Privacy Act of 1974; System of Records, 72998-72999 [05-23780]

Download as PDF 72998 Federal Register / Vol. 70, No. 235 / Thursday, December 8, 2005 / Notices Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22315–3905. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 552a, the Privacy Act of 1974, as amended; 5 U.S.C. 301, Departmental Regulations, 10 U.S.C. 3013, Secretary of the Army; and Army Regulation 340–21, The Army Privacy Program. PURPOSE(S): To process and coordinate individual requests for access and amendment of personal records; to process appeals on denials of requests for access or amendment to personal records by the data subject against agency rulings; and to ensure timely response to requesters. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The DoD ‘Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: part 505. For additional information contact the system manager. NOTIFICATION PROCEDURE: amended or unamended records; statements of disagreement; and other related documents. [FR Doc. 05–23764 Filed 12–7–05; 8:45 am] Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the U.S. Army Records Management and Declassification Agency, Freedom of Information/Privacy Division, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22315–3905. For verification purposes, individual should provide full name, date and place of birth, current address and other personal information necessary to locate the record. BILLING CODE 5001–06–M RECORD ACCESS PROCEDURES: Individuals seeking access to information about themselves contained in this system should address written inquiries to the office that processed the initial inquiry, access request, or amendment request. Individual may obtain assistance from the U.S. Army Records Management and Declassification Agency, Freedom of Information/Privacy Division, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22315–3905. For verification purposes, individual should provide full name, date and place of birth, current address and other personal information necessary to locate the record. CONTESTING RECORD PROCEDURES: STORAGE: By name of requester on whom the records pertain. The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340– 21; 32 CFR part 505; or may be obtained from the system manager. SAFEGUARDS: RECORD SOURCE CATEGORIES: Records are accessed by custodian of the record system and by persons responsible for servicing the record system in performance of their official duties. Records are stored in locked cabinets or rooms. From the individual, Army organizations, Department of Defense components, and other Federal, state, and local government agencies. Paper records in file folders and on electronic storage media. RETRIEVABILITY: RETENTION AND DISPOSAL: Approved requests, denials that were not appealed, denials fully overruled by appellate authorities and appeals adjudicated fully in favor of requester are destroyed after 4 years. Appeals denied in full or in part are destroyed after 10 years, provided legal proceedings are completed. SYSTEM MANAGER(S) AND ADDRESS: Director, U.S. Army Records Management and Declassification Agency, ATTN: Freedom of Information/Privacy Division, 7701 VerDate Aug<31>2005 16:29 Dec 07, 2005 Jkt 208001 EXEMPTIONS CLAIMED FOR THE SYSTEM: During the course of a Privacy Act (PA) action, exempt materials from ‘other’ systems of records may become part of the case records in this system of records. To the extent that copies of exempt records from those ‘other’ systems of records are entered into these PA case records, the Department of the Army hereby claims the same exemptions for the records as they have in the original primary systems of records which they are a part. An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) published in 32 CFR PO 00000 Frm 00022 Fmt 4703 Sfmt 4703 DEPARTMENT OF DEFENSE Department of the Army Privacy Act of 1974; System of Records Department of the Army, DoD. Notice to alter a system of AGENCY: ACTION: records. SUMMARY: The Department of the Army proposes to alter a system of records notice in its inventory of records systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended. DATES: This proposed action will be effective without further notice on January 9, 2006 unless comments are received which result in a contrary determination. ADDRESSES: Send comments to Department of the Army, Freedom of Information/Privacy Division, U.S. Army Records Management and Declassification Agency, ATTN: AHRC– PDD–FPZ, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22325–3905. FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 428–6497. SUPPLEMENTARY INFORMATION: The Department of the Army systems of records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The proposed system report, as required by 5 U.S.C. 552a(r) of the Privacy Act of 1974, as amended, was submitted on December 2, 2005, to the House Committee on Government Reform, the Senate Committee on Homeland Security and Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A–130, ‘Federal Agency Responsibilities for Maintaining Records About Individuals,’ dated February 8, 1996 (February 20, 1996, 61 FR 6427). Dated: December 2, 2005. L.M. Bynum, Alternate OSD Federal Register Liaison Officer, Department of Defense. A0601–210a USAREC SYSTEM NAME: Enlisted Eligibility Files (April 4, 2003 68 FR 16484). E:\FR\FM\08DEN1.SGM 08DEN1 Federal Register / Vol. 70, No. 235 / Thursday, December 8, 2005 / Notices CHANGES: * * * * home address and telephone number, and video tapes of the interview. * CATEGORIES OF RECORDS IN THE SYSTEM: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Add the following: ‘‘entrance applications, date of birth, home address and telephone number, and video tapes of the interview.’’ 10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 504, Persons not qualified; Army Regulation 601–210, Regular Army and Army Reserve Enlistment Program, and E.O. 9397 (SSN). AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Add the following: ‘‘and E.O. 9397 (SSN).’’ * * * * * PURPOSE(S): STORAGE: To make determinations on the moral, medical, and administrative waivers of applicants for the Regular Army. Add the following: ‘‘and electronic storage media.’’ * * * * * ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Delete entry and replace with: ‘‘Commander, U.S. Army Recruiting Command, ATTN: USARCRM–M, Fort Knox, KY 40121–5000.’’ NOTIFICATION PROCEDURE: Delete address and replace with: ‘‘Commander, U.S. Army Recruiting Command, ATTN: USARCRM–M, Fort Knox, KY 40121–5000.’’ RECORD SOURCE CATEGORIES: Delete address and replace with: ‘‘Commander, U.S. Army Recruiting Command, ATTN: USARCRM–M, Fort Knox, KY 40121–5000.’’ RECORD ACCESS PROCEDURE: Delete address and replace with: ‘‘Commander, U.S. Army Recruiting Command, ATTN: USARCRM–M, Fort Knox, KY 40121–5000.’’ * * * * * SYSTEM NAME: Enlisted Eligibility Files. U.S. Army Recruiting Command, Fort Knox, KY 40121–5000. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Jkt 208001 Paper records in file folders and in electronic storage media. RETRIEVABILITY: By individual’s surname. Applicants for the Regular Army who have requested a waiver of moral eligibility for a juvenile or adult felony; determination of medical/Military Occupational Specialty qualifications, determination of Stripes for Skills qualification; exceptions to policy; determination of enlistment eligibility, and prior service personnel requesting a mental retest. 17:57 Dec 07, 2005 Note: This system of records contains individually identifiable health information. The DoD Health Information Privacy Regulation (DoD 6025.18–R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information. DoD 6025.18–R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the Privacy Act of 1974 or mentioned in this system of records notice. STORAGE: SYSTEM LOCATION: VerDate Aug<31>2005 In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The DoD ‘Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: A0601–210a USAREC Individual’s request, evaluation documents, decisions, replies concerning approval/disapproval, entrance applications, date of birth, SYSTEM MANAGER(S) AND ADDRESS: Commander, U.S. Army Recruiting Command, ATTN: USARCRM–M, Fort Knox, KY 40121–5000. NOTIFICATION PROCEDURE: Individuals wishing to know whether or not information on them is contained in this system of records should write to the Commander, U.S. Army Recruiting Command, ATTN: USARCRM–M, Fort Knox, KY 40121–5000, furnishing full name, Military Status, current address and telephone number, and signature. RECORD ACCESS PROCEDURES: SYSTEM MANAGER(S) AND ADDRESS: CATEGORIES OF RECORDS IN THE SYSTEM: 72999 SAFEGUARDS: Records are maintained within secured buildings in areas accessible only to persons having official need-toknow, and who are properly trained and screened. In addition, access to all records is restricted to designated individuals whose official duties dictate an official need-to-know. Information in automated media is further protected from unauthorized access in locked rooms. Destroyed after 2 years, by shredding. Frm 00023 Fmt 4703 Sfmt 4703 CONTESTING RECORD PROCEDURES: The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340– 21; 32 CFR part 505; or may be obtained from the system manager. RECORD SOURCE CATEGORIES: From the individual, employers, probation officials, law enforcement officials, school officials, personal references, transcripts, medical records, Army records and report. EXEMPTIONS CLAIMED FOR THE SYSTEM: Investigatory material compiled solely for the purpose of determining suitability, eligibility, or qualifications for federal civilian employment, military service, federal contracts, or access to classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), but only to the extent that such material would reveal the identity of a confidential source. An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c), and (e) and published in 32 CFR part 505. For additional information contact the system manager. [FR Doc. 05–23780 Filed 12–7–05; 8:45 am] BILLING CODE 5001–06–M DEPARTMENT OF DEFENSE Department of Navy Notice of Availability of GovernmentOwned Inventions; Available for Licensing Department of the Navy, DOD. Notice. AGENCY: RETENTION AND DISPOSAL: PO 00000 Individuals desiring access to records about themselves should write to the Commander, U.S. Army Recruiting Command, ATTN: USARCRM–M, Fort Knox, KY 40121–5000, furnishing full name, Military Status, current address and telephone number, and signature. ACTION: E:\FR\FM\08DEN1.SGM 08DEN1

Agencies

[Federal Register Volume 70, Number 235 (Thursday, December 8, 2005)]
[Notices]
[Pages 72998-72999]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 05-23780]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to alter a system of records.

-----------------------------------------------------------------------

SUMMARY: The Department of the Army proposes to alter a system of 
records notice in its inventory of records systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
January 9, 2006 unless comments are received which result in a contrary 
determination.

ADDRESSES: Send comments to Department of the Army, Freedom of 
Information/Privacy Division, U.S. Army Records Management and 
Declassification Agency, ATTN: AHRC-PDD-FPZ, 7701 Telegraph Road, Casey 
Building, Suite 144, Alexandria, VA 22325-3905.

FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 428-6497.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on December 2, 2005, to 
the House Committee on Government Reform, the Senate Committee on 
Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130, `Federal Agency Responsibilities for 
Maintaining Records About Individuals,' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: December 2, 2005.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0601-210a USAREC

System name:
    Enlisted Eligibility Files (April 4, 2003 68 FR 16484).

[[Page 72999]]

Changes:
* * * * *

Categories of records in the system:
    Add the following: ``entrance applications, date of birth, home 
address and telephone number, and video tapes of the interview.''

Authority for maintenance of the system:
    Add the following: ``and E.O. 9397 (SSN).''
* * * * *

Storage:
    Add the following: ``and electronic storage media.''
* * * * *

System manager(s) and address:
    Delete entry and replace with: ``Commander, U.S. Army Recruiting 
Command, ATTN: USARCRM-M, Fort Knox, KY 40121-5000.''

Notification procedure:
    Delete address and replace with: ``Commander, U.S. Army Recruiting 
Command, ATTN: USARCRM-M, Fort Knox, KY 40121-5000.''

Record source categories:
    Delete address and replace with: ``Commander, U.S. Army Recruiting 
Command, ATTN: USARCRM-M, Fort Knox, KY 40121-5000.''

Record access procedure:
    Delete address and replace with: ``Commander, U.S. Army Recruiting 
Command, ATTN: USARCRM-M, Fort Knox, KY 40121-5000.''
* * * * *
A0601-210a USAREC

System name:
    Enlisted Eligibility Files.

System location:
    U.S. Army Recruiting Command, Fort Knox, KY 40121-5000.

Categories of individuals covered by the system:
    Applicants for the Regular Army who have requested a waiver of 
moral eligibility for a juvenile or adult felony; determination of 
medical/Military Occupational Specialty qualifications, determination 
of Stripes for Skills qualification; exceptions to policy; 
determination of enlistment eligibility, and prior service personnel 
requesting a mental retest.

Categories of records in the system:
    Individual's request, evaluation documents, decisions, replies 
concerning approval/disapproval, entrance applications, date of birth, 
home address and telephone number, and video tapes of the interview.

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 504, Persons not 
qualified; Army Regulation 601-210, Regular Army and Army Reserve 
Enlistment Program, and E.O. 9397 (SSN).

Purpose(s):
    To make determinations on the moral, medical, and administrative 
waivers of applicants for the Regular Army.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.


    Note: This system of records contains individually identifiable 
health information. The DoD Health Information Privacy Regulation 
(DoD 6025.18-R) issued pursuant to the Health Insurance Portability 
and Accountability Act of 1996, applies to most such health 
information. DoD 6025.18-R may place additional procedural 
requirements on the uses and disclosures of such information beyond 
those found in the Privacy Act of 1974 or mentioned in this system 
of records notice.


Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and in electronic storage media.

Retrievability:
    By individual's surname.

Safeguards:
    Records are maintained within secured buildings in areas accessible 
only to persons having official need-to-know, and who are properly 
trained and screened. In addition, access to all records is restricted 
to designated individuals whose official duties dictate an official 
need-to-know. Information in automated media is further protected from 
unauthorized access in locked rooms.

Retention and disposal:
    Destroyed after 2 years, by shredding.

System manager(s) and address:
    Commander, U.S. Army Recruiting Command, ATTN: USARCRM-M, Fort 
Knox, KY 40121-5000.

Notification procedure:
    Individuals wishing to know whether or not information on them is 
contained in this system of records should write to the Commander, U.S. 
Army Recruiting Command, ATTN: USARCRM-M, Fort Knox, KY 40121-5000, 
furnishing full name, Military Status, current address and telephone 
number, and signature.

Record access procedures:
    Individuals desiring access to records about themselves should 
write to the Commander, U.S. Army Recruiting Command, ATTN: USARCRM-M, 
Fort Knox, KY 40121-5000, furnishing full name, Military Status, 
current address and telephone number, and signature.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual, employers, probation officials, law 
enforcement officials, school officials, personal references, 
transcripts, medical records, Army records and report.

Exemptions claimed for the system:
    Investigatory material compiled solely for the purpose of 
determining suitability, eligibility, or qualifications for federal 
civilian employment, military service, federal contracts, or access to 
classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), 
but only to the extent that such material would reveal the identity of 
a confidential source.
    An exemption rule for this system has been promulgated in 
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c), 
and (e) and published in 32 CFR part 505. For additional information 
contact the system manager.

 [FR Doc. 05-23780 Filed 12-7-05; 8:45 am]
BILLING CODE 5001-06-M