Privacy Act of 1974; System of Records, 72996-72997 [05-23763]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Army
• Army Department

[Federal Register Volume 70, Number 235 (Thursday, December 8, 2005)]
[Notices]
[Pages 72996-72997]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 05-23763]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to amend a system of records.

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SUMMARY: The Department of the Army is proposing to amend a system of 
records notice in its existing inventory of records systems subject to 
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
January 9, 2006, unless comments are received which result in a 
contrary determination.

ADDRESSES: Department of the Army, Freedom of Information/Privacy 
Division, U.S. Army Records Management and Declassification Agency, 
ATTN: AHRC-PDD-FPZ, 7701 Telegraph Road, Casey Building, Suite 144, 
Alexandria, VA 22325-3905.

FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 428-6497.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the records systems being amended are set 
forth below followed by the notices, as amended, published in their 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: November 30, 2005.
L.M. Bynum,
OSD Federal Register Liaison Officer, Department of Defense.
A00025-55 AHRC

System name:
    Freedom of Information Act Program Files (September 23, 2004, 69 FR 
57005).

Changes:
* * * * *

System identifier:
    Delete system identifier and replace with: ``A0025-55 OAA''.
* * * * *
A0025-55 OAA

System name:
    Freedom of Information Act Program Files.

System location:
    Headquarters, Department of the Army, staff and field operating 
agencies, major commands, installations and activities receiving 
requets to access records pursuant to the Freedom of Information Act or 
to declassify documents pursuant to E.O. 12958, National Classified 
Security Information, as amended. Official mailing addresses are 
published as an apendix to the Army's compilation of record system 
notices.

Categories of individuals covered by the system:
    Any individual who requests an Army record under the Freedom of 
Information Act, or requests mandatory review of a classified document 
pursuant to E.O. 12958, National Classified Security Information, as 
amended.

Categories of records in the system:
    Individual's request, related papers, correspondence between office 
of receipt and records custodians, Army staff offices and other 
government agencies; retained copies of classified or other exempt 
materials; and other selective documents.

Authority for maintenance of the system:
    5 U.S.C. 552, Freedom of Information Act, as amended by Pub. L. 93-
502; 5 U.S.C. 301, Departmental Regulations, 10 U.S.C. 3013, Secretary 
of the Army; Army Regulation 25-55, The Department of the Army Freedom 
of Information Act Program; and E.O. 12958, National Classified 
Security Information, as amended.

Purpose(s):
    To control administrative processing of requests for information 
either pursuant to the Freedom of Information Act or to E.O. 12958, 
National Classified Security Information, as amended, including appeals 
from denials.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and electronic storage media.

[[Page 72997]]

Retrievability:
    By requester's surname.

Safeguards:
    All records are maintained in areas accessible only to authorized 
personnel who have official need in the performance of their assigned 
duties. Automated records are further protected by assignment of users 
identification and password to protect the system from unauthorized 
access. User identification and passwords are changed at random times.

Retention and disposal:
    Records reflecting granted requests are destroyed after 2 years. 
When requests have been denied, records are retained for 6 years; and 
if appealed, records are retained 6 years after final denial by the 
Army or 3 years after final adjudication by the courts, whichever is 
later.

System manager(s) and address:
    Director, U.S. Army Records Management and Declassification Agency, 
Freedom of Information/Privacy Division, 7701 Telegraph Road, Casey 
Building, Suite 144, Alexandria, VA 22315-3905.

Notification procedure:
    Individuals seeking to determine if information about themselves is 
contained in this record system should address written inquiries to the 
Director, U.S. Army Records Management and Declassification Agency, 
Freedom of Information/Privacy Division, 7701 Telegraph Road, Casey 
Building, Suite 144, Alexandria, VA 22315-3905.
    For verification purposes, individual should provide enough 
information to permit locating the record.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this record system should address written inquiries to the Director, 
U.S. Army Records Management and Declassification Agency, Freedom of 
Information/Privacy Division, 7701 Telegraph Road, Casey Building, 
Suite 144, Alexandria, VA 22315-3905.
    For verification purposes, individual should provide enough 
information to permit locating the record.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual, Army organizations, Department of Defense 
components, and other federal, state, and local government agencies.

Exemptions claimed for the system:
    During the course of a FOIA action, exempt materials from `other' 
systems of records may in turn become part of the case records in this 
system. To the extent that copies of exempt records from those `other' 
systems of records are entered into this FOIA case record, the 
Department of the Army hereby claims the same exemptions for the 
records from those `other' systems that are entered into this system, 
as claimed for the original primary systems of records which they are a 
part.
    An exemption rule for this system has been promulgated in 
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) 
and (e) and published in 32 CFR part 505. For additional information 
contact the system manager.

[FR Doc. 05-23763 Filed 12-7-05; 8:45 am]
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