Sec. 418.3110(c) and Sec.
418.3225(b) to eliminate the statement that we will terminate subsidy
eligibility if an individual has not yet enrolled in a prescription
drug plan at the time of a redetermination. We are making this change
because some situations could develop in the future where an individual
will be enrolled in a drug plan but the effective date will be later
than our redetermination. We plan to monitor our redetermination
process in order to determine whether any further changes are
warranted.
Comment: Four commenters suggest that changes that would affect the
subsidy amount, such as in income, resources, household composition, or
enrollment in a Medicare Savings Program, could be reported at any time
and should become effective immediately, or a month after the month of
the report of the change, rather than delaying the effect. They are
concerned about the fact that these changes are not
[[Page 77670]]
effective until the January following the report. They believe this
would be disadvantageous for beneficiaries who have a decrease in
income or resources, but will continue to receive the same subsidy
amount until a redetermination is completed.
Response: Section 418.3110(d)(3) of these final rules clarify that
a person who has been denied eligibility for a prescription drug
subsidy may reapply any time their situation changes. Individuals
already receiving a subsidy may report significant changes at any time.
However, in keeping with the direction provided by section 1860D-14 of
the Act, we established a simplified application form and process for
this program. One technique that we adopted to maintain a simplified
process was that eligibility determinations will be based on
determinations of yearly income and resource amounts. The determination
remains in effect for a calendar year unless the beneficiary reports
one of the six subsidy changing events listed in the rules, appeals the
initial determination, or becomes eligible for a program that would
cause deemed eligibility for a full subsidy. This approach ensures that
the individuals found eligible for subsidies will have continuous
eligibility and will not be impacted by monthly income changes. Also,
beneficiaries are not burdened with reporting responsibilities. This
comment did alert us to one possible subsidy-changing event that we
inadvertently omitted, that of a change in household composition due to
a separated married couple resuming living together. We have revised
Sec. 418.3120 to reflect this change.
Filing of Application
Comment: One commenter said that we should use a term such as
``helper'' as synonymous with ``representative'' and specify that
representatives are always allowed to sign an application.
Response: We follow CMS' policy concerning representatives in the
Medicare program as defined by CMS' regulations at 42 CFR 423.772. This
definition makes it clear, however, that representatives are fully
authorized to act on a person's behalf.
Comment: One commenter suggested that we eliminate the penalty
clause on the application. Another commenter said that the form should
not have been drafted prior to the issuance of these rules and that it
should be revised to consider any comments received on these rules.
Response: We published three notices in the Federal Register on
July 30, 2004 (69 FR 45879), September 30, 2004 (69 FR 58578) and
November 17, 2004 (69 FR 67379). In these notices, we gave the public
an opportunity to comment on the application form. We received a number
of comments on the form which we evaluated before the final version was
approved. None of the comments received on these rules will impact the
application. However, we will continue to evaluate and revise the form
when changes appear necessary.
Comment: Ten commenters made the following comments about various
aspects of the application process:
Allow more time to submit requested information, so that
applicants who may be mentally or physically unable to comply will have
an adequate opportunity to respond.
Clarify how we will assist when an applicant fails to
submit requested information.
Contact the applicant and explain what is needed to
complete the application.
Give the applicant 180 days to complete the application.
Specify a time frame to process incomplete applications
and clarify the rules we will follow to process them.
State that we will send a written notice giving a deadline
to submit the required information.
Response: These comments deal with procedural issues and are not
within the scope of these rules. However, we have reviewed the
operating instructions and believe they address the concerns raised by
the commenters. We will continue to monitor the process and make
changes if necessary.
Income
Comment: Five commenters recommended that we revise Sec. 418.3335
to remove in-kind support and maintenance from consideration as
countable income. They asserted that under MMA, we have the authority
to exclude consideration of in-kind support and maintenance in making
eligibility determinations. Four of the five commenters pointed out
that the Medicare Savings Program uses SSI methodology to determine
countable income but the model Medicare Savings Program application
created by CMS does not include in-kind support and maintenance. They
further pointed out that it could be difficult for individuals to
provide information about household expenses which might discourage
potential beneficiaries from filing a claim.
Response: After careful consideration, we decided not to adopt this
recommended change. Section 1860D-14(a)(3)(C)(i) of the Act provides
that income for subsidy eligibility shall be determined in the manner
prescribed in section 1905(p)(1)(B) of the Act without regard to the
application of section 1902(r)(2). Section 1905(p)(1)(B) of the Act
provides that income will be determined under section 1612 of the Act.
Section 1902(r)(2) provides the authority for States to use income and
resources methodologies for certain groups of Medicaid eligibles that
are less strict than those used in the SSI program, but section 1860D-
14(a)(3)(C)(i) specifically precludes us from using those less strict
rules. Therefore, we must follow the income-counting requirements of
section 1612 which provides that in-kind support and maintenance will
be counted as income with a maximum value of one-third of the
applicable SSI Federal benefit rate, although we have simplified some
of the rules consistent with Congress' intent.
Comment: One commenter recommended that we simplify the in-kind
support and maintenance determination described in Sec. 418.3345 by
allowing beneficiaries to use a default dollar value equal to one-third
of the SSI Federal benefit rate unless the beneficiary alleges a dollar
amount less than the default value.
Response: We do not agree that permitting beneficiaries to use a
default dollar value equal to one-third of the SSI Federal benefit rate
would simplify in-kind support and maintenance determinations. In
addition, we are concerned that offering individuals the option of
using a default amount could inappropriately encourage individuals to
allege the default amount instead of the actual amount which could be
lower and, therefore, beneficial to the individual. Section 418.3345(b)
of the final rules states that we will count in-kind support and
maintenance as income only up to one-third of the applicable SSI
Federal benefit rate. Section 418.3345(a) of the final rules states
that the amount of income derived from in-kind support and maintenance
is the current market value of the food and shelter provided by other
people. When the current market value of the in-kind support and
maintenance is less than one-third of the applicable Federal benefit
rate, only the current market value is counted as income. However, to
make this clear in the regulations, we have revised Sec. 418.3345(b)
to state that if the current market value of in-kind support and
maintenance the individual receives is worth less than one-third of the
applicable monthly SSI Federal benefit rate, we count only the current
market value as income.
[[Page 77671]]
Comment: One commenter stated that the rules in Sec. 418.3345 do
not offer a streamlined approach that enables beneficiaries to
determine how much, if any, in-kind support and maintenance they
receive. The commenter recommended that we reduce the amount of the
maximum countable in-kind support and maintenance to below one-third of
the Federal SSI benefit rate. The commenter further recommended that we
provide a streamlined methodology for beneficiaries to calculate in-
kind support and maintenance.
Response: After careful consideration, we decided not to adopt
these recommended changes. The authority to count in-kind support and
maintenance as income is derived from section 1612(a) of the Act. This
section provides that the countable income derived from in-kind support
and maintenance is equal to one-third of the Federal SSI benefit rate.
The statute does not provide the authority to establish a lower maximum
countable amount. We will count less than the maximum amount as income
when the beneficiary receives in-kind support and maintenance that is
worth less than the maximum. Furthermore, we are providing a
streamlined process for determining in-kind support and maintenance
which requires that the beneficiary answer only one question on the
subsidy application. By limiting the application to only one question,
we have developed a process that is very streamlined, and is much
simpler than the SSI process for determining in-kind support and
maintenance.
Comment: Nine commenters stated that the Student Earned Income
Exclusion (SEIE) should be applied to individuals who apply for the
subsidy. In the SSI program, the SEIE applies to individuals under age
22 who are regularly attending school and who have earned income. The
SEIE excludes earned income up to a maximum of $5670 (in 2005) per
year. The commenters state that this exclusion would permit disabled
students to gain work experience without jeopardizing eligibility for
the subsidy.
Response: We expect that prescription drug subsidy claims involving
individuals who could meet all of the requirements for the student
earned income exclusion will be very rare. We are still analyzing the
potential impact of the prescription drug subsidy on the disabled
student population who have Medicare coverage and will revisit this
area in subsequent regulations if appropriate.
Comment: Nine commenters stated that the rules in Sec. 418.3325
should provide an exclusion for earned income received by a Social
Security Disability Insurance (SSDI) beneficiary during a trial work
period or an unsuccessful work attempt. The same commenters stated that
the regulation also should provide an exclusion for earned income of an
SSDI beneficiary received as a result of a work-related subsidy or
special condition. Under SSDI rules, a work-related subsidy exclusion
is applied when an individual's earnings exceed the reasonable value of
the work performed, and we count only the pay that is actually earned.
Under SSDI rules, if work is done under special conditions, we may
determine that the work does not show that the individual can perform
substantial gainful activity. These commenters also stated that the
regulations should permit SSDI beneficiaries to deduct unincurred
business expenses when determining countable self employment income. An
unincurred business expense occurs when a sponsoring agency or another
person pays certain business expenses for the individual who is
attempting to work. The commenters stated that not providing these
earned income exclusions would be a disincentive for SSDI beneficiaries
who might not try working because their earnings could cause them to
lose eligibility for the subsidy.
Response: After careful consideration, we decided not to adopt
these recommended changes. The earned income exclusions proposed by the
commenters pertain only to the SSDI program under title II of the Act.
For purposes of determining subsidy eligibility, section 1860D-
14(a)(3)(C) of the Act provides that income is determined in the manner
described in section 1905(p)(1)(B) of the Act; that is, under the SSI
methodology provided in section 1612 of the Act. Section 1612 describes
what income is countable and what income is excludable and does not
provide for these earned income exclusions.
Comment: Fourteen commenters stated that the rules in Sec.
418.3325(b)(5) and (b)(7) should provide that impairment related work
expenses (IRWE) and blind work expenses (BWE) should exclude the
average percentage of gross earnings or the actual expenses, whichever
is greater.
Response: The rules in Sec. 418.3325(b)(5) and (b)(7) already
provide that actual expenses for IRWE and BWE will be used if they are
greater than the average percentage of such expenses. If the actual
expenses are not greater, then the average percentage will be excluded
automatically when the individual indicates on the application that he
or she has such expenses.
Comment: One commenter stated that if greater than average IRWEs
and BWEs are not automatically considered, a clear procedure and
timeline for establishing greater than average IRWEs and BWEs must be
established so that beneficiaries are aware that their actual expenses
will be considered if higher than the average expenses. The commenter
further stated that the rules lack procedural availability or timelines
within which SSA must respond to requests to consider actual expenses.
Response: The specific procedures and timeline for determining
higher than average IRWE and BWE expenses will not be addressed in the
regulations. These are operational issues and not appropriate to
include in regulations. However, Sec. 418.3325 clearly states that we
will exclude greater than average IRWE or BWE expenses when the
individual's actual IRWE or BWE expenses are greater than the average.
The notices that we send to beneficiaries will state how much income we
are counting and how much income is excluded because of IRWE or BWE.
The notices will inform the beneficiaries to contact us if they
disagree with our income determination. If a beneficiary contacts us
with a question about the IRWE or BWE exclusion amount, we will help
the individual to establish the actual amount of IRWE or BWE expenses
that should be excluded.
Comment: Four commenters who approved of our decision to use the
average percentage for computing IRWE encouraged us to make the process
of proving higher than average IRWE as easy for beneficiaries as
possible. One of these four commenters recommended that we permit self-
attestation of higher IRWE to make the process simpler for
beneficiaries and for us.
Response: We agree with the commenter that the process for proving
higher than average IRWE and BWE should be as easy as possible for
beneficiaries. However, we do not believe a change in the regulation is
necessary. The procedures we have developed are based on the
recognition that determining dollar amounts for IRWE or BWE can be
difficult because of the wide variety of expenses that potentially
qualify for this exclusion. Therefore, under our procedures our staff
will assist beneficiaries establish a higher than average IRWE or BWE
exclusion and in obtaining any documentation that might be required to
establish a higher than average IRWE or BWE exclusion. We will issue
operating
[[Page 77672]]
instructions explaining these procedures.
Comment: One commenter recommended that income deductions should be
afforded to individuals who use service dogs or guide dogs and incur
expenses related to use of these dogs.
Response: The procedures for determining the exclusion of expenses
associated with service dogs or guide dogs are provided in our
operating instructions and will not be addressed in these regulations.
Our procedures exclude expenses associated with service dogs and guide
dogs and all associated expenses under either the IRWE or BWE exclusion
if the dogs are needed for employment-related activity. To make it
clear that BWE exclusions such as guide dogs also apply to subsidy
determinations, we are adding a cross-reference in Sec. 418.3325(b)(7)
that refers to the SSI BWE provision in Sec. 416.1112(c)(8) of our
rules.
Comment: One commenter recommended that we clarify the regulations
by stating that cost-of-living increases in Federal benefits are not
counted as income until the month following the annual publication of
the updated Federal poverty guidelines.
Response: We have clarified Sec. 418.3340(f) of the final rules to
state that we will not count the amount of the cost-of-living
adjustment (COLA) for Social Security benefits for any month before the
Federal poverty guidelines are published. Section 1905(p)(2)(D)(i) of
the Act provides that the income of an individual who is entitled to
monthly insurance benefits under title II shall not include any amounts
attributable to a COLA for each month through the month following the
month in which the annual revision of the Federal poverty guidelines
are published. However, the statutory authority to not count the COLA
applies only to monthly insurance benefits under title II and not to
other Federal benefits. Therefore, we have also revised Sec.
418.3120(a)(7) for consistency.
Resources
Comment: One commenter stated that our description in Sec.
418.3405 of liquid resources as those which can be converted to cash
within 20 workdays is ambiguous. The commenter stated that Sec.
418.3405 of the rules should include a finite list of the resources
that will be counted and a statement that anything not listed will not
be counted.
Response: The purpose of Sec. 418.3405 is to describe the types of
financial accounts and instruments that will be counted as resources.
Liquid resources are resources that are held in financial accounts or
other instruments that can be converted to cash within 20 workdays. We
will presume that these types of resources can be converted to cash
within 20 workdays and are countable. However, if the individual
establishes that a particular resource (other than nonhome real
property) cannot be converted to cash within 20 workdays, we will not
count it as a resource in the subsidy determination. We refer to
``liquid resources'' in order to differentiate them from ``non-liquid''
resources which, except for equity in nonhome real property, will not
be counted for purposes of determining subsidy eligibility (e.g.,
vehicles, household goods, jewelry, musical instruments, etc.). We are
adding language to Sec. 418.3405 to clarify that ``20 days'' means
``20 workdays.'' This is how we described this rule in the preamble of
the Notice of Proposed Rulemaking (NPRM) and it was an unintended
omission that we did not say ``workdays'' in Sec. 418.3405 in the
NPRM.
Based on over 30 years of experience making resource determinations
for the SSI program, we are convinced that it is not feasible for us,
or beneficial to the individual, to provide a finite list of all
countable resources. A list could be developed to include most of the
common types of financial instruments, but it would not capture all of
the many types of financial instruments in existence now. In addition,
new types of financial instruments and investment vehicles are being
created regularly and often are given names in order to differentiate
them from existing products. It would be very difficult to maintain
such a list in our regulations. Using a list could also result in
unequal treatment of beneficiaries because we would exclude from
resource counting some financial products just because they are not on
the list even if they are very similar to financial products on the
list that are countable.
To further improve the clarity of what resources are generally
considered liquid, we will add the following examples to the list of
resources that are ordinarily considered liquid, ``trusts if they are
revocable or if the trust beneficiary can direct the use of the funds
in the trust.'' We consider a revocable trust to be a liquid resource
because it can be converted to cash. Also, if a trust beneficiary can
direct the use of the funds in a trust, the funds in the trust are a
liquid resource because the beneficiary can use those funds for support
and maintenance.
Comment: Two commenters recommended that the cash value of life
insurance should not count as a resource because life insurance
policies may not be easily convertible to cash and therefore would not
meet the definition of liquid assets adopted by CMS in 42 CFR 423.772
which states that liquid resources are resources that