Privacy Act of 1974; Systems of Records, 70796-70798 [05-23128]

Agencies

• DEPARTMENT OF DEFENSE
• Defense Logistics Agency

[Federal Register Volume 70, Number 225 (Wednesday, November 23, 2005)]
[Notices]
[Pages 70796-70798]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 05-23128]


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DEPARTMENT OF DEFENSE

Defense Logistics Agency


Privacy Act of 1974; Systems of Records

AGENCY: Defense Logistics Agency.

ACTION: Notice to alter a system of records.

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SUMMARY: The Defense Logistics Agency proposes to alter a system of 
records notice in its existing inventory of records systems subject to 
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
December 23, 2005 unless comments are received which result in a 
contrary determination.

ADDRESSES: Send comments to the Privacy Act Officer, Headquarters, 
Defense Logistics Agency, ATTN: DP, 8725 John J. Kingman Road, Stop 
2533, Fort Belvoir, VA 22060-6221.

FOR FURTHER INFORMATION CONTACT: Ms. Susan Salus at (703) 767-6183.

SUPPLEMENTARY INFORMATION: The Defense Logistics Agency systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system reports, as required by 5 U.S.C. 552a(r), of 
the Privacy Act of 1974, as amended, were submitted on October 5, 2005, 
to the House Committee on Government Reform, the Senate Committee on 
Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130, `Federal Agency Responsibilities for 
Maintaining Records About Individuals,' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).


[[Page 70797]]


    Dated: November 17, 2005.
L.M. Bynum,
OSD Federal Register Liaison Officer, Department of Defense.
S500.50

System name:
    Access and Badging Records (November 16, 2004, 69 FR 67112).

Changes:
* * * * *

System name:
    Delete entry and replace with ``Facility Access Records.''

System location:
    In the first sentence, delete ``Office of Command Security'' and 
replace with: ``Public Safety.'' Delete the third sentence in its 
entirety.

Categories of individuals covered by the system:
    Delete ``installations, facilities, or computer systems'' and 
replace with: ``installations or facilities.'' Add a new second 
sentence to read: ``The system also contains data on children of 
civilian employees, military personnel, and contractors where the 
parents have requested that a child identification badge be issued.''

Categories of records in the system:
Delete entry and replace with:
    ``The system contains documents relating to requests for and 
issuance of facility entry badges and passes and motor vehicle 
registration. The records contain individual's name; Social Security 
Number; physical and electronic duty addresses; physical and electronic 
home addresses; duty and home telephone numbers; emergency-essential 
status; date and place of birth; citizenship; badge number, type of 
badge, and issue and expiration dates; facility identification and user 
codes and dates and times of building entry; current photograph; 
physical descriptors such as height, hair and eye color; blood type; 
fingerprint data; handicap data; security clearance data; personal 
vehicle description to include year, make, model, and vehicle 
identification number; state tag data; operator's permit data; 
inspection and insurance data; vehicle decal number, parking lot 
assignment; parking infractions; the fact of participation in mass 
transit programs; emergency contact data; and names of children 
registered at DLA child development centers.''

Authority for maintenance of the system:
    Delete the references to 18 U.S.C. 1029 and 18 U.S.C. 1030.

Purpose(s):
    Delete entry and replace with: ``Information is maintained by DLA 
police and public safety personnel to control access into DLA-managed 
installations, buildings, facilities, and parking lots; to manage 
reserved, handicap and general parking; to verify security clearance 
status of individuals requiring entry into restricted access areas; to 
account for building occupants and to effect efficient evacuation 
during simulated and actual threat conditions; to relay threat 
situations and conditions to DoD law enforcement officials for 
investigative or evaluative purposes; and to notify emergency contact 
points of situations affecting a member of the workforce. Names of 
children registered at DLA child care centers are collected to notify 
the caregivers of emergencies affecting parents and to identify the 
children who may require special accommodations due to that emergency. 
In support of morale programs and when requested by parents, critical 
descriptive data and a current photograph of their child are captured 
for parental use should a child go missing.''

Routine Uses:
    Add at the end of the entry: ``except for information collected on 
children.''
* * * * *

Retrievability:
    Delete ``bar code number'' and replace with ``facility or user 
code.''

Safeguards:
Delete entry and replace with:
    ``Records are maintained in secure, limited access, or monitored 
work areas accessible only to authorized personnel. Central Processing 
Units are located in a physically controlled access area requiring 
either a badge or card swipe for entry. Workstations are password 
controlled with system-generated forced password change protocols. 
System log-on protocols and system software identify users and trace 
their actions. Employees are warned of the consequences of improperly 
accessing restricted databases and data misuse at each login, during 
staff meetings, and during separate information assurance and Privacy 
Act training sessions.''

Retention and Disposal:
    Delete the third sentence regarding database access records.

System Manager(s):
    Delete entry and replace with: ``Staff Director, Public Safety, 
Defense Logistics Agency, 8725 John J. Kingman Road, Stop 6220, Fort 
Belvoir, VA 22060-6221, and the Commanders of the Defense Logistics 
Agency field activities. Official mailing addresses are published as an 
appendix to DLA's compilation of systems of records notices.''

Notification procedure:
Delete entry and replace with:
    ``Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Privacy Act Officer, Headquarters Defense Logistics Agency, 
ATTN: DP, 8725 John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060-
6221, or the Privacy Act Officer of the field activity involved. 
Official mailing addresses are published as an appendix to DLA's 
compilation of systems of records notices.''

Record access procedures:
Delete entry and replace with:
    ``Individuals seeking to access records about themselves contained 
in this system of records should address written inquiries to the 
Privacy Act Officer, Headquarters Defense Logistics Agency, ATTN: DP, 
8725 John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060-6221, or 
the Privacy Act Officer of the field activity involved. Official 
mailing addresses are published as an appendix to DLA's compilation of 
systems of records notices.''

Contesting record procedures:
    Delete ``DES-B'' and replace with: ``DP.'' Delete ``Stop 6220'' and 
replace with ``Stop 2533.''

Record source categories:
Delete entry and replace with:
    ``Data is supplied by the record subject and public safety 
personnel. Data for child identification badges is provided by the 
parent.''
* * * * *
S500.50

System name:
    Facility Access Records.

System location:
    Staff Director, Public Safety, Headquarters Defense Logistics 
Agency, ATTN: DES-S, 8725 John J. Kingman Road, Stop 6220, Fort 
Belvoir, VA 22060-6221, and the Defense Logistics Agency Field 
Activities. Official mailing addresses are published as an appendix to 
DLA's compilation of systems of records notices.

Categories of individuals covered by the system:
    Defense Logistics Agency (DLA) civilian and military personnel,

[[Page 70798]]

contractor employees, and individuals requiring access to DLA-
controlled installations or facilities. The system also contains data 
on children of civilian employees, military personnel, and contractors 
where the parents have requested that a child identification badge be 
issued.

Categories of records in the system:
    The system contains documents relating to requests for and issuance 
of facility entry badges and passes and motor vehicle registration. The 
records contain individual's name; Social Security Number; physical and 
electronic duty addresses; physical and electronic home addresses; duty 
and home telephone numbers; emergency-essential status; date and place 
of birth; citizenship; badge number, type of badge, and issue and 
expiration dates; facility identification and user codes and dates and 
times of building entry; current photograph; physical descriptors such 
as height, hair and eye color; blood type; fingerprint data; handicap 
data; security clearance data; personal vehicle description to include 
year, make, model, and vehicle identification number; state tag data; 
operator's permit data; inspection and insurance data; vehicle decal 
number, parking lot assignment; parking infractions; the fact of 
participation in mass transit programs; emergency contact data; and 
names of children registered at DLA child development centers.

Authority for maintenance of the system:
    5 U.S.C., Chapter 3, Powers; 5 U.S.C. 6122, Flexible schedules, 
agencies authorized to use; 5 U.S.C. 6125, Flexible schedules, time 
recording devices; 10 U.S.C. 133, Under Secretary of Defense for 
Acquisition and Technology; 23 U.S.C. 401 et seq., National highway 
Safety Act of 1966; E.O. 9397 (SSN); and E.O. 10450 (Security 
Requirements for Government Employees).

Purpose(s):
    Information is maintained by DLA police and public safety personnel 
to control access into DLA-managed installations, buildings, 
facilities, and parking lots; to manage reserved, handicap and general 
parking; to verify security clearance status of individuals requiring 
entry into restricted access areas; to account for building occupants 
and to effect efficient evacuation during simulated and actual threat 
conditions; to relay threat situations and conditions to DoD law 
enforcement officials for investigative or evaluate purposes; and to 
notify emergency contact points of situations affecting a member of the 
workforce. Names of children registered at DLA child care centers are 
collected to notify the caregivers of emergencies affecting parents and 
to identify the children who may require special accommodations due 
that emergency. In support of morale programs and when requested by 
parents, critical descriptive data and a current photograph of their 
child are captured for parental use should a child go missing.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of DLA's 
compilation of systems of records notices apply to this system except 
for information collected on children.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records:
Storage:
    Records are stored in paper and electronic form.

Retrievability:
    Retrieved by name, Social Security Number, facility or user code, 
or decal number.

Safeguards:
    Records are maintained in secure, limited access, or monitored work 
areas accessible only to authorized personnel. Central Processing Units 
are located in a physically controlled access area requiring either a 
badge or card swipe for entry. Workstations are password controlled 
with system-generated forced password change protocols. System log-on 
protocols and system software identify users and trace their actions. 
Employees are warned of the consequences of improperly accessing 
restricted databases and data misuse at each login, during staff 
meetings, and during separate information assurance and Privacy Act 
training sessions.

Retention and disposal:
    Vehicle registration records are destroyed when superseded or upon 
normal expiration or 3 years after revocation;
    Individual badging and pass records are destroyed upon cancellation 
or expiration or 5 years after final action to bar from facility.

System manager(s) and address:
    Staff Director, Public Safety, Defense Logistics Agency, 8725 John 
J. Kingman Road, Stop 6220, Fort Belvoir, VA 22060-6221, and the 
Commanders of the Defense Logistics Agency field activities. Official 
mailing addresses are published as an appendix to DLA's compilation of 
systems of records notices.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Privacy Act Officer, Headquarters Defense Logistics Agency, 
ATTN: DP, 8725 John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060-
6221, or the Privacy Act Officer of the field activity involved. 
Official mailing addresses are published as an appendix to DLA's 
compilation of systems of records notices.

Record access procedures:
    Individuals seeking to access records about themselves contained in 
this system of records should address written inquiries to the Privacy 
Act Officer, Headquarters Defense Logistics Agency, ATTN: DP, 8725 John 
J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060-6221, or the Privacy 
Act Officer of the field activity involved. Official mailing addresses 
are published as an appendix to DLA's compilation of systems of records 
notices.

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents, and 
appealing initial agency determinations are contained in 32 CFR part 
323, or may be obtained from the Privacy Act Officer, Headquarters, 
Defense Logistics Agency, ATTN: DP, 8725 John J. Kingman Road, Stop 
2533, Fort Belvoir, VA 22060-6221.

Record source categories:
    Data is supplied by the record subject and public safety personnel. 
Data for child identification badges is provided by the parent.

Exemptions claimed for the system:
    None.

[FR Doc. 05-23128 Filed 11-22-05; 8:45 am]
BILLING CODE 5001-06-M