Privacy Act of 1974; System of Records, 72997-72998 [05-23764]

Download as PDF 72997 Federal Register / Vol. 70, No. 235 / Thursday, December 8, 2005 / Notices RETRIEVABILITY: RECORD SOURCE CATEGORIES: By requester’s surname. SAFEGUARDS: All records are maintained in areas accessible only to authorized personnel who have official need in the performance of their assigned duties. Automated records are further protected by assignment of users identification and password to protect the system from unauthorized access. User identification and passwords are changed at random times. RETENTION AND DISPOSAL: Records reflecting granted requests are destroyed after 2 years. When requests have been denied, records are retained for 6 years; and if appealed, records are retained 6 years after final denial by the Army or 3 years after final adjudication by the courts, whichever is later. SYSTEM MANAGER(S) AND ADDRESS: Director, U.S. Army Records Management and Declassification Agency, Freedom of Information/ Privacy Division, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22315–3905. NOTIFICATION PROCEDURE: From the individual, Army organizations, Department of Defense components, and other federal, state, and local government agencies. EXEMPTIONS CLAIMED FOR THE SYSTEM: During the course of a FOIA action, exempt materials from ‘other’ systems of records may in turn become part of the case records in this system. To the extent that copies of exempt records from those ‘other’ systems of records are entered into this FOIA case record, the Department of the Army hereby claims the same exemptions for the records from those ‘other’ systems that are entered into this system, as claimed for the original primary systems of records which they are a part. An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 505. For additional information contact the system manager. [FR Doc. 05–23763 Filed 12–7–05; 8:45 am] BILLING CODE 5001–06–M 16:29 Dec 07, 2005 Jkt 208001 Privacy Case Files (September 23, 2004, 69 FR 57005). CHANGES: * * * * * SYSTEM IDENTIFIER: Delete system identifier and replace with: ‘‘A0340–21 OAA’’. * * * * * SYSTEM LOCATION: Privacy Act of 1974; System of Records DATES: VerDate Aug<31>2005 SYSTEM NAME: Privacy Case Files. Department of the Army RECORD ACCESS PROCEDURES: The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Army Regulation 340– 21; 32 CFR part 505; or may be obtained from the system manager. A0340–21 AHRC SYSTEM NAME: DEPARTMENT OF DEFENSE SUMMARY: The Department of the Army is proposing to amend a system of records notice in its existing inventory of records systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended. CONTESTING RECORD PROCEDURES: Dated: November 30, 2005. L.M. Bynum, OSD Federal Register Liaison Officer, Department of Defense. A0340–21 OAA Individuals seeking to determine if information about themselves is contained in this record system should address written inquiries to the Director, U.S. Army Records Management and Declassification Agency, Freedom of Information/Privacy Division, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22315–3905. For verification purposes, individual should provide enough information to permit locating the record. Individuals seeking access to records about themselves contained in this record system should address written inquiries to the Director, U.S. Army Records Management and Declassification Agency, Freedom of Information/Privacy Division, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22315–3905. For verification purposes, individual should provide enough information to permit locating the record. The specific changes to the records systems being amended are set forth below followed by the notices, as amended, published in their entirety. The proposed amendments are not within the purview of subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, which requires the submission of a new or altered system report. Department of the Army, DoD. Notice to amend a system of AGENCY: ACTION: records. This proposed action will be effective without further notice on January 9, 2006 unless comments are received which result in a contrary determination. Department of the Army, Freedom of Information/Privacy Division, U.S. Army Records Management and Declassification Agency, ATTN: AHRC–PDD–FPZ, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22325–3905. FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 428–6497. SUPPLEMENTARY INFORMATION: The Department of the Army systems of records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. ADDRESSES: PO 00000 Frm 00021 Fmt 4703 Sfmt 4703 These records exist at Headquarters, Department of the Army, staff and field operating agencies, major commands, installations and activities receiving Privacy Act requests. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices. Records also exist in offices of Access and Amendment Refusal Authorities when an individual’s request to access and/or amend his/her record is denied. Upon appeal of that denial, the record is maintained by the Department of the Army Privacy Review Board. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals who request information concerning themselves which is in the custody of the Department of the Army or who request access to or amendment of such records in accordance with the Privacy Act of 1974, as amended. CATEGORIES OF RECORDS IN THE SYSTEM: Documents notifying requesters of the existence of records on them, providing or denying access to or amendment of records, acting on appeals or denials to provide access or amend records, and providing or developing information for use in litigation; Department of the Army Privacy Review Board minutes and actions; copies of the requested and E:\FR\FM\08DEN1.SGM 08DEN1 72998 Federal Register / Vol. 70, No. 235 / Thursday, December 8, 2005 / Notices Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22315–3905. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 552a, the Privacy Act of 1974, as amended; 5 U.S.C. 301, Departmental Regulations, 10 U.S.C. 3013, Secretary of the Army; and Army Regulation 340–21, The Army Privacy Program. PURPOSE(S): To process and coordinate individual requests for access and amendment of personal records; to process appeals on denials of requests for access or amendment to personal records by the data subject against agency rulings; and to ensure timely response to requesters. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The DoD ‘Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: part 505. For additional information contact the system manager. NOTIFICATION PROCEDURE: amended or unamended records; statements of disagreement; and other related documents. [FR Doc. 05–23764 Filed 12–7–05; 8:45 am] Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the U.S. Army Records Management and Declassification Agency, Freedom of Information/Privacy Division, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22315–3905. For verification purposes, individual should provide full name, date and place of birth, current address and other personal information necessary to locate the record. BILLING CODE 5001–06–M RECORD ACCESS PROCEDURES: Individuals seeking access to information about themselves contained in this system should address written inquiries to the office that processed the initial inquiry, access request, or amendment request. Individual may obtain assistance from the U.S. Army Records Management and Declassification Agency, Freedom of Information/Privacy Division, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22315–3905. For verification purposes, individual should provide full name, date and place of birth, current address and other personal information necessary to locate the record. CONTESTING RECORD PROCEDURES: STORAGE: By name of requester on whom the records pertain. The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340– 21; 32 CFR part 505; or may be obtained from the system manager. SAFEGUARDS: RECORD SOURCE CATEGORIES: Records are accessed by custodian of the record system and by persons responsible for servicing the record system in performance of their official duties. Records are stored in locked cabinets or rooms. From the individual, Army organizations, Department of Defense components, and other Federal, state, and local government agencies. Paper records in file folders and on electronic storage media. RETRIEVABILITY: RETENTION AND DISPOSAL: Approved requests, denials that were not appealed, denials fully overruled by appellate authorities and appeals adjudicated fully in favor of requester are destroyed after 4 years. Appeals denied in full or in part are destroyed after 10 years, provided legal proceedings are completed. SYSTEM MANAGER(S) AND ADDRESS: Director, U.S. Army Records Management and Declassification Agency, ATTN: Freedom of Information/Privacy Division, 7701 VerDate Aug<31>2005 16:29 Dec 07, 2005 Jkt 208001 EXEMPTIONS CLAIMED FOR THE SYSTEM: During the course of a Privacy Act (PA) action, exempt materials from ‘other’ systems of records may become part of the case records in this system of records. To the extent that copies of exempt records from those ‘other’ systems of records are entered into these PA case records, the Department of the Army hereby claims the same exemptions for the records as they have in the original primary systems of records which they are a part. An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) published in 32 CFR PO 00000 Frm 00022 Fmt 4703 Sfmt 4703 DEPARTMENT OF DEFENSE Department of the Army Privacy Act of 1974; System of Records Department of the Army, DoD. Notice to alter a system of AGENCY: ACTION: records. SUMMARY: The Department of the Army proposes to alter a system of records notice in its inventory of records systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended. DATES: This proposed action will be effective without further notice on January 9, 2006 unless comments are received which result in a contrary determination. ADDRESSES: Send comments to Department of the Army, Freedom of Information/Privacy Division, U.S. Army Records Management and Declassification Agency, ATTN: AHRC– PDD–FPZ, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22325–3905. FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 428–6497. SUPPLEMENTARY INFORMATION: The Department of the Army systems of records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The proposed system report, as required by 5 U.S.C. 552a(r) of the Privacy Act of 1974, as amended, was submitted on December 2, 2005, to the House Committee on Government Reform, the Senate Committee on Homeland Security and Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A–130, ‘Federal Agency Responsibilities for Maintaining Records About Individuals,’ dated February 8, 1996 (February 20, 1996, 61 FR 6427). Dated: December 2, 2005. L.M. Bynum, Alternate OSD Federal Register Liaison Officer, Department of Defense. A0601–210a USAREC SYSTEM NAME: Enlisted Eligibility Files (April 4, 2003 68 FR 16484). E:\FR\FM\08DEN1.SGM 08DEN1

Agencies

[Federal Register Volume 70, Number 235 (Thursday, December 8, 2005)]
[Notices]
[Pages 72997-72998]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 05-23764]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to amend a system of records.

-----------------------------------------------------------------------

SUMMARY: The Department of the Army is proposing to amend a system of 
records notice in its existing inventory of records systems subject to 
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
January 9, 2006 unless comments are received which result in a contrary 
determination.

ADDRESSES: Department of the Army, Freedom of Information/Privacy 
Division, U.S. Army Records Management and Declassification Agency, 
ATTN: AHRC-PDD-FPZ, 7701 Telegraph Road, Casey Building, Suite 144, 
Alexandria, VA 22325-3905.

FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 428-6497.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the records systems being amended are set 
forth below followed by the notices, as amended, published in their 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: November 30, 2005.
L.M. Bynum,
OSD Federal Register Liaison Officer, Department of Defense.
A0340-21 AHRC

System name:
    Privacy Case Files (September 23, 2004, 69 FR 57005).

Changes:
* * * * *

System identifier:
    Delete system identifier and replace with: ``A0340-21 OAA''.
* * * * *
A0340-21 OAA

System name:
    Privacy Case Files.

System location:
    These records exist at Headquarters, Department of the Army, staff 
and field operating agencies, major commands, installations and 
activities receiving Privacy Act requests. Official mailing addresses 
are published as an appendix to the Army's compilation of systems of 
records notices.
    Records also exist in offices of Access and Amendment Refusal 
Authorities when an individual's request to access and/or amend his/her 
record is denied. Upon appeal of that denial, the record is maintained 
by the Department of the Army Privacy Review Board.

Categories of individuals covered by the system:
    Individuals who request information concerning themselves which is 
in the custody of the Department of the Army or who request access to 
or amendment of such records in accordance with the Privacy Act of 
1974, as amended.

Categories of records in the system:
    Documents notifying requesters of the existence of records on them, 
providing or denying access to or amendment of records, acting on 
appeals or denials to provide access or amend records, and providing or 
developing information for use in litigation; Department of the Army 
Privacy Review Board minutes and actions; copies of the requested and

[[Page 72998]]

amended or unamended records; statements of disagreement; and other 
related documents.

Authority for maintenance of the system:
    5 U.S.C. 552a, the Privacy Act of 1974, as amended; 5 U.S.C. 301, 
Departmental Regulations, 10 U.S.C. 3013, Secretary of the Army; and 
Army Regulation 340-21, The Army Privacy Program.

Purpose(s):
    To process and coordinate individual requests for access and 
amendment of personal records; to process appeals on denials of 
requests for access or amendment to personal records by the data 
subject against agency rulings; and to ensure timely response to 
requesters.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and on electronic storage media.

Retrievability:
    By name of requester on whom the records pertain.

Safeguards:
    Records are accessed by custodian of the record system and by 
persons responsible for servicing the record system in performance of 
their official duties. Records are stored in locked cabinets or rooms.

Retention and disposal:
    Approved requests, denials that were not appealed, denials fully 
overruled by appellate authorities and appeals adjudicated fully in 
favor of requester are destroyed after 4 years. Appeals denied in full 
or in part are destroyed after 10 years, provided legal proceedings are 
completed.

System manager(s) and address:
    Director, U.S. Army Records Management and Declassification Agency, 
ATTN: Freedom of Information/Privacy Division, 7701 Telegraph Road, 
Casey Building, Suite 144, Alexandria, VA 22315-3905.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the U.S. Army Records Management and Declassification Agency, 
Freedom of Information/Privacy Division, 7701 Telegraph Road, Casey 
Building, Suite 144, Alexandria, VA 22315-3905.
    For verification purposes, individual should provide full name, 
date and place of birth, current address and other personal information 
necessary to locate the record.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the office 
that processed the initial inquiry, access request, or amendment 
request. Individual may obtain assistance from the U.S. Army Records 
Management and Declassification Agency, Freedom of Information/Privacy 
Division, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, 
VA 22315-3905.
    For verification purposes, individual should provide full name, 
date and place of birth, current address and other personal information 
necessary to locate the record.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual, Army organizations, Department of Defense 
components, and other Federal, state, and local government agencies.

Exemptions claimed for the system:
    During the course of a Privacy Act (PA) action, exempt materials 
from `other' systems of records may become part of the case records in 
this system of records. To the extent that copies of exempt records 
from those `other' systems of records are entered into these PA case 
records, the Department of the Army hereby claims the same exemptions 
for the records as they have in the original primary systems of records 
which they are a part. An exemption rule for this system has been 
promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), 
and (3), (c) and (e) published in 32 CFR part 505. For additional 
information contact the system manager.

[FR Doc. 05-23764 Filed 12-7-05; 8:45 am]
BILLING CODE 5001-06-M